HomeMy WebLinkAboutResolution - 782 - Agreement - GM - 16 Advanced Design Buses - 04/09/1981DGV:cl
RESOLUTION
RESOLUTION #782 - 4/9/81
WHEREAS, the City Council of the City of Lubbock has considered bids for
the purchase of 16 Advanced Design Buses, 35 -foot coaches, 2 engine assemblies,
spare wheels, and delivery, and after due consideration of such bids has de-
termined that the best bid is that of GMC Truck and Coach Division of General
Motors Corporation of 660 South Blvd. E., Pontiac, Michigan 58053; and
WHEREAS, the City Council of the City of Lubbock finds it to be in the
best interest of the citizens of the City of Lubbock to enter into a contract
to purchase such equipment; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an agreement to be entered
into between the City of Lubbock and GMC for the purchase of 16 Advanced Design
Buses, F.O.B. Lubbock, for the amount of $2,380,212.00.
Passed by the City Council this 9th day of , 1981'� _�'_ _.e �_ 1-�f.
B cALISTER, MAYOR
ATTEST:
ee:�Ar_�' ��
Evelyn Gaffga, City ecret y -Treasurer
APPROVED AS TO CONTENT:
John L. Wilson, Transit Coordinator
APPROVED AS TO FORM:
G. Vandiver, Asst. City Attorney
(� I'lamhr-zlnr, Department
CITY OF LUBBOCK
P. O. Box 2000
Texas 79457
�9
h`R$ v.
Telephones:
762-6411
Ext. 2165 - 2166 - 2167 -
2168-2169.2170
CITY Or LLIBOOCK
REOUE5T FOR QUOTATION
THIS IS NOT AN ORDER
kailed 2-6-81
7
ATTACHMENT #1
No- 6255
(Number roust appear on :ALL
correspondence)
Closing 2:00 p.m.
Date 3-25-81
Mr. W.F. McQueen
<: ' L ':x _
GMC Truck and Coach Division of^
General Motors Corp
- r e ^ ; r,71
L; �i c J u -d
�.
C-9 1�
660 South Blvd., E.$
Pontiac, Michigan 58053
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Gentlemen:'
Please quote us on articles listed below. The right is reserved to accept or reject?
on or part of your offer, and to accept the offer the City considers the most advantageous.
s �" r7
Altetisates acceptable if in the City's opinion the necessary requirements are met. , Any
sltggestions as to quantity to secure a better price are welcome.
bi
These columns to be filled in by firm quoting -
n9" QUANTITY UNIT OESCRIPTION UNIT TOTAL
No. BRAND PRICE NET PRICE DELIVERY DATE
1. 16 Advanced Design Buses GMC FEFER TO U TA ADDENDJM 1 --
'PRICING"
Specifications Attached.
Bids will be received by the Director of Purchasing at room 103 City Hall until the exact date and time specified above.
Each bid must be sealed in a seperate envelope, addressed to Floyd P. Nesbitt, Director of Purchasing, City of Lubbock, Box 2000, Lubbock,
Texas 79457, and have BID NUMBER and CLOSING DATE MARKED ON OUTSIDE OF ENVELOPE.
It shall be the responsibility of each bidder to insure delivery of bids in accordance with said closing date and time. The City of Lubbock, its
Agents. Officials and employees shall not be responsible for delay in the receipt of bids submitted by mail.
ALL BIDS MUST BE QUOTED F.O.B. LUBBOCK. Pricing
(firm unless otherwise stated)
Terms % Minimum of IS days from receipt of merchandise must be allowed on all cash discounts.
Shipment will be made from Pontiac, Michigan
For Additional Information, Contact Mr. Jo _ ext;•
The undersigned hereby offers to furnish and deliver the articles or services as speciti ab a prices"ary erms st ed and in strict accordance
with the specifications and General Conditions of Bidding on reverse side hereof, all of w I e ma e a barl o is offer, P
Date March 25 . 19 81 Signed By
ALL BIDS MUST' BL SIGNFD. M. A. Pullin
UNSIC:NED BIDS N1 L1. !a-
Ike; All CAREFULLY BEFORE MAKING BID
GENERAL CONDITIONS OF BIDDING
t.
1.111 6'. °,,.' :.. t:N r,.?-. .. ! f E FOPdd. THF COLORED COPY IS FOR
• ._ •E. ,I !; ._. c" :;��Dx.�`.•`. y',rITH suit FiE
TO A'_L-TE;.IAs AND CONDI.
2: i.NY 1N THIS FPJPiSAL IS DE-
SCRIPTIVE BUT NOT F":ar't3Ti".''c, AND IS USED O`dLY TO INDICATE TYPE AND
C::.... - - •.. a .;., o'•'•ES S:i-1It.,^.R FIfT NOT IDENTICAL
ITEMS tic Mt,o I +<;.Ca iLU Li-.i:C:+Jaris. If NO f+_l:I;0N, is M,'•Di: OF
ANY EXCEPTION'S IT IS ASSUMED THAT HE IS BIDDING ON THE ARTICLE
SPECT' IFD AKU NOT ON APPF,OVED [:CUAL AND HE WILL BE REQUIRED TO
DELIVER THE EXACT ARTICLE SPECIFIED.
3. PRICES SHOULD BE ITEMIZED. THE CITY OF LUBBOCK RESERVES THE RIGHT TO
AWARD BY ITEM {)R EY TOTAL MD.
4, TIME G-!- ;,"j Di:,t'vc,;Y SH!,LL BE STATED IN NUMBER OF CALENDAR -
DAYS.
5. IN CASE OF DiS^.FEPANCY BETWEEN THE UNIT PRICE AND THE EXTENSION,
THF }.1111;• Pi- -Zit 1. i, =RN
S. NOTE: Tac: CiTY OF L1163CCK IS EXLIAPT FROM ALL FEDERAL, STATE & LOCAL
TAX. DO NOT INCLUDE THESE TAXES IN YOUR BID PRICE OR INVOICE. TAXABLE
ITEMS MUST RE SO DESIGNATED AND THE CITY WILL SUPPLY CONTRACTOR
WITH TAX EXEMPTION CERTIFICATE PROPERLY EXECUTED.
7. PREFEFENCZ:'NILL BE GIVEN TO FIRM. QUOTES, ITEMS QUOTED AT PRICE IN
EFFECT AT TIME OF SHIPMENT WILL NOT BE CONSIDERED UNLESS A DEFINITE
PER CENT IS PLACED ON THE ESCALATION.
8. ALL BiDS MUST BE SIGNED. UNS;GNED BIDS WILL BE CONSIDERED AS NO BID
AND WILL BE RETURNED TO VENDOR.
STANDARD PURCHASE TERMS AND CONDITIONS
CITY OF LUBBOCK. TEXAS
Seller and Buyer agree as follows:
t. SELLER TO PACKAGE GOODS Seller will package goods In accordance with
good commercial practice. Each shipping container shall be clearly and perman.
ently markedd-as follows: (a) Sailer's name and address; (b) Consignee's name,
address and purchase order or purchase release number and the supply agreement
number if appticable; (c) Container number and total number of containers, e.g. box
1 of 4 boxes; and id) the number ct the container bearing the packing slip. Seiler shall
bear cost of packaging unless otherwise provided. Goods shall be suitably packed
to ser are lowest transeraat: n c:its -id to conform with requirements of common
Carriers and any a;.pi:cat:;e spec4ocabons. Boyar's count or weight shall be final and
Conclusive on shipments not accompanied by packing lists.
2. SHIPMENT LiNDZR RESCAVAriON P OH181TED Seller Is not authorized to ship
the go ds unat r n -.;vt:and .^.c temper of a t W of lading will operate as a lender of
gGGar.
3. TITLE e RISK OF LOSS The title and rink of loss of the goods shall not pass to
Buyer until Buyer actually receives arin takes possession of the goods at the point or
4. t•:C F.E?L, :Li,?NT OF DEFE111JE TE:dUER E'vimy tandsr of delivery of goods
mua! `airy corr ,iy wain as orcvi3'an3 of thiscontract as to time of delivery, quality
and I e!,ke. li a t.:rsa... ....... -��t fjY,yconform, this sh311 constitutea
breach a,:1 Serle• 5`-:• I not have, 1116 right to substit,,te a conforming tender, provided,
where tno time for pd. ormance has net yet exp'red, the seller may scasonaoly notify
Euyer ;f bis intent. -n is ct:-e ane. msv then make a conforming tender within the
co-•tf,cl tirre oil r w:Cil,
5. INVOiCZ, &'AY^I_�NTS
a. L..._, n_•, _. _ .,.. _...te Lr: ;: c r er,l;cate, on each purchase orderor pur-
e,eat -. r. , _ _.3 5'; J;i IndicMe. !ha D.1'Chase Order or
purchaserelo-i-e rum r aa,. ,hey, _w :!;,cement number if s7,plicable. Invoices
she,! ho itemir=:1 and tran;pdration ^r.a-.pcs if any, shall be listed eoparalely. A copy
et til u.a e ! ., r . r_!'.t:? should tie attached to the
invc :Z,, IA:B '. g r >F of Lbt:hock. P.O. row 2IXKI. Lubbock,
Texas 79,157. Payment shah not b:: C.0 ural tie above instruments are submitted after
du' c,...;
b. Jo riot inafude Fedcral Excise, Slaic cr Cil; G Tax.
6. G•SA, UIT;FS Tie tius- 'ry not:vq to the ^;eller, cancel this contract
wili'out f abil:!v to Se:rzr it ,`. I ; ceferm•,r d ry et.yer trial gratuities, in the form of
Enter'.;rinn•er.t, aitt-e, or ,, ,.ar,v:•� , •rr•< c .lid or jru%en by the SFBM, orally agent or
to i., try ,,r e.np!•„Ire of the Clip c! with a
VieW kuWd1C Sti,10111) a contract :,i t,, --c. f,,i5 favorable treatment with respect to the
awarc:ng c. or the m:,:•.inq cr any .lelerniinahons wdhrespect to the per-
forming of such a contr<.;t. in the the contract Is eaneri!ad by Buyer pursuant
to thi3 pn:v:slon, Guyer shad lie eat,tieJ, :n addition to any other rights and remedies,
to recover or withhold file amount ol the cost incurred by Seiler In providing such
gra:.rt%es
7. TOOLS L TtbT E :.f ,<LIIT if u',e puce stated or the face hereof in-
clud: s iha cn;l o1 any nl too!mq or speclet test equipment fabricated or required
by r.:e to- the. pur: '7,C ct 10"I"; tF --. .. , such s;,er:ial meting equipment and any
process sheets related thereto shaii becorne the property of the Buyer and to the
eztcnt tea••imir .^.hall be We::tilled try ite Seller as sl'Ch.
8. WA.RRAN', v -PRICE
a. I ice that contained in Seller's bid which Seller
warrants to be no higher lthat Sealer s current prices on orders by others for
products of thu kind and specification covered by this agreement for similar quan-
tities under similar or like conchtwils and methods of purchase. In the event Seller
broaches this warranty, the prices of the items shall be reduced to the Seller's
current prices on orders by others, or In the alternative, Buyer may cancel this
contract without liability to Seiler for breach or Seller's actual expense.
b. The Seller warrants that no person or selling agency has been employed or retained
to solicit or secure this contract upon an agreement or understanding for commis-
sion, percentage, broksraae, or coniingant fee excepting bona lice employees of
pons tide establishod cornmercial or wiling agencies maintained by the Seller for
`/he puipos;�:j of sea,nn•; For broach or violation of this warranty the
c+uyer shall have Ing right to addinoa to any ower light or rights to cancel this
contract without liability and to deduct from the contract price, or otherwise re-
cover the full amount of such commission, percentage, brokerage or contingent
fee
LM
9. WARRANTY)=nODUCT S111er sh:th n,;t limit or exclude any Implied w•rrranties
and ar•r ar,r.a,pt toe. so shall rtrl :rr this contract vrulable at the option of the Buyer.
,.'.. ..,. ,r tsf t I 1: 1. i.1 Int. 7.1 car.^1C. 1w -,Q 3,
and lnsrr „t,_n5 nstc l n the oto ,urtt r. , a,• tc :..art'.p!r `furr•rJ 2-I t:y>nller,
a :_qlfl,ct i;r•i .. !r.. ,r .:tor..•. 7�aN 3'd
- =tie : ,..,a Direr
--
10. SAFETY WAP.kAiii Y Soi!er warrants (hat the product sold to Payer sha!I conform to
the standards pronulgaled by the U.S. Department of labor under the Occupational
Safety a• -.d !)P:•.tri Act ct '971 In i:,.: 8v^rt thr prtd�+el dots not r^nterm to OSHA
standards, Buyer may return the product for currect:on or replaciti at the Seller's
expense. In the event Seller fails to make the appropriate correction within a
reasonable time. correction made by buyer will he at Sahel s expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS As part of this contract
for sale Seller agrees to ascertain whether goods manufactured In accordance with
the specifications attached to this apreement will give rise to the rightful c' iim of any
third.person byway of In!ricgement or the tike. Duyer makes no warra. ty that the
production of goods according to the specification will not give rise to such a claim,
and in no event shall Buyer be liable to Seller for indemnification in the event that
Seller is sued on the grounds of int; ingcmant or the I,!- i! Sailer Iso! the cpiuon that
an infringement or the like will result, he will notify Buyer to this effect in writing with.
In two weeks after the signing of this agreement. if Buyer does not receive notice and
Is subsequently held liable for the Infringement or the like. Seller will save Buyer
harmless. If Seller in good faith ascertains that production of the goods in accordance
with the specifications will result in Infringement or the like, this contract shall be null
and void.
12. RIGHT OF INSPECTION Buyershafl havo the right to Inspect the goods at delivery
before accepting them.
13. CANCELLATION Buyer shall have the right to cancel for default all or any part of
the undelivered portion of this order if Seller breaches any of the terms hereof includ-
ing warranties of Seller or if the Seller beromes insolvent or commits acts of bank-
ruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies
which Buyer may have in law or equity.
14. TERMINATION The performance of work under this order may be terminated in
whole, or in part by the Buyer in accordance with this provision. Termination of work
hereunder shall be effected by the delivery to the Selier of a "Notice of Termination"
specifying the extent to which performance of work under the order is terminated and
the date upon which such termination becomes effective. Such right of termination is
In adnition to and not in lieu of the rights of Buyer set forth in Clause 13, herein.
15. FORCE MAJEUP,E Neither party shall be held responsible for losses, resulting iI
the fulfillment of any terms or provisions of this contract is delayed or prevented by
any cause not within the control of the party whose performance is interetered with,
and which by the exercise of reasonable diligence said party Is unable to prevent.
16. ASSIGN`AENT-DELEGATION No right or interest in this contract shall be as-
signed or delegation of any obligation made by Seller without the written permission
of the Buyer. Any attempted assignment or delegation oy Seiter shaii ba wr,:!y void
and totally ineffective for all purposes unless made in conformity with this paragraph.
17. WAIVER No claim or right arising out of a breach of this contract can be dis-
charged In wh7le cr in p;i cy a w aiv2r or ranuaci:,iion of the claim cr rtani unless the
waiver or renunciation is supported by consideration and is in writing signao by the
aggrieved party.
18. INTERPRETATION -PAROL EVIDENCE This writing, plus any specifications for
bids and performance provided by Buyer in its aCverttsement for bids, and any other
documents provided by Scher as part of his bid, is intended by the parties as a final
expression of their agreement and is intended also as a complete and exclusive
statement of the tor, of !:.ial. alreihaat. ;.herte•.•^r a term defined by thn Uniform
Commercial Code :s used in this agreement. the delmition contained In [iia Code is
to control.
19. APPLICABLE LAW This agreement shall be governed by the Uniform Cemmsrclal
Code. Wherever the term "Uniform Ccntrnorclal Cuda" is used, it s`:aa Ce construed
As meaning the Uniform Comamerci31 Cede as adopted in the State of Texas as ef-
fective and in force on We date W this agleeme,-
20. RiGHT TO ASSURANCE Whenever one party to this contract in good faith has
reason to question the other party's intent to perform h=_ may demar.g That the other
party give written assurance of his intent to pedorn.. In the event that a demand Is
made and no assurance ie giver: w;thin five (51 cays, the demanding G=.ay may treat
this failure as an aMrcipatory mpuc:ation of the ;ontr: oM.
21. INDEMNIFICATION Seller shall inrlemn:fy, keep and save harmless the Buyer, its
agents. officials and employees, pgninst all mi :ries, deaths, loss, damages, claims,
patent claims, suits. liabilities, judgments, costs and expenses, which may i. anywise
accrue against the Buyer in consequence of the granting of this Contract or which
may in anywise result therefrom, whether or not it thail be alleged of determined
that the act was caused through noplig?nor• or crnission of the Seller nr its employ-
ees,
mployees, or of a subcontractor or assignee or a3 enip:oye,:s, if any, and the Seater c.nall, at
his own expense, appear, defr'nd and Day alt ch:,rees of attorneys and all. costs and
other expenses arising therefrom or Incurred it cennertion therevoiri, _id, if any
judgment stall be rendered against the Buyer in any such action, the Seller shall, at its
own expenses, sausty and discharge the game. Sc;ler expressly undea:aads and
agrees that any bond reyulren by this contract. or otherivse provided by Seller, shall
in no way limit the respons9rihty to indemnity, xeap and save harmless aad c, tend the
Buyer as herein provided.
22. TIME It is hereby expressly agreed and understood that time Is of the essence for
the performance of this contract, and any failure by contract to meet the time specill-
cations of this agreement will cause Seller to be in default of this agreement.
__.Sitv of Lubbock Transit Department
Ot=A4� Af=y)
It 0"12 L
l .-t-A`IT COACrH
a O ATI omts
PART h SOWITATI3119 OFFER ra AWA&D
CONTRACTUAL PROLIM3.1"t's
PART It TECHRMAL SPECalCAMNS
PART B: QUALITY ASSURANCE PR0VIZ,,3;hS
PART IV: WARRANTY FQ0VI='- Ns
GMC TRUCK & COACH DIVISION.
GENERAL MOTORS CORPORATION
I
No Text
SOLICITATION, OFFER & AWARD
1.1 SOLICITATION
1.1.1 =PE
INVITATION FOR SIDS (IF6) NO: 6255
DATE: Bid Closing: 2.00 p.m. Marsh 95, 1481
PROCURING AGENCY: City of Lubbock
Name
916 Texas Avenue
• Ad&m
Floyd P. Nesbitt
contratIng Officer
The cwit=t rAvdcd hcrounder shall be for the mrMn-wre end delivery of transit
c•'o -:hes/stere parts in accoc&nce with the terms and conditions set forth belem-k. The -
contract shall be a firm -fixed price contract.
1.1.2 CONTRACT DOCUMENTS
Any contract rmilting from this solicitation shall include the following, which are
incorporated herein:
Baseline Advviced Deign Transit Co.—h Specifications
Part I — Soiicitetion, Offer & Award/Contactual Provisions
Part II — Technictl Specifications
Part III — Quality A=ranee Provisions
Part IV — Warranty Provisions
Waivers to specification taken by contractor '
Copies of Fedcsal and applicable state grant contracts
1
1.2 YOv1 ^00• �) • • ».
R
SOLICITATION, OFFER & AWARD
1.1 SOLICITATION
1.1.1 =PE
INVITATION FOR SIDS (IF6) NO: 6255
DATE: Bid Closing: 2.00 p.m. Marsh 95, 1481
PROCURING AGENCY: City of Lubbock
Name
916 Texas Avenue
• Ad&m
Floyd P. Nesbitt
contratIng Officer
The cwit=t rAvdcd hcrounder shall be for the mrMn-wre end delivery of transit
c•'o -:hes/stere parts in accoc&nce with the terms and conditions set forth belem-k. The -
contract shall be a firm -fixed price contract.
1.1.2 CONTRACT DOCUMENTS
Any contract rmilting from this solicitation shall include the following, which are
incorporated herein:
Baseline Advviced Deign Transit Co.—h Specifications
Part I — Soiicitetion, Offer & Award/Contactual Provisions
Part II — Technictl Specifications
Part III — Quality A=ranee Provisions
Part IV — Warranty Provisions
Waivers to specification taken by contractor '
Copies of Fedcsal and applicable state grant contracts
1
1.2 YOv1 ^00• �) • • ».
- t
.A
SOLICITATION, OFFER & AWARD (CONIT)
• Federal excise tax exemption certificate and certificates for all other tax .exemptions
Resolution from Procuring Agency governing board approving the contract and
certifying availability of local funds
Addenda — As issued.
1.1.3 DEFINITIONS
The following are definitions of special terms used in this document,
(1) Procuring Agency City of Lubbork , TPxa s
(2) Contracting Officer. The person who is executing this contract on behalf of the
Procuring Agency and who has complete and final authority except as limited
herein.
(3) Contractor. The successful pidder who is awarded a contract for providing all
coaches and equipment described in the contract documents.
(4) Authorized Signee. The person who is executing this contract on behalf of the
' bidder!Contractor and who is authorized to bind the bidder/Contractor.
(5) Supplier. Any manufacturer, company, or agency providing units, components,
or subassemblies for inclusion in the coach. Supplier items'shall require qualifi-
cation by type and acceptance tests in accordance with requirements defined in
Part III: Quality Assurance Provisions.
(6) Work. Any and all labor, supervision, services, materials, machinery, equip-
ment, tools, supplies, and facilities called for by the contract and necessary to
the completion thereof.
"Name of Procur.ng A;encV snail oe inserteo in this space.
(7) Defect. Patent or latent malfunction or failure in manufacture or design of any
component or subsystem that causes a coach to cease operating or causes it to
operate.in a degraded mode.
(8) Related Defect. Damage inflicted on any component or subsystem as a direct
result of a defect.
1.1.4 BID REQUIREMENTS
Sealed bids in original and '2 _• copies will be received at the address shown in
Section 1.1.1 until 2 : 00 p.m. March 25, 1981 (date/time) •
for the provision of 16 A anced Design Buses '
All labor, equipment, and materials shall be furnished in strict accordance with the
delivery schedule and conditions of the contract documents. The coaches shall fulfill all
of the requirements defined in Part Il: Technical Specifications including addenda
thereto. Compliance with these requirements shall be in accordance with the procedures
defined in Part III: Quality Assurance Provisions. The Contractor shall accept the
warranty provisions covering the coaches as defined in Part IV.
1.1.5 PRICING SCHEDULE
The bidder is requested to complete and execute Addendum #1 Pricing. The
Contractor shall be liable for payment of all local taxes applicable to the complete coach
as delivered and should add these amounts to the bid price. The Procuring Agency should
furnish to all prospective bidders a list of these taxes. The Procuring Agency shall be
liable for any taxes applicable to the complete coach as delivered that are promulgated
and become effective between the date of bid opening and the delivery date.
•P•ocuring Agency to till in pertinent information.
. 1.4
June 1980
-1
•1
A
_..� SOLICI l A TION, OFFER AWARD (CON -T
1.1.6 DELIVERY PRO<.EDURE
Delivery shall be determined by signed recx:pt of the Procuring AQexcy's designated
agent(&), Transit Coordinator and General Manager .:
at the point of delivcry and my be prcz"-Jed by a cur=lr impe-tion of the cog, -h.
The point of delivMry chall ba:"
801 Texas Avenue
Lubbock, Texas 79457
Delivery of the coc-char :hell be FOB point of ds:livery by cne of the fallowing
methods. • •
Xd Common Carrier Driveaway
O Procuring Ag ncy Pickup
G Otho (specify)
1.1.7 DELIVERY SCHEMLE
The cox -het shalt be delivcrsd at a rete not to exce e 8 *to* col. -hes per day
Monday through Friday, nor • • • • coaches per day Saturdays, Sundays, and
holidays. De!iveriEr ;hall be no Ion thin _ 16 1—*per v&ak. D -1 Nary shall be completed
within. 45 wc•ks after dalivery Of the exerutsd contr=t dowrnents. Hours of
delivery shall be ._._8_ • • • • through 4 • • • •
'PWocunng AooncY 10 ;Worlds n+Wns of do%"t14 sgtntW.
'
0'►pcurin0 AWCY to provldo sdOeON fa point of dMnsry.
"'Proa,rinp AQancy to chock %*;fc ed Wk."y method,.
""Proeurinq AMney to fill in prrtica"t information.
t•5
v.,•.Mo... P r i
SOLICIT T 1ON, OFFER & AWARD (CONT)
1.1.8 SERVICE �'N.NC PARTS
Ttm 'bidder shcli state beiow tha repmna moves hmponsible for t listing the
Procuring Ag-*ncy, as rrtll as the locztion of the nearest distribution center which shah
furnish a complete supply of parts and components for the repair and rrWntenance of the
coachcs to be suppiW. The bidder shall also state below, or by separate att-hment, its
policy on trenzportation chvgm for psrts other than those covered by warranty.
1.1.8.1 Locction of nit Tcrh: at Smic* "Rc¢:c=ntttfva to Procuring t'y:
MR. W. L. WHEELER -
P.O. bOX 220123
DALLAS, TEXAS 75222
Tey`T (214) 659-5160
1.1.E2 Lccceon of n==t Puts D::tribution Cmtcr to Procurhn A=^Mcy:
GENERAL MOTORS PARTS DIVISION
tt GENERAL MOTORS CORPORATION
6007 PEELER STREET
DALLAS, TEXAS 75235
T� "(214) 688-5580
5.1.8.3 PoNcy for &-fl r --y of i" end componma to bo pxvh=Cd for sr; -rice End
nowtat meftd, REFER TO ATTACHMENT. #5
Ceit c* Pr=rtm REFER TO ATTACHMENT #5
SOLICITATION, OFFER & AWARD (CON -T)
1.1.9 PAYMENT SCHEDULE
The procuring Agency shall make payment in full within 30 days after acceptance of
each coach.
Contractor's invoices for coaches and/or spare parts and/or equipment shall be
submitted to the following address 30 calendar days prior to each delivery.'
City of Lubbock Transit Department 7 -
The
U. Box 2000 sn it invoicecin'maximum lots 6 16 coaches, and each invoice shall
include:
Contract number
Line item number invoiced
Number of spare parts/equipment involved, if applicable
Model and serial number of coach invoiced, if applicable
Unit and total prices by fine item number
Total invoice amount
1.1.10 QUALIMATIONS FOR AWARD
Award of this contract shall be made to the bidder quoting the lowest total,
computed bid on coaches, including delivery charges, as described on the pricing schedule
in the Addenda, provided the bid is responsive in all respects to these procurement
requirements. The bidder must be a person, firm, or corporation that:
Has in operation, or has the capability to have in operation, a manufacturing plant
adequate to assure delivery of all equipment within the time specified under this
contract
Has adequate engineering and service personnel, or has the capability to have such
personnel, to satisfy any engineering or service problems that may arise during the
warranty period.
_r
._
'Procuring A4ency to orovide s0omL
1-7
SOLICITATION, OFFER & AWARD (coNrT)
Has the necessary facilities and financial resources, or has the capability to obtain
such facilities and resources. to complete the contract in a satisfactory manner
within the required time.
Further, the bidder shall be qualified in accordance with Part III: Quality Assurance
Provisions.
The Procuring Agency shall have the right up conduct a pre -award survey of each _
bidder.
1.1.11 BIDDER REVIEW PROCEDURES
This section establishes procedures for bidders to seek review of the Baseline
Advanced Design Transit Coach Specifications, price offsets, and other addenda.
A bidder may discuss this specification, price offsets, and other addenda with the
Procuring Agency. Such discussions do not, however, relieve bidders from the responsi-
bility of submitting written, documented requests as required by these procedures.
r.�
This Baseline Advanced Design Transit Coach Specifications has been issued by the
Urban Mass Transportation Administration (UMTA) of the Department of Transportation
after numerous consuitations with transit coach manufacturers and operators. Therefore,
neither the Procuring Agency nor UMTA will accept requests for review or protests of the
baseline specification used with this procurement. However, issues, questions, and
suggested modifications may be submitted to UMTA, independent of this solicitation, at
anv time for consideration.
Neither the Procuring Agency nor UMTA will accept requests for review of the
UMTA-established price offsets. However, issues, questions, and suggested modifications
may be submitted to UMTA, independent of this solicitation, at any time for considera-
tion. A bidder may submit to the Procuring Agency requests for review of price offsets
computed by the Procuring Agency used with this procurement. Any request for review
of a price offset must be received by the Procuring Agency, in writing, no: less than 28
calendar days before the date of scheduled bid opening. A bidder may challenne the basis
1.8 -
Novemoer 1971 _-
,
4%
SOLICITATION, OFFER & AWARD (CON -T)
of a price offset computed by the Procuring Agency on the grounds that it is incorrectly
computed, that it is not supported by adequate data, or that it fails to reflect local
conditions. ,
A bidder may submit to the Procuring Agency requests for approved equals, clari-
fications, or protests on items that have been inserted by the Procuring Agency and on
any addendum to the specification other than price offsets. Any such request or protest
must be received by the Procuring Agency, in writing, not less than 28 calendar days
before the date of scheduled bid, opening. Any request or protests must be fully sup-
ported with technical data,test results, or other pertinent information as evidence that the
substitute ,offered is equal to or better than that required by the addendum or as evidence
that the protest should be upheld.
A Procuring Agency must make a determination of each bidder request under this
procedure in writing. That written determination must be mailed or otherwise furnished
to the bidder so as to be received by thea no later than 17 calendar
days before the date scheduled for bid opening.
A bidder may seek UMTA review of the Procuring Agency's determination. Requests
for such review must be in writing and received by UMTA not less than 7 calendar days
before bid opening. Requests for UMTA review received less than 7 calendar days before
bid opening will not be considered. A bidder must inform the Procuring Agency that it is
seeking UMTA review of the Procuring Agency's determination. The Procuring Agency
must furnish UMTA a copy of all previous correspondence and other documentation
pertaining to the bidder's request for UMTA review. In conducting its review, UMTA will
consider only the correspondence and documentation provided by the Procuring Agency
and the bidder as well as any additional information obtained through specific requests to
the Procuring Agency, bidder, or other third party.
Upon receipt of notice that a request for review has been submitted to UMTA, the
Procuring Acency must immediately contact the appropriate UMTA official to determine
if bid opening should be postponed. If bid opening is postponed, the Procuring Agency
must* telegraph all prospective bidders who have been furnished a copy of the soecifica-
tions that a request for review has been filed with UMTA and that bid ooenino is
= postaoned until UMTA has issued its decision. Uoon receipt o: UUITA's decision, the
Procuring Agency must issue an aopropriate amendment rescheduling bid opening.
SO L I C I TAT I O N O F E R-&' AWARDCON- r
c )
A request for review to UMTA may be withdrawn at any time before-UMTA has
issued its decision. UMTA will notify the Procuring Agency if a bidder withdraws a
request for review.
UMTA's decision of any request for review under these procedures is final and no
other request will be considered by UMTA.
1.1.12 BID PREPARATION
Each offer shall be made only on this Solicitation, Offer and Award form which
shall be enclosed in a sealed envelope with the name and address of the bidder clearly
stated, and ADVANCED DESIGN TRANSIT COACH OFFER marked on the outside. All
blank spaces in the offer must be filled in and no changes shall be made in the wording.
1.1.13 BID POSTPONEMENT AND AMENDMENT
The Procuring Agency reserves the right to revise or amend the specifications up to
the time set for opening the bids. Such revisions and amendments, if any, shall be
announced by amendments to this solicitation. Copies of such amendments shall be
furnished to all prospective bidders. If the revisions and amendments require changes in
quantities or prices bid, or both, the date set for opening bids may be postponed by such
number of days as in the opinion of the Procuring Agency shall enable bidders to revise
their bids. In any case, bid opening shall be at least 5 working days after the last
amendment, and the amendments shall include an announcement of the new date, if
applicable, for opening bids.
1.1.14 PUBLIC BID OPENING
Bids shall be publicly opened at the time set for opening in this solicitation. Their
content. including documents marked proprietary, shall be made public for the informa-
tion of bidders and others interested, who may be present either in person or by
representatives.
Pit .. •.In u.T• '.� •.9
1-.
SOLICIT ATI N, OFFER : AWARD (CON'T)
1.1.16 BID REJECTION!
The Procuring A��ey resmes the right to wove any minor bid informalities or
irregularitiG rcccivcd which do'not go to the hurt of the bid or prejudico other bidders,
or to rej=t, for god and compOing rewom, any and bll bids cubmitmd. CoMitionzt
bids, or thous which take accretion to tho sperificatiorc, will ba comickvW, non-
respontive and will be rejorted.
1.1.16 SINGLE BID RESPONSE
If only one bid is received in rapome to the invitation for bids, a detailed cost
proposal may be requested of the single bidder. A coct/pribe analysis and evzluttion
and/or audit may be performed of the cart propozal in order to dctermi-4 if ttxe prico is
fair znd re=*nxN.. L
1.1.17 BID WITHDRAWAL
After the bids are opcnd, bids may not be withdrawn for _30 • ce.lendar clays. Prior
to the date/time tet for bid oponin howwar, bids may be mo:;! #lad or withdrawn by the
bidder's authorized rgxmnmtive in pcn'$on, or by written or telcgs'phic notice. If bids
are modified or withdrrvvn in pwsw. tho auttbrizd rc-,),�tetivee shztt make his
identity known and shall sign a receipt for the bid. Written or u4cgnphic notices shall be
received in the office designated in &---tion 1.1.1 no later ttsn the exa.•t date/time for bid
opening. A telegraphic modification or withdrewal rived in the dc-signated office by
telephone from the receiving tele;raph office no later than the date/time sat for bid
opening shall be considered if rich me::. -A is confirms by a copy of aha telegram.
'Procuring ApenCy to Mtn tlta period for which btdb OWl rvr6bia in forCO. which "I bit no km than 38 clays "no
more than 64 days
w.,
SOLICITATION, ION, OFFER & AWARD (CON -T)
1.1.18 AWARD PROCEDURE
'Within 30 ` aendar days after the bid openin ft ContrE::tilsg Officer shall sign
the Sc ciration, OR* and Award form submitted by the stlexeemful biddor a -ml shall
deliver the txc^...rted contract documents specified in Section 1. 1.2 within.' • calendar
day= after the signing. Delivery of contact documents shall be determined by the
Contractor's signature on the rmm receipt request
1.1.19 k.1+END 17ENTS
Tt>~ Und7jigsrd =knew10d„r,- rexipt of tha fO110win4 Vnendmesnts to the
d:m _
No. dam
March 6, 1981
art�+m�t 1 ,.
Ama,,.t No.2te March 6, 1981
Amend;=t filo. ,e9ttcJ
Fe,:iluret to V-kr:o<:ACdST =4Pt of t1l ts1 M':: y=t: mW cmm ft bid to be coertide:red
nonroport ive to the to'icitmm Ac:rxstnricd rt to of cs:.t� ama�dmcnt must be
cirri ly c^t ii<.'kd a:yd irXludcd Y:tth ft offtt.
nu &R Ont wio-C. ""'I Pot "e+ed eh' er. Cth e' nm. 14Y wh ch epees we
rice an
17.
to
••►ToarN�Q a4tx+cY to 011 M thi• VVIC .
1.12
SOLICITATION, OFFER & AWARD (CON'T)
t.. 1.1.20 BUY AMERICAN CERTIFICATION
This certification shall be fully executed by. all bidders who
are'submitting bids in excess of $500,000.
GMC TRUCK & COACH DIVISION
The GENERAL MOTORS CORPORATION hereby certifies
(Name of Bidder)
that each end product, except the end products listed below, is
a domestic end product, as defined in 49 CFR 660.13(d); and that
the components of unknown origin have,been considered to have been
mined,.produced, or manufactured outside the United States.i
(Bidder shall show country of origin for each excluded
end product)
EXCLUDED END PRODUCT
BY:
"NONE"
M. A. PULLIN
COACH SALES MANAGER
(Official's Title)
I -12A
COUNTRY OF ORIGIN
MARCH 25, 1981
(Date)
i
R
.w
SOLICITAT ION OFFER & AWARD (CON -T)
1.2 OFFER
By execution below bidder hereby offers to furnish equipment and services as
indicated herein.
GMC TRUCK & COACH DIVISION
Uddw GENERAL MOTORS CORPORATION
kmv
660 SOUTH BOULEVARD EAST
strut
PONTIAC, MICHIGAN 48053
sia+ra►r• of Autiscxi:b S:flna M. A. PULLIN
COACH SALES MANAGER
(313) 857-4005
1.3 AWARD
By execution below Procuring Acncy its off ir.dicc .
"City of Lula' - , exa ,
Contracting Off tear: ,.
S,tirvt�,rt
Dau of aAPR 8 1981
tm
AuVWUtd Skrm M. A. PULLIN
Dats_ MARCH 25, 1981 '
'o*ocunnQ Agency to ..It. br .tar„ nuenbw uw Mfnopt.on Or aMCAtt sQW4Pmant. aatr Orta, ammo OM sterns be+r.0
. prOWtW.Ona tO w4csia try ftwnbaf or units te3urW. -•
•i }� 1of1
1
i
ADDENDUM 1
.
PRICING
Nuffum Unit
TOW
tram No.* Itartt Oaxrrptton.
of Units" Pecs
Pace
!
Advanced
16 $143,237.00
$2,291,792.00
Design 35'
Buses
2
Engine
2 $29,218.00
$58,436.00
Power
Assemblies
Optional
3
Spare -Wheels
16 $119.00
$1,904.00
subtow coacMs . $2,291,702.00
Subtotal Spans& Eouipaunt
$60,340.00
SubtoW Dolivvy Ch& -Vu
$28,080.00
.
GRAND TOTAL $2,380,212.00
'
GMC TRUCK & COACH DIVISION
s�dds.
GENERAL MOTORS CORPORATION
AuVWUtd Skrm M. A. PULLIN
Dats_ MARCH 25, 1981 '
'o*ocunnQ Agency to ..It. br .tar„ nuenbw uw Mfnopt.on Or aMCAtt sQW4Pmant. aatr Orta, ammo OM sterns be+r.0
. prOWtW.Ona tO w4csia try ftwnbaf or units te3urW. -•
•i }� 1of1
1
i
• . ! . I Cen Title -
-- Ye
' •. Au hori.ted Signee M.' A, PUL.LTV
Date MARCH •25, 1981
Pa') 1 o f' 2 U September, 1979
91
DELETED
.•
92
Wheel ilousing
❑
❑
93
Instr=ientation
❑
I
'.•
V4
Interior Trim
ID
❑
95
Side Window :.aterials
❑
❑
'
1:6
poor::a7 Passenger
❑
®'
{{
i
Assists
.•7
Large -estimation S:cn
❑
❑
•
• lib
DELETED
a
❑
-.
�9
Susrensio:. Re=uire-z Ent
®
❑
• 1�
Air System
a
❑
£lec.rical System
Require: ier.:,s
•
!
s12
DELETED _
❑
I
r13:
Inter4c. Cli^.:ate
❑
❑
t
Control
•
• _
014
'
Passenc_er Area- Air
❑
Flov,
'
X15
Passenger Area Kir
❑
❑
Flow
r
X16
'Improved Interior
❑
•
LiSntiag
_f-
S17
Reduced Fxter1or : oise
[
❑
•18
Reduced Floor and
'
Step Heights
❑
X19
Transit Tires
LJ
❑
'
#20
Foot Room
2
Done
Passenger Seat Arrange -0•
of Seats
•
ment
36
.
Nu. Uf
s
Bidder agrees to
furnish ite::is r ar%ed
.yes in
accordance
.
• with each of the
specification items
of tris
nddencu;.i.
�•
GMC TRUCK & COACH DIVISION
Bidder;
GENERAL MOTORS CORPORATION
' •. Au hori.ted Signee M.' A, PUL.LTV
Date MARCH •25, 1981
Pa') 1 o f' 2 U September, 1979