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HomeMy WebLinkAboutResolution - 2021-R0027 - Amendment No. 1 to Contract 15310 with Parkhill, Smith and Cooper, Terminal Apron Rehab 1.26.21Resolution No. 2021-R0027 Item No. 6.1.2 January 26, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 1 to that certain Agreement dated May 12, 2020 for terminal apron rehabilitation services at the Lubbock Preston Smith International Airport, by and between the City of Lubbock and Parkhill, Inc., of Lubbock, Texas, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 26, 2021 AT(EST: 44 Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Kelly CaYnpbell, A.A.E. Executive director of Aviation APPROVED AS —TO FORM: DANIEL M. POPE, MAYOR City Attorney ccdocs/RES.Amend #1 Agrmt- Terminal Apron Rehabilitation Project January 5, 2021 Resolution No. 2021-R0027 Parkhill Ms. Kelly Campbell, A.A.E., Director of Aviation September 24, 2020 Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 North Martin Luther King Jr. Blvd., Unit 389 Lubbock Texas 79403 Re: Amendment No.1 to Agreement for Professional Services. Design Phase Services for LBB Terminal Apron Rehabilitation Final iDesign, Bidding, Construction Phase, and Closeout Services Dear Ms. Campbell: As requested, we prepared Amendment No. 1 for final design, bidding, construction administration, Resident Project Representative (RPR), Closeout and Construction phase materials testing, and surveying related to the LBB Terminal Apron Rehabilitation Project. Refer to attached detailed fee sheets for an itemization of the scope of services. Parkhill's proposed services include: 1. Parkhill performed final design services to ready the Project for bidding. This effort included multiple meetings with terminal building Contractor and development of a phasing plan to align with ongoing terminal building improvements projeCt. Effort also included multiple meetings with FAA and airlines. Final design services Included rework of Project specifications to reflect 10H, as well as revisions to the Construction Safety and Phasing Plan to reflect current FAA AC requirements. Final design effort extended October 2019 through May 2020. Costs were tracked and hours spent are tabulated within this package. Fee for final design task represents cost plus 151% profit. 2. Parkhill to assist LBB with Bid Phase services as detailed on attached fee sheet. This Includes original bid plus rebid. 3. Parkhill to provide construction administration services as detailed on attached fee sheet. Construction administration services reflect a 245-calendar day project to final completion. Services are proposed on an hourly rate basis. 4. Parkhill to provide RPR services as detailed on attached fee sheet RPR time reflects 245calendar days to final completion and is proposed on an hourly rate basis. Unused fee will not be invoiced. 5. Parkhill will provide closeout -phase services in accordance with FAA requirements and as detailed on attached fee sheet 6. Parkhill services include construction materials testing by our partner flan, Pavetex Engineering, LLC. Anticipated testing is as detailed in attached proposal. Construction materials testing is proposed on a reimbursable basis and unused testing budget will not be invoiced. Parkhill also included limited construction phase CIA surveying, also included on an hourly rate basis. QA surveying may be required for verification of the edge drain system. Proposed Amendment 1 services are summarized as follows: Task 3FDS Lump Sum Fee for Final Design Services (PARKHILL) $ 72,960.00 Task 4BID Lump Sum Fee for Bid Phase Services (PARKHILL) $ 18,400.00 Task 5CON Hourly Rate Fee for Construction Phase Services (PARKHILL) $115,000.00 Task 6RPR Hourly Rate Fee for RPR Services (PARKHILL) $245,000.00 Task 7CLO Lump Sum Fee for Closeout Phase Services (PARKHILL) $ 17,400.00 Task 9SSC Reimbursable Services for Construction (PAVETEX) $ 84,700.00 Task SRVY Hourly Rate Surveying 520&s for Construction (PARKHILL) S 4.000.00 TOTAL AMENDMENT NO.1 S557_ase_ee 90etSIW( ftl201A2714.17100 AONINI00 CONMMI fN4L%Ccr4kudtn2M,o9a=.09.24TemingLopwRd* C&Ca*&d#jrmg* df doc 4222 SSth Street Lubbock, Texas 79423 808.473.= Parkh9l com Ms. Kelly Campbell, A.A.E. Page 2 September 24, 2020 We propose to modify the agreement (Contract No.15310) between the City of Lubbock and Parkhill dated May 12, 2020 and provide approved Task 3, 4, and 7 services under provisions of Exhibit B - Payments to the Engineer, Paragraph B4.01 (Lump Sum Method) of Contract and Task 5, 6, 9, and SRVY services under provisions of Exhibit B - Payments to the Engineer, Paragraph B4.01 (Hourly Rate Method) of ContracL Any necessary additional services will be provided according to Exhibit B - Payments to the Engineer, Paragraph B4.02. Compensation for Tasks 3, 4, 5, 6, 7, 9, and SRVY services shall not exceed the total above without Owner's written approval. If terms of this amendment are agreeable, please sign and return one copy of this amendment. Receipt of this signed letter will serve as our Notice to Proceed with these services. We look forward to worsting with you in completing this Project. For questions, please call me directly at 806.473.3600. Sincerely, PARKHILL, S TH & COOPER, INC. By Mark D. Haberer, PE, CM Principal/Project Manager IN TRIPLICATE MDWdg Enclosures Accepted by: CITYOF WBBO te, By Daniel M. Pope Mayor Attest: By V Rebecca Garza City Secretary Approved as to Content: � .. i *A. rtinrlink I a - Kelly mpbell, XA.E. Director of Aviation Approved as By First Assistant City Attorney Project Progress By Project Manager Monday, June 15.2020 1:31:47 PM Parkhill, Smith & Cooper, Inc. For the period 6/1i'2020 - W3012020 JTD Hours Task Number:10AS Additional Services Billing Manager: Mark Haberer Project Manager: Mark Haberer Client: City of Lubbock • Aviation (Lubbock Preston Smith International Airport) Profit Center: 1:01:01 Status: Active Type: Regular Revenue Method: BE Labor CO2 Engineering Student-SS2 Calderon, Rebecca 22 Total for Eng veering Student•SS2 22 C20 Engineer-PL2 Pahs, Lanell 234 Total for Engineer-PL2 234 C40 Project Engineer-PL4 Hazlett, Tessa 103 Total for Project Engineer-PL4 103 C60 Sector Director-131.6 Haberer. Mark 4 Total for Sector Director-151.6 4 C70 Sector Director--PL7 Haberer, Mark 56 Total for Sector Director-PL7 56 T30 Technologist-PL3 Castleman, James 177 Total for Technologist-PL3 177 UO3 Project Assistant-SS3 German, Debra 83 Total for Project Assistant-= 83 U31 Operations Support Team Leader-PL3 Gonzalez, Kristian 1 Total for Operations Support Team t Leader-PL3 Total for Labor 677 Total for Overhead Total for Labor and Overhead 677 Expenses Direct Expenses Total for % Complete: Labor % Complete: Expense % Complete: Start Date: Complete Date: Unit Table: Budgeted OH Rate Direct Labor: Direct Expense: Direct Consultant. Reimbursable Expense: Reimbursable Consultant Total Fee: Multiplier/Amount: v7.6.755 (MHASERER) - Cost, Project Budgeting Page 1 of 9 Project Progress By Project Manager For the period 6/1/2020 - 6130MM Monday, June 15, 20201:31:47 PM JTD Hours 621.00 Travel Reimbursable Expenses Total for 521.00 Travel Total for 522.00 Reproductions Total for Reimbursable Expenses Total for ExDenses Total for 1OAS 677 v7.6.755 (MHABERER) - Cost, Project Budgeting Page 2 of 9 Parkhill Project Fee and Budget Sheet (Hou► y/8illi Rates Today's Date: September 24, 2020 Prepared By: MDH Principal: MDH Project Manager: MDH Project Name: LBB Terminal Apron Rehab Project Number: 1271417.00 Task/Discipline: 4BI D Projected Start Date: March 1, 2021 Fee (Revenue) Type: Lump Sum Markup on Direct Expenses: 15.00% Markup on Reimbursables: 15.00% Fee costs summary (Profit and Markup Included in Total Fee) Labor Cost: $18,173 Direct Consultants: Direct Expenses: $211 Reimburable Consultants: Reimbursable Expenses: Total Fee: Fee Summary (OH and Profit In labor, Markup included In Directs and Reimbursables) Labor: $18,173 Directs: $243 Subtotal: $28,416 Reimburables: Total Fee: $18,416 Page 1 of 3 $18,400 � i�d ii uo� ii ii OII�IIV�YI II IIII�N�W C� III�I � 9��On IVIVI �nnnr�riur�ar �����6tlVVWtld• Y Direct Expenses Project: LBO Terminal Apron Rehab Project No:1271417 Task: 4WD Current Fee: $18,416 Expenses Included in lump sum fee. Not billed to clent. Amount Direct Consultant Costs 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Clvil Consultant 614 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant -Acoustical Consultant 618 Other Consultant - AV/ iT Consultant 618 Other Consultant Total Direct Consultants Direct Expense Costs 621 Travel Motel Days @ Men @ /Man -day - Air Travel Air Fare @ Men @ /Man = Parking Days @ /Day = Car Rental Days @ /Day = Mileage 30 Miles @ $0.585 @ S Trips = $87.75 Subtotal $88 622 Reproductions Blackline Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets - 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals n 8-1/2" x 11" B&W 10D Originals @ $0.09 /Sht @ 1 Sets = $9.00 8-1/2" x 11" Color 200 Originals @ $0.55 /Sht @ 1 Sets $55.00 12" x 17" B&W 50 Originals @ $0.18 /Sht @ 1 Sets = $9.00 11" x 17" Color 25 Originals @ $1.05 /Sht @ 1 Sets - $26.25 Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CD/DVD CD/DVD @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1.50 /Sht = Subtotal $99 623 Models/Renderings/Photos Shots @ /Shot 624 Telephone 10 Calls @ $2.00 /Call $20 625 Meals Days @ Men @ /Man -day 626 Field Supplies 628 Postage 2 Mailings @ $2.00 /Mailing (Standard) $4 628 Postage Maill @ /Malting (Overnight) 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CADD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 Computer Supplies Total Direct Experms $211 Page 3 of 3 Parkhill Project Fee and Budget Sheet (Hourly/11111ing Rates) Today's Date: September 24, 2020 Prepared By: MDH Principal: MDH Project Manager: MDH Project Name: LBB Terminal Apron Rehab Project Number: 1271417.00 Task/Discipline: SCON Projected Start Date: March 1, 2021 Fee {Revenue) Type: Hourly Rate w/Max Markup on Direct Expenses: iS.00% Markup on Reimbursables: iS.00% Fee Costs Summary (Profit and Markup Included In Total Fee) Labor Cost: $107,068 Direct Consultants: Direct Expenses: Reimburable Consultants: Reimbursable Expenses: $7,005 Total fee: and Profit in labor, Markup Included In Vrects and Reimbursables) Labor: $107,068 Directs: Subtotal: $107,068 Reimburables: $8,056 Total Fee: $115,123 $115,000 Page 2 of 3 lililiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiI Reimburable Expenses Project: LBB Terminal Apron Rehab Project No: 2271417 Task-. SOON Current Fee: $115,123 Expenses NOT included In lump sum fee. These are billed to client, including markup, if allowed. Amount Reimbursable Consultant Costs 511 Structural Consultant 512 Mech/Elec Consultant 513 Environ/Civil Consultant 514 Architectural Consultant 51S Testing Consultant (Geotech, CMT, TAB, etc.) 516 Surveying Consultant 517 Interior Design Consultant 518 Other Consultant - Kitchen / Food Consultant 518 Other Consultant - Acoustical Consultant 518 Other Consultant - AV/ IT Consultant 518 Other Consultant Total Reimbursable Consultants Reimbursable Expenses 521 Travel Motel Days @ Men @ /Man -day = Air Travel Air Fare @ Men @ /Man = Parking Days @ /Day a Car Rental Days @ /Day a Mileage 30 Miles @ $0.595 @ 22 Trips $386.20 _, Subtotal $386 522 Reproductions ..,. Blackline / Color Plots 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $015 /Sht @ Submittals = 8-1/2" x 11" B&W S00 Originals @ $0.09 /Sht @ 1 Sets = $45.00 8-2/2" x 11" Color S00 Originals @ $0.55 /Sht @ 1 Sets = $275.00 11" x 17" B&W Originals @ $0.19 /Sht @ Sets = 11" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CO/OVD CD/DVO @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1.50 /Sht = Subtotal $320 523 Models/Renderings/Photos Shots @ /Shot 524 Telephone 50 Calls @ $2.00 /Call $100 525 Meals Days @ Men @ /Man -day 526 Field Supplies S28 Postage 12 Mailings @ $2.00 /Mailing (Standard) $24 528 Postage 2 Mailings @ $2S.OD /Mailing (Overnight) $S0 S30 Misc Reimbursable Exp S32 Temporary Personnel 534 Office Supplies 535 CADD 536 Field Equip Rental S37 Interior Design Items 539 License & Regulation Fee Procore Construction Management Program (24S days x $25/da) $6,125 $43 NM Gross Recel tTax 547 Computer Supplies Total Rehnbrusable biperizes $7,005 Page 3 of 3 Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: September 24, 2020 Prepared By: MDH Principal: MDH Project Manager: MDH Project Name: LBB Terminal Apron Rehab Project Number: 1271417.00 Task/Discipline: 6RPR Projected Start Date: March 1, 2021 Fee (Revenue)Type: Hourly Rate w/Max Markup on Direct Expenses: 15.00% Markup on Reimbursables: 25.00% Fee Costs Summary {Profit and Markup Included in Total Fee) Labor Cost: Direct Consultants: Direct Expenses: Reimburable Consultants: $244,211 Reimbursable Expenses: $635 Total Fee: Summary and Profit in Labor, Markup included in Directs and Reimbursables) Labor: $244,211 Directs: Subtotal: $241,211 Reimburables: $730 Total Fee: $244,941 $245,000 Page 1 of 3 r • a Reimbusabke Expenses Project: LBO Terminal Apron Rehab Project No.-1271417 Task: 6RPR Current Fee: $244,941 Expenses NOT included in lump sum fee. These are billed to client, Including marku , if allowed. Amount Reimbursable Consultant Costs 511 Structural Consultant S12 Meeh/ElecConsultant 513 Environ/Civil Consultant 514 Architectural Consultant 515 Testing Consultant (Geotech, CMT, TAB, etc. SILO Surveying Consultant 517 Interior Design Consultant 518 Other Consultant-Kitchen/Food Consultant 518 Other Consultant - Acoustical Consultant 518 Other Consultant -AV/ IT Consultant 518 Other Consultant Total Reimbursable Consultants Reimbursable Expenses 521 Travel Motel Days @ Men @ /Man -day = Air Travel Air fare @ Men @ /Man = Parking Days @ /Day = Car Rental Days @ /Day = Mileage 35 Miles @ $0.585 @ 31 Trips = $634.73 Subtotal $635 522 Reproductions Blackline / Color Plots 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals o 8-1/2" x 11" B&W Originals @ $0.09 /Sht @ Sets = 8-1/2" x 21" Color Originals @ $0.55 /Sht @ Sets 11" x 17" B&W Originals @ $0.18 /Sht @ Sets = 11" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Bum to CO/DVD t0/DVD @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1.50 /Sht Subtotal 523 Models/Renderings/Photos Shots @ /Shot 524 Telephone Calls @ /Call 525 Meals Days @ Men @ /Man -day 526 Field Supplies 528 Postage Mailings @ /Mailing (Standard) 528 Postage Mailings @ /Malling (Overnight) 530 Mlsc Reimbursable Exp 532 Temporary Personnel 534 Office Supplies 535 CADD 536 Field Equip Rental 537 Interior Design Items 539 License & Rgulatlon Fee S43 NM Gross Receipt Tax 547 Computer Supplies Total RelmbrusaMe Expenm t63S Page 3 of 3 Parkhill Project Fee and Budget Sheet (Hourly/eiaing Rates) Toda 's Date: September 24, 2020 Prepared By: MDH Principal: MDH Project Manager: MDH Project Name: LBB Terminal Apron Rehab Project Number: 1271417.00 Task/Discipline: 7CLO Projected Start Date: March 1, 2021 Fee (Revenue) Type: Lump Sum Markup on Direct Expenses: iS.00% Markup on Reimbursables: 15.00% Fee Costs Summary (Profit and Markup included in Total Fee) Labor Cost: Direct Consultants: $17,282 Direct Expenses: $112 Reimburable Consultants: Reimbursable Expenses: Total Fee: Summary and Profit in labor, Markup Included In Directs and Relmbursables) Labor: $17,282 Directs: $129 Subtotal: $17,411 Reimburables: Total Fee: $17,411 $17,400 Pagel of 3 i nii Direct Expenses Project: LBB Terminal Apron Rehab Project No-1271417 Task: 7CLO Current Fee: $17,411 Ex ernes Included in lump sum fee. Not billed to client. Amount Direct Consultant Costs 611 Structural Consultant 612 Mech/ElecConsuitant 613 Environ/Civil Consultant 624 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 SurveyingConsultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 628 Other Consultant - AV/ IT Consultant 628 Other Consultant Total Direct consultants Direct Expense Costs 621 Travel Motel Days @ Men @ /Man -day = Air Travel Air Fare @ Men @ /Man Parking Days @ /Day = Car Rental Days @ /Day = Mileage 30 Miles @ $0.585 @ 2 Trips $35.10 Subtotal $35 622 Reproductions Blackline Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ S3.2S /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 8-1/2" x 11' B&W 50 Originals @ $0.09 /Sht @ 1 Sets = $4.50 8-1/2" x 11" Color 50 Originals @ $O.SS /Sht @ 1 Sets = $27.50 12" x 27' B&W 25 Originals @ $0.19 /Sht @ 1 Sets = $4.50 11" x 17" Color 2S Originals @ $1.05 /Sht @ 1 Sets = $26.25 Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CD/DVD CD/DVD @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1.50 /Sht = Subtotal $63 623 Models/Rendedngs/Photos Shots @ /Shot 624 Telephone 5 Calls @ $2.00 /Call $10 62S Meats Days @ Men @ /Man•da 626 Field Supplies 628 Postage 2 Mailings @ S2.W /Mail( Standard $4 628 Postage Mailings @ /Mailing (Overnight) 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Su plies 63S CADD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 Computer Supplies Total Direct Ex uses $112 Page 3 of 3 Project Fee and Budget Sheet (Hourly/ailling Rates) Toda 's Date: September 24 2020 Prepared By: MDH Principal: MDH Project Manager: MDH Project Name: LBB Terminal Apron Project Number: 1271417.00 Task/Discipline: 9SSC Projected Start Date: March 1, 2021 Fee (Revenue) Type: Hourly Rate w/Max Markup on Direct Expenses: 25.00% Markup on Reimbursables: 15.00% Fee costs summary (Profit and Markup Included In Total Fee) Labor Cost: Direct Consultants: Direct Expenses: Reimburable Consultants: $73,608 Reimbursable Expenses: Summary and Profit in labor, Markup included In Directs and Relmbursables) Labor: Directs: Subtotal: Reimburables: $84,649 Total Fee: 649 1 Total Fee: $84,649 $84,700 Page 1 of 2 Reimburable Expenses Project: 1BB Terminal Apron Project No:1271417 Task: 9SSC Current Fee: $84.649 Expenses NOT included in lump sum fee. These are billed to client, Including markup, If allowed. Amount Reimbursable Consultant Costs 511 Structural Consultant 512 Mech/Elec Consultant 513 Environ/ChA1 Consultant 514 Architectural Consultant 515 Testing Consultant (Geotech, CMT, TAB, etc.) Pavetex Engineering $73,60 516 Surveying Consultant 517 Interior Design Consultant 518 Other Consultant - Kitchen / Food Consultant 518 Other Consultant - Acoustical Consultant 518 Other Consultant - AV/ IT Consultant 518 Other Consultant Total Reimbursable Consultants $73,608 Reimbursable Expenses 521 Travel Motel Days @ Men @ /Man -day Air Travel Air Fare @ Men @ /Man = Parking Days @ /Day a Car Rental Days @ /Day c Mileage Miles @ $0.545 @ Trips = Subtotal 522 Reproductions Btackline / Color Plots 34"x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets Other sf @ $O.S5 /sf @ Sets Mounting foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 9.1/2" x 11" B&W Originals @ $0.09 /Sht @ Sets = 8-2/2" x 21" Color Originals @ $0.55 /Sht @ Sets = 11" x 17" B&W Originals @ $0.18 /Sht @ Sets - 11" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Bum to CO/DVD CD/DVD @ $13.50 /each a Scan Specs Originals @ $0.15 /Sht = San Drawings Originals @ $1.50 /Sht = Subtotal 523 Models/Rendedngs/Photos shots @ /Shot 524 Telephone Caps @ /Call 525 Meals Days@ Men @ /Man -day $26 FieldSupplles 528 Postage Mailings @ /Mailing (Standard) 528 Postage Mailings @ /Mailing (Overnt t) 530 Misc Reimbursable Exp 532 Temporary Personnel 534 Office Supplies 535 CADD 536 Field Equip Rental 537 Interior Design Items S39 License & Re ulation Fee 543 NM Gross Receipt Tax 547 Computer Supplies Total Reimbursable Expenses Page 2 of 2 PA VE AN ATLAS COMPANY - June 16, 2020 Mark Haberer, PE, CM Director of Aviation I Principal mhaberer@team•psc.com Parkhill, Smith & Cooper 4222 8Se' Street Lubbock, Texas 79423 Re: Construction Materials Testing LOB Terminal Apron Rehabilitation Lubbock, Texas Dear Mr. Haberer: We greatly appreciate the opportunity to provide you with a fee proposal for the subject project. Please note that this should not be taken as a lump sum proposal as all testing will be billed on an as -needed basis according to the fees shown. This proposal is based on our plan review and the provided CMT RFP. We look forward to working with you on this project. If you have any questions or need any additional information, please feel free to contact me. IN WITNESS WHEREOF, this Agreement is accepted on the date written below and subject to the terms and conditions stated below. CLIENT: SIGNED: TYPED NAME: TITLE: DATE: PaveTex Engineering, LLC /,,(. /14.,- Cole Hutson, P.E. General Manager June 26, 2020 Construction Materials Testing Fee Schedule PaveTex 12804 County Road 2500 Lubbock 4 Office (806) 771-7283 PAVE L AN ATLAS COMPANY -Fax (806) ??1-7062 I Date: March 19, 2020 Laboratory Tests soils Fee Qty. Extension Standard Procdor 4' mold $ 160.00 2 $ 320.00 Atterbe Umits $ 70.00 2 $ 140.00 Classification of soils One washed d $ 75.00 2 $ 150.00 A reates Dry Gradation 60.00 6 $ 360.00 Washed Gradation $ 75.00 8 $ 600.00 Magnesium Soundness $ 350.00 8 $ 2 800.00 L.A. Abrasion $ 325.00 7 2,275.00 Micro-Deval $ 350.00 5 $ 1.750.00 Flat and Elongated $ 100.001 7 $ 700.00 Crushed Face Count 75.00 5 $ 375.00 Decant $ 76.00 8 $ 600.00 Deleterious $ 75.00 8 $ 600.00 Fineness Modulus $ 70.00 1 $ 70.00 Inorganic Impurities -Color Test $ 100.00 2 $ 200.00 Atterberg Limits $ T0.00 2 $ 140.00 Sand Equivalent $ 125.00 3 $ 375.00 Bar Linear Shrinkage $ 50.00 2 $ 100.00 Hot Mix Asphalt Content (Ignition) / Gradation $ 160.00 10 $ 1.600.00 Lab Molded Density set of 3 $ 160.00 30 $ 4.800.00 Max Theoretical Density/ Rice Gravity $ 330.00 BE $ 3,900.00 Core Thickness Test $ 10.00$ 600.00 In Place Densityfrom cores $ 35.00 60 $ 2.100.00 Hamburg Wheel Tracking $ 500.00 1 $ 500.00 Residue by Distillation 250.00 Field Testin W Nuclear Field Densi 3 min $ 25.00 Slum 25.00 Entrained Air $ 35.00 Temperature $ 5.00 70 $ 350.00 Making Cinders ea 4 min Incld breaks 30.00 88 $ 2.6410.00 Concrete Cores per Inch min 4' $ 15.00 6T2 $ 10 080.00 Makin Beams ea Incld breaks $ 60.00 96 $ 5,760.00 Technician / IneeHn / Administrative Technician HourlyTwo hour minimum $ 59.00 250 $ 14.750.00 Technician Overtime Hourly" $ .001 50 1 3.450.00 Technician Hourly (pick-up, strip, cure $ 59.00 15 885.00 Administrative/Clericat 1 hr minimum montw $ 59.00 1 12 $ 708.00 QA tingency is 5,000.001 1 5.000.00 tiEstimated Total 1 $ 73 60$.00 ' Field testing Is billed in addition to Tech hourly rates " Hourly rates apply portal to portal, between 8:00 am and 5:00 pm. Monday through Friday. Overtime rates will be applied when services are provided outside of the before mentioned hours. PARKHILLSMITH&COOPER In Mr. Cole Hutson, PE, General Manager PaveTex Engineering, LLC 12804 CR 2500 Lubbock Texas 79404 Re: City of Lubbock ITB No. 20-15341-JM - LBB Terminal Apron Rehabilitation Dear Mr. Hutson: 4222 85th Street Lubbock. Texas 79423 806.473.2200 June 15, 2020 Parkhill, Smith & Cooper, Inc. (Parkhill) is preparing a proposal to provide construction phase services on the referenced project. We invite Pavetex to join our team in providing construction materials testing (CMT) services. If interested, please prepare a proposal to include all testing services per attached documents and in accordance with the proposed phasing plan. Specifically, CMT services shall include at a minimum: 1. Section P-153: Compressive strength per ASTM D4832. 1/day of placement. Assume 12 placement days. 2. Section P-153: Consistency verification. 1/day of placement. Assume 12 placement days. 3. Section TxDOT 341: Assume 1/project for all aggregate tests in specification and summarized in Construction Management Plan (CMP). 4. Section TxDOT 341: For all production testing specified, assume eight placement days with 10 lots and 30 sublots. Include all QA testing requirements accordingly. 5. Section P-501: Assume 1/project for all aggregate tests in specification and summarized in CMP. 6. Section P-501: Assume 12 placement days and a total of 16 lots and 48 sublots. Include all QA testing requirements accordingly. 7. Section P-608: Verify emulsion dilution and Residue by Distillation or Evaporation per ASTM D6997 or D6934 at 1/project. 8. Section P-610: Assume 10 placement days. Include all QA testing requirements accordingly. 9. Section D-751: Assume 12 trips and three density checks per trip for backfiil compaction around infiltration structures. 10. Include $5,000 testing contingency for unforeseen QA testing requirements. Included for your reference are Plans, Project Manual. and Bid Form. Furthermore, the CMP is Included as an appendix within the Project Manual. The CMP includes a detailed table of QA tests required. appreciate your effort to provide a proposal for CMT by noon June 17, 2020 if possible, and I look forward to continuing our partnership with PaveTex. Sincerely, PARKHILL, SMITH & COOPER, INC. By Z ark D. Haberer, PE, CM MDG/dg Project Manager Enclosures 11Data1WM1ect81201712714.17100_ADMIM00 CONTR102 CONSULTICMT1Consvucdon PhaselCMT RFP e-15-2020.docm Abilene Albuquerque Amarillo Arlington Austin 0 Paso Frisco Las Cruces Lubbock Mxad team-psc corn Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: Aril 6, 2020 Prepared By: Sam Wyatt Principal: Mike Ramirez Project Manager: Sam Wyatt Project Name: LBB Terminal Apron Rehabilitation _ Project Number: 1271417,00 Task/Discipline: SRVY Projected Start Date: March 1, 2021 Fee (Revenue) Type: Hourly Rate w/Max Markup on Direct Expenses: 15.OD% Markup on Reimbursables: 15.00% Fee costs Summary (Profit and Markup Included in Total Fee) Labor Cost: $3,168 Direct Consultants: Direct Expenses: Reimburable Consultants: Reimbursable Expenses: $718 Total Fee: $3,993 Fee Summary (OH and Profit In Labor, Markup Included in Directs and Reimbursab!es) Labor: $3,168 Directs: Subtotal: $3,168 Reimburables: $825 Total Fee: $3,993 $4,000 Page 1 of 3 No Text Relmburable Expenses Project: Project No: Task: Current Fee: Expenses NOT Included in lump sum fee. These are bided to client, Including markup, if allowed. Reimbursable Consultant Costs Amount bix Structural Consultant 512 Mech/Elec Consultant S13 Environ/Clvii Consultant 514 Architectural Consultant 515 Testing Consultant (6eotech, CMT, TAB, 516 meying Consultant 517 Interior Design Consultant 528 Other Consultant - Kitchen / Food Consul Sib Other Consultant - Acoustical Consultant S38 Other Consultant - AV/ IT Consultant Sig Other Consultant ibursable Expel 521 Travel Motel Air Travel Parking Car Rental Mileage Days@ Men @ Air Fare @ Men @ Days @ /Day Days @ /Day 30 Miles @ $0.585 @ 522 Reproductions Blackline / Color Plots 34" x 22" 36" x 24" 42" x 30 Other Mounting Foam Board Printing: Set Up Fee 8-1/2" x IV B&W 8-1/2" x IV Color 11" x 17" G&W 11" x 17" Color Binding Cost Laminating Scan to file Burn to CD/OVD Scan Specs Scan Orawings 523 Mod 524 Telei 525 Meal 526 Fieid 528 Posti 528 Post; 530 Mlsc 53 S34 Offio 535 CAD( 539 543 S47 Fee /Man -day /Man a a 1 Trips = $17.SS Subtota Shts @ $2.50 /Sht @ Sets = Shts @ $2.75 /Sht @ Sets = Shts @ $3.25 /Sht @ Sets = sf @ S0.5S /sf @ Sets a Boards @ $10.00 /ea @ Originals @ $0.15 /Sht @ Submittals = Originals @ $0.09 /Sht to Sets a Originals @ $0.55 /Sht @ Sets = Originals @ $0.18 /Sht @ Sets - Originals @ $1.05 /Sht @ Sets = Sets @ $2.00 /Set Shts @ $2.00 /Sht = CO/DVD @ $13.50 /each a Originals @ $0.15 /Sht Originals @ $1.50 /Sht = Page 3 of 3 Expenses $18 Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule January 1, 2020 through December 31, 2020 Client: City of Lubbock, TX Project: LBB Terminal Apron Rehab Agreement Date: September 24, 2020 Location: Lubbock, TX HOURLY HOURLY HOURLY CLASSIFICATION RATE CLASSIFICATION RATE CLASSIFICATION RATE SUPPORT STAFF 1 $S5.00 PROFESSIONAL LEVEL 11 PROFESSIONAL LEVEL V Trainee Mechanical & Electrical $120.00 Mechanical & Electrical $206.00 Design/Engineer Student Civil & Structural $119.00 Civil & Structural $208.00 Design/Engineer/Survey Technician Architect $115.00 Architect $194.00 Administrative Assistant Design Intern Word Processor i Landscape & Interior $155.00 File Specialist Landscape & Interior $107.00 Construction Project Manager Design Intern Geologist SUPPORT STAFF 11 $93.00 Planner Resident Project Representative Design/Engineer Student Resident Project Representative Technologist Design/Engineer/Survey Technician Technologist Project Assistant CADD Project Assistant Surveyor Administrative Assistant Surveyor Client Manager Project Assistant Clerkal Supervisor Word Processor PROFESSIONAL LEVEL Vi File Specialist PROFESSIONAL LEVEL III Mechanical & Electrical $233.00 Mechanical & Electrical $143.00 Civil & Structural $224.00 SUPPORT STAFF III $302.00 Civil & Structural $148.00 Architect $216.00 Design/Engineer Student Architect $130.00 Design/Engineer/Controls/Survey Technician Design Intern Landscape & Interior $198.00 CADD Construction Project Manager Administrative Assistant Landscape & Interior $118.00 Geologist Project Assistant Design Intern Resident Project Representative Proposal Editor/Technical Writer Resident Project Representative Technologist Technologist Surveyor PROFESSIONAL LEVEL I Project Assistant Client Manager Mechanical & Electrical $106.00 Surveyor Civil & Structural $106.00 PROFESSIONAL LEVEL VII Architect $106.00 PROFESSIONAL LEVEL IV Mechanical & Electrical $251.00 Design Intern Mechanical & Electrical $169.00 Civil &Structural $245.00 Civil & Structural $172.00 Architect $234.00 Landscape & Interior $101.00 Architect $160.00 Design Intern Landscape & Interior $211.00 Planner Landscape & Interior $128.00 Construction Project Manager Resident Project Representative Resident Project Representative Resident Project Representative Technologist Technologist Technologist Project Assistant Project Assistant Surveyor Surveyor Surveyor Clerical Supervisor Expenses: Reimbursement for expenses as listed, but not limited to, Incurred In connection with services, will be at cost plus 15 percent for items such as: 1. Maps, photographs, postage, phone, reproductions, printing, equipment rental, and special supplies related to the services. 2. Consultants, soils engineers, surveyors, contractors, and other outside services. 3. Rented vehicles, local pubic transportation and taxis, road toll fees, travel, and subsistence. 4. Special or job -specific fees, Insurance, permits, and licenses applicable to work services. S. Mileage at IRS -approved rate. Rate for professional staff for legal proceedings or as expert witnesses will be a rate one -and -a -half times these Hourly Rates. Excise and gross receipt taxes, if any, will be added as an expense. Foregoing Schedule of Charges Is incorporated into the Agreement for Services provided, effective January 1, 2020 through December 31, 2020. After December 32, 2020, invokes will reflect the Schedule of Charges currently In effect.