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HomeMy WebLinkAboutResolution - 823 - Adopt 1981-82 Citizen Participation Plan For The CDBG Program - 06/18/19811 11 AA:pc RF.SnTJ1TTnN RESOLUTION 823 - 6/18/81 A RESOLUTION ADOPTING THE 1981-82 CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. WHEREAS, Citizen participation has continually been an important and worthwhile part of the development of the Community; and WHEREAS, Citizens should continually be given opportunities to decide and make their community needs and problems; and WHEREAS, Citizens should be informed of Municipal, State and Federal Programs which effect the quality of their City and neighborhoods, and should be involved in the decision-making process; and WHEREAS, the City of Lubbock as a recipient of Community Development Block Grant Funds is required to prepare a written Citizen Participation Plan which meets the requirements of 24 CFR 570.303; and WHEREAS, the Citizen Participation Plan has been approved and recommended by the Community Development Advisory Committee of the City of Lubbock; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the 1981-82 Community Development Citizen Participation Plan, which is attached hereto and made a part hereof, BE and is hereby approved and adopted as policy and procedure of the City of Lubbock. THAT the Community Development Advisory Committee is to be composed of the Chairman of the Community Development Advisory Committee, who shall be appointed by the Mayor and the City Council, who shall also appoint twelve (12) citizens representing six (6) City Sectors, two (2) citizens per sector. In addition to these members, a representative of the elderly and a represen- tative of the handicapped shall be appointed by the City Council. The Chairmer of the following City Boards and Commissions shall also serve as members: Planning and Zoning Commission, Parks and Recreation Board, Urban Renewal Board of Commissioners, Human Relations Commission, Lubbock Housing Authority Board of Commissioners, Board of City Development, Community Services Commissic and the Water Resources Board. The Committee shall adopt rules and procedures necessary to conduct business, including the creation of sub -committees. Passed by the City Council this 18th day June 1981. f BI McALIS R, MA OR AT EST: Eve lyn'G fga, City e11 r ry-Treasurer A1PR D AS TO CONTENT: Richard Mays, Community Devel pment Coordinator APPROVED AS TO FORM: WAIXIZ-10_� Angela s, Assistant City Attorney s � CITY OF LUBBOCK, TEXAS RESOLUTION 823 6/18/81 - ,r 1d. CITY OF LUBBOCK COMMUNITY DEVELOPMENT CITIZEN PARTICIPATION PLAN A GUIDE FOR INVOLVEMENT OF INTERESTED CITIZENS IN THE COMMUNITY DEVELOPMENT BLOCK GRANT Recommended by the Community Development Advisory Committee II June 26, 1979 Adopted by the City Council July 12, 1979 Revised JUNE 18, 1981 Pntlf-fl. DRAFT CITY OF LUBBOCK* TEXAS TABLE OF CONTENTS introduction. Page*1 I. Citizen Participation Plan 3 II. Community Development Advisory Committee 4 Membership, meetings, purpose and responsibilities III. Citizen Involvement 7 Planning and Development, Implemen- tation and assessment IV. Amendments and Contingencies 15 V. Public Notices and Information 18 VI. Technical Assistance 22 VII. Complaints and Objections 24 .. Appendix CITY OF LUBBOCK, TEXAS APPENDICES A Resolution Creating the C.D.A.C. Page 26 B C.D.A.C. Structure and Process 29 C Summary of Community Development Pro- 32 gram D Availability of Information 37 E Objections to Application 38 F Glossary of Abbreviations and Acronyms 39 G Department of Housing and Urban Develop 40 ment H City of Lubbock Contacts 41 I CITY OF LUBBOCK, TEXAS INTRODUCTION The Community Development Block Grant Program (CDBG) was established by the U.S. Congress under Title I of the Housing and Community Development Act of 1974. The grant program is administered by the U.S. Department of Housing and Urban Development (HUD). Supporting the premise that cities are familiar with their Community needs Congress wanted to give cities the financial resources to help create a better living environment, to provide decent housing and to expand economic opportunities for their citizens, especially for low and moderate income persons. The Community Development program allows Lubbock to develop its own plan for the physical improvement of our city. This plan can only_be successful if active citizen involvement is ongoing throughout all stages of the program. In accordance with Section 570.303, of tt}e Community Development regulations of March, 1978, the City of Lubbock has designed its Citizen Participation Plan, spelling out the procedures and tools which citizens may use to participate in all phases of Community Development. This Citizen Participation Plan is one of.the tools in which you, a citizen, can learn about the program and how to effectively become involved. This Plan is organized into seven basic sections each dealing with one or more of the important elements of the Community Development process. The plan carefully explains the procedures which you may use to express your views. Briefly, the seven sections contain the following information: SECTION I: CITIZEN PARTICIPATION PLAN Citizens in Lubbock should be familiar with the City's Citizen Participation Plan. This section describes the purposes and functions of the Plan. SECTION II: COMMUNITY DEVELOPMENT ADVISORY COMMITTEE An important and effective method which a citizen can express his concerns and opinions is through his Community Development Advisory Committee representative. A complete description of the CDAC Structure functions and program components is sim- plified in this section. if J 17 CITY OF LUBBOCK, TEXAS SECTION III: CITIZEN INVOLVEMENT All citizens need to know how and when to participate in the Community Development Program. This section provides ways in which citizens can become involved in the development, im- plementation, and assessment of the program. SECTION IV: AMENDMENTS AND CONTINGENCIES Citizen participation is a vital part of any change that may be necessary in the CDBG program. Changes in the scope, direction or funding levels may result in amendments or contingency projects. This section outlines the type of amendment and the role of citizens in the amendment process. The section also discusses the use of contingency funds. SECTION V: PUBLIC INFORMATION This section describes the methods to -be used in informing Lubbock residents of the Community Development program. Public notices, news releases, newsletters, brochures, and surveys are the basic avenues of public information. SECTION VI: TECHNICAL ASSISTANCE The Community Development Department is available to give technical assistance, advice, and program information to any individual, group or organization interested in the CDBG program. This section discusses the type of assistance available. - SECTION VII: COMPLAINTS Citizens who wish to make written or verbal complaints about any aspect of Community Development will be instructed about the correct procedures. -2- s t CITY OF LUBBOCK, TEXAS I CITIZEN PARTICIPATION The Community Development Block Grant (CDBG) program is aimed at improving communities and living conditions for the people who live in those communities. The program is intended to be used by local governments to help solve local problems. Within certain guidelines, the kinds of projects which may be undertaken are determined by the Lubbock City Council. This means that the City Council, as the applicant for Community Development funds, must attempt to arrive at appropriate uses for the funds. Wise de- cisions would be difficult if City officials did not receive adequate and timely information about ,local resident's concerns and priorities. The Lubbock City Council has adopted this Community Development Citizen Participation Plan as a guide to the citizens of Lubbock. The Plan will inform citizens of how and when to most effectively contribute to the Community Development process. The Citizen Participation Plan has five basic goals: 1. Encourage citizens to participate.in all phases of the CDBG program. 2. Provide citizens opportunities to express their views and proposals regarding the CDBG program. 3. Assure all aspects of the CDBG process are cone ducted in an open manner. 4. Provide city officials with timely and current information regarding citizen's feelings and priorities regarding the CABG program. 5. Involve responsible people in local government. It is the policy of the Lubbock City Council to encourage maximum citizen participation as a means to improve the local Community Development program's responsiveness to community needs. However, it should be noted that citizens participate only in an advisory role to the City Council. The ultimate decision-making responsi- bility rests with the City Council. The federal regulations for Community Development state: "nothing in these requirements shall be construed to restrict the responsibility and authority of the applicant for the development of the application and the execution of its Community Development Program." -3- I e CITY OF LUBBOCK, TEXAS II COMMUNITY DEVELOPMENT ADVISORY COMMITTEE The City Council established the Community Development Advisory Committee on August 25, 1975 which was charged with the respons- ibility for overseeing all Community Development Block Grant activities. The members of the CDAC represent a cross-section of both private and public sectors of the City. The Advisory Com- mittee is structured to be representative of the people most affected by the program. The CDAC is composed of representatives of the low and moderate income, minority, handicapped, and elderly persons. Members also represent business and civic groups concerned about the CDBG program. The Community Development members are appointed by. the. City Council for a two year term which begins on the first of June. Members may serve more than one term. The Chairperson of the Committee is appointed by the Mayor to serve for a two year term. The Community Development Advisory Committee selects a Vice -Chairperson by election from the membership. The membership of the CDAC and a summary of the CDAC structure and functions is available in Appen- dices A and B. The Community Development Advisory Committee will hold regular meetings at least every other month beginning in June. The Chair- man of the Committee may call additional meetings if they are necessary. The CDAC will hold those meetings in City Hall, located at 916 Texas Avenue or in locations out in the community. The meetings will be held in schools or community centers con- venient to neighborhoods which are most affected by the Community Development activities. Community Development meetings will be held at night on the second Tuesday of every other month. The locations and times of the meetings will be well advertised. If an individual, group or organization has a particular request or concern to bring before the Advisory Committee, a written request for time on the agenda should be submitted to the Com- munity Development Coordinator. The request should be submitted no later than two weeks before the CDAC meeting. Any citizen is encouraged to appear before the Community Development Advisory Committee to discuss a concern or request. In establishing the Community Development Advisory Committee, the City Council set forth the functions of the committee. The roles and responsibilities are: 1. The CDAC acts in an advisory Council on policy decisions CDBG program. -4- role to the City relating to the 5 CITY OF LUBBOCK, TEXAS 2. The CDAC coordinates citizen participation. 3. The CDAC is to review and make recommendations to the City Council on requests for CDBG funds. 4. The CDAC is to advise on program implementation. 5. The CDAC is to evaluate and respond to the City Council of the overall effectiveness of the CDBG program. It must once again be stressed that in all phases of Community Development your input is necessary for the CDAC and the City Council to make appropriate and effective decisions. Your CDAC representative needs to be aware of what is important to you and your neighbors, and what projects and activities will best help improve the living conditions in your neighborhood. In fulfilling the City Council's charge to advise on all Community Development activities, the CDAC will concentrate on six major program components. These components involve the basic concepts of the program, and are citizen participation, monitoring and evaluation, housing, neighborhood revitalization, community facilities and improvements, and economic development. If the CDAC feels that special studies are needed in any of the areas, the Chairperson of the Committee may establish an sub -committee composed of interested members. The sub -committee, with assis- tance from the staff, will investigate special needs, problems, complaints or new programs related to the particular component and report its findings back to the CDAC. The sub -committee may involve persons from the community who have expertise in the subject matter under discussion. The involvement of the community in the investigation of special needs will provide an invaluable resource to the CDAC. A. Citizen Partici ation - The CDAC will review the Citizen Participation Plan to make suggestions for improvements and to determine whether it is adequate and appropriate for Lubbock's needs. The members also develop and promote opportunities for citizens to express views and opinion, such as to encourage the development of neigh- borhood organizations. The CDAC reviews complaints made by citizens. All complaints are treated on an equal basis and are considered as important feedback. -5- B. GITT OF L.YC7pUL:R. 126,.W^93 Monitoring and Evaluation - This component UULl51S14.7 v1 - reviewing the CDBG Frog -ram to assure consistency with local priorities and goals, and reviewing the CDBG Program for consistency with the HUD Program Standards and guidelines. In addition the CDAC will help develop methods for citizens to assess the CDBG program. C. Housing - The CDAC members have a responsibility to promote fair housing standards and to assess housing conditions in target neighborhoods. The members work with public and private agencies and organizations to improve the quality and availability of housing. The CDAC will be responsible for reviewing housing needs and conditions and developing a three.year Housing Assistance Plan which will establish goals to meet the housing needs of lower income households. The CDAC will periodic- ally review the Lubbock Fair Housing Strategy and will be responsible for coordinating its implementation. D. Neighborhood Revitalization - The CDAC coordinates with the Urban Renewal Agency on plans for rehabilitation and redevelopment in neighborhood strategy areas (NSA). The Committee also reviews the Rehabilitation and Redevelop- ment Strategy Plan to determine its appropriateness. The CDAC researches and investigates ways of promoting the involvement of private investment in rehabilitation and redevelopment of neighborhoods. E. Community Facilities and Improvements - Proposals and requests forCDBG funds which nvo ve improvements of parks, streets, water systems, community centers and other public facilities are reviewed by the CDAC. F. Economic Development - Before economic development activities can be implemented with Community Development funds, an economic development plan must be preared. The CDAC may advise the City Council on Lubbock s need for an economic development strategy and then establishes goals, priorities, and activities for an economic de- velopment plan. -6- 1 CITY OF LUBBOCK, TEXAS III CITIZEN INVOLVEMENT The Community Development Block Grant program is intended to help improve the living environment in those areas of Lubbock which are experiencing slum and blight. The ultimate goal of the program is to arrest the decline and help neighborhood residents secure or maintain a better way of life. To best do this, it is important to know what the individuals affected by the CDBG activities think and feel about the program. Your ideas and suggestions are impor- tant and worthwhile, and without them the program will be less than successful. Citizen involvement is a partnership between the City of Lubbock and the residents of all the neighborhoods,'particularly those directly involved in the CDBG program. It is the responsibility of the City.to provide open access and opportunities for partici- pation so that any citizen or group of citizens may express them- selves about Community Development. Importantly, it is the re- sponsibility of each individual to participate and to become involved; otherwise any citizen participation process is ineffec- tive and useless. There are three stages in the CDBG process in which citizens may contribute to discussions, priority settings, and decision-making. These stages are: 1. Planning and Development 2, Implementation 3. Assessment Planning and Development Each year the City of Lubbock must submit an Annual Application for Community Development Block Grant funds to the Department of .Housing and Urban Development. Every three years the City must prepare and submit a Comprehensive Community Development and Housing Plan. This plan outlines and defines the needs of low income neighborhoods and the community, identifies neighborhood strategy areas (NSA's), establishes goals, objectives and strategies for meeting the identified needs over a three year period. The plan also identifies a three year summary of activities proposed to implement the C.D. strategies. Each year of the three year plan must be developed into an Annual Application before funding is approved. The planning and development of the Community Development and Housing Plan.and the Annual Application is probably the most im- portant phase of the CDBG process. It is in this phase that in- volvement of citizens is most crucial and effective. Citizens have the opportunity to directly contribute to the development of the CDBG program. -7- CITY OF LUBBOCK, TEXAS Citizen input is considered as an important factor in structuring the program. Expressions of citizen priorities and initiative are often the deciding influence when the statistics, data and tech- nical evaluation identify several areas eligible for funding. The CDBG planning process is begun each year in mid to late Septem- ber and concludes in late January. The early phase of planning involves the gathering of statistics on neighborhood and housing conditions, the degree of slum and deteriorating conditions, and the demographic profile of the various area. The City must deter- mine where the greatest concentrations of low and moderate income persons live, and where the elderly and the minorities reside. Lubbock Rehabilitation and Redevelopment Strategy Plan In an attempt to develop a standard policy for the types and levels of public action needed in various neighborhoods, the City Council in 1977 adopted the "Lubbock Rehabilitation and Redevelop- ment Strategy Plan.' This plan is� developed through the efforts - of the Community Development and Planning Departments and the urban Renewal Agency. The Plan is designed to identify a "policy for a methodical approach toward developing, implementing and maintaining a desirable living environment for all residents of the City." This document requires among other measures that written Neighborhood Rehabilitation and Redevelopment Strategy Plans be developed together with costs estimates, feasibility ratings and levels of actions needed. These plans and data are updated annually and approved by the City Council before the commitment of CDBG funds. Mail -Out Survey In September, the Community Development Office develops, with review by the CDAC, a mail -out survey designed to gather citizens priorities concerning the types of activities felt to be needed in their neighborhoods. The survey is distributed in the utility bills and is color coded by sector (there are six City sectors). The survey asks each person to respond to the activities and pro- jects which may be considered for Community Development funding. The survey also provides space for people to write special problems, concerns or ideas. The survey is returned with utility payments at no cost. The C.D. staff gathers the completed surveys and the responses are tabulated by computer by number of responses, priority ranking, and by sector. This information is evaluated by the staff and the CDAC to determine general needs, and citizens' opinions about the CDBG program. f CITY OF LUBBOCK, TEXAS Planning. Meetings In the early fall, the Community Development Advisory Committee holds a series of planning meetings. These meetings are held in areas where concentrations of CDBG activities are proposed or are being carried on. The meetings are generally held in the early evening at elementary or junior high schools or in the City's community centers. The schedule of the meetings is well publicized as described in the section on Public Information. In discussing the conditions and needs of neighborhoods, residents have the opportunity to advise the CDAC of the activities and types of programs they feel are needed to improve their living conditions. The needs, concerns and requests from each planning meeting are recorded and kept on file in the CD office to develop objectives and strategies. The input received from these planning meetings is used by the CDAC to develop objectives and pribrities,`and to propose programs and projects for implementing the CDBG strategy. The input is also used to insure that.projects and activities recommended and placed in the Three Year Plan are still viable alternatives to achieving the CDBG goals. Following the planning meetings, the CDAC holds one or more meetings to evaluate the input from citizens, the data and statis- tics, and the input from city departments and agencies. The CDAC must develop a preliminary community development and housing plan and/or a recommendation for annual projects which are sent to the City Council for final decision making. Citizens are encouraged to attend the Community Development Advisory Committee meetings regarding the setting of priorities and of the selection of projects. The meetings will be held at City Hall in the early evening. Based on an evaluation of all available data, the CDAC will establish priorities for Community Development. The CD staff will be asked to draft a plan which conforms to the CDAC priorities. The strategies and programs contained in the preliminary plan will be presented to the public during a CDAC meeting held in the City Council chambers of City Hall. Before adopting the preliminary plan, the CDAC will allow citizens the chance to express their views. The adopted preliminary plan will be forwarded to the City Council as the recommendation of the Community Development Advisory Committee. The recommendation formulated by the CDAC is presented to the City Council during a public hearing. This is the first public hearing Q'L CITY OF LUBBOCK, TEXAS on the CDBG program and is held in early December before the program is substantially complete. Citizens are encouraged to attend the hearing and express their views regarding the CDAC recommendation and any need or proposal not addressed by the CDAC. Following the first public hearing, the City Council will give the staff direction to prepare a draft of the Three Year Community Development and Housing Plan and/or the Annual Application. This draft is based on the comments received at the preliminary hearing and the recommendations made by the City Council. The draft plan and application are considered by the City Council during the final public hearing, generally held in late January. Citizens have the opportunity to make any comments before the application is approved for submission to the A-95 Agencies for review and the HUD Area Office. Role of the Urban Renewal Agency The Agency's role in the determination of priorities and the selection of activities in the City's CDBG Program is and should be that of a recommending body to the CDAC and City Council. In making such recommendations, the Agency is acting in,,a manner similar to that of any agency or organization and of the City Departments. However, the Agency must follow the requirements of the Texas Urban Renewal Law and the opinion of the Texas Attorney General in regard to the constitutional use of rehabilitation funds in making its recommendations for neighborhood revitaliza- tion. Urban Renewal Plans duly approved and adopted by the City Council must meet the test of the Texas Urban Renewal Law and the opinion of the Texas Attorney General. Therefore, areas recommended for neighborhood revitalization and given priorities by the Urban Renewal Agency's Board of Commissioners are developed first as Urban Renewal Plans as provided for in the Texas Urban Renewal Law. Many of the planning and recommending activities of the Urban Renewal Agency staff have already been defined and established by the enacted law of the State of Texas and by the adopted policy of the City of Lubbock. Specifically the Agency staff carries out the following activities in bringing proposals to the Urban Renewal Agency Board for its setting of priorities and recommendations to the City: 1. Makes periodic housing conditions survey's of all NSA's and potential NSA's. 2. Attends all planning meetings to hear citizen comments and to assess the level'of citizen initiative in approved or potential NSA's. -10 .t CITY OF LUBBOCK, TEXAS 3. Prepares cost figures for rehab/redevelopment activities, in areas which have high feasibility based on criteria established in the Lubbock Rehabilitation and Redevelop- ment Strategy Plan. (Generalized cost figures are main- tained for lower feasibility neighborhoods). 4. Acts as liaison with neighborhood groups and with in- dividuals in NSA's. This takes the form of providing information on the various parts of the Agency's program, providing status reports, and providing other technical assistance as relates to the program. 5. Prepares Urban Renewal Plans as required by the Texas Law and the Attorney General's opinion on "public pur- pose" for all proposed NSA areas. 6. Prepares specific cost estimates for rehab/redevelopment activities for areas requested by the City staff or the CDAC. 7. Prepares recommendations for the URA Board based on the feasibility criteria of the Lubbock Rehabilitation and Redevelopment Strategy policy based on information gained through the citizen participation process. Implementation After HUD approves the City's Annual Application based on the Three Year Plan and the CDBG program goes into effect, citizen participation must continue.. The CDBG regulations specify that at a minimum, citizens will be involved in an advisory role in policy decisions regarding program implementation. It is difficult to develop a mechanism for direct citizen involve- ment in the implementation of Lubbock's CDBG program. The majority of the activities and projects funded.in the CDBG program are of the type which do not lend themselves to citizen involvement.._ Projects such as street and sidewalk improvements, park development and improvements, construction projects have predetermined imple- mentation steps that will not be affected by citizen involvement. These steps are engineering and preparation of plans, bid and contract procedures, and construction work. Although the level of participation in the implementation phase will not be as direct as in the planning phase, efforts will be made to provide the opportunity for citizen input in as many pro- grams as possible. The major vehicle for implementation participa- tion will be the Community Development Advisory Committee. During the regular meetings of the CDAC, the status of each CDAC activity may be reviewed. Any individual, group or organization which desires to comment on the implementation of an activity or project may do so at the CDAC meeting. -11- CITY13F LU1360CK. TEXAG y Whenever feasible the residents of neighborhoods affected by a CDBG project will be involved:in the project's implementation. Activities which might be subject to citizen involvement are the location of community centers or daycare centers (if such loca- tions were not specified in the application), the areas needing special code enforcement .activities, the development of eligibility requirements for new rehabilitation or other activities. The C.D. staff and the department or agency responsible for carry- ing out the project or activity will meet in the particular neighborhood whenever necessary. The meetings will be held to advise the residents of the proposed plans for implementing the activity or project and seeking support and advice on the plans. `These meetings will allow residents to identify any special problems or situations which may be unknown to the City representatives. As with all other phases of the CDBG citizen participation process, citizens must take the initiative to participate. It is up to the individual to express an idea.or a concern., Without citizen's willingness to become involved the structure and policy established to encourage participation will be ineffectual. Therefore, it is your responsibility to take.advantage of the vehicle for partici- pation outlined in the Citizen Participation Plan. Assessment The final phase of the Community Development program in which citizens are involved is the assessment of performance. To insure that. the approved CDBG activities and projects meet the stated goals and objectives and are effectively implementing the adopted strategies, ongoing monitoring and evaluation procedures should be established. In assessing the effectiveness of activities and projects in improving neighborhood conditions, residents can make an important contribution. The Community Development Advisory Committee will hold at least half of their regular meetings in areas where con- centrations of CDBG activities are being conducted. At these CDAC meetings, neighbors from the NSA's are encouraged to attend and discuss..the effect.of the on-going program in their neighborhood.. The CDAC is charged.wth the responsibility .for monitoring the t h 1 i d ate and timel erfermnnce I funded activities o e p nsure a equ Y P f 11 ti iti Those residents who attend the CDAC meetings V a ac v es, to discuss project performance provide the CDAC representatives with valuable information. If'at any time a project is not achieving the stated goals and strategies, the CDAC has the prerogative to recommend program changes. 12 CITY OF LUBBOCK, TEXAS Each year the.City Council conducts a Performance Hearing on the .Community Development program, The. Performance Hearing is held in mid summer, 30-60 days before the planning and development phase begins, At this hearing, the City Council reviews the progress and performance of all on-going CDBG projects and activities. The City Council:sets.the date and time of the hearing at a time which will allow for broad citizen participation. As with all CDBG hearings, the public is notified through public notices and news releases. Citizens are encouraged to attend the Performance Hearing to com- ment on all phases of Community Development. The Hearing is an opportunity for any resident of Lubbock to express concerns or suggestions regarding the CDBG program and process. In addition to the Performance Hearing, the City is required to prepare and submit to HUD an Annual Grantee Performance Report. This report is an extensive evaluation of the status of CDBG approved projects, and.the procedures and processes. The Grantee Performance Report is submitted to the HUD Area Office by July 30th of each year and is available for inspection by any interested individual. The City will inform citizens of the availability of the report by publishing a notice in local newspapers. As with all other aspects of Community Development, citizens may comment directly to the CDAC representatives or the Community Development staff about the performance of any CDBG activity. -13- J COMMUNITY DEVELOPMENT CITIZEN PARTICIPATION PROCESS E City Council Hearing on Authorizes' CDBG CDBG Citizen CDBG Program Performance Workshop Community C.D. Development Advisory .Staff Committee CDAC Conducts CDBG (CDAC) Neighborhood Planning Meetings Needs. Assessmen CDAC evaluates Needs, Mail Out Survey Citizen Requests & Input 50,000 Cards CDAC sets priorities for CDBG Plan A Opportunities for CDAC directs citizens to staff to prepare comment and to plan based on express views priorities Citizens may object CDAC presents proposed In 1st CDBG program for public 30 days of comment before submitting,` review to City Council. City Councii Staff is City Council CDBG Application submitted conducts directed to conducts to HUD for 75 day. Final Public prepare draft ist Public Hearin ti Review Hearing Application on S approves.CDBG CDAC Proposed Application Program HUD Approves CDBG - pplicatio CITY Or LUBBOCK, TEXAS IV AMENDMENTS AND CONTINGENCIES Amendments From time to time, changes are made in the Community Development and Housing Plan and in the Annual Applications. These changes may be necessary to reallocate unused funds; to alter the scope of a program or activity by changing locations or persons benefitting. During the evaluation phases of the CDBG process, the City may determine that more important priorities have developed which necessitate a change in the previously approved program. If at any time the City of Lubbock determines that an amendment to the CDBG Plan or Annual Application is needed, citizens will be provided an opportunity to be involved in the amendment process. The City will solicit input from those neighborhood residents to be most directly affected by any change in the CDBG program. Amendments to the Community Development program have two forms: those subject to prior HUD approval and those which need only local approval. An amendment to the CDBG program requires prior HUD approval when the following conditions exist: COMMUNITY DEVELOPMENT PROGRAM A. Ten percent or more of the entitlement, other than contingencies, is to be used for new activities. B. To alter the stated of beneficiaries of costs exceed 10% of purpose, location, or class approved activities whose the entitlement. C. Combination of A and B. D. Cumulative effect of smaller changes involving new activities or changes in approved activities exceeds 10% of the entitlement. HOUSING ASSISTANCE PLAN A. Reduction of any goal. B. Inclusion of goal by household or housing type not previously included. C. Proposal to exceed any three year goal by housing or household type. -15- CITY OF LUBBOCK, TEXAS D. Revision in general location of assisted housing. E. Significant change in data. When an amendment requiring prior HUD approval is needed, the Community Development Advisory Committee will be responsible for coordinating and analyzing citizen participation. The CDAC will schedule at least one meeting in the area to be most affected by the proposed change. If more than one area will be directly af- fected by the proposed change, the CDAC will schedule meetings in those areas. The purpose of the meeting is to inform the residents of why the proposed amendment is needed; what effect the amendment will have in the area and the entire CDBG program, and to solicit comments, and suggestions from the residents on their attitudes and feelings. The meetings will be publicized in the manner described in Section V Public Information. Every effort will be made to encourage residents and other interested persons to comment on the proposed change. The CDAC will evaluate the comments, questions and responses made during the neighborhood meeting before developing their rec- ommendation. The Community Development Advisory Committee will meet either after the neighborhood meeting or in a separate meeting to consider the need for the proposed amendment, and any citizen input. The CDAC will develop a recommendation to be presented to the City Council advising of what actions is appropriate concerning the proposed amendment. For amendments requiring HUD approval, the City Council is required to hold two public hearings to allow citizens to have the oppor- tunity to comment on the proposed change. The City Council will follow the procedure outlined in Section V for public hearings in setting the date and time of the two hearings. The hearings will be well publicized and citizens will be encouraged to express their views in person or in writing. The City Council has the responsibility for the final decision on any program amendment. Following favorable City Council action on the proposed amendment, the City will submit the amendment to the South Plains Association of Governments for A-95 Review. After the A-95 Review process is complete which generally takes 30 days, the City will submit the amendment to the HUD Area Office in Dallas for review. The Area Office has 30 days to review the amendment. An amendment is implemented when HUD approval is received and all environmental clearances have been processed. The City may initiate changes in the Community Development and Housing Plan and the Annual Application which do not require HUD approval. Such amendments are subject to the City Council consid- eration before approval is effective. These amendments will be -16- GITT oFF 6Y660GK. TEXAS subject to the same citizen participation process as described above with the exception of the two public hearings. Following the CDAC meeting and the subsequent recommendation the City Council will consider the proposed amendment as a regular item during a regularly scheduled City Council Meeting. The residents of the area most affected by the amendment will be informed when the Council will consider the amendment. Contingencies The Community Development program guidelines allow cities to allo- cate a certain amount of funds to a contingency fund or to local option activities. No more than 10% of a City's entitlement amount of a given year may be programmed into contingencies or local option activities. The City of Lubbock allocates $100,000-$200,000 annually to a contingency fund. All funds not used after the completion of an approved project or activity are returned immediately to the contingency fund. Contingency funds may be used for new CDBG activities or to cover expanded costs of previously approved pro- jects or activities. Contingency funds which are allocated by the City Council to supplement the budget previously approved are not subject to citizen participation requirements. All new activities and projects proposed to be funded from the CDBG contingency funds will be subject to the citizen participation process. As discussed in the amendment process, the CDAC will be responsible for citizen participation and for recommending to the City Council appropriate actions concerning the use of CDBG con- tingency funds. New projects or activities proposed for contingency funds will be discussed in a meeting in the neighborhood or.neighborhoods to be most directly affected. If the new project being proposed concerns CDBG administrative or planning activities the CDAC will discuss the use of contingency funds during a regular or special CDAC meeting. The Community Development Advisory Committee will evaluate the comments made by interested residents and will develop a recom- mendation to the City Council on the appropriate use of the CDBG contingency funds. The City Council is responsible for all de- cisions on the use of contingency funds. -17- CITY OF LUBBOCK, TEXAS V PUBLIC INFORMATION Before individuals, groups, organizations•or agencies can become involved in any phase of the Community Development program, ade- quate information must be made available. It is the responsibility .of the City to inform local residents of the program requirements, the goals and strategies and major events related to the CDBG program. The most difficult aspect of encouraging citizen input is to make the citizens aware of what type of input is needed, when it is needed and where and to whom should the input be addressed. The City's Community Development Department has developed several mechanisms for informing citizens or "getting the work out". However, one important and often overlooked.aspect of citizen participation is the method in which citizens can respond back to the City. Public information should be a two way communication. Therefore, it is important to devise ways citizens can do more than read a notice or hear an announcement. The Community Development Department is primarily responsible for public information. The CDAC reviews the procedures and comments on the content of survey, questionnaires, or brochures. All records, information regarding program requirements and standards, project files and all other CDBG information are available in the office of the Community Development Coordinator. The federal regulations governing the Community Development program establish the minimum requirement for the types of information which must be made available to the public. Any persons wishing to inspect, or review any of the following information should visit the; Community Development office in City Hall. All mailings and promotional material - Records of hearing All key documents, including all prior applications, letters of approval, grant agreements, the citizen participation plan, performance reports, evaluation reports, other reports required by HUD, and the proposed and approved application for the current year Copies of the regulations and issuances governing the program - Documents regarding other important program require- ments, such as contracting procedures, environmental -18- .; CITY OF LUBBOCK, TEXAS policies, fair housing and other equal opportunity requirements, relocation provisions and the A-95 review process All the information described above is available to any interested person during regular working hours in the Community Development Office, Room 207 of City Hall. The residents of Lubbock will be informed of all meetings and hearings held on any phase of the CDBG program. Every effort will be made to reach the people who are most affected by ongoing or proposed projects and encourage these people to become involved in the decision-making process. The regular b.i-monthly Community Development Advisory Committee meetings will be advertised in the same manner other City boards and commissions meetings are advertised. Notice of the meeting and a copy of the agenda will be posted on the bulletin board in the front foyer of City Hall. The local news media will be sent copies of the notice and agenda and will be asked to inform the public of the date, time and location of the meeting. In an attempt to better inform citizens of the CDAC meetings, agendas will be sent to neighborhood associations and organizations, especially minority organizations. The neighborhood planning meetings held during the fall of each yearwill be advertised to a greater extent to promote attendance and participation. The dates, times, and locations of the scheduled meetings, together with the purpose of the meetings, the amount of funds available for the CDBG activities, the program requirements and the application procedures will be described in the CDBG newsletter. News releases will be distributed to the local news media request- ing their assistance in encouraging people to attend the planning meeting closest to their neighborhood. Releases will also be distributed to neighborhood associations and organizations. The City hopes to achieve a high degree of awareness among the residents of the CDBG neighborhood strategy areas. Hopefully this increased awareness will result in improved attendance at the planning meetings which will in turn increase the amount of citizen contribution to the development of an overall CDBG pro- gram. -19- CITY OF LUBBOCK, TEXAS In conformance with the federal regulations, the City Council must conduct a minimum of three public hearings annually on the Com- munity Development program: 1. Performance Hearing 2. Pre -Submission Hearing 3. Final Hearing These hearings are held to allow any citizen of Lubbock to express an opinion on the proposed or on-going CDBG program. The hearings also allow the City Council to respond to citizen's proposals or questions. The City Council will be responsible for calling the public hearing at a date, time and location the Council feels appropriate. The hearings will generally be held during regular City Council meetings in the City Council Chambers of City Hall. The Council will be adivsed of the need to set the time of the hearing at an hour convenient to permit participation by.low and moderate income persons and by residents of the neighborhoods most affected by CDBG activities. Notices of the public hearings will be published ten (10) days before the scheduled date in the Avalanche -Journal, the Lubbock Digest, and the E1 Editor. The notice willn cite the a� te, time, and t -Fie procedures of the hearing. The notice will appear in the non -legal section of the newspaper as a retail advertisement. The notice placed in the Avalanche -Journal will be published in Spanish. News releases about the public hearings will be distributed to local news media. Neighborhood associations and organizations, will be notified of the scheduled hearing and will be requested to help inform neighborhood residents of the purpose and date of the hearing and encourage their attendance and participation. To better inform neighborhood residents and other interested per- sons of Community Development activities and programs, the Com- munity Development staff will prepare a newsletter. The news- letter will be distributed as a supplement to the Avalanche Journal, the Lubbock Digest, and the E1 Editor. It�w Il -be- ava a le in of er ocas such as City Hall, Community and Senior Citizen Centers and Public Libraries. Copies will also be provided to neighborhood associations. The newsletter will be distributed once a year at least two weeks before the planning meetings are started. The newsletter will contain information about current CDBG events, the status of, approved projects, new activities being proposed, and new program guidelines and regulations. The members of the CDAC will be listed in the newsletter as well as other indivi- duals, agencies or offices to contact for information about Community Development. -20- CITY OF LUBBOCK, TEXAS Each year, a survey will be designed to determine citizen's views regarding the priority of CDBG activities and needs during the planning and development phase of the program. The CDAC will review and determine the questions to be used in the survey. The annual survey will be distributed and collected through the utility bills. Each survey card will be color coded to distinguish the different sectors in the City. The results will be tabulated by computer and the computations will be analyzed by the CDAC. -21- CITY or LUBBOCK, TEXAS VI TECHNICAL ASSISTANCE The goal of involving citizens in the many phases of Community Development must be supported by providing citizens with adequate knowledge and information about the Community Development program and the City's policies relating to the program. Without technical assistance citizens are inadequately prepared to hold up their side of the community partnership. Appropriate assistance will be provided by the Community Develop - went Department to citizen organizations, groups of low and moderate income persons, and residents of.blighted neighborhoods. Such assistance will enable these segments to participate in a meaningful manner in the planning, implementation and assessment of the CDBG program. Upon request by any individual, group or organization, the C.D. staff will provide assistance as needed to help those requesting parties develop proposals, plans or recommend- ations. Technical assistance may involve such matters as identifying neighborhoods, defining needs, developing strategies, developing specific proposals, determining priorities. This type of technical assistance is directed toward the planning and development phase of the CDBG process. At least once a year, generally in August, the City will conduct a workshop to inform any citizen or organization of the complexities of the Community Development program. The workshop will explain the purpose and objectives of CDBG, the types of activities which have been or may be funded, and the ways citizens may become involved in the CDBG process. During the implementation phase technical assistance will.be made available to help citizens and organizations fulfill their advisory role in policy decisions, handle direct program operations where applicable, and engage in self-help activities. Before any assessment can be made of the CDBG program residents must be aware of what type of assessment procedures are available. The City staff will work together with the CDAC to inform neigh- borhood associations, and other interested groups of the assessment methods available to measure the effectiveness of the program. -22- CITY OF LUBBOCK, TEXAS At a minimum, the Community Development Department will provide the following information to any interested individual, group or organization. A. Amount of CABG funds available for projects and activities. B. Range of activities which may be funded. C. Kind of activities previously approved. D. CDBG planning process and schedule. E. Role of citizens. F. Summary of other important program requirements. All program documents and information are available in the office of the Community Development Coordinator during regular working hours. << -23- II W CITY OF LUBBOCK, TEXAS VII COMPLAINTS AND OBJECTIONS Objections Any person may make a formal objection to the Department of Housing and Urban Development about the Community Development Program or Annual Application submitted by the City of Lubbock. Objections to the application must be submitted to the Dallas Area Office within 30 days after the City has published notice that the Annual Application has been submitted. The Area Office will consider objections to the application only upon the following conditions which are established in the 1976 law. 1. The City's description of needs and objectives is plainly inconsistent with available facts and data. 2. The activities to be undertaken are plainly inappr- opriate to meeting the needs and 'objectives identified by the City. 3.The application does not comply with the requirements of the CDBG regulations or other applicable law. 4. The application proposes activities which are otherwise ineligible under the CDBG regulations. To ensure that any objection submitted will be considered during the review process, the HUD Area Office will not approve Lubbock's Annual Application until at least 45 days after submission. Objections to the Application should be addressed to: Area Director Department of Housing and Urban Development 2001.Bryan Tower Dallas, Texas 75201 Complaints During the operation of any public program, individuals, groups, or organizations may feel it is necessary and appropriate to express concern or formalize a complaint to the appropriate officials. The concern may result from injustices, unfair ir- regularities or misconception of ideas and goals. The City of Lubbock is open to any person or groups of persons who find it necessary to complain about a particular situation. -24- 1 CITY or LUBBOCK, TEXAS Complaints or concerns regarding the Community Development program should primarily be addressed to the Community Development Coor- dinator. However, nothing precludes a person from expressing a concern or complaint to the City Council members, the CDAC represen- tative or the City. Manager and Director of Planning. Citizens with concerns about the Community Development program may file an oral or written complaint with the City of Lubbock and receive a response within fifteen (15) days. Oral complaints will be responded to if directed to the Community Development staff. The C.D. staff will record the oral complaint on special citizen complaint forms which will be retained in the official files. The staff will note the name and address of the individual, any group or organizations representation, the nature of the concern, the initial response given to the complaint, any follow-up response, and if appropriate, any referral to the complaint to other depart- ments or agencies. Written complaints will be responded to in writing and will be placed in the City's official CDBG files for documentation. Major concerns or problems are best expressed in writing to help prevent any misinterpretation of the concern or the facts. Therefore citizens.are urged to address their concerns in writing to: Community Development Coordinator or Director of Planning or City Manager City of Lubbock P.O. Box 2000 Lubbock, Texas 74457 When the Community Development Coordinator receives a written complaint which requires corrective action or is of a serious nature, the complaint will be referred to the Community Development Advisory Committee. The CDAC will review the complaint during a regular meeting, or if warranted a specially called meeting, and develop a recommendation for corrective or appropriate action. The recommendation will be made to the City Manager, or in the case of more serious complaints, to the City Council. During the CDAC's consideration of the concern, any person, group or organi- zation may appear before the CDAC and express their views and opinions. -25 CITY OF LUBBOCK, TEXAS APPENDIX B COMMUNITY DEVELOPMENT ADVISORY COMMITTEE I. 'Council Charge The City Council of Lubbock has appointed a group of citizens and members of various City Boards and Commissions, iden- tified as the "Community Development Advisory Committee," who are charged with the responsibility of advising the City Council on matters relevant to the Housing and Community Development Act of 1974, as amended. In order to fulfill this responsibility, the CDAC shall carry out the following duties: 1. Assist the City Council in interpreting the Housing and Community Development Act of 1974, as amended, so as to determine its applicability for developing viable urban communities in light of existing conditions in Lubbock. 2. Review all project proposals submitted by the various community groups, agencies, and City de- partments which fall under the guidelines pre- scribed in the Housing and Community Development Act of 1974, as amended. .3. Make recommendations to the City Council as to the distribution of the allotted Federal funds. The recommendations shall be based upon priority guide- lines established by the CDAC. 4. Monitor the funded activities so as to help insure adequate and timely performance of all projects. It shall be the prerogative of the Community Development Advisory Committee to recommend changes in the program package in light of changing condi- tions and circumstances warranting reconsideration. 5. Coordinate citizen participation activities with the community development process. These activities shall be in accordance with Federal regulations. -29- r CITY OF LUBBOCK, TEXAS II. Membership 1. The Community Development Advisory Committee shall be composed of the Chairman of the Community Development Advisory Committee, who shall.be appointed by the Mayor and the City Council, who shall also appoint twelve (12) citizens representing six (6) City Sectors, 2 citizens per sector. In addition to these members, a representative of the elderly and a representative of the handicapped shall be appointed by the City Council. The Chairmen of the following City Boards and Commissions shall also serve as members: Planning and Zoning Commission, Parks and Recreation Board, Urban Renewal Board of Commissioners, Human Relations Commission, Lubbock Housing Authority Board of Commissioners, Board of City Development, Community Services Commission, and - the Water Resources Board. The committee shall adopt rules and procedures necessary to conduct business, including the creation of subcommittees. 2. Members are appointed by the City Council. Terms of office are for two (2) years and shall expire on June 1. Members are eligible for reappointment. 3. The City Council shall fill all vacancies occuring. during a term for the remainder of said term. 4. The CDAC is to be representative of the City as a whole and does not represent specific interest groups or geographic areas. Membership is to be representative of low and moderate income persons, members of minority groups, residents of areas where a significant amount of Community Development activity is proposed or ongoing, the elderly, the handicapped, the business community and civic groups concerned with the C.D.B.G. Programs. III. Structure 1. The CDAC Chairperson shall be appointed by the Mayor and shall serve a two-year term. The Chairperson shall have the same vote and voice as every other CDAC member. At the conclusion of each term of office the Mayor has the prerogative to reappoint the Chairperson. 2. A Vice -Chairperson shall be elected by the CDAC and shall serve a two-year term. The Vice -Chairperson will act as Chairperson in the absence of the Chairperson. IV. CITY OF LUBBOCK, TEXAS 3.' Staff support shall be provided by the Community De- velopment Staff. CDAC Rules of Operation 1. The CDAC shall meet bi-monthly on the second Tuesday of the month. 2. The CDAC Chairperson shall have the prerogative to call additional special sessions. 3. The CDAC shall operate by Robert's Rules of Order except where a procedural rude isadopted_Fy tie—CDAC to the contrary. 4. Citizens attending the CDAC meetings are provided an opportunity to express their views. However, only CDAC members are allowed to vote. 5. During the review process, the CDAC shall notify all interested parties as to the status of funding proposals, so as to avail them of the opportunity to make presen- tations. 6. All CDAC meetings shall be open meetings, with free access to all interested parties. -31- CITY OF LUDOOGK, TEXAS APPENDIX C Summary of the Community Development.Block Grant Program In 1974, Congress, passed the Housing and Community Development Act which consolidated a multitude of federal grant programs into a block grant program directed at improving the condition of urban environments. The Community Development Block Grant gives local governments the flexibility to design a program which will meet the unique needs of their community. In enacting the Housing and Community Development Act of 1974, Congress stated its.primary objective to be -the development of viable urban communities, by providing decent housing and a suit able living environment and by expanding economic opportunities, principally for persons of low and moderate income. The objectives of the Community Development.program established by Congress are: 1. Elimination of slums and blight and prevention of blighting influences and prevention of the deterioration of property and neighborhood and community facilities of importance to the welfare of the community, principally persons of low and moderate income. 2. Elimination of conditions which are detrimental to health, safety and.public welfare, through code enforce- ment, demolition, rehabilitation, and related activities. 3:: Conservation and expansion of the nation's housing stock,�in order to provide a decent home and a suitable living environment for all persons, but principally those of .low and moderate income. .4. Expansion.and improvement of the quantity of community services, principally for persons of low and moderate income, which are essential for sound community develop- ment and the development of viable urban communities. 5. More rational utilization of land and other national resources and better arrangement of residential, com- mercial, industrial, recreational and other needed activity centers. r CITY OF LUBBOCK, TEXAS 6. Reduction of the isolation of income groups within communities: -and geographical areas and promotion.of an increase in.the diversity and vitality of neighborhoods by expanding housing opportunities for persons of lower income and revitalizing neighborhoods that, have dete- riorated to attract persons of higher income 7. Restoration and preservation of properties of special value for historic, architectural or esthetic reasons. The -City of Lubbock is considered an entitlement city and receives a designated amount of federal dollars annually to perform Com munity.Development functions. The City must prepare an annual application to be submitted to the Department of Housing and Urban Development describing the projects and activities to be undertaken and the objectives and needs the projects and activities will meet. Every three years; the City must submit a comprehensive Community Development and Housing Plan which includes: 1, 'An assessment of Lubbock's community development and housing needs and the resources available to meet those needs;, 2 A.determination of long and short term objectives and priorities for the use of CDBG funds; 3. A three-year plan of activities which meet the identified needs and objectives. .In 19781 the emphasis for use.of the CDBG funds shifted toward activities designed to benefit the low income. All projects and activities must: principally benefit persons,of low and moderate incomes ai,d,.in.the``prevention.or elimination of slums and blight meet other community needs having a particular urgency.. which involves the health and safety of citizens. The City of Lubbock's City Council,,with the advice and assistance from citizens, adopts'a.Community Developmerit Block Grant Program which consist of projects and activities eligible for assistance'' and which will revitalize Lubbock.'s declining neighborhoods and promote a better urban environment -33- -- CITY OF LUBBOCK. TEXA6 r . ELIGIBLE ACTIVITIES: In general, block grant funds may be used to.assist the type'of activities which.werefeligible under the old categorical grant programs (24 CFR 570.200).' Specific activities may include: Acquisition of real property that is: Blighted, deteriorated, deteriorating, or inappropriately developed. Appropriate for rehabilitation and conservation .activities: Appropriate for preservation or restoration of historic 'sites, urban beautification, conserva- tioneof open spaces, natural resources or scenic areas -,-provisions of recreation,lor-the guidance of urban development. . Tobe used for other,public purposes. `Acquisition','construction or installation of public works, facil- ities,.and,site or other improvements -including neighborhood �r ..'facilities, senior"citizens centers, historic properties, utili- ties, streets, streetlights, water and sewer facilities, founda- •tions for' air right sites, malls and walkways, and recreation facilities. Flood and drainage"facilities are.eligible only where assistance under other federal programs is unavailable. Parking and solid..waste disposal, facilities and fire protection services and facilities are eligible only if located in or serving designated community,development areas. Also included ar, e Code enforcement in .deteriorated or deteriorating areas expected, 'together with public,improvements and services, to arrest area: -decline. Clearandeimprovements,includinemoVa ; ind,rehabilitation-of build- ings g nterim assistance and fi- nancing rehabilitation of privately owned properties when incidental_to other activities. Special projects to remove materials and architectural bar- riers restricting mobility and accessibility of elderly and handicapped persons. CITY or LUBBOCK, TEXAS r Payments to housing owners for losses of rental income while ` temporarily holding units to be used for relocation. Disposition or retention.of acquired real property. Provision of public services not otherwise available in areas of concentrated activities designated as neighborhood strategy areas -if necessary to support such activities, if funding for such services was.applied for under another federal program and denied, and if such services are directed toward a. improving public services (employment, economic development, crime prevention, child care, health, drug abuse, education, welfare, or recreation needs), and; b. coordinating public and private programs. Payment of non-federal share in connection with other federal programs undertaken as part of the development program. Relocation payments and assistance for those displaced by ,s assisted activities. �. Activities necessary to develop a comprehensive plan (in- cluding planning activities under Section 701) and a policy - planning -management capacity to more effectively determine needs, set goals and objectives, develop and evaluate pro- grams, and carry out management activities necessary for planning implementation. Payment of reasonable administrative costs and carrying charges related to the planning and execution of activities. Certain economic development activities may be undertaken, including the acquisition -of real property; the acquisition, construction, or rehabilitation of public facilities, and improvements not otherwise eligible; and the acquisition, construction, or rehabilitation of certain commercial and industrial facilities. INELIGIBLE ACTIVITIES: There are also certain activities for which no CD funds may be used under the program (24 CFR 570.201). These include, although they are not limited to, the following illustrative list: -35- CITY OF LUBBOCK, TEXAS 1. Public facilities, unless specifically mentioned as eligible, or previously eligible under the old cate- gorical programs, excluding public facilities loans, model cities, or urban renewal grants-in-aid. Some typical ineligible public facilities included in HUD's regulations are: buildings and facilities for general conduct'of government, such as city halls, courthouses, police stations, etc.; stadiums,sport arenas, audi- toriums, concert halls, convention centers, museums; schools, generally; airports, subways, trolley lines, bus or.other transit terminals; hospitals or other medical facilities open to the public generally. 2. Operating and maintenance expenses, except in connection with the provision of authorized public services. 3. General government expenses. 4. Political activities, although public facilities con- structed with block grant funds may be used for non- partisan political activities such as voter registration driven. 5. New housing construction. 6. Income supplement payments The City of Lubbock will receive $31,273,000.00 in Community De- velopment Block Grant funds between;1975 and 1982. Yearn Dollars Year 1 197.5-76 $ 5,328,000 .Year 2 1976-77 5,328,000 Year 3 1977-78 5,328,000 Year 4 1978-79 4,534,000 Year 5 1979-80 3,914,000 Year 6 1980-81 3,481,000 Year 7 1981-82 3,360,000 TOTAL a� 1 -36- ciTy or LUSPOCK, TEXAS APPENDIX D AVAILABILITY OF PROGRAM INFORMATION Copies of the Citizen Participation Plan, the Community Develop- ment and Housing Plan and Annual Application, the Annual Per- formance Report will be deposited at the following locations in the City for public access: Mahon Public Library 1306 9th Street Godeke Branch Library 6601 Quaker All.the program documents of the Community Development Block Grant Program including the Citizen Participation•Plan, the application, performance reports, transcripts of public hearings, tapes of CDAC meetings, copies of CDBG regulations and requirements, Equal Em- ployment Opportunity requirements, environmental review procedures, and the A-95 review process shall be on file in the Community Development Office, City Hall. Citizens may request the documents during regular working hours (Monday -Friday, 8:00 a.m. to 5:00 p.m.). i { r -37- OBJECTIONS TO APPLICATION Citizens may object to the approval by the Department of Housing and Urban Development (HUD) of the City of Lubbock's Community Development Block Grant Application. When the City's application is formally submitted to HUD upon completion of the A-95 review process, the City of Lubbock will publish a notice in a newspaper Of general circulation stating that the application has been sub- mitted to HUD and is available to the public for review. Citizens wishing to object to the approval of the application should contact the Dallas Area Office of HUD within 30 days of this notice. The grounds for objections, as stated in Section 570.303(f) are as follows: 1. "The applicant's descriptions of needs and objectives are plainly inconsistent with available facts and data"; or �• 2. "The activities to be undertaken are plainly inappro- priate to meeting, the needs and objectives identified by t the applicant"; or 3. "The application does not comply with the requirements of this Part or other applicable law"; or 4. "The application proposes activities which are otherwise ineligible under this Part". "Such objections should include both an identification of the requirements not met and, in the case of objections, made on the grounds that the descriptions of needs and objectives are plainly inconsistent with significant, generally available facts and data, the data upon whic� the persons rely. Al- though HUD will consider objections submitted at any time, such objections should be submitted within 30 days of the publication of the notice that the application has been sub- mitted to HUD..." Objection should be sent to the Department of Housing and Urban Development, Area Office, 2001 Bryan Tower, Dallas, Texas 75201. Y -38 CITY a ',LUDSOCK, TEXAS APPENDIX F GLOSSARY OF ABBREVIATIONS AND ACRONYMS A-95 Refers to OBM Circular A-95 which establishes state and metropolitan "clearing houses" for review of all ap- plications for federal funding (including CDBG). CDAC Community Development Advisory Committee - Voluntary citizen participation group for the Community Development Block Grant Program, appointed by City Council. CDBG` Community Development Block Grant-- Grant program of the Department of Housing and Urban Development. GRS General Revenue Sharing HUDU.S. Department of Housing and Urban Development, which administers 'the Community Development Block Grant. NSA Neighborhood Strategy Area - Designations for areas of the city for concentrated revitalization activities. RFP Request for Proposals SPAG South Plains Association of Governments -.Responsible for the A-95 review of federally -funded programs within the Lubbock SMSA. TA.: Technical Assistance ' UDAG Urban Development Action Grant - A grant program of HUD, providing funds to severely distressed cities for eco- nomic revitalization and reclamation of deteriorated areas, in conjunction with a.private sector commitment. -39. CITY OF LUBBOCK, TEXAS 1. APPENDIX G t DEPARTMENT OF HOUSING AND URBAN .DEVELOPMENT Area Representative: Area Office Dept. of Housing and Urban Development 2001 Bryan Tower Dallas, Texas 75201 (214) 749-1678 General Complaints: Director of Community Planning and Development Dept. of Housing and Urban Development 2001 Bryan Tower Dallas, Texas 75201 (214) 749-1616 Objections`.to Applications:, Area Director Dept. of.H.U.D. 2001 Bryan Tower. Dallas, Texas -75201 Equal Opportunity Complaints: Director of Equal. Opportunity Division Dept, of H.U.D. 2001 Bryan Tower Dallas, Texas 75201 (214) 749-1621 s r , 40 cITY, ar;LUBBQCK, TEXAS !' APPENDIX H CITY .OF LUBBOCK CONTACTS Larry,Cunningham, City Manager Cityof Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806) 762--6411 Jim Bertram, Director of Planning City of Lubbock P.O. Box 2000 Lubbock, Texas 79457 (806) 762-6411 Richard Mays, Community Development Coordinator s City of Lubbock P.O. Box 2000. Lubbock, Texas 79457 (806) 762-6411 H. 0. Alderson, Director of Urban Renewal City of Lubbock P.O. 'Box 103.36 Lubbock, Texas 7940$ (806) 762-6411 D. C Fair, Jr Director _ SsgAuhritY of'Lubbock P.O. _ Lubbock,.. Texas 79408 -41-