HomeMy WebLinkAboutResolution - 1181 - Contract - SPAG - Conregate & Home Delivered Meals For Seniors - 08/26/1982RESOLUTION 1181 - 8/26/82
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Contract with
South Plains Association of Governments concerning congregate meals and home
delivered meals for senior citizens, attached herewith which shall be spread
upon the minutes of the Council and as spread upon the minutes of this Council
shall constitute and be a part of this Resolution as if fully copied herein in
detail.
Passed by the City Council this 26th day of Aupust 21982.
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BILL McALI TER, MAYOR
ATTEST:.
velyn Geigi, Cit tart' -Treasurer
APPROVER—AS TO CONTENT:
ston, Iiirector of Community Facilities
APPROVED AS TO FORM:
la, n J'"'
J a Sherwin, Assistant City Attorney
RESOLUTION 1181 - 8/26/82
CONTRACT BETWEEN
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
and
City of Lubbock Senior Citizens Program
Part I
General Provisions
SECTION 1. PARTIES TO THE CONTRACT
This contract is between South Plains Association of Governments hereinafter referred
to as SPAG and City of Lubbock Senior Citizens Program hereinafter
referred to as CONTRACTOR. The parties have agreed severally and collectively to the
execution and mutual obligations, and to the performance and accomplishments of the
tasks hereinafter described.
SECTION 2. CONTRACT PERIOD
This contract shall commence on
9/30/83
10/1/82
and shall terminate on
SECTION 3. CONTRACT AMOUNT
The sum of money obligated by SPAG to the CONTRACTOR under this contract shall not
exceed $ 131,114.00 for performances and amounts specified by attachments
delineated below which are indicated by initials of signatory parties hereto and which
are a part of this contract.
SPAG CONTRACTOR SPAG
AMOUNT INITIALS INITIAL ATTACHMENTS SERVICES
$ Attachment A Information and Referral
$ Attachment B Transportation
$ Attachment C Friendly Visiting
$ Attachment D Legal - (Community Service Advisor,
$ Attachment E-1 Senior Center Operations
$ Attachment E-2 Residential Repairs
$ Attachment E-3 Training
$ Attachment F Multipurpose Center Development
$ Attachment G Nutrition Congregate
$ 4,267.00 Attachment H Home Delivered Meal
$ Attachment I Demonstration Program
$ Attachment J Other
Page 1 of 7 46,
SECTION 4. CONTRACT MATCH
CONTRACTOR shall be liable for bearing a share of'the total allowable costs incurred
at a rate of not less than 10% for social and nutrition services, or as required fo
special programs, in the amount of $ 14,568._QO Such required sh
constitutes matching funds that earn federal funds. Such match may consist of cash
derived from progam income, from other cash or from in-kind contributions. CONTRACTOR's
match under this contract shall be not less than the amount identified for each
category in Part II - Special Conditions and Budget Justification, in the column
entitled "Contractor
SECTION 5. PROGRAM INCOME
1. Program Income MUST first be used to meet the CASH non-federal requirements.
2. Program income in excess of that required shall be identified in the
budget justification for allowable costs in Other Resources.
3. Program income insufficient to meet each program category in Part II
Budget.Justification, in the column entitled "Contractor" shall be
supplemented either by other cash or by documented in-kind contributions
of goods and/or services.
a. Program income is income earned by Contractor from activities part
of all of which are borne as a direct cost by SPAG under provisions
of this contract. Program income includes but is not limited to
cash income from fees for services, from usage or rental fees,
from the sale of goods, from meal contributions, or from donations.
b. Program 'income from meal contributions shall be used in such a
manner to increase the number of meals served by the project.
c. Program income MUST BE REPORTED TO SPAG, BUDGETED BEFORE IT IS SPENT,
AND SPENT: IN THE CURRENT CONTRACT PERIOD.
4. In-kind contributions means property or services provided to CONTRACTOR
by Non -Federal third parties without charge to CONTRACTOR or SPAG which are
a. identifiable from CONTRACTOR's records
b. not included as contributions for any other state or federally assisted
programs, and
C. allowable as direct costs under the provisions of this contract.
d. adequately documented as to nature, source, and value.
Page 2 of 7 47.
SECTION 6. SPAG FUNDING OBLIGATIONS
In consideration of full and satisfactory performance of the activities described in
this contract, SPAG shall be liable to CONTRACTOR for actual allowable costs incurred
by CONTRACTOR, within the period of this contract, for performances rendered here-
under subject to CONTRACTOR furnishing its share of allowable costs incurred.
1. It is expressly understood by the CONTRACTOR that the ability and
obligation of SPAG to fund this contract is based solely on a commitment
to SPAG from the Texas Governor's Committee on Aging to provide funds.
The Contractor shall have no claim, under terms of this contract, on any
funds from SPAG other than these.
SECTION 7. OPERATING BUDGET
This contract and the project operated hereunder by the CONTRACTOR shall be governed
by a BUDGET/s as defined in Part II - Special Conditions and Budget Justification.
1. Adjustments to approved individual budget line items may be made by
CONTRACTOR, providing that the adjustment to an individual line items
does not exceed ten percent (10%) of the line item amount, that the
total of line item adjustments within a category does not exceed ten
percent (10%) of the category amount, and that there is no change
in the category total amount.
2. Adjustments amounting to more than that provided in #1 above may be
made by the CONTRACTOR only with prior ,written authorization of SPAG.
SECTION 8. SUBCONTRACTING OF FUNDS
None of the funds provided to the Contractor by SPAG under the terms of this contract
may be subcontracted or passed through by the Contractor to another agency for the
provision of services described herein without the express written approval of SPAG.
SECTION 9. PAYMENTS
SPAG has no obligation to advance any funds obligated under the terms of this contract.
In the absence of written agreement to the contrary, funds will be remitted by SPAG
to the Contractor on a reimbursement basis subject to appropriate administrative
procedures and contingent upon receipt of funds by SPAG from the Governor's Committee
on Aging.
ALL PAYMENTS FOR THIS CONTRACT ARE TO BE MADE PAYABLE TO
NAME The City of Lubbock
ADDRESS P.O. Box 2000
Lubbock, TX 79457 48.
Page 3 of 7
It is agreed that the Contractor shall submit requests for payment to SPAG on a
monthly basis and that payment of funds to the Contractor by SPAG under the terms of
this contract shall be subject to the following procedures:
a. By the 5th day of the month the Contractor will request, in a form
prescribed by SPAG, reimbursement for allowable actual project expenditures
during the previous month.
b. Contractor requests for reimbursement will be supported by auditable
records kept on file by the Contractor, and these records will be avail-
able for inspection on request by SPAG and/or the Texas Governor's
Committee on Aging.
c. SPAG will reimburse the Contractor within 30 -days of receipt of a proper
request, contingent upon receipt of SPAG funds from the Texas Governor's
Committee on Aging.
d. The Contractor will report to SPAG by the 5th day of the month if no
Contractor expenditures were incurred during the previous month, under
the terms of this contract.
e. Final requests for payment, whether at completion of the contract period
or in the event of early contract termination, must be submitted by the
Contractor to SPAG within 30 days of the final contract effective date.
SPAG cannot guarantee payment of reimbursement requests received more
than 30 days after the contract completion date.
SECTION 10. REPORTS AND RECORDS
In addition to the submission of required financial reports, the Contractor agrees:
a. To retain auditable accounts and records for a period of five years
following expiration of this contract. Such records will be maintained
at the following location:
2001 19th Street
Lubbock. Texas
b. To submit to SPAG other information regarding project operations as
may be necessary from time to time. Such information as may be required
will be submitted by the Contractor in a form prescribed by SPAG.
Page 4 of 7
49.
SECTION 11. PROPERTY
The Contractor shall maintain a record of all property purchased under terms of
this contract. Any non -expendable property having an acquisition cost of $300 or
more and having a normal life expectancy of one year of more, purchased under
terms of this contract, shall revert to SPAG and shall be delivered by the
Contractor to SPAG in the event that services described herein are terminated
either during or subsequent to the contract period.
a. The Contractor shall maintain an inventory of all non -expendable property
purchased under the terms of this contract.
b. The Contractor shall exercise reasonable and prudent judgement in assuring
the maintenance, security, and authgrized use of property purchased under
terms of this contract.
SECTION 12. SUSPENSION OR TERMINATION
In the event project monitoring/evaluation activities by SPAG or its agents, or by
the Texas Governor's Committee on Aging or its agents, disclosed serious deficiencies
in the operation of a project supported under provisions of this contract, SPAG
may elect to suspend this contract pending resolution of deficiencies or to terminate
this contract. The Contractor shall be notified in writing of any such suspension
or termination and shall have the right to appeal to the SPAG Board of Directors.
.This contract may be terminated upon the occurrence of any of the following events:
a. Discontinuance by the Contractor of the project as described herein; or,
b. Discontinuance of funding to SPAG from the Texas Governor's Committee on
Aging; or,
c. Failure of the Contractor to comply with any or all of the terms and
conditions stated herein; or,
d. Mutual agreement between SPAG and the Contractor.
In the event of termination, final billings for expenditures made pursuant to the
contract will be submitted to SPAG by the Contractor, but it is understood that no
expenses incurred after the termination date will be reimbursed.
SECTION 13. LIMITATION OF LIABILITY
Notwithstanding any of the provisions of this agreement, the Contractor agrees to
indemnify and hold harmless SPAG from any and all claims for damage to property .
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50.
When 45 C.F.R., or its appendices, provide that a cost is allowable only when
authorized in writing, prior written approval from SPAG must be obtained.
Approval of the CONTRACTOR's`budget shall constitute written approval only if
detailed budget justification supporting the purpose, need and reasonableness of
such cost is included as a part of the budget.
SECTION 14. NOTICE
Any and all notices required in or by this contract shall be addressed as follows:
a. If notice is to be sent to SPAG:
South Plains Association of Governments
1709 26th Street
Lubbock, Texas 79411
b. If notice is to be sent to the Contractor:
The City of Lubbock
P.O. Box 2000
Lubbock, TX 79457
SECTION 15. AUTHORITY
The authority on which this contract is based derives from the Older Americans Act
of 1965, as amended, and its regulations; HHS regulations on Administration of
Grants; Title 45 C.F.R. Part 74 and Title 41 C.F.R. Part 60-250 pertaining to
employment of Disabled Veterans; Title VI of the Civil Rights Act of 1964; the
Clean Air Act; the Clean Water Act; the Contract Work Hours and Safety Standards
Act; regulations pursuant to the Rehabilitation Act Amendments of 1974; the
Historic Preservation Act; the Flood Control Act; the Housing and Urban Develop-
ment Act of 1974; and, with all state.and local laws as pertain to this contract
and its attachments.
SECTION 16. ORAL AND WRITTEN AGREEMENTS
All oral or written agreements made prior to this contract have been reduced to
writing and are contained herein by the execution of this contract. CONTRACTOR
evidences its understanding and agrees that any prior agreement is terminated as of
the effective date of this contract. Both parties agree that SPAG shall not be
liable for any costs incurred by CONTRACTOR except to the extent provided in this
contract.
Page 6 of 7
51.
F.
SECTION 16. ORAL AND WRITTEN AGREEMENTS
All oral or written agreements made prior to this contract have been reduced to
writing and are contained herein by the execution of this contract. -CONTRACTOR
evidences its understanding and agrees that any prior agreement is terminated as
of the effective date of this contract. Both parties agree that SPAG shall not
be liable for any costs incurred by CONTRACTOR except to the extent provided in this
contract.
SECTION 17. CERTIFICATION AND EXECUTION
The parties signatory hereto on behalf of SPAG and on behalf of the Contractor
do hereby individually certify that each is authorized to execute this agreement on
behalf of his/her respective organization.
Executed in Triplicate this 26thday of August 19 82
Contractor
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By: See Signatures Below
Authorized Contractor Signature
Reviewed:•
T-SPAG Dir for Finance
Approved and accepted on behalf of South Plains
Association of Governments
Derr . Casstevens, Executive Director
.CITY OF LUBBOC
BY: ✓.
BILL Mc LISTER, MAYOR
ATTEST:
Evelyn Gaff'ga, City SeErti-y-Treasurer
APPRD S TO CONTENT: ((//
.�322i
JXeWeston, Director of Community Facilities
APPROVED AS -TO 'FORM:
J Sherwin, Assistant City Attorney
Page 7 of 7
52.
Page two
IIIc Budget Justification
Budget Category
MEAL COSTS
Raw Food
64 x 300 x 1.79 = 34,368
196 x 300 x 1.93 - 113,484
ransportation
Vehicle Maintenance - Gas & Oil
Personnel
1.
2.
3.
4.
5
Equipment
1.
2.
3.
4.
5.
Supplies
1.
2.
3.
4.
5.
Total Personnel
Total Equipment
Total Supplies
Building Space & Utilities
Telephones
TOTAL MEAL COSTS
Meal Delivery Cost
TOTAL PROJECT COSTS
SPAG Contractor 10%
90% Cash 1 In -Ki
Contract( Other
Total I Resources
$ 126,147
$ 2,817.
2,593
128,964
2,593
18,888
1,007
126,147
$14,016 $
$ 126,147 $14,016 $ $ 140 163 102 338
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
Aging Programs
IIIc Budget Justification
A separate Budget Justification is required for each Part II Special Condition Attachment
to the contract.
City of Lubbock Senior Citizens Program
Contractor Name Contractor Code
,04
Nutrition - Congregate 10 / 1 /82 / t0 9 / 30
Type of Service Term of Contract
Expenditure Category
SPAG
Contractor 10%
Contract
Other
90%
Total
Resources
Cas
In- in
PROJECT MANAGEMENT COSTS
$
$
$
$
$
Personnel.".
1. Full Time Site Manager
12,766
2. Secretary
9,817
3. Transportation Driver
13,934
4. Transportation Driver Overtime
500
5. Part time Managers
17,050
6. Administrative Aide
67.966
Total Personnel
Fringe Benefits
Secretary and Driver
Part time Managers
5X 608
853
Adminstrative Aide
Full time Site Manager
3,475
3,191
Total Benefits
13,127
Staff Travel
1. 500 miles @ 20 t per mile.
2. days @ $:- per day.
100
Out of City
800
900
Total Staff Travel
Other Administrative Costs
;Equipment and Supplies)
1. Repair
300
2. Office Supplies (Center & offic
)
700
3. Postage
500
4. Building Maintenance
200
5. Arts and Crafts
1,200
6. Outreach - Senior News
30700
Total Administrative Costs
16,800
6,800
TOTAL PROJECT MANAGEMENT COSTS
(OVER)
54.
PROGRAM INCOME
SUMMARIZE PLANNED.RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
$ 39,000 Program Income expected during current contract period (if any).
Explain sources of expected program income during contract period.
$ 39,000 TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD.
Planned Use of Program Income
Expenditure Category
For Contractor Match
Used as Other Resources
Raw Food
2,817
Telephones
1,806
Vehicle Maintenance - Gas & oil
2,593
1,007
Personnel
23,077
Administrative Cost - Arts &
Crafts Sr. News Office Supplies
6 800
Travel
900
Total Program Income
14,016
24,984
Page two
IIIc Budget Justification
Budget Category
MEAL COSTS
Raw Food
10 x 64 x 1.79 = 1,145.00
WAM r AA; = 3,782.00
Personnel
2.
3.
4.
5.
Equipment
1.
2.
3.
4.
5.,
Supplies
1.
2. Meal Trays
3.
4.
5.
Total Personnel
Total Equipment
Total Supplies
Building Space & Utilities
TOTAL MEAL COSTS
Meal Delivery Cost
TOTAL PROJECT COSTS
SPAG
90%
,0.b .b Q
Contractor l0% Contract Other
Cash i In -Kind Total I Resources
11967.99 $$
200.00
5,128.00
$
39.00
60.00
99.00
39.00
60.00
99.00
4,967.00
$ 260.00
$
5 227.00
$ 4,967.00 $ 260.00 $ 9a -:00T5,1519 .00
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS �-
Aging Programs
IIIc Budget Justification
A separate Budget Justification is required for each Part II Special Condition Attachment
to the contract.
City of Lubbock Senior Citizens Program Contractor Code
Contractor Name
Nutrition - Home Delivered
Type of Service
/8'a--- / to 9130' /&Z /
Term of Contract •� Q
Expenditure Category
SPAG
90%
Contractor 10%
Contract
Total
Other
Resources
CasIn-Kind
PROJECT MANAGEMENT COSTS
$
$
$
$
$
Personnel
I. Director Salary
292.00
292.00
2.
3.
4.
5.
292.00
292.00
Total Personnel
Benefits
1. FICA
2. Insurance
3. Other (Describe)
Total Benefits
Staff Travel
1. miles @ per mile.
2. days @— per day.
Total Staff Travel
Other Administrative Costs
(Equipment and Supplies)
1.
2.
3.
4.
5.
6.
Total Administrative Costs
TOTAL PROJECT MANAGEMENT COSTS
$ $. $a�a.Pa aga:o� $
'00
(OVER)
54.
PROGRAM INCOME
SUMMARIZE PLANNED RECEIPTS AND EXPENDITURES OF PROGRAM INCOME FOR THE CONTRACT PERIOD.
260.00 Program Income expected during current contract period (if any).
Explain sources of expected program income during contract period.
2600 x .10
260.00
TOTAL EXPECTED RESOURCES FROM PROGRAM INCOME DURING CONTRACT PERIOD.
Planned Use of Program Income
Expenditure Category
For Contractor Match
Used as Other Resources
Paw Food
200.00
-Trays
60.00
Total Program Income
260.00
55.
Part II
ATTACHMENT G
Special Conditions for Nutrition Congregate Services
City of Lubbock Senior Citizens Program
Contractor Name
Code
This contract is in the amount of $ 140,163.00 including $ 126,147.00
Budget Total SPAG
and $ 14,016.00 as described in the budget justification.
Contractor
Contractor agrees to provide an average of 271 meals per day for the
contract period which is a total of 70,460 meals for the period of the contract.
Contractor further agrees to deliver congregate meals in accordance with
the following conditions:
1. Hot meals shall be provided in a congregate setting at least five days
per week, according to a published schedule.
2. The congregate site shall be located, where feasible and appropriate
within walking distance to the majority of eligible older persons.
3. The Contractor shall comply with all state and local health laws and
ordinances concerning preparation, handling, and serving of food.
4. Special menus, where feasible and appropriate, shall be prepared to meet
dietary needs arising from health requirements, religious requirements,
or ethnic backgrounds of eligible participants.
5. Food containers and utensils for blind and handicapped participants shall
be provided.
6. The Contractor -shall serve food in accordance with the recommended
dietary%,alj�owance (RDA L as established by the Food and Nutrition Board
of the National Academy of Sciences - National Research Council and
shall follow the menu plan developed by the nitrition consultant.
7. The Contractor shall prepare food in accordance with recipes provided.
8. Each participant shall be provided the opportunity to have milk with
the meal.
9. Appropriate and cost effective arrangements made for the transportation
of commodities, where applicable, and for the storage and use of U.S.D.A.
commodities.
(over)
67.
10. Cash provided in lieu of commodities shall be spent only for buying
U.S.D.A. commodities and other food.
11. Participants shall be assisted in taking advantage of benefits available
to them through the Food Stamp Program.
12. The Contractor shall coordinate with the Food Stamp Program administered
by the Texas Department of Human Resources.
uth ized Contra-ctor Signature
BILL McALISTER, MAYOR
ATTEST:
Evelyn Gaffga,. City Secr a -Treasurer
APPROAS TO CONTENT:
Jim Wes on, Director of Community Facilities
APPROVED AS TO FORM:
o n Sherwin, Assistant City Attorney
Part II
ATTACHMENT H
Special Conditions for Nutrition Home Delivered Services
City of Lubbock Senior Citi7pnq Prngr,
Contractor Name
Code
This contract is in the amount of $ 5,519.00 including $ 4,967_0n
Budget total SPAG
and $ 552.00 as described in the budget justification.
Contractor
Contractor agrees to provide an average of 10 meals per day for the
contract period which is a total of 2,600 meals for the period of the
contract. Contractor further agrees to deliver hot meals to the home in
accordance with the following conditions.
1. Meals shall be provided five days per week.
2. As assessment of need shall be conducted before beginning delivery of
meals.
3. Meals shall be hot when delivered.
4. Where feasible meals shall be delivered to eligible persons when weather
related emergencies arise.
5. The Contractor shall comply with all state and local laws and ordinances
concerning preparation, handling and serving of food.
6. Special menus, where feasible and appropriate, shall be prepared to
meet dietary needs arising from health requirements, religious require-
ments, or ethnic backgrounds of eligible participants.
7. Food containers and utensils for blind and handicapped participants shall
be provided.
8. The Contractor shall serve food in accordance with the recommended dietary
allowance (RDA) as established by the Food and Nutrition Board of the
National Academy of Sciences - National Research Council and shall
follow the menu plan developed by the nutrition. consultant.
9. The Contractor shall prepare food in accordance with recipes provided.
10. Each participant shall be provided the opportunity to have milk with the
meal.
11. Appropriate and cost effective arrangments shall be made for the transporta-
tion of commodities, where applicable, and for the storage and use of
U.S.D.A. commodities.
(over)
68.
12. Cash provided in lieu of commodities shall be spent only for buying
U.S.D.A. commodities and other food.
13. Participants shall be assisted in taking advantage of benefits available
to them through the Food Stamp Program.
14. The Contractor shall coordinate with the Food Stamp Program administered
by the Texas Department of Human Resources.
4uthor dontrrAl4ctAorSig-nature
BILL McALISTER, MAYOR
ATTEST:
E 1yn Gaf�'ga, City S 'e ry-Treasurer
APPROV AS TO .CONTENT:
ATeston, Director of Community Facilities
APPROVED AS TO FORM:
J a Sherwin, Assistant City Attorney
Part III - Assurances
The Contractor assures that he will maintain documentation to substantiate all of the
assurance items. Such documentation will be subject to SPAG review for adequacy and
completeness.
I. Compliance with Requirements
The Contractor agrees to administer the program in accordance with the Act, and
all applicable regulations, the policies and procedures established by SPAG,
the State Unit on Aging, the Commissioner on Aging and the Secretary of Health and
Human Services.
2. Efficient Administration
The Contractor shall utilize such methods of administration as are necessary for
the proper and efficient administration of the Contract and which assure avoidance
of conflict of interest, both financial and by nepotism.
3. General Administrative and Fiscal Requirements
The Contractor's shall adhere to administrative and cost principles which are in
compliance with relevant provisions of 45 C.F.R. Part 74 except where these pro-
visions are superseded by statute.
4. Management of Funds
'The Contractor shall maintain sufficient fiscal control and accounting procedures
to assure proper disbursement of and accounting for Federal and Non -Federal
funds under this contract.
5. Safeguardin Confidential Information
The Contractor shall implement such regulations, standards and procedures as are
necessary to safeguard confidential information under relevant program regulations.
6. Reporting Requirements
The Contractor shall furnish such reports to SPAG as may be specified, to maintain
its reports and files in compliance with 45 C.F.R. Part 74 and to make its reports
and files available to auditing entities as specified by 45 C.F.R. Part 74.
7. Standards for Fire, Health, Safety Sanitation and Other Standards
Providers of service under this contract shall operate fully in conformance with all
federal, state and local fire, health, safety, sanitation, and other standards
prescribed in law or regulations. The Contractor assures that where the state or
56.
local jurisdictions require licensure for the provision of services, agencies
providing such services shall be licensed.
8. Equal Opportunity and Civil Rights
a. Equal Employment Opportunity
The Contractor shall incorporate in its written personnel policies and
procedures an affirmative action plan for equal employment opportunity
including provisions for disabled veterans and handicapped individuals.
b. Non -Discrimination on.the Basis of Handicap
The Contractor shall provide that each program activity, when viewed
in its entirety, is readily accessible to and usable by handicapped persons.
When structural changes are required, these changes shall be in keeping
with 45 C.F.R. Part 74.
C. Civil Rights Compliance
The Contractor shall ensure that benefits and services available under the
contract are provided in a nondiscriminatory manner as required by Title VI
of the Civil Rights Act of 1964, as amended.
9. Managing Property Purchased with Federal Funds
The Contractor shall maintain a property control system ensuring adequate safe-
guards for property purchased under terms of this contract.
10. Outreach, Training and Coordination Requirements
a. The Contractor shall provide a written plan for outreach to ensure
participation of eligible persons, including 'those with the greatest
social or economic needs.
b. The Contractor shall participate in training as provided by SPAG.
C. The Contractor shall coordinate its service/s with other service providers
in the region.
11. Preference for Older Persons with Greatest Economic..or Social Need
The Contractor shall preferentially provide services to eligible persons with the
greatest economic or social need.
12. Contributions for Services
The Contractor shall provide voluntary opportunity for eligible participants
'to contribute to the cost of services while protecting the individual's privacy ,
to safeguard and account for such contributions, and to use such contributions
57.
to expand services. The Contractor may post a suggested contribution schedule
based on income ranges of eligible participants in the community. Service shall
not be denied because the eligible participant will not or cannot contribute.
13. Maintenance of Non -Federal Support for Services
The Contractor shall not replace funds from Non -Federal sources with federal
funds. The Contractor agrees to continue or to initiate efforts to obtain
support from other sources for services funded under this part.
i
114. Opportunity for Older Persons to AdviseContractors
Contractors who operate focal points in the community must assure collocation
of services, where feasible.
A orized ontractor Signature
BILL McALISTER, MAYOR
ATTEST:
E 4e lyn Gaff Ci y Secr t - easurer
APPRO TO CONTENT:
I estop, Director of Community Facilities
i
APPROVED AS TO FORM:
I"-
JorSherw--in, Assistant City Attorney
58.