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HomeMy WebLinkAboutResolution - 1212 - Supplemental Agreement #2 - KHC Systems Inc - Traffic Control System - 09/23/1982100 RESOLUTION 1212 - 9/23/82 Seer Reso. 1197 -9/9/82.- Supp #1,, Reso. 1023 - 1/28/82 - Orig. C}nl SMH/mck BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Supplemental Agreement #2 for Architectural and Engineering Services between KHC Systems, Inc. and the City of Lubbock, attached'.herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 23rd day o eptenarl� ,1982. r BILL McALISTER, MAYOR ATTEST: _ 4 Evelyn Ga&tga, .city SW] APPROVED AS TO CONTENT: J m B rtram, Director of Planning APPROVED AS TO FORM: II W rx Ye. -v Susan M. Horton, Assistant City Attorney _ I „ ION 1212 - RESOLUTION 9/23/82 SUPPLEMENTAL AGREEMENT 12 FOR ENGINEERING SERVICES See: Reso 1197 - 9/9/82' %LQ Between Supp. #1 Reso 1023 - 1/28/82 KHC SYSTEMS, INCORPORATED Orig. Contract and , y Tl1RY TREASURER 4�li, THE CITY OF LUBBOCK, TEXAS THIS SUPPLEMENTAL AGREEMENT #2, made and entered into this 23rd day of September , 1982 , by and between the City of Lubbock, Texas, hereinafter referred to as the CITY, and KHC Systems, Incorporated, a corporation organized and existing under and by virtue of the laws of the State of North Carolina and using offices at Suite 120 - Box 116, 5310 Harvest Hi11.Road, Dallas, Texas 75230, hereinafter referred to as the CONSULTANT, modifies the AGREEMENT between the CITY and the CONSULTANT dated January 28, 1982. WITNESSETH, THAT WHEREAS the CITY deems it_essential to have an efficient Traffic Signal System in the Lubbock urban area; and WHEREAS, the CITY desires to employ the CONSULTANT to perform the professional services required to coordinate the implementation of the aforementioned Traffic Signal System improvement; and WHEREAS, the CONSULTANT desires to provide the required services; and WHEREAS, the CONSULTANT has prepared the project plans, specifications and software design; NOW, THEREFORE, in consideration of the services to be performed and the compensation to be paid for such services, the parties hereto agree to be bound by the terms, conditions, and regulations as set forth hereinafter. 511 a 1 At the request of the CITY, the CONSULTANT agrees to perform the Phase lI services described below in order to aid the CITY in the development of a modernized signal system for Lubbock by developing and installing the necessary UTCS software, signal system timing and other parameters, as well as assisting the CITY during implementation. The terms of the AGREEMENT shall apply to this SUPPLEMENTAL AGREEMENT unless otherwise noted. I. SCOPE OF WORK - PHASE II The CONSULTANT will be responsible to the CITY for the conduct of the work described in this Supplemental Agreement, -and the CONSULTANT agrees to perform the required engineering services to complete the work described below. The project will involve three (3)'construction contracts; a Computer Contract, a Field Contract and a Building Contract. - The work defined herein is related to the following documents, with those appearing lower on the list having a lower priority to those appearing higher on the list: o Lubbock Signal System UTCS Software Adjustment o Lubbock Signal System Specifications For Field Equipment and Installation o Lubbock Signal System Specifications For Computer, Peripherals, Communications and Related Equipment o Lubbock Specifications for Control Center and Operational Adjust - went Center o Lubbock Signal System Traffic Engineering Study -2- A. Project Administration This task will continue as described in the AGREEMENT with the following modifications. 1. Liaison for Program Control In addition to the liaisons set forth in the AGREEMENT, the CONSULTANT will coordinate with each of the three (3) Contractors. 2. Work -Level Liaison To ensure maximum input and complete knowledge of the implemen- tation of the project, appropriate CITY personnel will be inte- grated into the system construction management team, and shall participate with the CONSULTANT'S personnel in the software review and integration process. The CONSULTANT will be respon- sible for all technical review and problem resolution and will provide necessary technical support to the CITY. The CITY will provide a Resident Engineer who will work with the CONTRACTOR and the CONSULTANT to monitor construction, testing and progress payments. The CONSULTANT will advise the Resident Engineer regarding materials and procedures proposed by the CONTRACTOR. The Resident Engineer shall have final authority to approve or disapprove such materials and procedures as specified in the ' contracts. When requested by the CONSULTANT, CITY personnel shall review and comment in an expeditious manner on items of the software so that the CONSULTANT may proceed to finalize such items. -3- G 3. Project Scheduling a. Each Contractor will be required to prepare a detailed critical path schedule for his work. These schedules will be submitted by the Contractors to the CITY as required in the various contract documents. Copies of these schedules will be provided to the CONSULTANT. b. The CONSULTANT shall integrate his work schedule with that of the Contractors. The CONSULTANT will integrate and monitor a combined program CPM for the project. The CONSULTANT will furnish sepias of the combined CPM to the CITY. The CITY will reproduce and distribute copies to the contractors. C. The CONSULTANT will be responsible for monitoring the progress of work by the Contractors or others regarding maintenance -of the schedule or changes in the critical path, and shall inform the CITY immediately when the work is falling behind according to the submitted CPM schedule. B. Prebid Service During the prebid phase of the project,. the CONSULTANT shall provide the following services: 1. The CONSULTANT shall participate with the CITY in a prebid conference for the Field Contract to clarify the Plans and Specifications to prospective bidders and to answer questions related to the Plans or the Specifications. No prebid con- ferences will be held for the Computer or Building Contracts. -4- r 2. The CONSULTANT shall record the Field Contract prebid conference on tape and shall manually create a transcript of the prebid conference from the tape. Two (2) copies of the transcript shall be bound and provided to the CITY. A third, unbound copy shall also be provided to the CITY. The CONSULTANT shall not be responsible for furnishing or distributing additional copies. 3. It is anticipated that most of the questions from bidders on the Field Contract will be answered at the Prebid Conference; however, the CONSULTANT will receive telephone questions from bidders on all three contracts. The CONSULTANT will discuss these questions informally and unofficially with the askers in an effort to facilitate.the understanding of the asker in order 'to obtain the most favorable bids on the various contracts. Those questions which should properly be answered in a formal manner to all Prospective_ bidders will be brought to the attention of the CITY. The CONSULTANT will record the salient points of each conversation with bidders on his standard, multipart telephone record forms and will forward one part to the CITY. 4. Minor desired revisions in the Plans or the Specifications shall be handled as a construction change order after the associated contract is awarded. The CONSULTANT shall prepare one construction change order for each of the three contracts, as directed by the CITY, to accomplish such revisions. A maximum of 10 man -days will be used for this effort. -5- 5. In the event that the need for or desirability of major changes in the Plans -or the Specifications becomes apparent as a result of the informal telephone questions or the prebid conference, the CONSULTANT shall, as directed by the CITY, prepare a single addendum for each of the three contracts, as necessary, to provide the changes. A maximum of 15 man -days will be used in this effort; however, errors or omissions in the Plans and Specifications which are the responsibility of the CONSULTANT shall be made without charge to the CITY. The need for major changes may result in a postponement of the bid opening dates. 6. The CONSULTANT shall maintain. liaison with the CITY during the prebid phase to assist the CITY in answering questions raised by prospective bidders or suppliers. 7. The CONSULTANT will reproduce sets of Plans and Specifications needed for prospective bidders for the three contracts as follows: a. Computer Contract - up to 15 sets. b. Field Contract - up to 50 sets C. Building Contract - up to 50 sets 8. The CONSULTANT shall be present at each of the three bid openings. He shall review and evaluate each bid and shall discuss the award of each with the CITY'S staff. In the event that the CONSULTANT'S recommendation for any of the bids is anything other than award to the low bidder, the CONSULTANT shall submit to the CITY a brief letter for each such contract stating the recommendation and the reason for it. -6- C. Construction Management,Ass_istance Services It is anticipated that most Field Contract related problems encountered during the construction phase can be resolved by the CITY with input from the CONSULTANT. Most of this CONSULTANT input will be by telephone between the CONSULTANT'S Project Engineer and the CITY'S Resident Engineer. These communications will generally result from;. Contractor questions related to the meaning of the Plans and Spec- ifications. In addition to the Field Contract telephone liaison, the CONSULTANT shall provide those services for all three contracts as specifically set forth below. 1. The CONSULTANT will participate in a preconstruction conference for each of the three Contracts. 2. The CONSULTANT shall participate in.up to 15 monthly combined -construction conferences. with all -three contractors. 3. The CONSULTANT shall develop all necessary procedures and forms to be used by the CITY'S Resident Engineer in the monitoring of construction. This shall include procedures and forms for record-keeping and payment processing. To the extent practical, the CONSULTANT shall utilize or modify standard CITY forms and ' procedures. In this effort, the CONSULTANT shall coordinate with the CITY'S Director of Purchasing. Reproduction of all forms will be the responsibility of the CITY. 4. The CONSULTANT shall train the Resident Engineer in the required construction monitoring tasks. Up to 4 on-site mandays will be used in this effort. -7- 5. With regard to the Computer Contract and the Field Contract, the CITY'S Resident Engineer shall inspect and record all , physical construction and all equipment installation locations including all traffic signal control equipment, conduit, cable, detector loops and incidental construction items. The Resident Engineer shall also record receipt of all equipment and materials. The CONSULTANT shall be present in Lubbock as requested by the Resident Engineer to assist in this effort, review progress and resolve problems, up to a maximum of 66 on-site man -days. 6. With regard to the Computer and Field Contracts, the CONSULTANT shall review and evaluate all equipment and materials lists, cut -sheets, shop drawings and other data submitted in accordance with the Plans and Specifications to determine conformance with the Plans and Specifications. The CONSULTANT shall advise the Resident Engineer regarding -the acceptability of the various items. In general, this advice shall be in the form of notations on the submitted items and the completion of the Transmittal Sheet shown in the Specifications. In this way, the Resident Engineer can generally return a copy of the submitted data to .the Contractor. The CONSULTANT shall review resubmitted information on each item rejected up to one (1) time each. 7. With regard to the Computer and Field Contracts, the CONSULTANT shall review all Contractor -prepared testing procedures up to two (2) times and shall make appropriate recommendations to the Resident Engineer. -8- 8. With regard to the Field Contract, the CONSULTANT shall: a. Conduct the factory inspection of the field equipment to be shipped to the CONSULTANT'S facility and will advise the Resident Engineer of the results and recommend whether or not the Resident Engineer should authorize shipment of the equipment to the CONSULTANT'S facility. The CONSULTANT will conduct this inspection one Cl) time. b. Conduct the factory inspection of the first increment of field equipment to be shipped to Lubbock and will advise the Resident Engineer of the results and recommend whether or not the Resident Engineer should authorize shipment of the equipment to Lubbock. The CONSULTANT will conduct this inspection one (1) time. The Resident Engineer shall accompany the CONSULTANT on the initial inspection and the CONSULTANT shall train the Resident Engineer to conduct the inspection. The Resident Engineer shall conduct all similar inspections of the equipment upon receipt in Lubbock as required by the Specifications. C. Inspect the Interconnect Cable Terminal and Patch Panel after it has been installed and connected and shall advise the Resident Engineer of its acceptability. This inspection shall be conducted one (1) time and will be performed when the CONSULTANT is in Lubbock for other purposes. =g- d. Assist the Resident Engineer for one (1) day in observing the detector amplifier tests to be conducted by the Con- tractor in -accordance with subparagraph 1.14.2.2.c of'the Specifications. The CONSULTANT shall also review the results of all Contractor -conducted detector amplifier tests and shall advise the Resident Engineer, in a brief memorandum, of any apparent problems, as well as a recom- mendation for the resolution of the problems in accordance with the Specifications. e. Assist the Resident Engineer in observing the Contractor's tests of the System Interconnect cables -or the Fire and OAC interconnect cables -as required by subparagraph 1.14.2.2.e of the Specifications on each of up to ten (10) days as requested by the Resident Engineer. The CONSULTANT shall also review the results,of all Contractor -conducted cable tests and shall advise the Resident Engineer, in a brief memorandum, of any apparent problems. 9. With regard to the Computer Contract, the CONSULTANT shall: a. Observe the Computer Benchmark Tests at the computer manu- facturer's facility and shall advise the Resident Engineer of the results of the test in a brief memorandum. The tests shall be observed one (1) time. b. Inspect the map display panel at the map manufacturer's facility and shall advise the Resident Engineer of the results of the inspection in a brief memorandum. The inspection shall be conducted one (1) time. -10- C. Observe the System Integration Tests to be performed by the Contractor at the CONSULTANT'S facility in accordance with subparagraph 1.14.2.2 of the Specifications. These tests shall be observed up to two (2) times. The CON- SULTANT shall advise the Resident Engineer of the results of these tests in brief memoranda. The CONSULTANT shall develop all necessary special testing software to conduct these tests. d. Observe the System Integration Field Tests to be performed by the CONTRACTOR in Lubbock in accordance with subparagraph 1.14.2.3.A of the Specifications. These tests shall be observed one (1) time. The CONSULTANT shall advise the Resident Engineer of .the results of these tests in a brief memorandum. The CONSULTANT shall develop all necessary special testing software to conduct these tests. e. Conduct the Overall,System Operation Test in Lubbock in accordance with subparagraph 1.14.2.3.B of the Specifi- cations. This test shall be conducted up to three (3) times. The CONSULTANT shall advise the Resident Engineer of the results of these tests in brief memoranda. f. Observe the system in operation six (6) times during they 180 -day Observation Period described in paragraph 1.14.3 of the Specifications at times requested by the Resident Engineer. The CONSULTANT shall also evaluate data collected. by the CITY, using the system, on system performance. In addition, the CONSULTANT shall advise the CITY on acceptance of the system and shall prepare a system acceptance report. -11- 10. The CONSULTANT shall monitor and review the installation and testing of all communications equipment and shall prepare a brief written report on acceptability of this subsystem. 11. The CONSULTANT shall attend up to four (4) meetings in Lubbock during the construction phase. The subject or reason and time for the meetings shall be at the discretion of the CITY. 12. As requested by the CITY, the CONSULTANT shall provide up to five (5) mandays of assistance to the CITY in answering mis- cellaneous technical questions of the Computer and Field Con- tractors which are not included in the other areas of work described herein. 13. As requested by the CITY, the CONSULTANT shall provide to the CITY up to seven (7) man -days for reviewing, evaluating and making written recommendations to the CITY on all change order requests submitted by the Computer and Field Contractors. 14. The CONSULTANT shall review in summary fashion, the system documentation and as -built drawings furnished by the Computer and Field Contractors one (1) time and shall advise the Resident Engineer of their adequacy. In the event that the observance or conduct of any of the specific tests exceeds the number specified above, the occurrances in excess -12- l f .f i of that set forth above shall be performed by the CONSULTANT, as authorized by the CITY, as Extra Work under the provisions of Article V of the AGREEMENT. (The Computer Contract Specifications and the Field Contract Specifications both contain provisions for the CITY to recover most of the extra expenses from the Contractors.) D. Software Integration Services The CONSULTANT shall implement the software design for the Lubbock Signal System based upon the Urban Traffic Control System (UTCS) Software as modified by the CONSULTANT for the City of Knoxville, Tennessee. This software shall be modified as necessary to provide the functional operation set forth in the document titled LUBBOCK SIGNAL SYSTEM UTCS SOFTWARE ADJUSTMENTS (hereinafter called the Flowchart Book). Under this effort, the CONSULTANT shall: 1. Generate a suitable operating system for the project and transfer the UTCS source,.programs to the Lubbock computer. 2. Adapt UTCS software to Lubbock requirements: a. Write or adapt a communications handler b. Adapt the command output generator c. Adapt the feedback data processor d. Adapt the detector data processor e. Modify and setup the map driver f. Interface UTCS with computer operating system g. Adapt UTCS input/output to the input/output devices. h. Adapt the UTCS data base to Lubbock f -13- i i. Interface with the power fail/restart logic. J. Modify the initialization and startup routines. k. Adapt or code and debug all necessary assembly language utility routines for operation of UTCS within the hardware supplied. ill 3. Add to Knoxville UTCS software additional capabilities required for Lubbock in accordance with the Flowchart Book developed by the CONSULTANT as part of the system design as follows: a. Add capability to automatically upon request generate and load timing plans using the CONSULTANT'S FORCAST program fully integrated with the UTCS software. b. Add automatic timing plan signature value generation and loading integrated with the FORCAST timing plan generation capability. C. Expand equipment failure logging and fault identification. d. Expand capability to create a tape history file and associated summary reports. e. Expand capability to facilitate testing of equipment in the Operational Adjustment Center. f. Expand capability to monitor railroad crossings and inter, section pre-emptions. g. Expand implementation of a revised and expanded scheduler. h. Provide additional on-line data base updating capability. i. Add monitoring of background cycles. j. Add monitoring of flashing operation. -14- k. Add monitoring and control of special function commands. 1. Add Pedestrian Recall and Call -All commands. M. Add automatic transfer to and monitoring of backup control. n. Add automatic split and phase set selection. o. Modify the fire pre-emption logic, including the necess&ry functions at the Fire Dispatcher's Office. p. Adjust to accommodate up to 250 intersections, 500 system detectors, 500 links, and 40 subsystems. q. Replace the pattern history file. r. Provide additional English language menu list capabilities related to the above items. S. Adapt and expand control panel support software. 4. Code and compile all routines needed to accomplish the tasks outlined in paragraphs I.D.2 and I.D.3. 5. Test and debug software logic. 6. Integrate the modified UTCS software with the control center, Operational Adjustment Center and Fire Dispatcher's hardware procured by the CITY. This integration will be performed in the CONSULTANT'S Hackensack, New Jersey offices and will commence subsequent to the delivery and successful testing of the equipment as described in the Lubbock Signal System Speci- fications for Computer, Peripherals, Communications and Related Equipment. -15- 7. Develop software documentation. Ten (10) copies shall be provided.' This will be an update of the Flowchart Book. Source code of all programs will be provided on the system disk or a system tape. 8. Develop software operations manual. Ten (10) copies shall be provided. 9. Attend the computer training courses provided by the CONTRACTOR in order to become familiar with the specific equipment being provided. 10. Field integrate and demonstrate the software as developed by the CONSULTANT under paragraphs I.D.2 and I.D.3 above with the full system hardware using the initial timing developed by the CONSULTANT. This integration will commence subsequent to the Computer Contractor's installation and testing of all equip- ment in Lubbock after its integration at the CONSULTANT'S facility and subsequent to the Field Contractor's completion of all work required for geographical Groups 1 and 2. 11. Develop input forms for use by the CONSULTANT and CITY in pre- paring the data base. To the extent practical, these forms will be designed so as to be easily usable and convenient for traffic engineering personnel who will operate the system subsequent to acceptance. -16- 12. Enter all necessary data and parameters into the system for use in integrating the hardware and software. 13. Develop and add to the Knoxville UTCS software additional capabilities required for Lubbock to improve usability in accordance with the Flowchart Book as follows; r• a. Improve UTCS detector data collection, fault diagnosis and reporting to provide: (1) Detector volume and occupancy data collection and storage on a 15 -minute basis and provide detector - based reporting on this basis. (2) A smoothed detector file maintained for specific detector error checking thus eliminating the need for the user to supply historical data. (3) Tolerance checking every fifteen minutes using relative tolerances obtained by multiplying a user defined percentage by the smoothed historical data for each detector. (4) Link operation in a manner which will allow continued, though degraded, link operation with less than its full complement of detectors. b.. Improve the operator's log as follows: (1) Add the source of the command to the log. (2) Add a real-time reporting mechanism which will cause certain classes of events to be automatically logged on the teleprinter. -17- . t (3) Provide the ability for the operator to request and receive a report displaying the contents of the log for any given time period for the previous few Aays. C. Expand and implement a Key Word Processor which can be used as an alternate to the menu list procedure to speed operator control. d. Expand multi -terminal support capability and add security code access control. e. Provide Traffic Engineering support function which enables use of the computer background capability. 14. During the period when the equipment is at the CONSULTANT'S facility, the CONSULTANT shall demonstrate the operation of the software to.one or more'of the CITY'S Traffic Engineering representatives and shall receive input from said representa- tives on desired minor changes to report formats and regarding . usability. E. Data Base Preparation The CONSULTANT will develop a complete data base necessary for setting up the Lubbock system as an operational UTCS traffic control system. The database to be provided includes all system parameters required to define the system, the controllers, the detectors, the traffic control areas, data smoothing and analysis, traffic -responsive operations and other related functions provided for within the UTCS. Data base preparation will also include development of an initial time -of -week schedule for system operation using data provided by the CITY. Furthermore, database preparation will include up to 25 control area fire runs using data provided by the CITY. -18- F. Timing Plan Development The CONSULTANT shall conduct a coupling analysis for each of the four (4) periods for which movement counts are collected as sbt forth in paragraph I.I in order to define the boundaries of the various control areas for each period: The movement counts will be the basis of the analysis. The results of the coupling analysis r, will be reviewed with the CITY'S traffic engineering staff before being used in the timing plan development. At the time of this review, the CONSULTANT shall recommend which period should be used for the establishment of the backup system timings. At this time, the CITY'S staff shall either approve this recommendation or select another period to be 'used for the development of the backup system timing. The CONSULTANT will prepare and -enter the data corresponding to the selected backup period and necessary to utilize the off-line FORECAST capabilities of the CONSULTANT'S computer. Using this computer,. the CONSULTANT shall develop one backup timing plan for each of the backup control areas. After review of these plans with the CITY'S traffic engineering staff and necessary revisions, the CONSULTANT shall prepare appropriate backup timing plan set-up sheets which the Traffic Engineering staff can use for record purposes and which the Resident Engineer can provide to the Field Contractor for installation on the control equipment. The CONSULTANT shall verify that the settings are correctly made by the Contractor. The CONSULTANT will prepare and enter all of the data necessary to utilize the FORCAST timing plan generation capability of the CITY'S -19- 0 computer. Thereafter, the FORCAST capability will be utilized and timing plans will be developed by the CONSULTANT for each contOol area. The CONSULTANT will develop 250 control area timing plans based on an anticipated ten (10) plans for each of 25 anticipated control areas. The timing plans for the morning, afternoon and noon peaks will be formulated to accommodate nominal peak hour traffic, peak hour traffic 10 percent in excess of nominal and peak hour traffic 10 percent below nominal. A single off-peak plan for each control area will also be prepared. Using these timing plans and the associated signatures, the Lubbock Signal System will be set up so' as to permit traffic responsive timing plan selection for each of the control areas during each of the peak periods. The CONSULTANT will work with a representative of the Field Con- tractor to bring on-line each of the 130 intersections, 15 beacons, the two (2) control and display panels, the environmental adjustment cabinet and the control.ler integration cabinet .within the system. During this process, each installation will be brought under computer supervision and will be made operational. Installation defects and errors will be identified for the Field Contractor to repair. The CONSULTANT will drive the network in order to determine how the actual performance of each timing plan in each control area compares with the intended operation as described in the FORECAST -generated time -space diagrams. Using this information, the CONSULTANT will fine-tune.the Lubbock timing plans so as to adjust the actual operation -20- of the signal system to better match the actual traffic conditions. This effort will be limited to 15 man -days on-site. G. Data Collection The CONSULTANT shall collect the complete set of data needed to set' up and time both the primary and backup systems as follows: 1. Movement Counts - The CONSULTANT will collect movement and pedestrian counts at each of the 130 intersections for 15 minutes during each of four (4) periods. The times of these counts shall be jointly selected by the CITY and the CONSULTANT.. 2. The CONSULTANT and the CITY'S Traffic Engineering staff shall meet to jointly determine the signalized links for which progressed movement is desired. At this time, progression priority policies shall also -be jointly established. Policies regarding minimum greens, clearances and pedestrian WALK and clearance intervals shall be established. The CONSULTANT shall provide guidance in this endeavor. 3. The CONSULTANT shall verify the lengths of crosswalks for all locations which will require pedestrian timing, whether or not pedestrian signals will be used, in order to determine proper pedestrian clearance times. -21- 4. Speed.Data - The CONSULTANT.will conduct radar spot speed , studies by direction at 30 locations selected jointly by the CONSULTANT and the CITY'S Traffic Engineering staff to deter- mine target speeds -of -progression. The radar checks will include 50 free-flowing cars in each direction. The CONSULTANT will then drive all signalized links on which progression is desired to determine, by direction, any necessary adjustments in the measured speed of progression. H. User Training The CONSULTANT shall be responsible for user training. This function shall be separable into two parts, the first shall be comprised of on-the-job training which shall be conducted during the implementation effort. This on-the=job training program shall be structured to capitalize on the CITY representatives' participation on the system management team during the setting up and fine-tuning phase of the project. This training shall be performed on a day-to-day basis so as to convey to the responsible staff those skills which are necessary to turn on and run the system, as well as the skills needed to develop timing plans, to set up system parameters and to make normal day-to-day adjustments. The second phase of the training program shall be a formal training session in which the CONSULTANT'S staff instructs CITY personnel in -22- a classroom environment. This training effort will address: the structure and composition of the system; the theory and techniques necessary to troubleshoot system malfunctions and pinpoint corrective repairs; and the theory and concept underlying timing plan generation, system parameter development and schedule adjustment; and other related subjects. This training shall include 32 instruction hours conducted in half-day sessions for eight (8) consecutive weekdays. Eight (8) instruction hours of formal classroom training program shall be devoted to the CITY'S maintenance personnel in order to familiarize this staff with the overall system*composition, the operating characteristics of the various component subsystems and the logic by which problems can be isolated so as to permit system repair to be effected.. The details of repairing individual elec- tronic components such as local controllers, communications modules, detectors, etc. will not be -treated in this course as they will be supplied by the CONTRACTOR that provides this equipment. It is projected that all of the central computer equipment and associated peripherals will be maintained by the computer company maintenance staff and, accordingly, CITY maintenance of these will be limited to fault identification and limited repair of special purpose items ' such as the map display panel and the control console. This maintenance training shall be conducted on a single day. -23- I. System Acceptance Testing Subsequent to completion of the system and the conduct of all per- formance evaluation runs, the CONSULTANT will assist the CITY during the 60 -day acceptance test program in which CITY personnel are charged with the responsibility of operating the system on a day -to day basis. During this period any bugs which arise in the softwarb or system design will be identified and resolved by the CONSULTANT. During any periods in which debugging by the CONSULTANT is required, the 60 -day acceptance test period will be suspended. Upon success- ful completion of the 60 -day period, the project shall be deemed complete and the system shall be deemed accepted. This test shall be conducted during the 180 -day observation period referred to in the Computer Contract Specifications. II. INFORMATION, MATERIALS AND SERVICES TO BE PROVIDED TO THE CONSULTANT The CITY agrees to provide the CONSULTANT..without delay, as required, and at no cost, all information in the possession of the CITY with regard to traffic, safety provisions, standards and criteria affecting the work covered by this Supplemental Agreement and prompt review by the CITY and others of the CONSULTANT'S work. The CITY further agrees to provide: A. A good quality, reproducible sepia copy of each Contractor's Project CPM schedule and of each update. B. Decisions as necessary at the working meetings. C. Needed soil tests, soundings, drillings, etc. for the Operational Adjustment Center. -24- D. Two (2) copies of pertinent correspondence sent to and received from the Contractors. E. All submittal data to be reviewed. F. Pertinent information including two (2) copies of all of the Resi- dent Engineer's daily reports, decisions reached and meetings held throughout the duration of the project so that the CONSULTANT may be aware of the status of all aspects of the work. G. Two (2) copies or a good quality, reproducible sepia of each as - built drawing provided by the Contractors . H. All necessary maintenance of the equipment, through the Contractor, while it is installed at the CONSULTANT'S facility for software integration. I. Qualified field personnel to work with the CONSULTANT during the hardware/software integration to test that each intersection is controllable via the communications/interface units and that the timing is compatible and to assist in resolving problems. J. Suitable classroom facilities for the training, including a large chalkboard and an easel. K. All necessary time-of-day/day of week schedules for the flashing of signals and the operation of school beacons and other auxiliary devices (on forms furnished by the CONSULTANT). -25- s L. Offsets and other pertinent data, on forms furnished by the CONSULTANT, on all fire runs. M. The presence at and participation in the software demonstration (see paragraph I.0.14) at the CONSULTANT'S Hackensack, New Jersey facility of one or more of the CITY'S Traffic Engineers. This demonstration will require up to three (3) days and will be scheduled by the CONSULTANT. N. Radar unit, with window brack and tripod, for use in the spot speed study. III. TIME OF PERFORMANCE A. The CONSULTANT shall begin work on Phase II within 15 days of receipt of written Notice to Proceed. Assuming no delays or other circumstances beyond the CONSULTANT'S control and assuming that the information and materials which the CITY is to furnish to the CON- SULTANT, as set forth in Article II, a -re provided in a timely manner, work on -Phase II will be completed within 900 calendar days of receipt of Notice to Proceed. Appropriate time extensions and compensation adjustments will be made if circumstances beyond the • CONSULTANT'S control cause the completion to be delayed beyond this time. B. All work will be based upon the documents listed at the beginning of Article I except as otherwise described herein. In the event that the CITY requires the CONSULTANT to deviate from these requirements or from previously approved work or decisions, appropriate time and compensation adjustments will be made. -26- IV. COMPENSATION AND METHOD OF PAYMENT ' A. For the satisfactory performance of the professional services described in Article I, Scope of Work -Phase II, the CITY agrees to compensate the CONSULTANT for services under this Supplemental Agreement 02 by the total sum of $588,768 for Phase II on the basis of monthly progress reports and certified invoices submitted by the CONSULTANT relative to services provided in accordance with the terms of this Supplemental Agreement. Payment of the above sum shall be considered full compensation for work performed and services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. It is understood that the Field Contract will include a provision allowing the City to delete local intersection equipment for'up to 26 locations. 'Should this option be exercised it will not be necessary for the 'Consultant to collect data, develop back-up timing or develop system timing for the 26 locations. In this case, the above total lump sum compensation shall be reduced by $960.00 per intersection for up to 26 intersections. B. Invoicing procedures shall conform to the requirements of the AGREEMENT. Invoices shall represent the value of the partially completed work computed on a proportional basis for each work item, and shall reflect a subdivision of the work as shown in Attachment A. -27- C. After completion of all services contained in the Supplemental Agreement and acceptance of the system by the CITY, and after the CITY has received all manuals and software documentation required by this Supplemental Agreement, the CONSULTANT will be paid an amount equal to 100 percent of the fee specified in paragraph IY.A., in- cluding any adjustments by Supplemental Agreements, less any amounts, previously paid. D. The number of man -days or number of times a procedure will be con- ducted which is specified in portions of this AGREEMENT is intended as a benchmark in determining compensation. A minor increase in one of these items will not be justification for additional compensation to the CONSULTANT; however, a major increase in the number or a significant number of small increases shall be grounds for compen- sation adjustment. Correction of errors or ommissions in the plans and specifications shall be made without cost to the City. V. UNDERSTANDING Because the CONSULTANT will be developing software for and integrating hardware provided by the Computer and Field Contractors, and because the CONSULTANT'S performance can be affected by these Contractors, appropriate time extensions and compensation adjustments shall be made if the performance of either of , these Contractors gets behind schedule such that it adversely affects the CONSULTANT. Furthermore, technical deviations from the Plans and Specifica- tions which these Contractors may request can cause the CONSULTANT additional work. For this reason, the CONSULTANT shall have input into all CITY deci- sions on such requests and appropriate time extensions and compensation adjustments shall be made in the event that the CITY permits the Contractors to deviate from the requirements of the Plans and Specifications in a way which adversely affects the CONSULTANT. -28- + y IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed on the aforementioned date. ATTEST: KHC SYSTEMS, INCORPORATED By: .. Assiiant,Secretary4 C.E. Vick, JR., P.E., ICP lCfIC'Syitems, Incorporated President v j - CITY OF LUBBOCK By: Mayor ATTEST: Evelyn G fga, City Vc r -Treasurer APPROVED AS TO CONTENT: M. UWAAAA-i Ji a tram Di eft of Planning APPROVED AS TO FORM: 9 Susan Horton Assistant City Attorney -29- ATTACHMENT A a - LUBBOCK TRAFFIC SIGNAL SYSTEM IMPLEMENTATION PROGRESS STATEMENT AND INVOICE , TO: Traffic Engineering Department KHC JOB NO. City of Lubbock, Texas FROM: KHC Systems, Incorporated INVOICE NO. 5310 Harvest Hill Road, f. Suite 120 - Box 116 DATE Dallas, Texas 75230 RE: Progress During the Month of Construction Observation man- ays utilized of 66 allowed): PHASE II CONTRACT AMOUNT: Percent Project Percent Percent Complete Project Task Percent Percent Through Completed Is Of Task Project Last This Task Project Complete Complete Month Month 1. Project Administration 5 2. Prebid Services 5 3. Preconstruction Conference 1 4. Monthly Construction Confer- ences 4 5, Resident Engineers Proce- dures and Training 2 6. Construction Observation 6 7. Review Submitted.Data and Test Procedures 6 8. Observe Testing 3 9: Review System Operation 8 10. Software Integration Services 28 11. Data Base Preparation 6 12. Coupling Analysis 1 13. Data Collection 5 14. Back up Timing Development 4 15. System Timing Development 10 16. User Training 5 17. System Acceptance Testing 1 TOTALS 100 OUTSTANDING BALANCE $ PAYMENT DUE FOR THIS MONTH'S WORK %) $ TOTAL NOW DUE FOR PHASE II (PLEASE PAY THIS AMOUNT) $ -30-