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HomeMy WebLinkAboutResolution - 962 - Vehicle Maintenance Agreement - LCAD - Maintenance, Repairs, Etc. - 11/12/1981DVG:mck RESOLUTION RESOLUTION 962 - 11/12/ WHEREAS, the Lubbock County Appraisal District is required by the Property Tax Code, V.A.C.S., to establish an appraisal office; and WHEREAS, the City of Lubbock is a taxing unit located within the District; and WHEREAS, the District is desirous of contracting with the City to provide certain vehicle maintenance services for the District in order to promote governmental efficiency and eliminate costs for the District; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock -BE and is hereby authorized and directed to execute for and on behalf of the City a VEHICLE MAINTENANCE AGREEMENT between the District and the City of Lubbock, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12th d __gay of November, 1981. 4IL McAL TER, MAYOR ATTEST: I - Evelyn -Ga ga, City Se rea reasurer APPROVED AS TO CONTENT: Larry`JOC#finingham, City Manager APPROVED AS TO FORM: Donald G. Vandiver, Assistant City Attorney RESOLUTION 962 - 11/12/81 CITY SECRETARY -TREASURER VEHICLE MAINTENANCE AGREEMENT THE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LUBBOCK § This Agreement entered into this 12th day of November , 1981, by and between the City of Lubbock, Texas, ("City") and the Lubbock County Appraisal District, ("District"), WITNESSETH: WHEREAS, the Lubbock County Appraisal District is required by the Property Tax Code, V.A.T.C., to establish an appraisal office; and WHEREAS, the City of Lubbock is a taxing unit located within the District; and WHEREAS, the District is desirous of contracting with the City to provide certain vehicle maintenance services for the District in order to promote governmental efficiency and eliminate costs for the District; WHEREAS, the City and the District do not intend such contract for vehicle maintenance services to be exclusive in nature, but to provide for the rendi- tion of service by the City upon request of the District; NOW THEREFORE, the Farties hereto agree as follows: 1. The City .Acting by and through its duly authorized officers, does hereby agree to perforin vehicle maintenance services for the benefit of the District for the term of this Agreement. This Agreement is subject to the terms and conditions which follow. 11. 1. The term of this Agreement shall be for a period of one year, begin- ning on the ' 12th day of November 1981 2. This Agreement shall be extended beyond the primary term from year to year unless the parties elect,to terminate the Agreement according to its terms. 3. 1n consideration of the execution of this Agreement, the District agrees to pay tp the City the costs of .services provided by the City as re- flected In the price lists referenced herein. 4. Normal Service. The City agrees to provide the normal service for vehicles owned by the District and used in District operations during the term of this agreement. For purposes of this Agreement, "normal service" includes washing vehicles, oil and lubrication services, changing filters, and other routine maintenance services. The District agrees.to pay to the City the same costs as are or would be charged to City departments and agencies for such normal services, when they are rendered, which costs the parties hereto recognizereasonable charges for such services. 5. Gasoline. The City agrees to provide gasoline to the District for use in the oper- ation of District vehicles during the term of this Agreement. The District .agrees to utilize the gasoline dispensing and control system utilized by the City for City vehicles. The District agrees to pay to the City the same cost as is or would be charged to City departments and agencies for such gasoline when it is dispensed, which cost the parties hereto recognize as a reasonable charge for such gasoline. ._1 16 If the availability of gasoline should become restricted for any reason, the City retains the right to limit the amount of gasoline available for use by the District on the following priority basis: Priority One - Fire Department, police Department, Sanitation Department, and other City departments and agencies providing critical or emergency services. Priority Two - All other City departments and agencies. Priority Three - Lubbock County Appraisal District. All fuel requirements of priority One departments and agencies must be satisfied before gasoline is to be made available to priority Two departments or agencies. All fuel requirements of Priority One and priority Two departments and agancies must be satisfied before gasoline is to be made available to Pri- ority Three (Lubbock County Appraisal District). 6. Major repairs. The City agrees to perform major repairs on vehicles owned and utilized by the District during the term of this Agreement. Such repairs shall be performed only upon written request of the Chief Appraiser of the District or his designated deputy. The District agrees to pay to the City the same costs as are or wpuld be charged to City departments and agencies for such major repairs when they are performed, which costs the parties hereto recognize as reasonable charges for such repair services. 7. Not later then the fifteenth day of each month during the term of thte Agreement, the District shall make full payment to the City for all vehicle maintenance services rendered under this Agreement for the month immediately preceding. 8. In the event the City or the District desires to terminate this Agreement at the end of the primary term or any extension thereof, notice shall be given by the terminating party to the non -terminating party at its place of business in writing stating that the Agreement is to be terminated 30 days from the date of such notice. 9. The District especially covenants and agrees to pay and discharge all reasonable Costs,.attprneyvs.fees, and expenses that may .be incurred by the City in enforcing the covenants, agreements, conditions and terms hereof, and all of the same shall be payable to the City. The City may terminate this Agreement upon breach of conditions contained herein by giving 60 days written notice to the District. 10. Whenever notice of Any kind is authorized or required to be made by one party or the other under the .terms hereof, such notice shall be given by United Stated registered or certified mail, postage prepaid, return receipt requested, and addressed to the other party as set out below, or to such other address as may hereafter be designated. City: City Manager P.O. Box 2000 Lubbock, Texas 79457 District: Chief Appraiser Lubbock County Appraisal District 1001 Texas Lubbock, Texas 79401 The City and the District both understand and agree that this Agreement constitutes and expresses the entire agreement between the parties hereto and shall not be amended or modified except by written instruments signed by both parties. EXECUTED this 12rb day of November , 1981. ATTEST: Evelyn Gaf ga,- City A Treasurer APPROVED: Lar y -Cv1n4jAjham, City M#Oger APPROVED AS TO FORM: Donald G. Vandiver, Asst. City Attorney LUBBOCK COUNTY APPRAISAL DISTRICT gac ;tg ,70E HOFr, CHAIRMAN, BO OE DIRECTORS ATTEST: Secretary, pard -o- D ctors