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Home My WebLink AboutResolution - 685 - Amendment#1 To Agreement - PSC Inc - 2 Digesters, SE Water Reclamation Plant - 01/08/1981JCR:bs RESOLUTION #685 - 1/8/81 (Contract: Resolution #672, 12/11/$0) RESOLUTION lr i BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: I THAT the Mayor of the City of Lubbock is hereby authorized and directed tol execute for and on behalf of said City Amendment No. 1 to Agreement entered i into by and between said City and the Engineering Consulting firm of Parkhill, Smith & Cooper, Inc., for engineering services to be furnished by said firm to said City in connection with the Bidding and Construction Phase (Step III) for two digesters at the Southeast Lubbock Water Reclamation Plant, attached herewith is__a.cogy:.6f said Amendment which shall be spread upon the Minutes of the Council and as spread upon the minutes of the Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 8th day of ATTEST: January , 1981. r- Evelyn Gaffga, City e4V ery-Treasurer APPROVED AS TO CONTENT: ts6n, Chief Water Utilities APPROVED AS TO FORM: ";4 c--� c C. Ross, Jr., City Attorney t ,z RESOLUTION #685 - 1/8/81 (Contract Resolution #672,. / 12/11/80) AMENDMENT NO. 1 TO AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH & COOPER, INC. FOR ENGINEERING SERVICES THIS IS AN AMENDMENT to -the Agreement dated December 11, 1980 between the CITY OF LUBBOCK, TEXAS, hereinafter called the "Owner" and PARKHILL, SMITH & COOPER, INC., hereinafter called the "Engineer". WHEREAS the Agreement included subcontracting the preparation of an Operation and Maintenance Manual to a Minority Business Enterprise (MBE)., with the Operation and Maintenance Manual to consider existing plant fac- ilities as well as those to be included in the Project as described in the Agreement; WHEREAS, the Texas Department of Water Resources has advised the Owner that the Operation and Manual need only consider items included in the Pro- ject and that the Scope of Services associated with preparation of an Operation and Maintenance Manual could thus be reduced; The Agreement is hereby amended as described below and to include sub- contracting preparation of a Final Plan of Operation to an MBE in order to provide satisfactory MBE participation in the Engineering Agreement for the Project. 1. Page VI -3 of the Agreement, which lists the total estimated costs for authorized Special Services, shall be deleted, and the attached page VI -3 shall be sub- stituted therefor. 2. Page VI -4 of the Agreement, which lists the fixed fee for each of the authorized Special Services, -shall be deleted, and the accompanying'.Page VI -4 shall be substituted therefor. AMENDMENT NO. 1 Page 1 of 2 3. Pave VI -5 of the Agreement, which summarizes Engineering costs, shall be deleted, and the accompanying page VI -5 shall be sub- stituted -therefor. 4. EPA forms 5700-41 attached to the Agreement for (1) surveying to establish horizontal and vertical control, (2) preparation of a final plan of operation, and (3) preparation of an opera- tion and maintenance manual shall be deleted, and the accom- panying 5700-41 forms for the three work items shall be sub- stituted therefor. The'5700-41 form for surveying is being replaced due to an arithmetical error in.the original form. This Amendment No. 1 is hereby approved and executed in 2 counterparts on,.behalf of the Engineer by the President of Parkhill, Smith.•& Cooper, Inc., and on behalf of the Owner by its Mayor this 8th day of January, 1981. OWNER: CITY OF LUBBOCK, TEXAS i By./ yor � f City Secri�tar3 APPROVED AS TO FORM: CIO Attorney ENGINEER: PARKHILL, SMITH & COOPER, INC. By ", Vil Presiders AMENDMENT NO. 1 Page 2 of 2 shall be calculated at the end of each fiscal year. For the fiscal year beginning September 30, 1980, the factor was 135.22%. Payroll cost shall mean the actual salaries and wages paid by the Engineer to his principals, engineers, technicians, draftsman, clerical and other personnel engaged directly on the Project. b. Non -salary costs, such as transportation, toll telephone calls, telegrams, reproduction, printing and similiar Project related items shall be reimbursed at cost. c. Costs of subcontracts shall be reimbursed at actual cost to the Engineer for all services provided on the Project by approved subcontractors. The Engineer, after written authorization by the Owner to Proceed, shall furnish or secure Special Services set forth in Section VII(L) - Services of a Resident Project Representative; Section VII(s) - Land survey, and establish- ment of boundaries and monuments; Section VII(6) - Soil and foundation investigation, including field and laboratory testing and construction testing; Section VII(9) - Printing and reproduction of plans and specifications as required for bidding purposes; Section VII(12) - Preparation of Final Plan of Operation; Section VII(13) - Preparation of Operation and Maintenance Manual; Section VII(14) - Furnishing Mylar reproducible prints of record drawings. The total costs, including salary cost, non -salary cost and costs of subcontracts, for authorized Special Services shall not exceed the following amounts: Section VII(1) - $60,814 Section VII(2) - $ 915 Section VII(6) - $ 5,407 Section VII(9) - $ 2,169 Section VII(12) - $ 806 Section VII(13) - $10,847 Section VII(14) - $ 1,439 Section VII(15) - $ 5,491 except the Owner and the Engineer mutually agree to amend this Agreement. VI -3 AMENDMENT NO. 1 In addition to the total cost, the Owner shall pay the Engineer a fixed fee for each of the authorized Special Services as follows: Section VII(1) - $10,155 Section VII(2) - $ 90 Section VII(6) - $ 550 Section VII(9) - $ 220 Section VII(12) - $ 50 Section VII(13) - $ 753 Section VII(14) - $ 279 Section VII(15) - $ 440 except the Owner and the Engineer agree the fixed fee will be increased in the event the scope of Special Services is increased. The method of payment for Special Services shall be monthly as the ser- vices are furnished. The Engineer shall submit statements to the Owner which . shall identify all costs for the payment period plus a percentage of the fixed fee for each of the authorized Special Services which will be determined by dividing the cost accrued to date by the "not to exceed" total cost set forth hereinbefore for each authorized Special Service. C. SUMMARY OF ENGINEERING COSTS AND SUBCONTRACTORS Estimated costs of Step 3 engineering services as presented in Paragraphs B and C are summarized by listing below. Note that compensation for basic services is a lump sum fixed fee, while compensation for additional services is cost reimbursement plus a fixed fee. VI -4 AMENDMENT NO. 1 SUMMARY OF ENGINEERING COSTS LISTING OF SUBCONTRACTORS Item Subcontractor Subcontract,Cost Total Estimated Surveying Wilson Surveying Estimated Fixed Cost Plus. Terra Testing, Inc. (MBE) Item Cost Fee Fixed Fee 1. Basic Bidding and Construction Technology (MBE) 700 Phase Services Water and Environmental $39,940 $ 39,940 2. Additional Services: 10,200 5. Startup Services a. Resident Project Repre- Technology (MBE) 5,000 sentative $60,814 10,155 70,969 b. Surveying to establish horizontal and vertical control 915 90 1,005 c. Constructing testing 5,407 550 5,957 d. Printing and reproduction of plans and specifications 2,169 220 2,389 e. Preparation of final plan of operation 806 50 856 f. Preparation of operation and maintenance manual 10,847 753 11,600 g. Furnishing As -Built Drawings 1,439 279 1,718 h. Providing Start-up Services 5,491 440 5,931 TOTAL $87,888 $52,477 $140,365 LISTING OF SUBCONTRACTORS VI -5 AMENDMENT NO. 1 Item Subcontractor Subcontract,Cost 1. Surveying Wilson Surveying $ 724(Estimated) 2. Testing Laboratory Terra Testing, Inc. (MBE) 3,925(Estimated) 3. Final Plan of Operation Water and Environmental Technology (MBE) 700 4. Operation and Maintenance Water and Environmental Manual Technology (MBE) 10,200 5. Startup Services Water and Environmental Technology (MBE) 5,000 VI -5 AMENDMENT NO. 1 COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER U.S. EPA GRANTS Form Approved (See accompanying instructions before completing this form) ONB No. 158-R0144 PARTI•GENERAL /. GRANTEE 2. GRANT NUMBER City of Lubbock, Texas C-48-1252-13 3. NAME OF CONTRACTOR OR SUBCONTRACTOR 4. DATE OF PROPOSAL •Parkhill, Smith & Cooper, Inc... 11/5/80 S. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP code) 6. TYPE OF SERVICE TO BE FURNISHED 4010 Avenue R Construction period additional ser - Lubbock, Texas 79412 vices - preparing final plan of operation PART II -COST SUMMARY ESTI- HOURLY 7. DIRECT LABOR (Specify labor cate(orte@) MATED ESTIMATED TOTALS HOURS RATE COST Project Engineer $ 11S 6 ` DIRECT LABOR TOTAL: h` < ~`' ' �"`a,fr 1 '':"' . S 36 A. INDIRECT COSTS (Specify Indirect cost pool@) RATE x BASE = ESTIMATED 4 ? y COST �r Administrative overhead & fringe bene its E-3-35TY 49 f EFA Fenn $700-41 (2-76) 'PAGE i OF S AMENDMENT NO. 1 OMR'No. 138• It0)I4 PART 111 -PRICE SUMMARY IS- COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR OUOTES MARKET PROPOSED (indicate Aaete lot price coeperleon) PRICEISI PRICE ws.. �5•%. t:a fs-'>'�fn'',iir:14'*�w:!::I^'e'"/Y�^y"y '!e •'rly:_ r?w?s3ii....."s:.x+�+'Vr's•; 1: 3::;.. •,x''i i'`;-�i .. `Ll.. i «.•'.. 1�r�j.. M 1. }N`.' .i-- ..I T." a .s .i... �. ..':n. E r.:.. "1•js Y,1wj.e� S PART 1V -CERTIFICATIONS 1a. CONTRACTOR 14a. HAS A FEDERAL AGENCY OR A FEDERALLY CERTIFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER FEDERAL GRANT OR CONTRACT WITHIN THE PAST TWELVE MONTHS? lZ YES Q No (If "Yee" give nem& eddr.ee and telephone number of reviewing office) Environmental Protection Agency Southern Audit Division 345 Courtland Street, N.E. Atlanta, Georgia 30308 14b .THIS SUMMARY'CONFORMS'WITH•THE FOLLOWING COST PRINCIPLES 41 CFR 1-15.4 This proposal is submitted for use in connection with and in response to (1) verbal request . This is to certify to the best of my knowledge and belief that the cost and pricing data summarized herein are complete, current, and accurate as of 09�6' 30' �q (2) ) V and that a financial management capability exists to fully and accu- rately account for the financial transactions under this project. I further certify that I understand that the subagreement price may be subject to downward renegotiation and/or recoupment where the above cost and pricing data have been determined, as a result of audit, not to have bee ompletr, current and accurate as of the above. 1date / (3) �llC DATE OF EX CLITION SIGNATURE OF PROPOSER President TITLE OF PROPOSER ta. GRANTEE REVIEWER I certify that I have reviewed the cost/price summary set forth herein and th roposed costs/price appear acceptable for snbagreement award. CITY OF , XA January 81. 1981 By: DATE OF EXECUTION SIGNATURE OF REVIEWEIq Bill McAlister Mayor TITLE OF /REVIEWER 16. EPA REVIEWER (lf mppllceb)o) DATE OF EXECUTION SIGNATURE OF REVIEWER TITLE OF REVIEWER 4 F«.e 570041 (2-76) Z14GE 2 OF 5 AMENDMENT N0. 1 COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER U.S. EPA GRANTS Form Approved (See accompanying instructions before completing this form) OMB No. 158-R0144 PART{ -GENERAL 1. GRANTEE 2. GRANT NUMBER City of Lubbock, Texas C-48-1252-13 3. NAME OF CONTRACTOR OR SUBCONTRACTOR 4. DATE OF PROPOSAL Parkhill, Smith & Cooper, Inc.. 11/5/80 S. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP coda) S. TYPE OF SERVICE TO BE FURNISHED 4010 Avenue R Construction phase additional engineer - Lubbock, Texas 79412 ing services - preparation of operation and maintenance manual. PART 11 -COST SUMMARY ESTI- HOURLY 7. DIRECT LABOR (Specify labor categories) RATE ESTIMATED COST TOTALS HMATED OURS Project Engineer S S 145 DIRECT LABOR TOTAL: - •+" "may '"`� "' <"' `' S145 L. INDIRECT COSTS (Specify indirect east Poole) RATE x BASE = ESTIMATED COST �y3 Administrative -overhead fringe benefits L. 3522 S 145 $ 196 �..� a m INDIRECT COSTS TOTAL: "AMU_ $ 196* S. OTHER DIRECT COSTS 'S�y1y TRAVEL ESTIMATEDIL. COST 1 TRANSPORTATION (Z) PER DIEM S TRAVEL SUBTOTAL: '' ' S b. EQUIPMENT. MATERIALS, SUPPLIES (Specify categories) QTY COST ESTIMATED COSTNW r EQUIPMENT SUBTOTAL - c. SUBCONTRACTS ESTIMATED COST ' 1� See attached subcontract with Water and Environmental S 10,200" P , Technology SUBCONTRACTS SUBTOTAL: S lO, 200 �7f d. OTHER (Specify categories) ESTIMATED COST Three Percent allowance for 1fability insuranep on Rub -,S 306 contracts OTHER SUBTOTAL: $ 306 e. OTHER DIRECT COSTS TOTAL: "r S 10,506 10. TOTAL ESTIMATED COST $ 10,847 11. PROFIT 753 12. TOTAL PRICE 11,600 E FA Farm 5700-41 (2-761 AMENDMENT NO. 1 PAGE 1 OF S 1 DMA'Ne. 1!t•nOfI1 y PART 111 -PRICE SUMMARY C.OMPEYITOR-S CATALOG LISTINGS. IN-HOUSE ESTIMATES. PRIOR QUOTES MARKET PPOPOSED 1- (indicate b -ate for Price co-,-erloon) PRICEISI PRICE ia;;fr` � ti. r, ;ate •. -77 $ -'C: i�S. e_'i*�:wnyr. :;., !,•�;;_ ''"!�`S.. �1"' �"" i:!• y. -.z ••.v3!r s., .k+k�+f'i`:•!'xi.'�:..4% z'. • -•n .: ,'a:] f••:,. dor . PART IV -CERTIFICATIONS 4.CONTRACTOR ta. HAS A FEDERAL AGENCY OR A FEDERALLY CERTIFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER FEDERAL GRANT OR CONTRACT WITHIN THE PAST TWELVE MONTHST f:R TEs Q No(rl "Yet" give name add►-ee and telephone rnnnbar of r-rfewlnS office) Environmental Protection Agency Southern Audit Division 345 Courtland Street, N.E. Atlanta, Georgia 30308 tb .THIS SUMMARY'CONFORMS•WITH•THE FOLLOWING COST PRINCIPLES 41 CFR 1-15.4 tc. This proposal is submitted for use in connection with and in response to (1) verbal request . This is to certify to the best of my knowledge and belief that the cost and pricing data summarized herein are complete, current, and accurate as of (2) I€e—, �16100. V and that a financial management capability exists to fully and accu- lately account for the financial transactions under this project. I further certify that I understand that the subagreement price may be subject to downward renegotiation and/or recoupment where the above cost and pricing data have been determined, as a result of audit, not to have bee complete, curre and accurate as of the date above. OATE OF EXECUTION SIGNATURE F PROPOSER It. GRANTEE REVIEWER - I certify that I have reviewed the cost/price summary set acceptable for snbagreement award. January 8, 1981 DATE OF EXECUTION 16. EPA REVIEWER (ll applicable) OATS OF EXECUTION President TITLE OF PROPOSER forth herein and the proposed costs/price appear CITY OF C S BY: GNA LRE OF R VIEW R Bill McAlister Mayor TITLE OF REVIEWER SIGNATURE OF REVIEWER TITLE OF REVIEWER Far• ST36-ll (2-16i aaGE 2 OF AMENDMENT NO. 1 COST OR PRICE SUMMARY FORMAT FOR SUBAGREEMENTS UNDER U.S. EPA GRANTS Form Approved (See accompanying instructions before completing this form) ,OMB No. 158-R0144 PARTI-GENERAL 1. GRANTEE 2. GRANT NUMBER City of Lubbock, Texas C-48-1252-13 S. NAME OF CONTRACTOR OR SUBCONTRACTOR 4. DATE OF PROPOSAL Parkhill, Smith & Cooper, Inc.. 11/5/80 S. ADDRESS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP code) 6. TYPE OF SERVICE TO BE FURNISHED R Construction period special services - 4010 Avenue Lubbock, Texas 79412 establishing horizontal and vertical control points for construction PART it -COST SUMMARY ESTI- 7. DIRECT LABOR (Specify labor categories) MATED HOURLY ESTIMATED RATE COST TOTALS HOURS Project Engineer S 18.11 S 72 DIRECT LABOR TOTAL: "«°3.x "a ti .:.>,� r> , mn r':;,.. $72 RATE ESTIMATEDyAr s t. INDIRECT COSTS (Specify Indirect cost pools) x BASE = COST tv ,! x' Administrative overhead and fringe benefitiff=Ste' Xt INDIRECT COSTS TOTAL: +.- '' S 97 S. OTHER DIRECT COSTS s. TRAVEL ESTIMATED COST 1 TRANSPORTATION (2) PER DIEM 5 g s d TRAVEL SUBTOTAL: x $ ESTIMATED 4 b. EOUIPMENT. MATERIALS. SUPPLIES (Specify cetedorlee) QTY COST K ; ?�'�t �.t& COST EQUIPMENT SUBTOTAL: C. SUBCONTRACTS ESTIMATED; COST Surveying - See Attached Estimate of Costs S 724 SUBCONTRACTS SUBTOTAL:- $fi y d. OTHER (Specify catedorles) ESTIMATED }k COST r?. Y ; •#rd�.tM. Three Percent of Subcontract Cost to Allow for Liability S 22 ter° Insurance OTHER SUBTOTAL: S22 e. OTHER DIRECT COSTS TOTAL: 746 10. TOTAL ESTIMATED COST S 915 11. PROFIT 90 12. TOTAL PRICE s 1,,005 EPA Fenn 570041 (2-76) AMENDMENT NO. 1 PAGE 1 OF S 12 Foran Approved OMR'No. 25J-001,04 PART 111 • PRICE SUMMARY t1- COMPETITOR'S CATALOG LISTINGS, IN-HOUSE ESTIMATES, PRIOR QUOTES MARKET PROPOSED (Indicate baeto for price eoeaparleon) PRICEISI PRICE +s. it ...�._ . K•••:� ..q�;!• .,.. ..T•.. � ^{��y�� y� mow. i - �.iwi....4`yr•'!in!lu.��.:-^-•w_yM��Mi. 'Yi... Brei' ,7n?S!_.T'j. .S _%r1:L1?. �"+1.� '.`Y . _4�.%i„ ,i✓.. ;hi Si �'T� �'. r �. PART IV -CERTIFICATIONS 114. CONTRACTOR 114a. HAS A FEDERAL AGENCY OR A FEDERALLY CERTIFIED STATE OR LOCAL AGENCY PERFORMED ANY REVIEW OF YOUR ACCOUNTS OR RECORDS IN CONNECTION WITH ANY OTHER FEDERAL GRANT OR CONTRACT WITHIN THE PAST TWELVE MONTHS? [2 YES Q NO (If "Tee" give name addreea and telephone number of reviewing office) Environmental Protection Agency Southern Audit Division 345 Courtland Street, N.E. Atlanta, Georgia 30308 1141 .THIS SUMMARY'CONFORMS'WITH-THE FOLLOWING COST PRINCIPLES 41 CFR 1-15.4 This proposal is submitted for use in connection with and in response to (1) verbal request' . This is to certify to the best of my knowledge and belief that the cost and pricing data summarized herein are complete, Current, and accurate as of (?) l=>� L �Jy i9_6 and that a financial management capability exists to fully and accu- rately account for the finhncial transactions under this project. I further certify that I understand that the subagreemeent price may be subject to downward renegotiation and/or recoupment where the above cost and pricing data have been determined, as a result Of audit, not to have b complete, Curr and accurate as of the date above. (3) F b Gni DATE OF EX CLITION SIGNATURE OF PROPOSER President TITLE OF PROPOSER 14. GRANTEE REVIEWER' I certify that I have reviewed the cost/price summary set forth herein and the pioposed c is/price appear acceptable for anbagreement award. CITY 0 OC TE S January 8, 1981 BY: GATE OF EXECUTION GNATLRE OF REVIEWER Bill McAlister Mayor - TITLE OF REVIEWER 16. EPA REVIEWER (If applicable) DATE OF EXECUTION SIGNATURE OF REVIEWER TITLE OF REVIEWER EPA Ferro 570041 (2-76) mAGE 2 OF AMENDMENT N0. 1