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HomeMy WebLinkAboutResolution - 949 - Contract - TDOH - Health Services - 10/22/1981RESOLUTION 949 - 1 � �90� �` 0/22/81 x DGV:pc i BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract with the Texas Department of Health and the City of Lubbock to provide health services within Lubbock City and County to low income maternity patients, newborn infants, and pre-school children, including, but not restricted to W. I. C. recipients, which is attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 22nd day o 0 j bar 1 ,1981. ZJUA-16 c E , ATTEST: Evelyn q ffg , Citf ary-Treasurer APPROVED AS TO FORM: 0 G. Vandiver, Asst. City Attorney �.• RESOLUTION 949 - 10/22/81 C O N T R A C T CITY SECRETARY -TREASURER The Texas Department of Health, hereinafter called the "Receiving Party," acting by and through its Deputy Commissioner of the Department of Health, and the City of Lubbock, a municipal corporation situated in Lubbock County, Texas, hereinafter called the "Performing Party," acting by and through its Department of Health, have jointly considered and determined that a contract should be entered into under the provisions of which the Performing Party will provide preventive health services within Lubbock City and County to low income maternity patients, newborn infants, and pre-school children, including, but not restricted to W.I.C. recipients. NOW, THEREFORE, The Receiving Party and the Performing Party hereby agree as follows, to -wit: I For and in consideration of the payments and commitments to be made and performed by the Receiving Party, Performing Party agrees and promises to: A. Provide preventive health services to include but not limited to: 1. Assessments by physician, nurse, social worker (to be provided through Texas Department of Human Resources), and nutritionist (WIC). 2. Referral as needed. These services shall be provided to the following groups of medically indigent patients: maternity _.. newborn _ pre-school children In Lubbock City and County through cooperation with but not limited to the following institutions: Texas Tech University School of Medicine Lubbock County Hospital District Lubbock United Way Well Baby Clinic Texas Department of Human Resources 1 These services will be outpatient in nature, and will be carried out in accordance with the rules, regulations, policies and guidelines as promulgated by the Federal and State contracting agency and in accordance with the Improved Child Health Project Guidelines. B. Abide by the following policy on "Grant -Related Income" and "Third Party Reimbursements": 1. Charges to any other funding sources must be handled by one of the following methods: a. Except as otherwise provided herein, no item which has been charged to any other funding source may be charged to the Receiving Party under this contract. b. Receipts from any item which has also been charged to the Receiving Party under this contract must be considered as grant -related income. (1) Grant -related income must be accounted for in the budget period in which it is earned, and such income must be reported to the Receiving Party quarterly, or at presentation of each State Voucher for payment. (2) Unspent grant -related income at the close of budget period may be carried into the next budget period with approval of the Receiving Party. (3) All grant -related income carried from prior budget periods must be expended before current year contract funds are expended. 2. If there is more than a single funding source, all grant -related income must -be apportioned among funding sources and reported to the Receiving Party semi- annually. 3. Any income derived through the use of paid positions of the Receiving Party must be forwarded to the Receiving Party. C. Immediately notify the Director of Maternal and Child Health of the Texas Department of Health of any change in the project program and staff. D. The Performing Party shall provide the Receiving Party with a semi-annual report as well as.an Annual Narrative Report. II. For and in consideration of services furnished by the Performing Party and described and set out in Section I of this agreement, the Receiving Party agrees to pay the City of Lubbock in accordance 2 with the attached itemized budget which is -included in this contract for all purposes. Payments under the terms of the contract and agreement shall be made on a monthly basis. Each monthly billing shall,be accompanied by one copy of a listing of each individual item charged for. The vouchers for payment of services shall not exceed the estimated budget categories by 15% without a revision to the attached project budget. If indirect cost is to"be paid from this contract, it will be paid in accordance with the attached negotiated agreement. For an in consideration of the mutual benefits accruing to both parties to this contract, it is further agreed and understood by both parties that: A. Receiving Party shall have the right through its Deputy Commissioner of the Department of Health or his representative to inspect, examine, investigate and evaluate the services and facilities provided by the Performing Party under this contract at any time and if in the opinion of the Deputy Commissioner of Health or representative, the services provided do not meet the highest standards acceptable in medical practice, then in such event Receiving Party may terminate this contract upon written notice given 30 days in advance. B. The amounts agreed to be paid under this contract for the services to be rendered by the Performing Party as stipulated in Paragraph II shall be subject to review, reconsideration and renegotiation if it appears to - either party that said amounts should be.increased or decreased in order to remove any serious inequities that might exist. - It is.understood that all books and records pertaining to this contract are subject to audit by State auditors .and representatives of the Department. C. It is agreed and understood that in the event State or Federal laws should be amended or judicially interpreted so as to render fulfillment of this contract and,agree- ment on the part of either the Performing Party or the Receiving Party unfeasible or impossible, then in the event both the Performing Party and the -Receiving Party shall be discharged from further obligation claimed under the terms of the contract and agreement except for equitable settlement of the respective accrued interest up to the date of the termination. It is further agreed and understood that if the total amount of funds provided by the Department of Health and Human Services 3 are inadequate to fulfill the obligations incurred by reason of this contract and agreement, then this contract and agree- ment shall be void as to both parties. D. It is agreed and understood that the total amount of money to be -spent by the Receiving Party -under the terms of this contract and agreement shall not exceed One Hundred Thirty Thousand, One Hundred Eighty -Two Dollars ($130,182:00). E. It is agreed and understood -there will be no charges for purchase of equipment. F. Subject to thirty -days (30) 'advance notice, the amount specified in this contract and the corresponding services to be provided may be adjusted in accordance with the availability of federal funds and the report to be filed with the Secretary of Health and Human Services under Section 505 of the Maternal and Child Health Services Block Grant Act. This contract shall commence on the lst day of October, 1981, and shall continue in force until September 30, 1982: CITY OF LUBSQCK ATTEST: Evelyn ffga City Secretary-Treas r TEXAS DEPARTMENT OF HEALTH Hermas L. Miller Deputy Commissioner Administration and Management Approved as to Form: Legal & Claims Services - 4 - Lubbock City (ICHP) Budget 81/82 PHN III $19,704.00 PHN II (2 positions) 34,512.00 PHN I 15,120.00 Clerk III 10,872.00 CSA I 8,352.00 Sub Total $88,560.00 Fringe at 24% 21,254.00 Telephone 1,200.00 Supplies - Medical 500.00 Postage 150.00 Travel 5,040.00 Clinician Fees 4,000.00 Utilities 1,800.00 Direct Costs $122,504.00 Indirect Costs 7,678.00 TOTAL S13�_lA?_On yticy G <<� �4o DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT * yt o - - DALLAS AR EA OFFICE 2001 BRYAN TOWER - FOURTH FLOOR 4e: DALLAS, �+'e DALLAS, TEXAS 75201 REGION VI August 14 1TS3 � (��! / IN REPLY REFER TOi D AVG 17 1981 Mr. J. Robert Massengale Chief, Internal Audit 1 ' FINANCE OFFICE City of Lubbock P. 0. Box 2000 Lubbock, Texas 79457 Dear Mr. Massengale: 1 Subject: Indirect Cost Allocation Plan Periods - October 1, 1981 through September 30, 1982 Lubbock, Texas This letter supported by Attachment A, clarifies the negotiation agreement evidencing acceptance of your consolidated citywide and citywide Departmental Cost Allocation Plans for the periods shown above. Attachment A, pages one through two, lists the respective approved Indirect Cost Rates. Please execute and return a copy of Attachment A. Sincerely, FO atus se 1 Director Community Planning and Development Division Enclosures • Attachment A • Page 1 of 2 STATE AND LOCAL DEPARTMENT/AGENCY INDIRECT COST NEGOTIATION AGREEMENT Central Service Costs and Department of Community Development City of Lubbock, Texas The indirect cost rates contained herein are for use on grants and contracts with the Federal Government to which Federal Management Circular 74-4, and OASC-10 apply subject to limitations as provided in the Circular and in Section II, A, below: The rates were negotiated by the City of Lubbock, Office of the City Manager and the U. S. Department of Housing and Urban Development in accordance with the authority contained in Attachment A, Section J, 5, a, and c, of the Circular. SECTION I. RATES Type Unit Effective Period Rate Base Final Central Service Cost 10/01/81 - 09/30/82 (a) Departments Aviation 19.21% (a) Planning 11.89% (a) Community Facilities 9.03% (a) Public Services 7.88% (a) Water Utilities 5.10% (a) Public Safety 4.89% (a) Emergency Services 2.65% (a) Electric Utilities 3.34% (a) Basis for Application: (a) Direct salaries and wages Treatment of Fringe Benefits: " Fringe benefits applicable to direct salaries and wages are treated as direct costs. SECTION II: Costs Distributed Through Billing Mechanisms In addition to the costs distributed through cost allocations cited in Section I, the costs of the general services listed below may be billed to user departments. t; Ir Department of Comu'unity Deveiopment Attachment A • Cit Page 2 of 2 Office of _General Services 1. Municipal Garage 2. Print Shop and Office Stores 3. City Warehouse 4 Radio Shop Charges for the above services shall be billed in accordance with rates established by the locality as described in its Central Service Cost Allocation Plan. Department indirect cost rate proposals must clearly identify those costs that have been distributed through billing mechanisms as well as costs included in Section I of this Agreement. SECTION III GENERAL A. LIMITATIONS. Use of the rates contained in this agreement is subject to any applicable statutory limitations. Acceptance of the rates agreed to herein is predicated upon the conditions: (1) that no costs other than those incurred by the grantee/contractor or allocated to the grantee/ contractor via an approved State/Local-Wide Cost Allocation Plan were included in its indirect cost pool as finally accepted and that such incurred costs are legal obligations of the grantee/contractor and allowable under the governing cost principles, (2) that the same costs that have been treated as indirect costs have not been claimed as direct costs, and (3) that similar types of costs have been accorded consistent treatment. B. NOTIFICATION TO FEDERAL AGENCIES. Copies of this document may be provided to other Federal Agencies as a means of notifying them of the agreement contained herein. C. SPECIAL REMARKS. None. By the Local Agency: ignature) Larry J. Cunningham (Name) City Manager (Title) City of Lubbock (Agency) (Date) ACCEPTANCE By the Responsible Federal Agency: (Signature) Jane Russell - (Name) Director, Community Planning and Development Division (Title) Dept. of Housing & Urban Development (Agency) AUG 7up, 4Z (Date) Negotiated by: Sara F. McGath Telephone: (214) 767-8340 i Page 42 CITY OF LUBBOCK, TEXAS INDIRECT COST RATE PROPOSAL Public Services For the Year Ended September 30, 1982 Cost Classifications Activity Public Services Adm. Transit Health Property Management Animal Shelter Engineering Streets Sanitation Building Use -City Hall Building Use -1010 9th Building Use -1001 Texas Building Use -All Other Building Maintenance Utilities Grant Activity Community Development Revenue Sharing UMTA TX -09-0101 UMTA TX -05-4050 Community Services Health Central Services City Manager City Secretary Microfilm Internal Safety Public Information Finance Administration Accounting S Reporting Data Processing Personnel Payroll Communications Direct Billing Services Exclusions Expenditures Expenditures Indirect For All Other Not Allowed Cost Purposes Total $ 937 $ 58,392 $ 3,605 $ 62,9 500,440 20,094 291,676 812,2 283,384 46,041 734,993 1,064,4 48,372 508 48,8 10,222 17,762 173,400 201,3 1,019 31,358 444,616 476,9; 229,761 22,428 1,570,169 1,822,3: 653,499 28,190 2,168,005 2,849,61 1,787 1,7� 199 14 158 1 7,507 7,5( 2,399 2,3< 5,586 5 , 5� 7i49317 117,932 832,21 335,055 335,0! 20,000 20,0c 348,684 , 105,763 454,41 261,413 261,41 24,225 5,315 4,113 • 3,744 9,579 20,379 26,149 17,242 44,924 9,715 3,095 7,197 4,904 3,125,690 422,482 24,22 5,31 4,11 3, 74 9,57 20,37 26,14 17,24 44,92 9,71 3,09 7,19 4,90 5.892.080 q hhn 7z Page 41 CITY OF LUBBOCK, TEXAS INDIRECT COST RATE PROPOSAL Public Services For the Year Ended September 30, 1982 Computation of Indirect Cost Rate Exclusions >; Expenditures Expenditures Indirect For All Other Not Allowed Cost Purposes Total Totals from Pg. 42 $3,125,690 $464,336 $5,892,080 59,482,106 (A) (B) Rate =A; B 464,336 5,892,080 7.88 % of direct cost less exclusions and expenditures not allowed. 1. State, as clearly as possible, the goals and objectives of the proposed project. To reduce infant, fetal and neonatal mortality and morbidity in Lubbock and HSA II to the State level by 1983• A. Is this the fulfillment of an identifiable community goal? If so, list source. Yes. The goal is identical to the Health Service Area 11 goals. B. Is this the fulfillment of an identifiable community need? If so, please provide quantifiable data studies, etc.). Yes. The infant mortality rate in Lubbock was 7th highest in U.S. cities over 100,000 population in 1977. U.S. Conference of City Health Officers report of 1978• 2. State indicators by which the staff and City Council might be able to evaluate the program in order to determine that it has reached the stated goals and objectives noted in No. 1. Texas State Health Department's Division of Vital Statistics annual report of infant, neonatal and fetal mortality. 3. Will this project benefit the community as a whole? If not, please provide a detailed profile of the group receiving the benefit of the program. Yes. Even though infant mortality is higher in lower socio-economic levels of the population, this will affect the community as.a whole as it is directed at prevention. All preventive health measures are cost effective thus reducing costs for crisis medical care and long term custodial care. �+. Are other agencies (other than the City of Lubbock) available to handle this project? Are other agencies already handling similar programs? No other agency in Lubbock is providing the coordination of services targeted in this project for Lubbock and Texas Department of Health, Region II. 5. Is the activity provided by this grant required by state or federal law or as a condition of other ongoing state or federal programs? No. 6. Does the grant require any local match? If so, is the match in the form of cash or an in-kind contribution? No. No match is required. However, the project could not function as a free-standing service. 7. Is the grant for capital or operating programs? For operating programs. A. If capital, will it result in ongoing City operational costs? If so, explain in detail. B. If operating, is it a one time grant which will result in any ongoing City expenses if the program is to be continued in the future? Ongoing city expenses are not required. 8. Other comments. i p CITY OF LUBBOCK - EXPENDITURES AND REVENUE PROJECTION Expenditures 19 80-81 19_ 19_ 19_ Personnel $109,814.00 Supplies 500.00 Maintenance Other Charges 19,868.00 Capital TOTAL 130,182.00 Sources of Funds 19_ 19- 19_ 19_ Federal 130,182.00 State Local Other TOTAL 130,182.00 Anticipated Revenues 19_ 19_ �9- 19_ From Project The ICRP will not generate any revenue unless additional programs are established. 19_ 19.