HomeMy WebLinkAboutResolution - 1351 - Contract - HLC Inc - Irrigation System & Renovation, Meadowbrook Golf Course - 03/31/1983_7
JMS : j s
RESOLUTION
RESOLD ION 1351 - 3/31/83
(Bid #254)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF tUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and di-
rected to execute for and on behalf of the City of Lubbock a contract for in-
stallation of irrigation system on twenty-seven holes and renovation of four
greens at Meadowbrook Golf Course between the City of Lubbock and HLC Construc-
tion, Inc., which contract attached herewith which shall be spread upon the
minutes of the Council and as spread upon the minu es of this Council shall
constitute and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 31st day of Larch 1983.
ATTEST:
gd, CityGSeE�rj tAry-Treasurer
APPROVED AS TO CONTENT:
P -JP
im Weston, Director of Community Facilities
APPROVED AS TO FORM:
Q_"" I jk."
J. a M. Sherwin, Asst. City Attorney
MAYOR
CONTRACT
STATE OF TEXAS
COUNTY OF LUBBOCK
RESOLUTION 1351 3/31/83
(Bid 7254)
SFCQFTARy.TREASURER
THIS AGREEMENT, made and entered into this 31 day of March ,
A.D. 1981, by and between the City of Lubbock, County of Lubbock, State of
Texas, acting by and through Bill McAlister , Mayor, thereunto
authorized to do so, hereinafter referred to as OWNER, and
HLC Construction Inc., P.O. Box 48, San Angelo, Texas 76902
of the City of*
Lubbock
County of
Lubbock
and State of
Texas
,.hereinafter
termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned, to be made and performed by the OWNER and under the
conditions expressed in the bond bearing even date herewith (if any) the CON-
TRACTOR hereby agrees with OWNER to -commence and complete the construction of
certain improvements described as follows:
27 holes of irrigation and greens renovation for Meadowbrook Golf Course,
Lubbock, Texas, as per City of Lubbock Bid No. 7254.
and all extra work in connection therewith, under the terms as stated in the
contract documents and at his (or their) own proper cost and expense to furnish
all materials, supplies, machinery, equipment, tools, superintendence, labor,
insurance and other accessories and services necessary to complete the said
construction in accordance with the contract documents as defined in the
General Condition of Agreement. '
The CONTRACTOR hereby agrees to commence work within ten days after the
date written notice to do so shall have been given to him and to substantially
complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the perfor-
mance of the contract in accordance with the proposal submitted therefor,
subject to additions and deductions, as'provided in the contract documents
in the sum of $326,979.65
IN WITNESS WHEREOF the parties to these presents have executed this
agreement in Lubbock, texas in the year and day first above written.
ATTEST:
CztySec et ry-Tr a r
APPROVED AS TO'CONTENT:
APPROVED AS TO FORM:
D l!/I1
CITY OF LUBB TEXAS
Mayor
CONTRACTOR
HLC Co t t* , Inc.
BY:
TITLE: President
COMPLETE ADDRESS:
HLC Construction, Inc.
r
HLC
P.O. Box 48
San Angelo, Texas 76902
915/944-8506
P.O. Box 1644
Dallas, Texas 75221
214/744-1330
April 29, 1983l}
L - VZB
MAY 3 1983
Mrs. Evelyn Gaffga QTYSECTARY
City Secretary
City of Lubbock
Lubbock, Texas 79457
Dear Mrs. Gaffga,
Enclosed please find the original contract between the City
of Lubbock and HLC Construction, Inc. for Bid #7254.
If we can be of further assistance, please let us know.
Sincere ,
Charles L. Layton
CLL/gv
Enclosure
MAY 3 1983
crrr stem�r
RESOLUTION 1351 - 3/31/83
/ (Bid #7254)
2 •I
; JMS : j s
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and di-
rected to execute for and on behalf of the City of Lubbock a contract for in- ,
stallation of irrigation system on twenty-seven holes and renovation of four
,greens at Meadowbrook Golf Course between the City of Lubbock and HLC Construc-
tion, Inc., which contract attached herewith which shall be spread upon the
(minutes of the Council and as spread upon the minutes of this Council shall
!constitute and be a part of this Resolution as if fully copied herein in detail.
jPassed by the City Council this 31st day of March , 1983.
t ,
BA< RckIISTER, MAYOR
!ATTEST:
lyn Ga*ffgd, Ci
(APPROVED AS TO CONTENT:
(,+%Jim Weston, Director of Community Facilities
�JAPPROVED AS TO FORM:
t
Joan' M. Sherwin, Asst. City Attorney
.HLC
P.O. Box 48
San Angelo, Texas 76902
915/944-8506
April 29, 1983
14AY 3 1983
P.O. BOX 1644
Dallas, Texas -7-5221
214/744-1330
Mrs. Evelyn Gaf fga l I �G'RETi
City Secretary
City of Lubbock
Lubbock, Texas 79457
Dear Mrs. Gaffga,
Enclosed please find the original contract between the City
of Lubbock and HLC Construction, Inc. for Bid #7254.
If we can be of further assistance, please let us know.
Sincere
Charles L. Layton
CLL/gv
Enclosure
14A 3 1383
CITY SfCRfIARY
9
CONTRACT
CONTRACT
STATE OF TEXAS
Q
COUNTY OF LUBBOCK
RESOLUTION 1351 - 3/31/83
(Bid 7254)
THIS AGREEMENT, made and entered into this 31 day of March ,
A.D. 1983, by and between the Cit yy of Lubbock, County of Lubbock, State of
Texas, acting by and through Bill McAlister , Mayor, thereunto
authorized to do so, hereinafter referred to as OWNER, and '
HLC Construction Inc., P.O. Box 48, San Angelo, Texas 76902
of the City of Lubbock County of Lubbock
and State of Texas ,.hereinafter termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinafter mentioned, to be made and performed by the OWNER and under the
conditions expressed in the bond bearing even date herewith (if any) the CON-
TRACTOR hereby agrees with OWNER to commence and complete the construction of
certain improvements described as follows:
27 holes of irrigation and greens renovation for Meadowbrook Golf Course,
Lubbock, Texas, as per City of Lubbock Bid No. 7254.
and all extra work in connection therewith, under the terms as stated in the
contract documents and at his (or their) own proper cost and expense to furnish
all materials, supplies, machinery, equipment, tools, superintendence, labor,
insurance and other accessories and services necessary to complete the said
construction in accordance with the contract documents as defined in the
General Condition of Agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the
date written notice to do so shall have been given to him and to substantially
complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the perfor-
mance of the contract in accordance with the proposal submitted therefor,
subject to additions and deductions, as provided in the contract documents
in the sum of $326,q7q _ 6!;
IN WITNESS WHEREOF the parties to these presents have executed this
agreement in Lubbock, 'texas in the year and day first above written.-
ATTEST:
City Sec etdry-Tr a r
ry
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
all
V
ATTEST:
Se retary
CITY OF LUBB TEXAS
s
Mayor
CONTRACTOR
HL C Co t t' , Inc.
BY:
TITLE: President
COMPLETE ADDRESS:
HLC Construction. Inc.
P_ f)_ Rnx 4R
San Angel n, Texas 76902
762-6411
P. O, Box 2000
Gentlemen:
LUBBOCK, TEXAS 79457
We are pleased to announce and invite you to bid on the renovation of
Meadowbrook Golf Course in Lubbock, Texas. The renovation consists of 27
holes of irrigation and the reconstruction of four (4) greens. The enclosed
plans and specifications will provide all details of the renovation. We
.invite all suppliers and contractors to bid, with all bids and alternates
receiving equal consideration on equipment, procedures, and materials as
stated in the specifications. If any questions arise on the enclosed
plans and specifications, please contact Scott.Snider at 762-6411, ext.2665.
We will be available to assist bidders arrange to inspect the site before
bidding.
Sincerely,
B. Dan Kamp
Director, Parks and Recreation
City of Lubbock
cs
CITY OF LUBBOCK
GENERAL REVENUE SHARING PROGRAM
SPECIFICATIONS
for
TITLE Irrigation and Green Renovation for Meadowbrook Golf Course
ADDRESS
�~ GRS W0: 73-0001-40003-011592
Bid #7252
PREPARED BY:
DEPARTMENT Park Development
INDEX
1. NOTICE TO BIDDERS
2. GENERAL INSTRUCTIONS TO BIDDERS
3. BID PROPOSAL - BID FOR LUMP SUM CONTRACTS
4. BID PROPOSAL - BID FOR UNIT PRICE
5. PAYMENT BOND
6, PERFORMANCE BOND
7. CERTIFICATE OF INSURANCE
8. CONTRACT
9. GENERAL CONDITIONS OF THE AGREEMENT
10. SPECIFICATIONS (TO BE PROVIDED BY ENGINEERS)
11. SPECIAL CONDITIONS (TO BE PROVIDED BY ENGINEERS)
12. NOTICE OF ACCEPTANCE
13. ADVERTISEMENT FOR BIDS (TO BE PUBLISHED IN NEWSPAPER AND NOT
INCLUDED IN CONTRACT DOCUMENTS)
14. ALTERNATE#1 - CONSTRUCTION OF FOUR (4) GREENS
15. SPECIAL CONDITIONS
16. INSTALLATION - SPECIFICATIONS
0
r_
NOTICE TO BIDDERS
GENERAL INSTRUCTIONS TO BIDDERS
NOTICE TO BIDDERS
Sealed proposals addressed to -UneEads Director of Purchasing, City
of Lubbock, Texas, will be received at the office of the Director of Purchasing,
916 Texas Avenue, Lubbock, Texas, until 2:00 o'clock p_.m. on the 18th
day of March , 19 83 , to furnish all labor and materials and
perform all work for the construction of the following described project:
Installation of irrigation system and 1st alternate - renovation of four (4)
greens for Meadowbrook Golf Course as per specifications.
After the expiration of the time and date above first written said sealed pro-
posals will be opened by the Director of Purchasing at his office and publicly
read aloud.
It is the sole responsibility of the bidder to insure that his bid is actually
in the office of Floyd P. Nesbitt, Director of Purchasing for the City of
Lubbock, prior to the expiration of the date above first written.
The City Council will consider the bids on the 31st day of March ,
19_B3_, at City Hall Lubbock, Texas, or as soon thereafter as may be reasonably
convenient, subject to the right to reject any or all bids and waive any for-
malities. The successful bidder will be required to furnish a performance
bond and payment bond in accordance with Article 5160, Vernon's Ann.Civ.St.,
in the amount of 10OX of the total contract price in the event that said
contract price exceeds $25,000.00. If the contract price does not exceed
$25,000.00 the said statutory bonds will not be required.
Bidders are required to submit a cashier's or certified check issued by a bank
satisfactory to the City of Lubbock, or a proposal bond from a reliable surety
company, payable without recourse to the order of the City of Lubbock in an
amount not less than 5% of the total amount of the bid submitted as a guarantee
that bidder will enter into a contract and execute all necessary bonds (if
required) within 10 days after notice of award of the contract to him.
It shall be each bidders sole responsibility to inspect the site of the work
and to inform himself regarding all local conditions under which the work is
to be done. It shall be understood and agreed that all such factors have been
thoroughly investigated and considered in the preparation of the bid submitted.
The plans, specifications, proposal forms and contract documents may be ex-
amined at the office of the Director of Purchasing for the City of Lubbock,
Texas.
The above described project will be paid for in part or in whole from the
General Revenue Sharing program and the contract for this project must comply
with the provisions of the Davis -Bacon Act which requires the payment of
federal minimum wages.
City of L bock
BY.
Gene Fads
Director o Purchasing
GENERAL INSTRUCTIONS TO BIDDERS
1. SCOPE OF WORK
The work to be done under the contract documents shall consist of the
following:
Installation of irrigation system and 1st alternate renovation of four (4)
greens for Meadowbrook Golf Course as per specifications.
The contractor shall furnish all labor, superintendence, machinery,
equipment and all materials necessary to complete this project in accor-
dance with contract documents.
2. CONTRACT DOCUMENTS
All work covered by this contract shall be done in accordance with con-
tract documents described in the General Conditions.
All bidders shall be thoroughly familiar with all of the requirements set
forth on the contract documents for the construction of this project and
shall be responsible for the satisfactory completion of all work contemplated
by said contract documents.
3. PLANS FOR USE BY BIDDERS
It is the intent of the City of Lubbock that all parties with an interest
id submitting a bid on the project covered by the contract documents be
given a reasonable opportunity to examine the documents and prepare a bid
without charge or forfeiture of deposit. The contract documents, may be
examined without charge as noted in the Notice to Bidders.
4. TIME AND ORDER FOR COMPLETION
The construction covered by the contract documents shall be -fully completed
within 180_ calendar days from the date specified in the Notice to Proceed
issued by the City of Lubbock to the successful bidder.
The Contractor will be permitted to prosecute the work in the order of
his own choosing, provided however, the City reserves the right to require
the Contractor to submit a progress schedule of the work contemplated by
the contract documents, In the event the City requires a progress schedule
to be submitted and it is determined by the City that the progress of the
work is not in accordance with the progress schedule so submitted, the
City may direct the Contractor to take such action as the City deems
necessary to insure completion of the project within the time specified.
5. PAYMENT
All payments due to Contractor shall be made in accordance with the
provisions of the General Conditions of the contract documents.
6. AFFIDAVITS OF BILLS PAID
The City of Lubbock reserves the right, prior to final acceptance of this
project to require the Contractor to execute an affidavit that all bills
for labor, materials and incidentals incurred in the construction of the
improvements contemplated by the contract documents have been paid in
full and that there are no claims pending, of which the Contractor has
been notified.
7. MATERIALS AND WORKMANSHIP
The intent of these contract documents is that only materials and work-
manship of the best quality and grade will be furnished. The fact that
the specifications may fail to be sufficiently complete in some detail
will not relieve the Contractor of full responsibility for providing
materials of high quality and for protecting them adequately until incor-
porated into the project. The presence or absence of a representative of
the City on the construction site will not relieve the Contractor of full
responsibility of complying with this provision. The specifications for
materials and methods set forth in the contract documents provide minimum
standards of quality which the Owner believes necessary to procure a
satisfactory project.
S. GUARANTEES
All equipment and materials incorporated in the project and all construc-
tion shall be guaranteed against defective materials and workmanship.
Prior to final acceptance, the Contractor shall furnish to the Owner, a
written general guarantee which shall provide that the Contractor shall
remedy any defects in the work, and pay for any and all damages of any
nature whatsoever resulting in such defects, when such defects appear
within one year from date of final acceptance of the work as a result of
defective materials or workmanship, at no cost to the Owner (City of
Lubbock).
9. PLANS FOR THE CONTRACTOR
The Contractor will be furnished 1 sets of drawings, specifications,
and related contract documents for his use during construction. Plans
and specifications for use during construction will only be furnished
directly to the Contractor, The Contractor shall then distribute copies
of plans and specifications to suppliers, subcontractors, or others, as
required for proper prosecution of the work contemplated by the Contractor.
10. PROTECTION OF THE WORK
The Contractor shall be responsible for the care, preservation, conser-
vation, and protection of all materials, supplies, machinery, equipment,
tools, apparatus, accessories, facilities, and all means of construction,
and any and all parts of the work, whether the Contractor has been paid,
partially paid,•or not paid for such work, until the date the City issues
its certificate of completion to Contractor. The City reserves the
right, after the bids have been opened and before the contract has been
awarded, to require of a bidder the following information:,
(a) The experience record of the bidder showing completed jobs of a
similar nature to the one covered by the proposed contract and all
( work in progress with bond amounts and percentage completed.
(b) A sworn statement.of the current financial condition of the bidder.
(c) Equipment schedule.
11. TEXAS STATE SALES TAX
This contract is issued by an organization which qualifies for exemption
provisions pursuant to provisions of Article 20.04 of the Texas Limited
Sales, Excise and Use Tax Act.
The Contractor must obtain a limited sales, excise and use tax permit
which shall enable him to buy the materials to be incorporated into the
work without paying the tax at the time of purchase.
12. PROTECTION OF SUBSURFACE LINES AND STRUCTURES
It shall be the Contractor's responsibility to prosecute the work con-
templated by the contract documents in such a way as to exercise due care
to locate and prevent damage to all underground pipelines, utility lines,
conduits or other underground structures which might or could be damaged
by Contractor during the construction of the project contemplated by
these contract documents. The City of Lubbock agrees that it will fur-
nish Contractor the location -of all such underground lines and utilities
of which it has knowledge. However, such fact shall not relieve the
( Contractor of his responsibilities aforementioned. All such underground
lines or structures cut or damaged by Contractor during the prosecution
of the work contemplated by this contract shall be repaired immediately
by Contractor to the satisfaction of the City of Lubbock, Texas, at
Contractor's expense. All existing underground irrigation lines shall be
repaired by owners.
13. BARRICADES AND SAFETY MEASURES
The Contractor shall, at his own expense, furnish and erect such barri-
cades, fences, lights, and danger signals, and shall take such other
precautionary measures for the protection of persons, property and the
work as may be necessary.
The Contractor will be held responsible for all damage to the work due to
failure of barricades, signs, and lights to protect it, and when damage
is incurred, the damaged portion shall be immediately removed and replaced
by Contractor at his own cost and expense. The Contractor's responsibility
for maintenance of barricades, signs, and lights shall not cease until
the date of issuance to Contractor of City's certificate of acceptance of
the project.
14. EXPLOSIVES
The use of explosives will not be permitted unless written permission to
do so is -obtained by the Contractor from the City. In all cases where
written permission is obtained for the use of explosives, the Contractor
shall assume full responsibility for all damage which may occur as a
direct or indirect result of the blasting. In addition in all cases
where explosives are authorized to be used, the Contractor shall use
utmost care so as not to endanger life or property and the Contractor
shall further use only such methods as are currently utilized by persons,
firms, or corporations engaged in similar type of construction. activity.
Explosive materials shall not be stored or kept at the construction site
by the Contractor.
In all cases where explosives are to -be used during the construction of
the project contemplated by this contract, it shall be the duty of the
Contractor to notify each utility company having structures'(above or
below the ground) in proximity to the site of the work of Contractor's
intention to use explosives, and such notice shall be given sufficiently
in advance to enable the companies to take such steps as they may deem
necessary to protect their property from injury. Such notice however,
shall not relieve the Contractor of responsibility for any damage resulting
from his blasting operations.
15. CONTRACTOR'S REPRESENTATIVE
The successful bidder shall be required to have a responsible local
representative available at all times while the work is in progress under
this contract. The successful,bidder shall be required to furnish the
name, address and telephone number where such local representative may be
reached during the time that the work contemplated by this contract is in
progress.
16. INSURANCE
The Contractor shall not commence work under this contract until he has
obtained all insurance as required in the General Conditions of the con-
tract documents, from an underwriter authorized to do business in the
State of Texas and.satisfacto,ry to the City. Proof of coverage shall be
furnished to the City and written notice of cancellation or any material
change will be provided ten (10) days in advance of cancellation or
change. All policies shall contain an agreement on the part of the
insurer waiving the right to subrogation.
17. PROVISIONS CONCERNING ESCALATOR.CLAUSES
Proposals submitted containing any conditions which provide for changes'
in the stated bid price due to increases or decreases in the cost of
materials, labor or other items required for the project will be rejected
and returned to the bidder without being considered.
18. PREPARATION OR PROPOSAL
The bidder shall submit his proposal on forms furnished by the City. All
blank spaces in the form shall -be correctly filled in and the bidder
shall state the price both in words and numerals, for which he proposes
to do'the work contemplated or furnish the materials required. Such
prices shall be.written-in ink, distinctly and legibly, or typewritten.-
In case of discrepancy between the price written in words and the price
written in figures, the price written in words shall govern. If the
proposal is submitted by an individual, his name must be signed by him or
his duly authorized agent. if a proposal is submitted.by a firm, associa-
tion, or partnership, the name and address.of each member.must be given
and the proposal signed by a member of the firm, association or partner-
ship, or,person duly authorized. If the proposal is submitted by a
company or corporation, the company or corporate name and business ad-
dress must._be given, and the proposal signed by an official or duly
authorized agent. Powers of attorney authorizing agents or others to
sign proposals.must be properly certified and must be in writing and
submitted with the proposal. The proposal shall be executed in ink.
Each proposal shall be enclosed in a sealed envelope, addressed as speci-
fied in the Notice to Bidders, and endorsed on the outside of the envelope
in the following manner:
(a) Bidder's name.
(b) Proposal for (description.of the project).
Bid proposals may be withdrawn and resubmitted at any time prior to the
time set for opening -of the bids, but no proposal may be withdrawn or
altered thereafter.
19. BOUND COPY OF CONTRACT DOCUMENTS
Bidder understands and agrees that .the contract to be executed by bidder
shall be bound and include the following:
(a) Notice to Bidders.
(b) General Instructions to Bidders.
(c) Bidder's Proposal.
(d) Statutory Bond (if required).
(e) ' Contract Agreement.
(f) General Conditions.
(g) Special Conditions (if any).
(h) Specifications.
(i) Insurance Certificates.
(j) All other documents made available to bidder for his inspection -
in accordance with the Notice to Bidders.
If Plans' and Specifications are too bulky or cumbersome to be physically
bound, they are to be considered incorporated by reference into the
aforementioned contract documents.
BID PROPOSAL - BID FOR LU.11P SUM CONTRACTS
C
The City of Lubbock wants a loop system with individual head control around
greens and tees using sealed gear driven sprinkler heads as described in the
attached plans and specifications.
Any catalog or manufacturer's reference in this proposal is descriptive
but not restrictive and is used to indicate type and quality. If, however,
the bidder proposes similar but not identical items, he must furnish full
particulars. If no mention is made of any exceptions, it is assumed that
he is bidding on the article specified and not on approved equal, and he
will be required to deliver the exact article specified. (See Paragraph K
of Special Conditions)
r Hf BID PROPOSAL
BID FOR LUMP SLN, CONTRACTS
PLACE Meadowbrook - Lubbock
DATE -4-IR-83
PROJECT NO. #7252
Proposal of HLC Construction, Inc. (hereinafter
called "Bidder")
To the Honorable Mayor and City Council
City of Lubbock, Texas (hereinafter called Owner)
Gentlemen:
The Bidder, in compliance with your invitation for bids for the construction
of a Irrigation System & 1st Alternate - Green Renovation for
Meadowbrook Golf Course
having carefully examined the plans, specifications, instructions to bidders,
notice to bidders and all other related contract documents and the site of the
proposed work, and being familar with all of the conditions surrounding the
construction of the proposed project including the availability of materials
and labor, hereby proposes to furnish all labor, materials, and supplies; and
to construct the project in accordance with the plans, specifications and
contract documents, within the time set forth therein and at the price stated
below. The price to cover all expenses incurred in performing the work re-
quired under the contract documents, of which this proposal is to be a part,
is as follows:
Three Hundred Twenty -Six Thousand, Nine Hundred Seventy -Nine
Dollars and Sixty -Five Cents ($326,979.65 )
(Amount shall be shown in both words and figures. In case of discrepancy, the
amount shown in words shall govern.)
Bidder hereby agrees to commence the work on the above project on or
before a -date to be specified in a written "Notice to Proceed" of the Owner
and to fully complete the project within 180 consecutive
calendar days thereafter as stipulated in the specifications and other contract
documents. Bidder hereby further agrees to pay to Owner as liquidated damages
the sum of $ 100-00 for each consecutive calendar day in
excess of the time set forth hereinabove for completion of this project, all
as more fully set forth in the general conditions of the contract documents.
Bidder understands and agrees that this bid proposal shall be completed
and submitted in accordance with instruction number 18 of the General Instruc-
tions to Bidders.
Bidder understands that the Owner reserves the right to reject any or all
bids and to waive any formality in the bidding.
The bidder agrees that this bid shall be good and may not be withdrawn
for a period of thirty (30) calendar days after the scheduled closing time for
receiving bids.
The undersigned Bidder hereby declares that he has visited the site of
the work and has carefully examined the plans, specifications, and contract
documents pertaining to the work covered by this bid, and he further agrees to
commence work on or before the date specified in the written notice to proceed,
and to substantially complete the work on which he has bid; as provided in the
contract documents.
Enclosed with this proposal is a Cashier's Check or Certified Check for
Sixteen Thousand Three Hundred Forty -Nine _ Dollars ($ 16,349. 00 )
or a Proposal Bond in the sum of
Dollars ($ ), which it is agreed shall be
collected and retained by the Owner as liquidated damages in the event the
proposal is accepted by the Owner and the undersigned fails to execute the
necessary contract documents and the required bond (if any) with the Owner
within ten (10) days after the date of receipt of written notification of
acceptance of said proposal; otherwise said check or bond shall be returned to
the undersigned upon demand.
Bidder understands and agrees that the contract to be executed by Bidder
shall be bound and include all contract documents made available to him for
his inspection in accordance with the Notice to Bidders.
HLC Construction, Inc.'
P. O. Box 48, San Angelo, Texas
Contractor
BY. Charles L. Layton, president
(Seal if Bidder is a Corporation)
ATTEST:
Secret ,Eugenia Vandiver
�� '"�' '�" a ''r' .S :�.
Bid Proposal
Bid For Unit Price Contra,rs
Item Quantity Item Unit And Unit Price Total
Number & Unit Fill In With Both Numbers & Script Amount
1.
367 ea.
Toro Model #674-01-73 full
circle sprinkler or approved
equal, furnished and installed.
$ 25,917.54
$ 70.62 Number
Seventy Dollars and
Si xty-rrwn Cents Script
2.
229 ea.
Toro Model X674-01-71 full circle
sprinkler or approved equal
furnished and installed.
16,171.98
$ 70.62 Number
Seventy Dollars and
Sixty—Two Cents Script
3.
1 ea.
Toro Model 4191-09-33 Varitime II
central controller or approved equal,
furnished, installed, and operational.
2,809.06
$ 2,809.06 Number
Two Thousand Eight Hundred Nine
Dollars and
Six Cents Script
4.
49 ea.
Toro Model 47186-51-04 Satellite
controller or approved equal,
furnish, installed, and operational.
26, 383.56
$ 538.44 Number
Five Hundred Thirt—Eight Dollars and
Fnr y -Four Cents cript
5.
27 ea.
Toro Model 4474-000 quick coupling
valve or approved equal, furnished
and installed.
542.43
$ 20.09 Number
Twenty Dollars and
Script
n G_..
Ni ne -
w
Item Quantity Item Unit And Unit Price Total
Number & Unit Fill In With Both Numbers & Scrior. Amount
6.
2 ea.
American Model =27 MA 10" gate valve
or approved equal, furnished and installed. $
996.00
$ 498.00 Number
Four Hundred Ninety—Eig}t.Dollars and
Nn ents Jcrlpt
C
7.
5 ea.
American Model '27 MD 6" gate valve
or approved equal, furnished and installed.
1,150.00
$: 230.00 Number
Two Hundred Thirty Dollars and
No Cents Script
8.
3 ea.
American Model #27 MD 4" gate valve
or approved equal, furnished and installed.
546.00
$ Number
One Hundred Eighty—Two Dollars and
No Cents Script
9.
11 ea._
American Model `27 MD 3" gate valve
158.00
or approved equal, furnished and installed.
$ 158.00 !Number
One Hundred Fifty—Eight Dollars and
Mn r'Pnf-a Script
10.
27 ea.
American Model i3R 2" gate valve or
997.92
approved equal, furnished and installed.
$ --,36,96 Number
Thirty—Six. Dollars. and''... a r.
Ninety -Six cents Script
11.
49 Pa_
American Model #M-300 1i." gate valve or
approved equal., furnished and installed.
339.08
$ 6.92 Number
Six Dollars and
Ninety—Two Cents _Seri pt
12.
49 ea_
American Model rM-31-050 t" swing
check valve or approved equal, furnished
566.44
and installed.
$ 11.56 Number
Eleven Dollars and
Fifty—Six n s Scri pt
�F
Item Quantity Item Unit And Unit Price Total
Number & Unit Fill In With Both "lumbers & Scr�io c Amount
13. 1360 L.F.
10" Approved P.V.C. Class 200 solvent
weld pipe, rurnished and installed with
all fittings included, per linear foot. $
7.180.80
$ 5.28 Number
Five Dollars and
Tkzen tright Cents Scri p t
14. 1480 L.F.
8" Approved P.V.C. Class 200 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot.
5,550.00
$ 3.75 Number
Three Dollars and
Seventy—rlve Cents Script
15. 7400 L.F.
6" Approved P.V.C. Class 200 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot.
16,650.00
$ 2.25 Number
Two Dollars and
Twenty—Five Cents Script
16. 3600 L.F.
4" Approved P.V.C. Class 200 solvent
weld pipe,, furnished and installed
with all fittings included, per linear foot.
5,904.00
$ 1.64 Number
One Dollar and
Sixty—Four Cents Script
17. 460 L.P.
3" Approved P.V.C. Class 200 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot.
667.00
$ 1.45 Number
One Dollar and
Forty—Five Cents Script
18. 66,00_ 1_
2" Approved P.V.C. Class 200 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot.
69,300.00
$ 1.05 Number
One Dollar and
Five Cents Script
ItPm Quantity Item Unit And Unit Price Total
Number & Unit Fill In With Both Numbers & Scriot Amount
19• 500 L.F.
3/4" Approved P.V.C. Class, 250 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot. $
75.00
$ .15 Number
No Dollars and
Fi fi-PPn f_Pnt_ Script
20. 22,000 L.F.
z" Approved P.V.C. Class 315 solvent
weld pipe, furnished and installed with
all fittings included, per linear foot.
2,420.00
$ .11 Number
No Dollars and
_Eleven Cents Script
21. 160,000 L.F.
Toro Model 900-14 polyethylene Hydraulic
control tubing.;" 0.0. or approved
equal furnished and installed with all
necessary fittings included, per linear
foot.
16, 000.00
$ .10 Number
No Dollars and
Ten Cents Script
22. 20/100 ft.
#4 U.F. 120 volt solid copper di rest
burial wire, furnished and installed,
per 100 feet.
1,255.20
$ 62.76 Number
Sixty—Two Dollars and
Sevpn+-jj—Gi x f`ani-� Script
23. 36/100 ft.
#6 U.F. 120 volt solid copper direct
burial wire furnished, and installed, per
100 feet.
1,412.28
$ 39.23 Number
Thirty—Nine Dollars and
Twenty—Three Cents Script
24. 32/100 ft.
#8 U.F. 120 volt solidcopper direct
burial wire, furnished and installed,
per 100 feet.
878.72
$ 27.46 Number
Twenty—Seven Dollars and
Fnrtty- i n s Script
� r
Item Quantity
Item Unit And Unit Price
Total
Number & Unit
Fill In With Both 'lumbers & Script
Amount
25. 36 100 ft.
#10 U.F. 120 volt solid copper
direct burial
wire, furnished and installed,
per 100 feet.$ 511.20
$ 14.20
Number
Fourteen Dollars and
Twenty -Cents
Script
26. 120 100 ft.
#12 U.F. 120 volt solid copper
direct burial
wire, furnished and installed,
per 100 feet. 802.80
$ 6.69
Number
Six Dollars and
Sixty—Nine Cents
Script
27. 410/100 ft.
#14 U.F. 120 volt solid copper
direct burial
wire, furnished and installed,
per 100 feet. 2,693.70
$ 6.57
Number
Six Dollars an
Fifty—Seven Cents
Script
28. 49 ea.
General Electric Model 4TLP-175 lighting
arrestors or approved equal furnished
and installed to include grounding rod. 1,301.44
$ 26.56
Number
Twenty—Six Dollars and
F'i-ft37--Si X rents,
Script
29. 49 ea.
Ametek Model #10-170-001 valve
box and
Ametek. Model #10-173-134 lid or
approved
equal for gate valves at the base
of 539.00
each controller, furnished and
installed.
$ 11.00
Number
Eleven Dollars and
-Nn ripni-g
Script
30. 38 ea.
Ametek Model #10-181-014 valve
box and
Ametek Model #10-181-015 lid or
approved
equal for main or lateral line
gate valves. 304.00
S 5.00
Number
Eight Dollars and
Nn Cents
Script
$ 1.85 Number
One Dollar and
R i grtyFive Cents Script
W
Item
Quantity
Item Unit And Unit Price
Total
Number
& Unit
Fill In With Both Numbers & Script
Amount
` 31.
1 ea.
Pumping System, Inc. Model #PS -1,5 GPM
control pressure pump station or approved
equal, furnished and installed. $
1,784.00
$ -1,784.00 Number
One Thousand Seven Hundred Eighty -Four Dollars
and Nn Cents Script
32.
1 ea.
Pumping System, Inc. Automatic vertical
turbine pumping system Model ;VTP-
1200-3-125 or approved equal
furnished and installed.
51,500.00
$51,500.00 Number
Fifty -One Thousand Five Hundred Dollars
and
No Cents Script
33.
270 cu. ft.
Concrete thrust block 3,000 p.s.i.
in 28 days with 2 =3 rebar installed,
per unit.
499.50
$ 1.85 Number
One Dollar and
R i grtyFive Cents Script
W
PAYMENT BOND
C
STn:JTC�Y PA::►EN BOND F'U?S 4i :0AET., : 5I60
CF Ta:. HB71SED CMI. _szk- :.S OF Tsr,.4S
AS L �'-MED BY.
AC:3 0. T.- 56TH LrCISIATL-PE, REGUTAL SESSION,
1959
i.�Gw' AIS. IS;? By =SE PF—ES-NITS, that
H.L.C. CONSTRUCTION INC.
-
- 925 RezzerlV nr; -e - San Angelo,—Texas 76902
(:•=r=_aa.:er celled the p-' ip l
_+:.c a s) , is p-+nc=;.a1 (s) , ani
THE TRINITY COMPANIES
ca --led the Surety (5). as Suety (s) , are held and Wly boor -id .
L=►=o the City o: Lubbock (hereinafter called the Obligee), in the amount ce _
Three Hundred Twenty Six Thousand, Nine Hundred Seventy Nine Dollars and 65/10
($326,979".65 ) lau°ul =one'
y of the United States for the pzy=ent
said the
A:•1 - • d ; r nc_-pa_ and S::te.l- bind themselves, and their heirs,
exec.:tors, successors and assigns, jointly a -
..d severally,
�y these presents.
r
S, the Princiral has entered i=to a certain written contra • lt
tae. O:o1ig_e, dated the 18th day o: March 1983 contract �.i
��. t0
Tnstall irrigation system and first alternate - Renovation of four
greens for Meadowbrook Golf Course.
and =aid principal under the law is required before c- --rencing the worka
far in sa_d contract to execute a bond in the amount of said contract wbPir, dem
centrZc is hereby re.e..ed to and m:de a part hereof as fully and to the same
extent as if copied at length- herein.
NOW, TF-F-EFM, T.E.r. CONDITIO*J OF TETS OBLIGATION IS SUCH, that if the
said Pr_ncipal shall pay all claimants supplying labor and =aterial to him or a
sub-co:.tractor in the prosecution. of the work provided for in said contract,
thtc, t:.is obligation shall be void; -Otherwise to re=in in full force and effect;
that this -bond is executed pursuant to the provisions
f160 of .the P.;vised Civil Statutes of Texas as a=ended by acts of the
35t5 Legislature, Reu' -r -
g 1� Session, 1959, and all liabilities on this bond shall
be detern.ined in accordance with the provisions of said Article to the same
' e -`=tent as if it - were copied at length herein.
IN T•TI:'.:G'HrR- the said Principal (s) and Surety (s) have signed
and sealed this instrument this 18th day of March 1883
'ehP Trinity Companies H.L.C. Construction,'Inc.
Surety ri i al
�4
By: S
Za/ Charles L. Lay n zIe)
R ert W. Long $,;; President
Attorney -In -Fact
' C=isle)
By
(Title)
The undersigned surety company represents that it is duly qualified to
do business in Texas, and hereby, des ignates_Insurance Associates
2833 r,[lth Lubbock. Texas an agent reside... in Lubbock Cou:.t�:
�::c-_ a^;• to
requ:r�ite notices may be delivered and on whom service of process may
be :.ad iii maters arisi^g out'of such suretyship.
A.:proved as to for-_:
City of Lubbock
By:
Ci-.,,,, Attorney
the Trinity Comp$r yes'`
Su_ et}
*By: r -
°
Robert W. Long -=A tar, r,ey=ln-Fact
*;tote: If. signed by an officer. of the Surety Co-_pany there rust be on file a
cercitied extract from the by-laws showing that this person has authority to sign
such obligation. ?f signed by an Attorney in Fact, we trust have copy of poser of
attorney for our files.
Payment Bond - Page 2
TheTriniiy
WCompanies
Dallas, Texas 75201
LIMITED POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a
Kansas Corporation do hereby appoint ROBERT w, LONG — LUBBOCK, TEXAS
its true and lawful Attorneys) -in -Fact, with full authority to execute on its behalf fidelity and surety bondsl
or undertakings and other documents of a similar character issued in the course of its business, and to
bind the respective company thereby.
EXCEPT NO AUTHORITY IS GRANTED FOR:
1. Open Penalty bonds.
2. Bonds where Attorney(s) -in-Fact appear as a party at interest.
IN WITNESS WHEREOF, TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY NATIONAL IN-
SURANCE COMPANY and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., have each
executed and attested these presents
13TH JANUARY 83
this day - 19
TH E. FAGAN. CORP. SECRETARY
DENT
AUTHORITY FOR POWER OF ATTORN
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a Kansas
Corporation, in pursuance of authority granted by that certain resolution adopted by their respective Board of
Directors on the 1st day of March, 1976 and of which the following is a true, full, and complete copy:
"RESOLVED, That the President, any Vice -President, or any Secretary of each of these Companies be and
they are hereby authorized and empowered to make, execute, and deliver in behalf of these Companies
unto such person or persons residing within the United States of America, as they may select, its Power
of Attorney constituting and appointing each such person its Attorney - in - Fact, with full power and author-
ity to make, execute and deliver, for it, in its name and in its behalf, as surety, any particular bond or
undertaking that may be required in the specified territory, under such limitations and restrictions, both
as to nature of such bonds or undertaking and as to limits of liability to be undertaken by these Companies,
as said Officers may deem proper, the nature of such bonds or undertakings and the limits of liability to
which such Powers of Attorney may be restricted, to be in each instance specified in such Power of
Attorney.
RESOLVED, That any and all Attorneys -in - Fact and Officers of the Companies, including Assistant Secre-
taries, whether or not the Secretary is absent, be and are hereby authorized and empowered to certify or
verify copies of the By -Laws of these Companies as well as any resolution of the Directors, having to do
with the execution of bonds, recognizances, contracts of indemnity, and all other writings obligatory in the
nature thereof, or with regard to the powers of any of the officers of these Companies or of Attorneys -in -
Fact.
RESOLVED, That the signature of any of the persons described in the foregoing resolution may be fac-
simile signatures as fixed or reproduced by any form of typing, printing, stamping or other reproduction of
the names of the persons hereinobove authorized."
CERTIFICATION OF POWER ATTORNEY
I, Judith E. Fagan, Corp. Secretary of TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY NATIONAL
INSURANCE COMPANY and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC. do hereby
certify that the foregoing Resolution of the Boards of Directors of these Corporations, and the Power
Attorney issued pursuant thereto, are true -and -correct and are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set `myhand'-and affixed the facsimile seal of each Corporation
this-1-B-t1l-- day of µ March19 8 3
,p ♦AOR O
�SEAM =;SEL: 1[7SEAL'i 4UDITH E. FAGAN, CORP. SECRETARY
�•+ 8818 I _ -.....
R.aa96
REV. 3-82
PERFORMANCE BOND
s
S Z-k=rk C..7 FER.�'M-MANCr BMD PL%.SVAN, TO 1+.FLii'..lE 5150
J Cr_ Tom' FLV:St'D CIVIL ST3..,=S 0? T -VALS 'AS
BIR'—%'DSD BY
ACTS OF Tr- 5613 ixC.:SIAT L*.-_ Rr_C.M -a SESSIO`I 1959
t
ICT= ALL MI .bY T SE PRESENTS , that T4 _ T. C _ r_Q?4STRTJrTTQN, TNC.
Eti215R_..., P`yIU nr;ve - San Angelo, Texas 76902
('cereinatter called the Principal (s), as Principal (s), and
THE TRINITY COMPANIES
(`_ereirafter called the Sure., (s), as Surety(s) are held and fi^'9 bound unto
the Cit? of Lubbock (hereinafter - celled the Cbligee) , i_ the amo=t of Three
Hundred Twenty Six Thousdnd, Nine Hundred Seventy Nine Dollars and -65/100
(S 326, 979.65 ) lawful aomey of the United States for the payment whereof
the said Pri=cipal and Surety bi=d.thestelves, and their heirs, ac:nistrators,
executors, successors and assigns, jointly and severally, fir='y by these presea:
the . Pri=cipa l has entered into a certain w='—tte= contract w z h.
the Obligee, dated the 1t-hh day of_March 19 83_, to
Tn.+.I1 ;rr;ga-t_;do system and first alternate - Renovation of four
-greens for Meadowbrook Golf Courser
and said p.incipal under the lav is required before coc=encing the work procideL
for is said contract to execute a bond in -the amount of said contract which
-co-..t=act is hereby referred to and made a pa- hereof as fully. and to the sane
extent as if copied at length herein.
NCW , Tc ?WFORE , Thr= COI., =ION OF TRIS OBL=710N IS SU=, that if the
said Principal shall faithfully perfo= the work is accordance %rith the pleas,
specifications and contract* doc=ents, then this obligation shall be void;
otherwise to remain in full force and effect.
PR07IDrD, RC;ZVE?, that this bond is executed pursuant to the provisions
y.ci,,rrtic-e 515^ of tne Revised Civil S.atutes of
Texas as amended b} Acts
C' :-e 56th : ec*stature, reg_lar session 1059, and all liabilicies 'on this •
bcnd shall be dezer_.:.ned in accordance wit{ the provisions of said article
to the same exten_.as if it were coried at length herein.
11• N�-�' « 11i �1�.v , 7r
the said
i -- - incipal(s) and Surety(s) have signed
and sealed this :.str��ent this 18th day of March 19 83_
Tha Tri-nij Companies H.L.C. Construction Inc.
S -.:re t�. _
cipal
ten.. Zd. By :
r -R ert W. Long -t=_ Charles L. Layton -Presidents
Attorney -In -Fact - _�:
BL ,
.he undersigned sure=} company represents that it is duLv guaiified to
do business in Texas, and hereby designates Insurance Associates
2R33 50th Lubboc , Texas an. agent resident in Lubbock County to -`c= any
re_;::_ite act_ces be delivered and on whom, service of process may be had in
natters ar:si,.g out of such suretvs;,i=.
Approved as .to For=.
Cit, of Lubbock
By
City Attorney
The Trinity Companies ----------- -
Surety
Obert W. Long -Attorney -In -Fact
*rote: •If signed by ar. officer of the Surety Company there must be on file a
certified extract fro= the by-laws showing that this person has authority to
,,. sign such obligation. If signed.by an Attorney in Fact, we must have copy of
power of attorney For our Liles.
Perfor=ance Bond - Page 2
w
TheTriniiy
WCompanies
Dallas, Texas 75201
LIMITED POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a
Kansas Corporation do hereby appoint ROBERT W. LONG — LUBROM, TEXAS
its true and lawful Attorneys) -in -Fact, with full authority to execute on its behalf fidelity and surety bonds
or undertakings and other documents of a similar character issued in the course of its business, and to
bind the respective company thereby.
EXCEPT NO AUTHORITY IS GRANTED FOR:
1. Open Penalty bonds.
2. Bonds where Attorney(s) -in-Fact appear as a party at interest.
IN WITNESS WHEREOF, TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY NATIONAL IN-
SURANCE COMPANY and TRINITY UNIVERSAL INSURANCE, COMPANY OF KANSAS, INC., have each
executed and attested these presents
13TH JANIA Y83
this day , 19
,(.fiyv
2�,QL,
JUDITH E. FAGAN, CORP. SECRETARY J Tj LER, P E DENT
AUTHORITY FOR POWER OF ATTORNIN
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a Kansas
Corporation, in pursuance of authority granted by that certain resolution adopted by their respective Board of
Directors on the 1st day of March, 1976 and of which the following is a true, full, and complete copy:
"RESOLVED, That the President, any Vice -President, or any Secretary of each of these Companies be and
they are hereby authorized and empowered to make, execute, and deliver in behalf of these Companies
unto such person or persons residing within the United States of America, as they may select, its Power
of Attorney constituting and appointing each such person its Attorney - in - Fact, with full power and author-
ity to make, execute and deliver, for it, in its name and in. its behalf, as surety, any particular bond or
undertaking that may be required in the specified territory, under such limitations and restrictions, both
as to nature of such bonds or undertaking and as to limits of liability to be undertaken by these Companies,
as said Officers may deem proper, the nature of such bonds or undertakings and the limits of liability to
which such Powers of Attorney may be restricted, to be in each instance specified in such Power of
Attorney.
RESOLVED, That any and all Attorneys -in -Fact and Officers of the Companies, including Assistant Secre-
taries, whether or not the Secretary is absent, be and are hereby authorized and empowered to certify or
verify copies of the By -Laws of these Companies as well as any resolution of the Directors, having to do
with the execution of bonds, recognizances, contracts of indemnity, and all other writings obligatory in the
nature thereof, or with regard to the powers of any of the officers of these Companies or of Attorneys -in -
Fact.
RESOLVED, That the signature of any of the persons described in the foregoing resolution may be fac-
simile signatures as fixed or reproduced by any form of typing, printing, stomping or other reproduction of
the names of the persons hereinabove authorized."
CERTIFICATION OF POWER ATTORNEY
I, Judith E. Fagan, Corp. Secretary of TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY NATIONAL
INSURANCE COMPANY and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC. do hereby
certify that the foregoing Resolution of the Boards of Directors of these Corporations, and the Power
Attorney_i_sSued pursuant thereto, are true and correct and are still in full force and effect.
IN_.WITWESS"WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each Corporation
this .hLday of March 1983
= � w
-.W Pe�,L fNS�.' o�':•:M3j'R�9 ?y�wR�E� � /C
� � o
ISEg7.,g =;SEAL ;:.SEAL: v"iUDITH E. FAGAN, CORP. SECRETARY
yia1 * °�;•`._.'� � t? ~tib.*��s�s:
uunln nm .
B-9894
REV. 5-82
CERTIFICATE OF INSURANCE
ACORD 25 (1-79)
C3:0rq.
.
.. ,.41
IINACI..,
NAME AND ADDRESS OF AGENCY
COMPANIES AFFORDING COVERAGES
INSURANCE ASSOCIATES
2333 50th Street
COMPANY A
Lubbock, Tx. 79412
LETTER
COMPANY 8
i�
LETTER
NAME AND ADDRESS OF INSURED
COMPANY
Holmes Land Co-, Inc • & Holmes Land CO.
LETTER
Construction, Inc.
COMPANY n
P.O. Box 1644
LETTER
Dallas, Tx. 75221
A
COMPANY p
E
LETTER
uirement, term or condition
This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwithstanding any reqherein is subject to all the
issued the insurance afforded by the policies described
of any contract or other document With respect to which this certificate may be or
may pertain,
terms, exclusions and conditions of such policies.
Limits of Liability in Thousan s
COMPANY POLICY NUMBER
LETTER TYPEOFINSURANCE
POLICY
EXPIRATION DATE EACH
OCCURRENCE AGGREGATE
GENERAL LIA91LITY
BODILY INJURY
E $
A
® COMPREHENSIVE FORM
60 AL 563 445 CCA
7-15-83
300,
® PREMISES -OPERATIONS
PROPERTY DAMAGE
$ 300, $ 300,
®EXPLOSION AND COLLAPSE
HAZARD
®
UNDERGROUND HAZARD
®PRODUCTS/COMPLETED
OPERATIONS HAZARD
BODILY INJURY AND
® CONTRACTUAL INSURANCE
PROPERTY DAMAGE
$ $
®BROAD FORM PROPERTY
COMBINED
DAMAGE
® INDEPENDENT CONTRACTORS
PERSONAL INJURY
PERSONAL INJURY $ 300,
AUTOMOBILE LIABILITY
BODILY INJURY
(EACH PERSON)
$ 250,
® COMPREHENSIVE FORM
60 AL 563 445 CCA
7-15-83
(EACH ACCIDENT) BODILY INJURY
$ 500,
R1A
PROPERTY DAMAGE
OWNED
HIRED
E
BODILY INJURY AND
$
NON -OWNED
PROPERTY DAMAGE
COMBINED
EXCESS LIABILITY
BODILY INJURY AND
B
® UMBRELLA FORM
UL 325 8961
2-26-84
PROPERTY DAMAGE
$ 1,000, i
❑ OTHERTHAN UMBRELLA
COMBINED
FORM
WORKERS' COMPENSATION
STATUTORY
A and 60 C 261 713 CCA
9-10-83 $ 100,
EMPLOYERS' LIABILITY
EACH ACCIDENT)
OTHER
Owners' & Cont' ctors"
4-28-84 Job Amount 500, BI
A Protective 60 PC 85360
CCA $327,000. 300, PD
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES
Installation of Sprinkler System -- Meadowbrook Golf Course -- Lubbock, Tx.
City of Lubbock is shown as additional insured on Policy # 60 AL 563 445 for this specific job
Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com-
pany will endeavor to mail _1,p__ days written notice to the below named certificate holder, but failure to
mail such notice shall impose no obligation or
liability of any kind upon the company.
NAME AND ADDRESS OF CERTIFICATE HOLDER:
4-26-83
DATE ISSUED:
City of Lubbock
916 Texas Ave.
Lubbock, Tx.
AUTHORIZED REPR E
.•-I-NSURANCE ASSOCIATES
ACORD 25 (1-79)
0
r a
GL 20 OS
(Ed. 01 7.'
This endorsement forms a part of the policy to which attached, effective on the inception date of the policy unless otherwise stated herein.
(The following information is required only when this endorsement is issued subsequent to preparation of policy.)
Endorsement effective 4-28-83 Policy No. 60 AL 563 445 CCA
ement
Named Insured Holmes Land Co. , Inc. & Holmes Land Co. Construction, rs Inc No. 5
Additional Premium 5 78 n0
Countersigned by
(Authorized Representative)
INSURANCE ASSOCIATES
This endorsement modifies such insurance as is afforded by the provisions of the policy relating to the following:
COMPREHENSIVE GENERAL LIABILITY INSURANCE
MANUFACTURERS AND CONTRACTORS LIABILITY INSURANCE
ADDITIONAL INSURED
(Owners or Contractors)
Schedule
Name of Person or Organization
(Additional Insured)
CITY OF LUBBOCK (Meadowbrook jgolf Course).
remrum Bases
Bodily Injury Liability
Property Damage Liability
It is agreed that:
Location of Covered Operations
Rates Advance Premium
Cost
Cost $327, 000. $ 5100 of cost 04100 of cost . 041 1 $ 134.00
Total Advance Premium $ 55.00
289.00
I. The "Persons Insured" provision is amended to include as an insured the person or organization named above (hereinafter called "additional insured"),
but only with respect to liability arising out of (1) operations performed for the additional insured by the named insured at the location designated above
or (2) acts or omissions of the additional insured in connection with his general supervision of such operations.
2. None of the exclusions of the policy, except exclusions (a), (c), (f), (g), (i), (j) and (m), apply to this insurance.
3. Additional Exclusions This insurance does not apply:
(a) to bodily injury or property damage occurring after
(1) all work on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured at the site of the
covered operations has been completed or
(2) that portion of the named insured's work out of which the injury or damage arises has been put to its intended use by any person or organization
other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project;
(b) to bodily injury or property damage arising out of any act or omission of the additional insured or any of his employees, other than general super-
vision of work performed for the additional insured by,the named insured;
(c) to property damage to
(1) property owned or occupied by or rented to the additional insured,
(2) property used by the additional insured,
(3) property in the care, custody or control of the additional insured or as to which the additional insured is for any purpose exercising physical
control, or
(4) work performed for the additional insured by the named insured.
4. Additional Definition When used in reference to this insurance, "work" includes materials, parts and equipment furnished in connection therewith.
GL 20 09 01 73
The"Trinkty
Trinity Universal Insurance Co.
X41
C® ��� � Security National Insurance Co.
� Trinity Universal Insurance Co.
'IV
�i!
of Kansas, Inc.
Dallas. Texas 75201
BID BOND
Ktww all Arn h- C, Ora 11asruts,
Of San Angelo, Texas (hereinafter called the Principal), as
Principal, and Trinity Universal Insurance Co. ,
(hereinafter called the Surety), as Surety are held and firmly bound unto
_ The City of Lubbock
(hereinafter called the Obligee) in the penal sum of
5% of Bid attached. DOLLARS
for the payment of which the Principal and the Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
SIGNED and SEALED this 18th. day of March 19_L3_
THE CONDITION OF THIS OBLIGATION IS SUCH That, whereas the Principal has
submitted or is about to submit a proposal to the Obligee on a contract for Instal l
sprinkler system for 27 holes, including 4 greens
NOW, THEREFORE, if the said contract be awarded to the Principal and the Principal
shall, within such time as may be specified, enter into the contract in writing and give bond --
with surety acceptable to the Obligee, for the faithful performance of the said contraat,_then-
this obligation shall be void; otherwise to remain in full force and effect.
�TRINITY UNIVERSAL INSURANCE CO__ (L.* )
�w:�o
s� E�tfa SEALSEALs
iib * T1s � f • � :i 'ok• •»�.+,�:
mwx
5-618
TheTriniiy
WCompanies
Dallas, Texas 75201
LIMITED POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS:
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a
Kansas Corporation do hereby appoint ROBERT W. LONG - LUBBOCK, TEXAS
its true and lawful Attorney(s)-in-Fact, with full authority to execute on its behalf fidelity and surety bonds
or undertakings and other documents of a similar character issued in the course of its business, and to
bind the respective company thereby.
EXCEPT NO AUTHORITY IS GRANTED FOR:
1. Open Penalty bonds.
2. Bonds where Attorney(s)-in-Fact appear as a party at interest.
IN WITNESS WHEREOF, TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY NATIONAL IN-
SURANCE COMPANY and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., have each
executed and attested these presents
13TH JANUARY 83
this day �^r—> , , 19
UDITH E. FAGAN, CORP. SECRETARY A. J) T`rLER, PRIESiDENT
AUTHORITY FOR POWER OF ATTORNEY
That TRINITY UNIVERSAL INSURANCE COMPANY and SECURITY NATIONAL INSURANCE COMPANY,
each a Texas Corporation and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC., a Kansas
Corporation, in pursuance of authority granted by that certain resolution adopted by their respective Board of
Directors on the lst day of March, 1976 and of which the following is a true, full, and complete copy:
"RESOLVED, That the President, any Vice -President, or any Secretary of each of these Companies be and
they are hereby authorized and empowered to make, execute, and deliver in behalf of these Companies
unto such person or persons residing within the United States of America, as'they may select, its Power
of Attorney constituting and appointing each such person its Attorney -in -Fact, with full power and author-
ity to make, execute and deliver, for it, in its name and in its behalf, as surety, any particular bond or
undertaking that may be required in the specified territory, under such limitations and restrictions, both
as to nature of such bonds or undertaking and as to limits of liability to be undertaken by these Companies,
as said Officers may deem proper, the nature of such bonds or undertakings and the limits of liability to
which such Powers of Attorney may be restricted, to be in each instance specified in such Power of
Attorney.
RESOLVED, That any and all Attorneys -in - Fact and Officers of the Companies, including Assistant Secre-
taries, whether or not the Secretary is absent, be and are hereby authorized and empowered to certify or
verify copies of the By -Laws of these Companies as well as any resolution of the Directors, having to do
with the execution of bonds, recognizances, contracts of indemnity, and all other writings obligatory in the
nature thereof, or with regard to the powers of any of the officers of these Companies or of Attorneys -in -
Fact.
RESOLVED, That the signature of any of the persons described in the foregoing resolution may be-fac-s
simile signatures as fixed or reproduced by any form of typing, printing, stamping or other reproddction-o_f_
the names of the persons hereinabove authorized."
CERTIFICATION OF POWER ATTORNEY _
I, Judith E. Fagan, Corp. Secretary of TRINITY UNIVERSAL INSURANCE COMPANY, SECURITY' 'i AT10NAl � I
INSURANCE COMPANY and TRINITY UNIVERSAL INSURANCE COMPANY OF KANSAS, INC. -00 -hereby
certify that the foregoing Resolution of the Boards of Directors of these Corporations, and the. Power
Attorney issued pursuant thereto, are true and correct and are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of each Corporation'`"
this _a_97.4 day of 19_
w n
fyjQ,S*L Iles
r S.caiii[=;SEAL'•3 ��SEALy v�JU DITH E. FAGAN, CORP. SECRETARY
.( 1 • 7
pr,., ••.y N •I -r
8-3894
REV.,3-82
GENERAL CONDITIONS OF THE AGREEMENT
C
GENERAL CONDITIONS OF THE AGREEMENT
1. OWNER
Whenever the word L)wner, or the expression Party of the First Part, or
First Party, are used in this contract, it shall be understood as referring to
the City of Lubbock, Texas.
2. CONTRACTOR
Whenever the word Contractor, or the expression Party of the Second Part,
or Second Party, is used, it shall be understood to mean the person, persons,
co -partnership or corporation, to -wit:
, who has agreed to perform the work embraced in
this contract, or to his or their legal representative.
3.
OWNER'S REPRESENTATIVE
Whenever the word Owner's Representative or representative is used in
this contract, it shall be understood as referring to Scott Snider
762-6411 ext. 2665 , City Hall, Lubbock, Texas, under
whose supervision these contract documents, including the plans and specif-
ications, were prepared, and who will inspect constructions; or to such other
representative, supervisor, or inspector as may be authorized by said Owner to
act in any particular under this agreement. Engineers, supervisor or inspectors
will act for the Owner under the direction of Owner's Representative, but
shall not directly supervise the Contractor or men acting in behalf of the
Contractor.
4. CONTRACT DOCUMENTS
The contract documents shall consist of the Notice to Bidders, General
Instructions to Bidders, Proposal, Signed Agreement, Statutory Bonds (if re-
quired), General Conditions of the Agreement, Special Conditions of the Agree-
ment (if any), Specifications, Plans, Insurance Certificate, and all other
documents made available to -Bidder for his.inspection in accordance with the
Notice to Bidders.
5.
INTERPRETATION OF PHRASES
Whenever the words "Directed," "Permitted," "Designated," "Required,"
"Considered Necessary," "Prescribed," or words of like import are used, it
shall be understood that the direction, requirement, permission, order, designa-
tion or prescription of the Owner's Representative is intended; and similarly,
the words "Approved," "Acceptable," "Satisfactory," or words of like import
shall mean approved by or acceptable or satisfactory to the Owner's Representa-
tive.
Whenever in the Specifications or drawings accompanying this agreement,
the terms of description of various qualities relative to finish, workmanship,
or other qualities of similar kind which cannot, from their nature, be specifi-
cally and clearly described and specified, but are necessarily described in
general terms, the fulfillment of which must depend on individual judgment,
then, in all such cases, any question of the fulfillment of said Specifications
shall be decided by the Owner's Representative, and said work shall be done in
accordance with his interpretations of the meaning of the words, terms, or
clauses defining the character of the work.
6. SUBCONTRACTOR
The term Subcontractor, as employed herein, includes only those having a
direct contract with the Contractor for performance of work on the project
contemplated by these contract documents. Owner shall have no responsibility
to any Subcontractor employed by Contractor for performance of work on the
project contemplated by these contract documents, but said Subcontractors will
look exclusively to Contractor for any payments due Subcontractor.
7. WRITTEN NOTICE
Written notice shall be deemed to have been duly served if delivered in
person to the individual or to a member of the firm or to an officer of the
corporation for whom it is intended, or if delivered at or sent certified mail
to the last business address known to him who gives the notice.
B. WORK
Unless otherwise stipulated, the Contractor shall provide and pay for all
materials, supplies, machinery, equipment, tools, superintendence, labor,
insurance, and all water, light, power, fuel, transportation and all other
facilities necessary for the execution and completion of the work covered by
the contract documents. Unless otherwise specified, all materials shall be
new.and both workmanship and materials shall be of a good quality. The Con-
tractor shall, if required, furnish satisfactory evidence as to the kind and
quality of materials. Materials or work described in words which so applied
have well known, technical or trade meaning shall be held to refer such recog-
nized standards.
All work shall be done and all materials furnished in strict conformity
with the contract documents.
9. SUBSTANTIALLY COMPLETED
The term "Substantially Completed" is meant that the structure or project
contemplated by the contract documents has been made suitable for use or
occupancy or the facility is in a condition to serve its intended purpose, but
still may require minor miscellaneous work and adjustment.
10. LAYOUT OF WORK
Except as specifically provided herein, the Contractor shall be responsible
for laying out all work and shall accomplish this work in a manner acceptable
to the Owner's Representative. The Owner's Representative will check the
Contractor's layout of all major structures and any other layout work done by
the Contractor at Contractor's request, but this check does not relieve the
Contractor of the responsibility of correctly locating all work in accordance
with the Plans and Specifications.
11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE
The Contractor shall be furnished with 1 copies of all Plans, Pro-
files and Specifications without expense to him and he shall keep one copy of
same consistently accessible on the job site.
12. RIGHT OF ENTRY
The Owner's Representative may make periodic visits to the site to observe
the progress and quality of the executed work and to determine, in general, if
the work is proceeding in accordance with the contract documents. He will not
be required to make exhaustive or continuous on-site inspections to check the
quality or quantity of the work, nor will he be responsible for the construc-
tion means, methods, techniques, sequences or procedures, or the safety precautions
incident thereto. His efforts will be directed towards providing assurances
for the Owner that.the completed project will conform to the requirements of
the contract documents, but he will not be responsible for the Contractor's
failure to perform the work in accordance with the Contract Documents. On the
basis of his on-site observations, he will keep the Owner informed of the pro-
gress of the work and will endeavor to guard the Owner against defects and
deficiencies in the work of the Contractor.
13. LINES AND GRADES
All lines and grades shall be furnished by the Owner's Representative
whenever necessary for the commencement of the work contemplated by these
contract documents or the completion of the work contemplated by these contract
documents. Whenever necessary, Contractor shall suspend his work in order to
permit Owner's Representative to comply with this requirement, but such suspension
will be as brief as practical and Contractor shall be allowed no extra compensation
therefore. The Contractor shall give the Owner's Representative ample notice
of the time and place where lines and grades will be needed. All stakes,
marks, etc., shall be carefully preserved by the Contractor, and in of
careless destruction or removal by him, his Subcontractors, or his employees,
such stakes, marks, etc., shall be replaced by the Owner's Representative at
Contractor's expense.
lk. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY
Unless otherwise specified, it is mutually agreed between the parties to
this Agreement that the Owner's Representative shall review all work included
herein. He has the authority to stop the work whenever such stoppage may be
necessary to insure the proper execution of the contract. In order to permit
delays and disputes and to discourage litigation, it is further agreed that
the Owner's Representative shall, in all cases, determine the amounts and
quantities of the several kinds of work which are to be paid for under this
contract. He shall determine all questions in relation to said work and the
construction thereof, and shall, in all cases, decide every question which may
arise relative to the execution of this contract on the part of said Contractor.
The Owner's Representative's estimates and findings shall be conditions pre-
cedent to the right of the parties hereto to arbitration or to any action on
the contract, and to any rights of the Contractor to receive any money under
this contract; provided, however, that should Owner's Representative render
any decision or give any direction, which in the opinion of either party
hereto, is not in accordance with the meaning and intent of this contract,
either party may file with said Owner's Representative within 30 days his
written objection to the decision or direction so rendered, and by such action
may reserve the right to submit the question so raised to arbitration as
(� hereinafter provided. It is the intent of this Agreement that there shall be
no delay in the execution of the work, therefore, written decisions or direction
of the Owner's Representative as rendered shall be promptly carried out, and
any claim arising therefrom shall be thereafter adjusted to arbitration as
hereinafter provided.
The Owner's Representative shall, within a reasonable time, render and
deliver to both the Owner and the Contractor a written decision on all claims
of the parties hereto and on all questions which may arise relative to the
execution of the work or the interpretation of the contract, specifications
and plans. Should the Owner's Representative fail to make such decision
within a reasonable time, an appeal to arbitration may be taken as if his
decision had been rendered against the party appealing.
15. SUPERINTENDENCE AND INSPECTION
It is agreed by the Contractor that the Owner's Representative shall be
and is hereby authorized to appoint from time to time such subordinate engineers,
supervisors, or inspectors as the said Owner's Representative may deem proper
to inspect the materials furnished and the work done under this Agreement, and
to see that said material is furnished and said work is done in accordance
with the specifications therefor. The Contractor shall furnish all reasonable
aid and assistance required by the subordinate engineers, supervisors, or
inspectors for the proper inspection and examination of the work. The Contractor
shall regard and obey the directions and instructions of any subordinate
engineers, supervisors or inspectors so appointed, when such directions and
instructions are consistent with the obligations of this Agreement and accompanying
plans and specifications, provided, however, should the Contractor object to
any orders by any subordinate engineer, supervisor or inspector, the Contractor
may within six (6) days make written appeal to the Owner's Representative for
his decision.
16. CONTRACTOR'S DUTY AND SUPERINTENDENCE
The Contractor shall give personal attention to the faithful prosecution
and completion of this contract and shall keep on the work, during its progress,
a competent superintendent and any necessary assistants, all satisfactory to
Owner's Representative. The superintendent shall represent the Contractor in
his absence and all directions given to him shall be binding as if given to
the Contractor. Adequate supervision by competent and reasonable representa-
tives of the Contractor is essential to the proper performance of the work and
lack of such supervision shall be grounds for suspending operations of the
Contractor.
The work, from its commencement to completion, shall be under the exclu-
sive charge and control of the Contractor and all risk in connection therewith
shall be borne by the Contractor.
The Owner or Owner's Representatives will not be responsible for the acts
or omissions of the Contractor, or any subcontractors, or any of his agents or
employees, or any other persons performing any of the work.
t,
17. CONTRACTOR'S UNDERSTANDING
It is understood and agreed that the Contractor has, by careful examina-
tion, satisfied himself as to the nature and location of the work, the confir-
mation of the ground, the character, quality and quantity of materials to be
encountered, the character of equipment and facilities needed preliminary to
and during the prosecution of the work, and the general and local conditions,
and all other matters which in any way effect the work under this contract.
No verbal agreement or conversation with any officer, agent, or employee of
the Owner, either before or after the execution of this contract, shall effect
or modify any of the terms or obligations herein contained.
18. CHARACTER OF WORKMEN
The Contractor agrees to employ only orderly and competent men, skillful
in the performance in the type of work required under this contract, to do the
work; and agrees that whenever the Owner's Representative shall inform him in
writing that any man or men on the work, are, in his opinion, incompetent, un-
faithful, or disorderly, such man or men shall be discharged from the work and
_shall not again be employed on the work without the Owner's Representative's
written consent.
19. CONSTRUCTION PLANT
The Contractor shall provide all labor, tools, equipment, machinery and
materials necessary in the prosecution and completion of this contract where
it is not otherwise specifically provided that Owner shall furnish same, and
it is also understood that Owner shall not be held responsible for the care,
preservation, conservation, or protection of any materials, tools, equipment
or machinery or any part of the work until it is finally completed and accepted.
The building of structures for the housing of men or equipment will be
permitted only at such places as the Owner's Representative shall direct, and
the sanitary conditions of the grounds in or about such structure shall at all
times be maintained in a manner satisfactory to the Owner's Representative.
20.' SANITATION
Necessary sanitary conveniences for the use of laborers on the work site,
properly secluded from public observation, shall be constructed and maintained
by the Contractor in such manner and at such points at shall be approved by
the Owner's Representative and their use shall be strictly enforced.
21. OBSERVATION AND TESTING
The Owner or Owner's Representative shall have the right at all reasonable
times to observe and test the work. Contractor shall make necessary arrangements
and provide proper facilities and access for such observation and testing at
any location wherever work is in preparation or progress. Contractor shall
ascertain the scope of any observation which may be contemplated by Owner or
Owner's Representative and shall give ample.notice as to the time each part of
the work will be ready for such observation. Owner or Owner's Representative
may reject any work found to be defective or not in accordance with the con-
tract documents, regardless of the stage of its completion or the time or
place of discovery of such errors, and regardless of whether Owner's Observer
has previously accepted the work through oversight or otherwise. If any work
should be covered without approval or consent of the Owner, it must, if requested
by Owner or Owner's Representative be uncovered for examination at Contractor's
expense. In the event that any part of the work is being fabricated or manu-
factured at a location where it is not convenient for Owner or Owner's Representa-
tive go make observations of such work or require testing of said work, then
in such event Owner or Owner's Representative may require Contractor to fur-
nish Owner or Owner's Representative certificates of inspection, testing or
approval made by persons competent to perform such tasks at the location where
that part of the work is being manufactured or fabricated. All such tests
will be in accordance with the methods prescribed by the American Society for
Testing and Materials or such other applicable organization as may be required
by law or the contract documents.
If any work which is required to be inspected, tested, or approved, is
covered up without written approval or consent of the Owner or Owner's Repre-
sentative, it must, if requested by the Owner or Owner's Representative, be
uncovered for observation and testing at the Contractor's expense. The cost
of all such inspections, tests, and approvals shall be borne by the Contractor
unless otherwise provided herein. Any work which fails to meet the requirements
of any such tests, inspections or approval, and any work which meets the
requirements of any such tests or approval but does not meet the requirements
of the contract documents shall be considered defective. Such defective work
shall be corrected at the Contractor's expense.
Neither observations by the Owner or Owner's Representative, -nor inspec-
tions, tests, or approvals made by Owner, Owner's Representative, or other
persons authorized under this agreement to make such inspections, tests, or
approvals, shall relieve the Contractor from his obligation to perform the
work in accordance with the requirements of the contract documents.
22. DEFECTS AND THEIR REMEDIES
.It is further agreed that if the work or any 'part thereof, or any material
brought on the site of the work for use in the work or selected for the same,
shall be deemed by the Owner or Owner's Representative as unsuitable or not in
conformity with plans, specifications and contract documents, the Contractor
shall, after receipt of written notice thereof from the Owner's Representative,
forthwith remove such material and rebuild or otherwise remedy such work so
that it shall be in full accordance with this contract. It is further agreed
that any remedial action contemplated as hereinabove set forth shall be at
Contractor's expense.
23. CHANGES AND ALTERATIONS
The Contractor further agrees that the Owner may make such changes and
alterations as the Owner may see fit, in the line, grade, form, dimensions,
plans or materials for the work herein contemplated, or any part thereof,
either before or after the beginning of the construction, without affecting
the validity of this contract and the accompanying bond.
If such changes or alterations diminish the quantity of the work to be
done, they shall not constitute the basis for a claim for damages, or antici-
pated profits on the work that may be dispensed with. If they increase the
amount of work, and the increased work can fairly be classified under the
specifications, such increase shall be paid according to the quantity actually
done and at the unit price established for such work under this contract;
otherwise such additional work shall be paid for as provided under Extra Work.
In case the Owner shall make such changes or alterations as shall make useless
any work already done or material already furnished or used in said work, then
the Owner shall recompense the Contractor for any material or labor so used,
and for any actual loss occasioned by such change, due to actual expenses in-
curred in preparation for the work as originally planned.
24. EXTRA WORK
_ The term "extra work" as used in this contract shall be understood to
mean and include all work that may be required by the Owner or Owner's Repre-
sentative to be done by the Contractor to accomplish any change, alteration or
addition to the work as shown on the plans and specifications or contract
documents and not covered by Contractor's proposal, except as provided under
Changes and Alterations herein.
It is agreed that the Contractor shall perform all extra work under the
direction of the Owner's Representative when presented with a written work
order signed by the Owner's Representative, subject,.however,-to the right of
the Contractor to require written confirmation of such extra work order by the
Owner. It is also agreed that the compensation to be paid to the Contractor
for performing said extra work shall be determined by one or more of the
following methods:
Method (A) - By agreed unit prices; or
Method (B) - By agreed lump sum; or
Method (C) - If neithet Method (A) or Method (B) be agreed upon before
the extra work is commenced, then the Contractor shall
be paid the actual field cost of the work, plus fifteen
(15%) per cent.
In the event said extra work be performed and paid for under Method (C),
then the provisions of this paragraph shall apply and the "actual field cost"
is hereby defined to include the cost of all workmen, such as foremen, time-
keepers, mechanics and laborers, and materials, supplies, teams, trucks,
rentals on machinery and equipment, for the time actually employed or used on
such extra work, plus actual transportation charges necessarily incurred,
together with all expenses incurred directly on account of such extra work,
including Social Security, Old Age Benefits, Maintenance Bonds, Public Lia-
bility and Property Damage and Workmen's Compensation and all other insurances
as may be required by law or ordinances or directed by the Owner or Owner's
Representative, or by them agreed to. Owner's Representative may direct the
form in which accounts of the actual field cost shall be kept and records of
!" these accounts shall be made available to the Owner's Representative. The
Owner's Representative may also specify in writing, before the work commences,
the method of doing the work and the type and kind of machinery and equipment
to be used; otherwise, these matters shall be determined by the Contractor.
Unless otherwise agreed upon, the prices for the use of machinery and equip-
ment shall be determined by using 100%, unless otherwise specified, of the
latest Schedule of Equipment and Ownership Expenses adopted by the Associated
General Contractors of America. Where practical, the terms and prices for the
use of machinery and equipment shall be incorporated in the written extra work
order. The fifteen per cent (15%) of the actual field cost to be paid to
Contractor shall cover and compensate him for his profit, overhead, general
superintendence, and field office expense, and all other elements of cost and
expense not embraced within the actual field cost as herein defined, save that
where the Contractor's Camp or Field Office must be maintained primarily on
account of such Extra Work, then the cost to maintain and operate the same
shall be included in the."actual field cost."
No claim for extra work of any kind will be allowed unless ordered in
writing by the Owner's Representative. In case any orders or instructions
appear to the Contractor to involve extra work for which he should receive
compensation or an adjustment in the construction time; he shall make written
request to the Owner's Representative for a written order authorizing such
extra work. Should a difference of opinion arise as'to what does or does not
constitute extra work, or as to the payment therefor, and the Owner's Repre-
sentative insists upon its performance, the Contractor shall proceed with the
work after making written request for written order and shall keep adequate
and accurate account of the actual field cost thereof, as provided under
Method (C). The Contractor will thereby preserve the right to submit the
matter--of.payment to,arbitration as herein below provided.
25. DISCREPANCIES AND OMISSIONS
It is further agreed that it is the intent of this contract that all work
described in the proposal, the specifications, plans and other contract docu-
ments, is to be done for the prices quoted by the Contractor and that such
price shall include all appurtenances necessary to complete the work in ac-
cordance with the intent of these contract documents as interpreted by Owner's
Representative. If the Contractor finds any discrepancies or omissions in
these plans, specifications, or contract documents, he should notify the
Owner's Representative and obtain a clarification before the bids are received,
and if no such request is received by the Owner's Representative prior to the
opening of bids, then it shall be considered that the Contractor fully under-
stands the work to be included and has provided sufficient sums in his pro-
posal to complete the work in accordance with these plans and specifications.
It is further understood that any request for clarification must be submitted
no later than five days prior to the opening of bids.
26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT
If at any time the methods or equipment used by the Contractor are found
to be inadequate to secure the quality of work with the rate of progress re-
quired under this contract, the Owner or Owner's Representative may order the
Contractor in writing to increase their safety or improve their character and
efficiency and the Contractor shall comply with such order.
If, at any time, the working force of the Contractor is inadequate for
securing the progress herein specified, the Contractor shall, if so ordered in
writing, increase his force or equipment, or both, to such an extent as to
give reasonable assurance -of compliance with the schedule of progress.
27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
The Contractor shall•take out and procure a policy or policies of Work-
men's Compensation Insurance with an.insurance.company licensed to transact
business in the -State of Texas, which policy shall comply with the Workmen's
Compensation laws of the State of'Texas. The Contractor shall at all times
exercise reasonable precaution for the safety of employees and others on or
near the work and shall comply with all applicable provisions of federal,
state and municipal laws and building and construction codes. All machinery
and equipment and other physical hazards 'shall be guarded in accordance with
the "Manual of Accident Prevention in Construction" of Associated General
Contractors of America, except where incompatible with federal, state or
municipal laws or regulations. The Contractor, his sureties and insurance
carriers shall defend, indemnify and save harmless the Owner and all of its
officers, agents and employees from all suits, actions, or claims of any
character whatsoever, brought for or on account of any injuries or damages
received or sustained by any person or persons or property, on account of any
negligent act or fault of the Contractor or any subcontractor, their agents or
employees, in the execution and supervision of said contract, and the project
which is the subject matter of this contract, on account of the failure of
Contractor or any subcontractor to provide necessary barricades, warning
lights, or signs, and will -.be required to pay any judgment with costs which
may be obtained against the Owner or any of its officers, agents, or employees
including attorney's fees.
The safety precautions taken shall be the sole responsibility of the
Contractor, in his sole discretion as an Independent Contractor; inclusion of
this paragraph in the Agreement,•as well as any notice which may be given by
the Owner, the Owner's Representative concerning omissions under this para-
graph as the work progresses, are intended as reminders to the Contractor of
his duty and shall not be construed as any assumption of duty to supervise
safety precautions by either the Contractor or any of his subcontractors.
28. CONTRACTOR'S'INSURANCE
The Contractor shall procure and carry at his sole cost and expense
throughout the life of this contract, insurance protection as hereinafter
specified. Such insurance shall be carried with an insurance company autho-
rized to transact business in the State of Texas and shall cover all opera-
tions in connection with this contract, whether performed by the Contractor or
a subcontractor, or separate policies shall be provided covering the operation
of each subcontractor..
(A) Workmen's Compensation and Employer's Liability Insurance
As required by State statute'covering all employees employed on a
work whether employed by the.Contractor or any Subcontractor on the job
with Employer's Liability of at least $100,000 limit.
(B) Owner's Protective or Contingent Public Liability Insurance and .
Property Damage Liability Insurance
The Contractor shall obtain an Owner's Protective or Contingent
Public Liability Insurance policy naming the City of Lubbock as insured
and the amount of such policy shall be as follows:
$ 500,000 per occurrence for bodily injuries,including accidental
death, to any one person and $ 100,000 for property damage.
The Contractor shall obtain a Comprehensive General -Liability In-
surance policy and the amount of said policy shall be as follows:
In an amount not less than $ 300,000 per occurrence for bodily
injuries, including accidental death,.and in the amount of not less
than $ 300,000 for property damage.
and said -policy shall.include:
Premises and Operations
Explosion &Collapse Hazard
Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability,
Independent Contractors Coverage
Personal Injury (with exclusion "c" waived)
The City is to be named as an additional insured on this policy for
this specific.job, and copy of the endorsement doing so is to be attached
to the Certificate of Insurance.
(C) Automobile Insurance
The Contractor shall procure a Comprehensive Automobile Liability
Insurance Policy providing coverage to include all owned and nonowned
cars including Employer's Nonownership Liability and Hired and Nonowned
Vehicles as follows:
In an amount not.less than $ 250,000 for injuries, including ac-
cidental death, to any one person, but not less than $ 500,000 per
.occurrence, and in the amount of not less than $_100,000 for pro-.
perty damage.
(D) Proof of Coverage
Before work on this contract is commenced, each Contractor and sub-
contractor shall submit to the Owner for approval three (3) certificates
of insurance covering each insurance policy carried and offered as.evi-
dence of compliance with the above insurance requirements, signed by an
authorized representative of the insurance company setting forth:
(1) The name and address of the insured.
(2) The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in
force thereunder on the date borne by such certificate.
(4) The expiration date of the policy and the limit or limits
of liability thereunder on the date borne by such certificate.
(5) A provision that the policy maybe cancelled only by wailing
written notice to the named insured at the address shown in the
bid specifications.
(6) A provision that written notice shall be given to the City ten
days prior to any change in or cancellation of the policies
shown on the certificate.
(7) The certificate or certificates shall.be on the form (or iden-
tical copies thereof) contained in the job specifications. No
substitute of.nor amendment thereto will be acceptable.
29. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS, LABORERS, HATERIALMEN,
AND FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES
The Contractor agrees that he will indemnify and save the Owner harmless
from all claims growing out of any -demands of subcontractors, laborers, work-
men, mechanics, materialmen and furnishers of machinery and.parts thereof,
equipment, power tools, all suppliers, including commissary; incurred in the
furtherance of 'the performance of: this contract.- When Owner so desires, the
Contractor shall furnish satisfactory evidence that all obligations of the
nature hereinabove designated have.been paid, discharged or waived.
If' during. the progress of the work, Contractor shall allow any indebted-
nessto accrue for work furnished by any of those designated in thepreceding
paragraph and shall fail to pay and discharge any.such indebtedness within
five (5) days after demand is made, then Owner may, during the period for
which such indebtedness shall remain unpaid; withhold from the unpaid portion
of this contract,.a sum equal to the amount of such unpaid indebtedness or may
apply the sum so withheld to discharge any such indebtedness..
Any and all communications between any party under this paragraph must be
in writing.
30. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION
The Contractor shall pay all royalties and license fees, and shall pro-
vide for the use of any design, device, material or process covered by letters
patent or .copyright by suitable legal agreement with the Patentee or Owner
thereof.. The Contractor shall defend a11..suits or claims for infringement of
any patent or copyrights and shall indemnify and save the Owner harmless from
any loss on account thereof, except that Owner shall defend all such suits and
claims and shall be responsible for all such loss when a particular design,
device, material or procest or the product of a particular manufacturer or'
manufacturers is specifiedor required in these contract documents by Owner;
provided, however, if choice of alternate design,: device, material or process
is allowed to the Contractor, then Contractor shall indemnify and save Owner
harmless from any loss on account thereof. If the material or process speci-
fied or required by Owner is an infringement, the Contractor shall be respon-
sible for such loss unless he promptly gives.written notice to the Owner of
such infringement.
31. LAWS AND ORDINANCES
The Contractor shall -at all times observe and comply with all federal,
state and local laws, ordinances and regulations, which in any -manner effect
the contract or the work, and shall indemnify and save harmless the Owner
against any claims arising from the violation of any such laws, ordinances,
and regulations, whether by the Contractor or his employees. If the Con-
tractor observes that the plans and specifications are at variance therewith,
he shall promptly notify the Owner's Representative in writing and any neces-
sary changes shall be adjusted as.provided in the contract for changes in the
work. If the Contractor performs any work knowing.it to be contrary to such
laws, ordinances, rules and regulations; and without such notice to the Owner's
Representative, he shall bear all'costs :arising therefrom.
The Owner is a municipal corporation of the State of.Texas and the law
from.which it derives•its powers, insofar as the same regulates the objects
for.which, or the manner in which, or the conditions under which the Owner may
enter into contracts,"shall be controlling,-and.shall be considered as part of
this contract to the same effect as.though embodied herein.
32. ASSIGNMENT AND SUBLETTING
The Contractor further agrees that he will retain personal control and
will give his personal attention to:the fulfillment of'this contract. The
Contractor further agrees that subletting of any portion or feature of the
work, or materials required in the performance of this.contract, shall not
relieve the Contractor from his full obligations -to the Owner, as provided by
this contractual agreement.
33. TIME FOR COMPLETION AND LIQUTDATED DAMAGES
It is hereby understood and mutually agreed by and between the Contractor
and the Owner, that the date of beginning and.time foir completion as specified
in the contract of work to be done hereunder are essential.conditions of this
contract; and it is further mutually understood and agreed that the work em-
braced in this contract shall be commenced on a date to be specified in the
Notice to Proceed.
If the Contractor should neglect, fail, or refuse to complete the work
within the time herein specified, or any proper extension thereof granted by
the Owner, then.the Contractor does.hereby agree as part of the consideration
for the awarding of this contract, the Owner may withhc51d permanently from
Contractor's total compensation, the sum of One Hundred
Dollars ($ 100.00 ), not as a penalty, but as liquidated damages for the
breach of the contract as•herein set forth for each and every calendar day
that the Contractor shall be in default after the time stipulated for com-
pleting the work.
It is expressly understood and agreed; by and between Contractor and the
Owner, that the time for the completion of the work described herein is rea-
sonable time for the completion ,of the same, taking into consideration the
average climatic change and conditions and usual industrial conditions pre-
vailing in this locality.
The amount is fixed and -agreed upon by.and between the Contractor and the
Owner because pf.the impracticability and extreme difficulty in fixing and
ascertaining actual damages the Owner would in such event sustain, and the
amount is agreed to be damages -the Owner would sustain and shall be retained
by the Owner from current periodical estimates for payments or from final
payment.
It is further agreed and understood-between'the Contractor and Owner that
time is of the essence of this contract.
34. TIME AND ORDER OF COMPLETION
It is the meaning and intent of this contract, unless otherwise herein
specifically provided, that the Contractor shall be allowed to prosecute his
work at such time and sessions, in such ord.er,of precedence, and in such
manner as shall be most conductive to economy of construction; provided,
however, that the order and time'of prosecution shall be such that the work
shall be substantially completed as a whole and in part, in accordance with
this contract, the plans and specIf ications, and within the time of completion
designated in the proposals; provided, also, that when .the Owner is having
other work done, either by contract or by his own force, the Owner's Repre-
sentative may direct the time and.manner of constructing work done under this
contract so that conflicts will be avoided and the construction of the various
works being done for the Owner shall be harmonized.
The.Contractor shall submit, at such times as may reasonably be requested
by the Owner's Representative, schedules.which shall show the order in which
the Contractor 'proposes to carry on the work, with dates at which the Con-
tractor will start the several parts of the work, and•estimated dates of
completion of the several parts.
35. EXTENSION OF TIME
The Contractor agrees that he;has submitted his proposal in full recog-
nition of the time required for the completion of this project, taking into
consideration the average.climatic range.and industrial conditions prevailing
in this locality, and has considered the liquidated damage provisions of
paragraph 33 hereinabove set forth and that.he shall not be entitled to, nor
will he request, an extension of time on this contract, except when his work.
has been delayed by an act or neglect of .the Owner, Owner's Representative,
employees of the Owner or other contractors employed by the Owner, or by
changes ordered in the work, or by strike, walk -outs, acts of God or the
public enemy, fire or flood. The Contractor may apply in writing for an
extension of time, submitting therewith all written justification as may be
required by Owner's Representative for such an extension as requested by
Contractor. The Owner's'Representative within ten (10) days after receipt of
a written request for an extension of time bye the Contractor supported by all
requested documentation shall then submit such written request to the City
Council of the City of Lubbock for their consideration.. Should the Contractor
disagree with the action of City Council on granting an extension of time,
such disagreement shall be settled by arbitration as hereinafter provided.
36. HINDRANCE AND DELAYS
In executing the contract agreement, the Contractor agrees that in under-
taking to complete the work within the time herein fixed, he has taken into
consideration and made allowances for all hindrances and delays incident to
such work, whether growing out of delays in securing material or workmen or
otherwise. No'charge shall be made by the Contractor for hindrance or delays
from any cause during the progress of any part of,the work embraced in this
contract except where the work is stopped by order of the Owner or Owner's
Representative for the Owner's convenience in which event such expense as in
the judgment of the Owner's Representative that is caused by such stoppage
shall be paid by -Owner to Contractor.
37. QUANTITIES AND.MEASUREMENTS
No extra or customary measurements of any kind will be allowed, but the
actual measured or computed length, area, solid contents, number and weight
only shall be considered, unless otherwise specifically provided.
In the event this contract is let on a unit price basis, then Owner and
Contractor agree that this contract, including the specifications, plans and
other contract documents are intended to show .clearly all work to be done and
material to be furnished hereunder. Where the estimated quantities are shown
for the various classes of work to be done and uaterial to be -furnished under
this contract, they are approximate and are to be used only as a basis for
estimating the probable cost.of the work and for comparing their proposals
offered for the work. It is understood and agreed that the actual amount of
work to be done and the materials to be furnished under this contract may
differ somewhat from these estimates, and that where the basis for payment
under this contract is the unit price method, payment shall be for -the actual
Amount of work done and materials furnished..on the project.
38. PROTECTION OF ADJOINING PROPERTY
The Contractor shall take proper.means.to protect the adjacent.or adjoining
property,or properties in any way encountered, which may be injured or seriously
affected by any process of construction to .be undertaken under this agreement,
from any damage or injury by reasola of said process of construction; and he
shall be liable for any and all claims for such damage on account -of his
failure to fully protect all adjacent property. The Contractor agrees to
indemnify, save and hold harmless the Owner against any claim or claims for
damages due to any injury to any adjacent or adjoining property, arising or
growing out of the performance of this contract,.but such indemnity shall not
apply to any claim of any kind arising out of the existence or character of
the work.
39. PRICE FOR WORK
In consideration of the furnishing of all necessary labor, equipment and
material and the completion of all work by the Contractor, and on the delivery
of all materials embraced in this contract in full conformity with the specifi-
cations and stipulations herein contained, the Owner agrees to pay the Contractor
the price set forth in the proposal attached hereto, which has been made a
part of this contract, and the-Conttactor hereby agrees to receive such price
in full for furnishing all materials and all labor required for the aforesaid
work, also, for all expenses.incurred by him and for well and truly performing
the same and the whole thereof in the manner and according to this agreement,
-the attached specifications, plans, contract documents and requirements of
Owner's Representative.
40. PAYMENTS
No payments made or certificates given shall be considered as conclusive
evidence of the performance of the contract, either wholly or in part, nor
shall any certificate or payment be considered as acceptance of defective
work. Contractor shall at anytime requested during the progress of the work
furnish the Owner or Owner's Representative with a verifying certificate
showing the Contractor's total outstanding indebtedness in -connection with the
work. Before final payment is made, Contractor shall satisfy Owner, by affi-
davit or.otherwise, that there are no outstanding liens against Owner's pre=
mises by reason of any work under the contract. Acceptance by Contractor of
final payment of the contract price shall constitute a waiver of all -claims
against Owner which have not theretofore been timely filed as provided in this
contract.
41. PARTIAL PAYMENTS
On or before the tenth day of.each month, .the Contractor shall submit to
Owner's Representative an application for -partial payment. Owner's Represen-
tative shall review said application for partial payment and the progress of
the work made by the Contractor and if found to be in"order shall prepare a
certificate for partial payment showing as completely as practical the total
value of the.work done by the Contractor up to and including the last day of
the preceding month; said statement shall also include the value of all sound
materials delivered on site of the work that are to be fabricated into the
work.
The Owner shall then pay the Contractor on or before the fifteenth day of
the current month the total amount of the Owner's Representative's Certificate
of Partial Payment, less 5% of the amount thereof, which 5% shall be retained
until final payment, and further, less all previous payments and all further
sums that may be retained -by Owner under the terms of this agreement. It is
understood, however, that in case the whole work be near to completion, and
this fact is certified to by Owner's Representative and some unexpected and
some unusual delay occurs due to.no fault or negligence on the.part of the
Contractor, the Owner may upon written recommendation of Owner's Representative
pay reasonable and equitable portion of the retained percentage due Contractor.
42. FINAL COMPLETION AND ACCEPTANCE
Within thirty-one (31) days after the Contractor has given the Owner's
Representative'written notice that the work has been completed or substantially
completed, the Owner's -Representative and the Owner shall inspect the work and
within said time, if the work be found to be completed or substantially com-
pleted in accordance with the contract documents, the Owner's Representative
shall issue to the Owner and Contractor his certificate of completion; and
thereupon it shall be the duty'of the Owner within thirty-one (31) days to
issue a certificate of acceptance of the work to the Contractor.
43. FINAL PAYMENT
Upon the issuance of the certificate of completion, the Owner's-
Repre-sentative shall proceed to make final -measurement and prepare a final state-
ment of the value of all work.performed and materials furnished under the
terms of the agreement, and shall certify same*to the Owner, who shall pay to
the Contractor on or before the 31st day after the date of certificate of
completion, the balance due Contractor under the terms of this agreement,.
provided he has fully performed his contractual obligations under the terms of
this contract; and said payment shall become due in any event upon said per-
formance by the Contractor. Neither the certificate of acceptance nor'the
final payment, nor any provisions in the contract documents shall relieve the
Contractor of the obligation for fulfillment of any warranty which may be
required in the special conditions (if any) of this contract or required in
the specifications made a part of this -contract.
44. CORRECTION OF WORK BEFORE FINAL PAYMENT FOR WORK
Contractor shall promptly.remove from Owner's premises all materials con-
demned by the Owner's Representative on account of failure to conform to the
contract, whether actually incorporated in the work or not, and Contractor
shall at his own expense promptly•xeplace such condemned materials with.other
materials conforming to the requirements of the contract. Contractor shall
also bear the expense of restoring all work of other contractors damaged by
any such removal or replacement. If Contractor does not remove and replace
any such condemned work within a -reasonable time -after a written notice by the
Owner -or the Owner's Representative, Owner -may remove and replace it -at Con-
tractor's expense.
45. CORRECTION OF WORK AFTER FINAL PAYMENT
Neither the final paymentnor certificate nor any provision in this
contract shall relieve the Contractor of responsibility -for faulty materials
or workmanship, and he,shall remedy, any defects due thereto and pay for any
damage to other work resulting therefrom, which shall appear within a period
of one (1) year from the date of substantial completion. The Owner or the
Owner's Representative shall give notice of observed defects with reasonable
promptness.
46. PAYMENT WITHHELD
The Owner may, on account of subsequently discovered evidence, withhold
or nullify the whole or part of any certificate to such.extent as may be
necessary to protect himself from loss on account of:
(a) Defective work not, remedied.
(b) Claims filed or reasonable evidence indicating possible filing
ofclaims.
(c) Failure of the Contractor to make payments promptly to subcontractors
or for material or labor.
(d) Damage to another contractor.
When the above grounds are removed, or the Contractor provides a surety
bond satisfactory to the Owner, which will protect the Owner in.the amount
withheld, payment shall be made for amounts withheld because of them.
47. TIME OF FILING CLAIMS
It is further agreed by both parties hereto that all questions of dispute
or adjustment presented by the Contractor shall be in writing and filed with
the Owner's Representative within fifteen (15) days after the Owner's Repre-
sentative has given any directions, order or instruction to which the Contractor
desires to take exception. The Owner's Representative shall reply to such
written exceptions by the Contractor and render his final decision in writing.
In case the Contractor should appeal from the decision of the Owner's Repre-
sentative, any demand for arbitration shall be filed with the Owner's Repre-
sentative and the Owner in writing within ten (10) days after the date of
delivery to Contractor of the final decision of the Owner's Representative.
It is further agreed that final acceptance of the work by the Owner and the
acceptance by the Contractor of the final payment shall be a bar to any claim
by either party, except where noted otherwise in the contract documents.
48. ARBITRATION
All questions of dispute under this agreement shall be submitted to arbi-
tration at the request of either party to the dispute. The parties may agree
upon one arbitrator, otherwise, there shall be three; one named in writing by
each party and the third chosen by the two arbiters selected; or if the arbiters
fail to select a third within ten (10) days, he shall be chosen by the District
Judge, 72nd Judicial District of Texas. Each arbiter shall be a resident of
the City of Lubbock. Should the party demanding arbitration fail to name an
arbiter within ten (10) days of the demand, his right to arbitrate shall
lapse, and the decision of the Owner's Representative shall be final and
binding on him. Should the other party fail to chose an arbiter within ten
(10) days, the Owner's Representative shall appoint such arbiter. Should
either party refuse or neglect to supply the arbiters with any papers or
information demanded in writing, the arbiters are empowered by both parties to
take Ex Parte Proceedings.
The arbiters shall act with promptness. The decision of any two shall be
binding on both parties to the contract, unless either. or both parties shall
appeal within ten (10) days from date of the award by the arbiters, and it is
hereby agreed that each party shall have the right of appeal and all proceedings
shall be according to and governed by Arbitration Statutes of Texas, being
Article 224, et seq., Vernon's Annotated Civil Statutes. THE DECISION OF THE
ARBITERS UPON ANY QUESTION SUB14ITTED TO ARBITRATION UNDER THIS CONTRACT SHALL
BE A CONDITION PRECEDENT TO ANY RIGHT OF LEGAL ACTION.
The arbiters, if they deem the case demands it, are authorized to award
the party whose contention is sustained, such sures as they deem proper for the
time, expense and trouble incident to the appeal, and if the appeal was taken
without reasonable cause, they may award damages for any delay occasioned
thereby. The arbiters shall fix their own compensation, unless otherwise pro-
vided by agreement, and shall assess the costs and charges of the arbitration
upon either or both parties. The award of the arbiters must be made in writing
and shall not be open to objection on account of the form of proceedings or
award.
C
49. ABANDONMENT BY CONTRACTOR
In case the Contractor should abandon and fail or refuse to resume work
within ten (10) days after written notification from the Owner or the Owner's
Representative, or if the Contractor fails to comply with the orders of the
Owner's Representative, when such orders are consistent with this contract,
this Agreement, or the Specifications hereto attached, then the Surety on the
bond shall be notified in writing and directed to complete the work and a copy
of said notice shall be delivered to the Contractor.
After receiving said notice of abandonment, the Contractor shall not
remove from the work any machinery, equipment, tools, materials or supplies
then on the job, but the same, together with any materials and equipment under
the contract for work, may be held for use on the work by the Owner or the
Surety of the Contractor, or another contractor, in completion of the work;
and the Contractor shall not receive any rental or credit therefore (except
when used in connection with Extra Work, where credit shall be allowed as
provided for under paragraph 24 of this contract); it being understood that
the use of such equipment and materials will ultimately reduce the cost to
complete the work and be reflected in the final settlement.
In case the Surety should fail to commence compliance with the notice for
completion hereinbefore provided for, within ten (10) days after service of
such notice, then the Owner may provide for completion of the work in either
of the following elective manners:
(a) The Owner may employ such force of men and use of machinery,
(' equipment, tools, materials and supplies as said Owner may deem necessary
to complete the work and charge the expense of such labor, machinery,
equipment, tools, materials and supplies to said Contractor, and the
expense so charged shall be deducted and paid by the Owner out of such
moneys as may be due, or that may thereafter at any time become due to
the Contractor under and by virtue of this Agreement. In case such
expense is less than the sum which would have been payable under this
contract, if the same had been completed by the Contractor, then said
Contractor shall receive the difference. In case such expense is greater
than the sum which would have been payable under this contract, if the
same had been completed by said Contractor, then the Contractor and/or
his Surety shall pay the amount of such excess to the Owner; or
(b) The Owner, under sealed bids, after notice published as required
by law, at least twice in a newspaper having a general circulation in the
County of location of the work, may let the contract for the completion
of the work under substantially the same terms and conditions which are
provided in this contract. In case of any increase in cost to the Owner
under the new contract as compared to what would have been the cost under
this contract, such increase shall be charged to the Contractor and the
Surety shall be and remain bound therefore. However, should the cost to
complete any such new contract prove to be less than that which would
have been the cost to complete the work under this contract, the Con-
tractor or his Surety shall be credited therewith.
When the work shall have been substantially completed, the Con-
tractor and his Surety shall be so notified and certificates of completion
and acceptance, as provided in paragraph 42 hereinabove set forth, shall
be issued. A complete itemized statement of the contract accounts,
certified to be the Owner's Representative as being correct shall then'be
prepared and -delivered to Contractor and his Surety, whereon the Contractor
or his Surety, or the Owner as the case may be, shall pay the balance due
as reflected by said statement within 30 days after the date of
certificate of completion.
In the event the statement of accounts shows that the cost to com-
plete the work is less than that which would have been the cost to the
Owner had the work been completed by the Contractor under the terms of
this contract, or when the Contractor and/or his Surety shall pay tl?e
balance shown to be due by them to the Owner, then all machinery, equip-
ment, tools, materials or supplies left on the site of the work shall be
turned over to the Contractor and/or his Surety. Should the cost to
complete the work exceed the contract price, and the Contractor and/or
his Surety fail to pay the amount due the Owner within the time designated
hereinabove, and there remains any machinery, equipment, tools, materials
or supplies on the site of the work, notice thereof, together with an
itemized list of such equipment and materials shall be mailed to the
Contractor and his Surety at the respective addresses deEignated in this
contract; provided, however, that actual written notice given in any
manner will satisfy this condition. After mailing, or other giving of
such notice, such property shall be held at the risk of the Contractor
and his Surety subject only to the duty of the Owner to E::ercise ordinary
care to protect such property. After fifteen (15) days from the date of
said notice the Owner may sell such machinery, equipment, tools, materials
or supplies and apply the net sum derived from such sale to the credit of
the Contractor and his Surety. Such sale may be made at either public or
private sale, with or without notice, as the Owner may elect. The Owner
shall release any machinery, equipment, tools, materials, or supplies
which remain on the jobsite and belong to persons other than the Con-
tractor or his Surety, to their proper owners.
50. ABANDONMENT BY OWNER
In case the Owner shall fail to comply with the terms of this contract,
and should fail or refuse to comply with said terms within ten (10) days after
written notification by the Contractor, then the Contractor may suspend or
wholly abandon the work, and may remove therefrom all machinery, tools, and
equipment, and all materials on the ground that have not been included in
payments to the Contractor and have not been incorporated into the work.
Thereupon, the Owner's Representative shall make an estimate of the total
amount earned by the Contractor, which estimate shall include the value of all
work actually completed by said Contractor at the prices stated in the attached
proposal, the value of all partially completed work at a fair and equitable
price, and the amount of all Extra Work performed at the prices agreed upon,
or provided for by the terms of this contract, and a reasonable sum to cover
the cost of any provisions made by the Contractor to carry the whole work to
completion, and which cannot be utilized. The Owner's Representative shall
then make a final statement of the balance due the Contractor by deducting
from the above estimate all previous payments by the Owner and all other sums
that may be retained by the Owner under the terms of this Agreement, and shall
( certify same to the Owner who shall pay to the Contractor on or before thirty
(30) days after the date of the notification by the Contractor the balance
shown by said final statement as due the Contractor, under the terms of this
Agreement.
51. BONDS
The successful bidder shall be required to furnish a performance bond and
payment bond in accordance with Article 5160, Vernon's Annotated Civil Statutes
in the amount of 1002 of the total contract price, in the event said contract
price exceeds $25,000.00. If the contract price does not exceed $25,000.00,
the statutory bonds will not be required. All bonds, if required, shall be
submitted on forms supplied by the Owner, and executed by an approved Surety
Company authorized to do business in the State of Texas. And it is further
agreed that this contract shall not be in effect until such bonds are so fur-
nished.
52. SPECIAL CONDITIONS
In the event special conditions are contained herein as part of the con-
tract documents and said special conditions conflict with any of the general
conditions contained in this contract, then in such event the special conditions
shall control.
53. LOSSES FROM NATURAL CAUSES
Unless otherwise specified herein, all loss or damage to the Contractor
arising out of the nature of the work to be done, or from the action of the
elements, or from any unforeseen circumstance and the prosecution of the same,
or from unusual obstructions or difficulties which may be encountered in the
prosecution of the work, shall be sustained and borne by the Contractor at his
own cost and expense.
54. INDEPENDENT CONTRACTOR
Contractor is, and shall remain, an independent contractor, with full,
complete and exclusive power and authority to direct, supervise, and control
his own employees and to determine the method of the performance of the work
covered hereby. The fact that the Owner or Owner's Representative shall have
the right to observe Contractor's work during his performance and to carry out
the other prerogatives which are expressly reserved to and vested in the Owner
or Owner's Representative hereunder, is not intended to and shall not at any
time change or effect the status of the Contractor as an independent contractor
with respect to either the Owner or Owner's Representative or to the Contractor's
own employees or to any other person, firm, or corporation.
55. CLEANING UP
The Contractor shall at all times keep the premises free from accumulation
of debris caused by the work, and at the completion of the work he shall
remove all such debris and also his tools, scaffolding, and surplus materials
and shall leave the work broom clean or its equivalent. The work shall be
left in good order and condition. In case of dispute Owner may remove the
debris and charge the cost to the Contractor.
r
56. DAVIS-BACON ACT REGULATIONS
Federal Minimum Wages
Applicable to all Construction Contracts over $2000.00 funded by General
Revenue Sharing.
(1) Minimum wages. (i) All mechanics and laborers employed or working
upon the site of the work, or under the United States. Housing Act of 1937 or
under the Housing Act of 1949 in the construction or development of the project,
will be paid unconditionally and not less often than once a week, and without
subsequent deduction or rebate on any account (except such payroll deductions
as are permitted by regulations issued by the Secretary of Labor under the
Copeland Act (29 CFR Part 3)), the full amounts due at time of payment computed
at wage rates not less than those contained in the'wage determination decision
of the Secretary of Labor which is attached hereto and made a part hereof,
regardless of any contractual relationship which may be alleged to exist
between the contractor and such laborers and mechanics; and the wage determination
decision shall be posted by the contractor at the site of the work in a prominent
place where it can be easily seen by the workers. For the purpose of this
clause, contributions made or costs reasonably anticipated under section
l(b)(2) of the Davis -Bacon Act on behalf of laborers or mechanics are considered
wages paid to such laborers or mechanics, subject to the provisions of 29 CFR
5.5(a)(1)(iv). Also for the purpose of this clause, regular contributions
made or costs incurred for more than a weekly period under plans, funds, or
programs, but covering the particular weekly period, are deemed to be construc-
tively made or incurred during such weekly period.
(ii) The contracting officer shall require that any class of laborers or
mechanics, including apprentices and trainees, which is not listed in the wage
determination and which is to be employed under the contract, shall be classified
or reclassified conformably to the wage determination and a report of the
action taken shall be sent by the Federal agency to the Secretary of Labor.
In the event the interested parties cannot agree on the proper classification
or reclassification of a particular class of laborers and mechanics, including
apprentices and trainees, to be used, the question accompanied by the recom-
mendation of the contracting officer shall be referred to the Secretary for
final determination.
(iii) The contracting officer shall require, whenever the minimum wage
rate prescribed in the contract for a class of laborers or mechanics includes
a fringe benefit which is not expressed as an hourly wage rate and the contractor
is obligated to pay cash equivalent of such a fringe benefit, an hourly cash
equivalent thereof to be established. In the event the interested parties
cannot agree upon a cash equivalent of the fringe benefit, the question,
accompanied by the recommendation of the contracting officer, shall be re-
ferred to the Secretary of Labor for determination.
(iv) If the contractor does not make payments to a trustee or other
third person, he may consider as part of the wages of any laborer or mechanic
the amount of any costs reasonably anticipated in providing benefits under a
plan or program of a type expressly listed in the wage determination decision
of the Secretary of Labor which is a part of this contract: Provided, however,
the Secretary of Labor has found upon the written request of the contractor,
that the applicable standards of the Davis -Bacon Act have been met. The
Secretary of Labor may require the contractor to set aside in a separate
account assets for the meeting of obligations under the plan or program.
(2) Withholding. The City of Lubbock may withhold or cause to be withheld
from the contractor so much of the accrued payments or advances as may be con-
sidered necessary to pay laborers and mechanics, including apprentices and
trainees,'employed by the contractor or any subcontractor on the work the full
amount of wages required by the contract. In the event of failure to pay any
laborer or mechanic, including any apprentice or trainee, employed or working
on the site of the work or under the United States Housing Act of 1937 or
under the Housing.Act of 1949 in the construction or development of the project,
all or part of the wages required by the contract, the City of Lubbock may,
after written notice to the contractor, sponsor, applicant, or owner, take
such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds until such violations have ceased.
(3) Payrolls and basic records. (i) Payrolls and basic records relating
thereto will be maintained during the course of the work and preserved for a
period of three years thereafter for all laborers and mechanics working at the
site of the work, or under the United States Housing Act of 1937, or under the
Housing Act of 1949, in the construction or development of the project. Such
records will contain the name and address of each such employee, his correct
classification, rates of pay (including rates of contributions or costs anti-
cipated of the types described in section l(b)(2) of the Davis -Bacon Act),
daily and weekly number of hours worked, deductions made and actual wages
paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv)
that the wages of any laborer or mechanic include the amount of any costs rea-
sonably anticipated in providing benefits under a plan or program described in
section l(b)(2)(B) of the Davis -Bacon Act, the contractor shall maintain
records which show that the commitment to provide such benefits is enforceable,
that the plan or program is financially responsible, and that the plan or pro-
gram has been communicated in writing to the laborers or mechanics affected
and records which show the costs anticipated or the actual cost incurred in
providing such benefits.
(ii) The contractor will submit weekly a copy of all payrolls to the
City of Lubbock if the agency is a party to the contract, but if the agency is
not such a party, the contractor will submit the payrolls to the applicant,
sponsor, or owner, as the case may be, for the transmission to the City of
Lubbock. The copy shall be accompanied by a statement signed by the employer
or his agent indicating that the payrolls are correct and complete, that the
wage rates contained therein are not less than those determined by the Secretary
of Labor and that the classifications set forth for each laborer or mechanic
conform with the work he performed. A submission of a "Weekly Statement of
Compliance" which is required under this contract and the Copeland regulations
of the Secretary of Labor (29 CFR, Part 3) and the filing with the initial
payroll or any subsequent payroll of a copy of any findings by the Secretary
of Labor under 29 CFR 5.5(a)(1)(iv) shall satisfy this requirement. The prime
contractor shall be responsible for the submission of copies of payrolls of
Call subcontractors. The contractor will make the records required under the
labor standards clauses of the contract available for inspection by authorized
representatives of the City of Lubbock and the Department of Labor, and will
permit such representatives to interview employees during working hours on the
Job. Contractors employing apprentices or trainees under approved programs
shall include a notation of the first weekly certified payrolls submitted to
the contracting agencies that their employment is pursuant to an approved pro-
gram and shall identify the program.
(4) Apprentices and trainees. (i) Apprentices. Apprentices will be
permitted to work at less than the predetermined rate for the work they per-
formed when they are employed and individually registered in a bona fide
apprenticeship program registered with the U.S. Department of Labor, Employment
and Training Administration, Bureau of Apprenticeship and Training, or with a State
Apprenticeship Agency recognized by the Bureau, or if a person is employed in
his first 90 days of probationary employment as an apprentice in such an
apprenticeship program, who is not individually registered in the program, but
who has been certified by the.Bureau of Apprenticeship and Training or a State
Apprenticeship Agency (where appropriate) to be eligible for probationary
employment as an apprentice. The allowable ratio of apprentices to journeymen
in any craft classification shall not be greater than the ratio permitted to
the contractor as to his entire work force under the registered program. Any
----.--- employee listed on a payroll at an apprentice wage rate, who is not a trainee
as defined in subdivision (ii) of this subparagraph or is not registered or
otherwise employed as stated above, shall be paid the wage rate determined by
the Secretary of Labor for the classification of work he actually performed.
The contractor or subcontractor will be required to furnish to the contracting
officer or a representative of the Wage -Hour Division of the U.S. Department
of Labor written evidence of the registration of his program and apprentices
as well as the appropriate ratios and wage rates (expressed in percentages of
the journeyman hourly rates), for the area of construction prior to using any
apprentices'on the contract work. The wage rate paid apprentices shall be not
less than the appropriate percentage of the journeyman's rate contained in the
applicable wage determination.
(ii) Trainees. Except as provided in 29 CFR 5.15 trainees will not be
permitted to work at less than the predetermined rate for the work performed
unless they are employed pursuant to and individually registered in a program
which has received prior approval, evidenced by formal certification, by the
U.S. Department of Labor, Employment and Training Administration, Bureau of
Apprenticeship and Training. The ratio of trainees to journeymen shall not be
greater than permitted under the plan approved by the Bureau of Apprenticeship
and Training. Every trainee must be paid at not less than the rate specified
in the approved program for his level of progress. Any employee listed on the
payroll at a trainee rate who is not registered and participating in a training
plan approved by the Bureau of Apprenticeship and Training shall be paid not
less than the wage rate determined by the Secretary of Labor for the classification
of work he actually performed. The contractor or subcontractor will be required
to furnish the contracting officer or a representative of the Wage -Hour Division
of the U.S. Department of Labor written evidence of the certification of his
program, the registration of the trainees, and the ratios and wage rates
prescribed in that program. In the event the Bureau of Apprenticeship and
Training withdraws approval of a training program, the contractor will no
longer be permitted to utilize trainees at less than the applicable predeter-
mined rate for the work performed until an acceptable program is approved.
(iii) Equal employment opportunity. The utilization of apprentices,
trainees and journeymen under this part shall be in conformity with the equal
employment opportunity requirements of Executive Order 11246, as amended, and
29 CFR Part 30.
(5) Compliance with Copeland Regulations (29 CFR Part 3). The contractor
shall comply with the Copeland Regulations (29 CFR Part 3) of the Secretary of
Labor which are herein incorporated by reference.
(6) Subcontracts. The contractor will insert in any subcontracts the
clauses contained in 29 CFR 5.5(a)(1) through (5) and (7) and such other
clauses as the City of Lubbock may by appropriate instructions require, and
also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts which they may enter into, together with a clause re-
quiring this insertion in any further subcontracts that may in turn be made.
(7) Contract termination; debarment. A breach of clauses (1) through
(6) may be grounds for termination of the contract, and for debarment as pro-
vided in 29 CFR 5.6.
ADDITIONAL PROVISIONS INCLUDED ARE:
(1) Overtime requirements. No contractor or subcontractor contracting
for any part of the contract work which may require or involve the employment
of laborers or mechanics shall require or permit any laborer or mechanic in
any workweek in which he is employed on such work to work in excess of eight
hours in any calendar day or in excess of forty hours in such workweek unless
such laborer or mechanic received.compensation at a rate not less than one and
one-half times his basic rate of pay for all hours worked in excess of eight
hours in any calendar day or in excess of forty hours in such workweek, as the
case may be.
(2) Violation; liability for unpaid wages; liquidated damages. In the
event of any violation of the clause set forth in subparagraph (1), the con-
tractor and any subcontractor responsible therefor shall be liable to any
affected employee for his unpaid wages. In addition, such contractor or
subcontractor shall be liable to the United States (in the case of work done
under contract for the District of Columbia or a territory, to such District
or to such territory), for liquidated damages. Such liquidated damages shall
be computed with respect to each individual laborer or mechanic employed in
violation of the clause set forth in subparagraph (1), in the sum of $10 for
each calendar day on which such employee was required or permitted to work in
excess of eight hours or in excess of the standard workweek of forty hours
without payment of the overtime wages required by the clause set forth in sub-
paragraph (1).
Applicable to all contracts in excess of $10,000.00
(3) Withholding for unpaid wages and liquidated damages. The City of
Lubbock may withhold or cause to be withheld, from any moneys payable on
account of work performed by the contractor or subcontractor, such sums as may
administratively be determined to be necessary to satisfy any liabilities of
such contractor or subcontractor for unpaid wages and liquidated damages as
provided in the clause set forth in subparagraph (2).
u
(' (4) Subcontracts. The contractor shall insert in any subcontracts the
clauses set forth in subparagraphs (1), (2), and (3) of this paragraph and
also a clause requiring the subcontractors to include these clauses in any
lower tier subcontracts which they may enter into, together with a clause
requiring this insertion in any further subcontracts that may in turn be made. t
S,
Federal Register / Val. h?. No. 210 / Friday, October 2911982 / Notices 49'..53
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SPECIAL CC NOITIC NS
A.
9
C.
D.
E.
SPECIAL CONDITIONS
Qualifications of Bidder
In order to qualify as a Contractor for any portion of this work, the Contractor shall
be a Registered Contractor and be a Licensed Irrigation Installer in the state of Texas
or from the state where the Contractor is based. The Contractor must submit written
proof of registration and license.at the time bids are submitted.
The Contractor shall also be regularly engaged in the business of installing large turf
irrigation systems and shall have satisfactorily completed a minimum of three (3) com-
parable eighteen (18) hole golf courses, with experience in both electric and hydraulic
systems. The Contractor shall provide written references from three (3) previously
completed installations.
The City of Lubbock may have such investigations as it deems necessary to determine the
ability to perform the work and the Bidder shall furnish to the City of Lubbock all
such information and data for this purpose as the City of Lubbock may request. The
City of Lubbock reserves the right to reject any bid if the evidence submitted by,
or investigation of, such Bidder fails to satisfy the City of Lubbock that such Bidder
is properly qualified to carry out his obligations of the Contract and to complete the
work contemplated therein. Conditional bids will not be accepted.
Work to be done by Contractor
The work to be done under these specifications and plans, consists of the handling
and installing of various fittings, valves, sprinklers, piping the satellite controllers,
central controller, wiring all pumping systems, and other necessary and required mater-
ials and work for the construction of the automatic sprinkler system, and the quick -
coupling hosebib system, as show on the plans and as called for herein. The contrac-
tor shall furnish all material, equipment, labor, and superintendence necessary to com-
plete the construction of all work as shown on the plans and called for in these speci-
fications. All construction and other work shall be done in the best and most workman-
like manner.
Work to be done by Park and Recreation Department
A representative of the Park and Recreation Department shall visually inspect all materia
and approve such materials.
The owner shall install electrical power from the primary to the pumping system location
and to central controller location. The owner will also provide water source for irri-
gation.
Examination of the Site
Bidders shall visit the project site, compare drawings and specifications therewith
including other work being performed which in any way affects the project. Failure
or oversight in any of the above requirements will in no way relieve the successful
bidder from responsibility or completing the project in accordance with the drawings
and specifications without additional cost to the Owner.
Discrepancies
It is agreed that it is the intent of this contract that all work must be done and all
materials must be furnished in accordance with the generally accepted practice, and in
the event of any discrepancies between the plansand specifications or otherwise, or in
the event of any doubt as to the meaning and intent of any portion of the contract,
specifications, or plans, owner's Representative shall define which is intended to
apply to the work.
F. Responsibility of Materials
The Contractor shall be responsible for all such material furnished by him and he shall
replace at his own expense all such material that is found to be defective in manufactur
or has become damaged in handling after shipment.
G. Protection of Property
H.
1. The contractor shall report to the Landscape Architect at the Parks and Recreation
Dept., phone 762-6411 ext. 2664.
2. The contractor shall be responsible for the preservation and protection of all
trees, plants, monuments, structures, etc., from damage due to this work. In the
event damage does occur, all damage to.inanimate items shall be completely repaired
to the satisfaction of the owner, and all injury to living plants shall be repaired
by the owner or such persons as it may employ to accomplish this work. All the
costs of such work shall be charged to and paid by the contractor.
3. All trenching or other work under the limb spread of any and all plant material shat
be done so that no limbs or branches are damaged in any way. All trenching or
other excavation shall be no less than six (6) feet from the truck of any tree or
shrub.
4. Damage to turf areas shall be kept to a minimum, and any unnecessary damage beyond
the limits of excavation, or normal working areas shall be repaired by the con-
tractor or such persons as it may employ. All the cost of such work shall be
charged to and paid by the contractor. No trench except at taps, tees, crosses,
and meter locations, shall exceed 20 inches in width for the irrigation water
distribution system and nine (9) inches in width for the flexible plastic laterals.
Barricades and Protective Measures
The contractor shall employ the use of all flares, flags, and barricades necessary to
insure the protection of persons from injury and to avoid property damage.
Replace Paving and Curbs
1. Where trenches and lines cross existing roadways, paths, curbing, etc., damage
to these shall be kept to a minimum and shall be restored to as near original
condition as possible.
This restoration shall be as follows:
a. Match existing road section for asphalt paving -thoroughly compacted
sub -base, base course, bitiminous course matching grades of existing
paving.
b. Concrete curbs —concrete formed and shaped to match adjoining curbs.
2. The quality of the materials used in this restoration shall be equal to or better
than the material which was removed, as determined by owner.
0. Water Supply
Water supply shall be provided by the Owner. A potable water source will be supplied
for the sprinkler system hydraulic tubing and a reservoir filled by well water will
supply irrigation water.
P. Electric Power Supply
The Owner shall provide electrical power to two areas: at the Main pumping system
location and to the central controller based at the clubhouse.
The Contractor shall install the pumping system, the central controller, and all
satellite controllers and run all power from the above mentioned locations to the
equipment throughout the installed irrigation system.
Q. Underground Utilities
The Contractor's attention is directed to the fact that utility lines may exist and are
not shown on the plans. It is the Contractor's obligation to locate and familiarize
himself with all underground utilities crossing the proposed pipe line and to provide
for their safety. All existing irrigation lines cut or damaged shall be repaired by
the Owner. All other utilities damaged shall be repaired by the Contractor.
R. Time of Completion
Work shall be done only during regular and commonly accepted and prescribed working
hours. No work shall be done nights, Sundays, or regular holidays unless a special
order is given by the Landscape Architect to do so. Eight (8) hours shall consti-
tute a day's work and the Contractor shall observe all Federal laws governing the
hours of work and wage rates. The work as called for under this contract shall be
completed by
S. Insurance
The Contractor shall not begin work under this contract until he has obtained all
insurance as required in paragraph 28 of the General Conditions.
The Contractor shall procure and carry at his sole cost and expense throughout the
life of this contract, insurance protection as herinafter_specified. Such insurance
shall be carried with an insurance company authorized to transact business in the
State of Texas and shall cover all operations in connection with this contract, whether
performed by the Contractor or a subcontractor, or separate policies shall be pro-
vided covering the operation of each subcontractor.
(A) Workmen's Compensation and Employer's Liability Insurance
As required by State statute covering all employees em-
ployed on a work whether employed by the Contractor or
any Subcontractor on the job with Employer's Liability
of at least $100,000 Limit.
J.
K.
L.
M.
Clean-up
1. The contractor shall, immediately after completion of installation of the entire
system thoroughly pick up and remove any and all rubbish from and/or as result
of the processes of installing the automatic sprinkler system, and the quick -
coupling hose -bib system.
2. All related structures and, equipment of said contractor shall be removed from
the site and the site shall be left in a neat, presentable, and approved con-
dition. Approval of the site condition shall come from the Owner's Representative.
Conditions for Approved -Equal.
In the event, that the clause "or equal" is used in the specifications pertaining
to materials, the bidder desiring to make substitution for the specified equipment
on the materials list shall submit a manufacturer's catalog sheet showing full speci-
fications on each piece of equipment. Substitutions for those items allowing an
approved equal must be requested in writing prior to Bid opening. Any decision
shall be based on the comparative ability of the material or article to perform
fully, all purposes of mechanics and general design considered to be possessed by
the item specifically described.
The automatic sprinkler systems have been
equipment indicated in the Materials List.
operating characteristics of the specified
alter or destroy the operation and intent
equipment shall not relieve the Contractor
the final installed sprinkler system will
ginally designed and specified system.
Prosecution of the Work
designed specifically for the use of the
Pipe sizes have been determined by the
sprinklers. Any substitution must not
of the system. Approval of "or equal"
of his responsibility to demonstrate that
operate according to the intent of the ori -
The Contractor will be allowed to close two (2)
to allow for the construction of this contract.
greens, and tees shall be coordinated with the
be carried on in such a manner as to interfere
cause as few interruptions of utility service a
permitted.
Use of Explosives
The use of explosives will not be permitted.
Wa to r
fairways of the golf course at a time
At all times the closing of fairways,
Owner's Representative. The work will
as little as possible with traffic and
s possible. No night work will be
The Contractor shall contact the City Water Superintendent and make arrangements for
connections to fire hydrants. The Contractor will be charged $10.00 for each connec-
tion to a fire hydrant. The Contractor shall be required to meter all water used
and the Owner will furnish a 2.inch meter for this purpose. The Contractor shall be
responsible for the proper care .of the meter but shall not move the meter from one
location to another. The Contractor shall make his own arrangements for hauling the
water to the point where the water is required. No charge will be made by the City
for water used for backfilling, filling and testing, and for concrete work.
(B) Owner's Protective or Contingent Public Liability Insurance and
Property Damage Liability Insurance
The Contractor shall obtain an Owner's Protective or Contingent
.Public Liability Insurance policy naming the City of Lubbock as insured
and the amount of such policy shall be as follows:
$ 500,000 per occurrence for bodily injuries, including accidental
death, to any one person and $ 100,000 for property damage.
The Contractor shall obtain a Comprehensive General Liability In-
surance policy and the amount of said policy shall'be as follows:
In an amount not less than $ 300,000 per occurrence for bodily
injuries, including accidental death,.and in the amount of not less
than $ 300,000 for property damage.
and said -policy shall include:
Premises and Operations
Explosion &Collapse Hazard
Underground Damage Hazard
Products & Completed Operations Hazard
Contractual Liability
Independent Contractors Coverage
Personal Injury (with exclusion "c" waived)
The City is to be named as an additional insured on this policy for
this specific job, and copy of the endorsement doing so is to be attached
to the Certificate of Insurance.
(C) Automobile Insurance
The Contractor shall procure a Comprehensive Automobile Liability
Insurance Policy providing coverage to include all'owned and nonowned
cars including Employer's Nonownership Liability and Hired and Nonowned
Vehicles as follows:
In an amount not less than $250,000 for injuries, including ac-
cidental death, to any one person, but not less than $ 500,000 per
.occurrence, and in the amount of.not less than $ 100,000 for pro-
perty damage. I
(D) proof of Coverage
Before work on this contract is commenced, each Contractor and sub-
contractor shall submit to the Owner for approval three (3) certificates
of insurance covering each insurance policy carried and offered as.evi-
dence of compliance with the above insurance requirements, signed by an
authorized representative of the insurance company setting forth:
(1) The name and address of the Insured.
(2) 'The location of the operations to which the insurance applies.
(3) The name of the policy and type or types of insurance in force
thereunder on the date borne by such certificate.
(4) The expiration date of the policy and the limit or limits of
liability thereunder on the date borne by such certificate.
(5) A provision that the policy may be cancelled only by mailing
written notice to the named insured at the address shown in
the bid specifications.
(6) A provision that written notice shall be given to the City ten
days prior to any change in or cancellation of the policies
shown on the certificate.
(7) The certificate or certificates shall be on the form (or iden-
tical copies thereof) contained in the job specifications. No
substitute of nor amendment thereto will be acceptable.
(E) Builder's Risk Policy
The Contractor shall obtain a Builder's Risk Policy to cover 100% com-
pleted value based on the insurable portion of the project for the benefit
of the owner, the contractor, subcontractors, as their interests may appear.
T. Financial Statement, Experience Record and Equipment Schedule
In order to provide the Owner's Representative with information relative to
the responsibility of bidders and their ability to finance and construct the
work, each Bidder shall furnish with his proposal, on forms referred to on the
first page of these special conditions Item A, Qualification of Bidder, a sworn
statement of his financial condition and such other information as may be requested,
relative to his financial responsibility, experience and equipment.
U.. Guarantee
The Contractor shall, for one period, guarantee the water systems to operate properly
and to be free from defective material and from .inferior workmanship. Such one year
period shall begin on the day the project is accepted, in writing, by the Park and
Recreation Department, as complete and ready for operation, and shall terminate three -
hundred sixty-five (365) calendar days later. Any damage to the system due to defec-
tive material or inferior workmanship shall be repaired by the.Contractor and the
surrounding area is to be restored to i.ts previous condition.
SPE CIFICATICNS
SPECIFICATIONS
PVC PIPE
All plastic pipe shall be Class 200 or higher unplasticized polyvinyl chloride, Type I,
Grade I. See materials list for sizes.
All piping under 2" shall be solvent weld. All piping over 2" shall utilize belled ends
or belled couplings using rubber gaskets in 20 foot laying lengths.
ROTARY POP-UP GEAR DRIVEN HEADS
All rotary pop-up gear driven heads shall be Toro Model #674-01-73 and Toro Model #674-01-71
or approved equals.
The full circle fairway sprinklers Toro Model #674-01-73 or approved equals, shall be gear
driven rotary in -ground type and designed with an integral hydraulic valve for remote
hydraulic actuation. Performance of sprinkler must meet minimum capability standards of
covering ninety-two (92) feet radius at eight (80) p.s.i. pressure with a discharge rate
of 56.3 g.p.m.
The full circle greens and tee sprinklers, Toro Model #674-01-71 or approved equals, shall
be gear driven rotary in -ground type and designed with an integral hydraulic valve for
remote hydraulic actuation. Performance of sprinkler must meet minimum capability
standards of covering eight -five (85) feet radius at eighty (80) p.s.i. pressure with
a discharge rate of 45.6 g.p.m.)
CONTROL TUBING
All control tubing shall be Toro Model #900-14 polyethylene tubing, 1/4" O.D. by 1/8" I.D.
or an approved equal. Tubing shall be rated for a maximum continous.working pressure
of at least 200 p.s.i. Tube fittings shall be Toro coupler model #900-30, Toro Tee model
#900-50, or Toro adapter model 900-34 with Toro retainer model #900-40.
All control tubing and fittings shall be Toro as specified or an approved equal.
QUICK COUPLER
All quick coupling valves shall be Toro Model #474-00 or an approved equal.
THRUST BLOCK
All thrust blocks shall be installed as to all situations indicated on the plan. Thrust
blocks are to be 3,000 p.s.i. concrete in 28 days and 2 #3 rebars to be installed vertically
for support.
LIGHTING ARRESTORS WITH GROUNDING RODS
Lighting arrestors shall be General Electric model #TPL-175 or an approved equal. Grounding
rods shall be copper coated steel using copper coated or bronze one piece clamps.
GATE VALVES
All -gate valves shall be American Model #'s 27MD, 3R, M-300, or approved equals.
All gate valves being judged as equal have similar internal parts.
SPECIFICATIONS
CHECK VALVES
All check valves shall be American Model #M-31-050 1/2 swing check valve or an approved
equal.
VALVE BOX
All valve boxes for gate valves and check valves at the base of each controller shall be
AMETEK model #10-170-001 box with a AMETEK model #10-173-134 lid or an approved equal.
All valve boxes for main or lateral line gate valves shall_ be AMETEK model #10-181-014
valve box with AMETEK model #10-181-015 lid or an approved equal.
CENTRAL CONTROLLER
The central controller shall be Toro Vari-Time II Model #191-09-33 or an approved equal.
The central controller shall have at least 117 V.A.C., 60 cycle (Hz) output.to the
satellites.
Each central module shall include a 24 hour dial with 15 minute increment resolution and a
14 -day dial to start all satellite stations for regular irrigation cycles or syringe cycles.
Each unit shall have a 0-9 minute thumb wheel switch to control syringe time.
Each module shall have switches to control (1) program cancel (2) manual start (3) auto
start on/off (4) auto syringe, and (5) manual syringe.
All control signals shall be multiplexed over a single control wire pair.
A circuit breaker with manual reset, rain switch circuit with indicator and manual reset,
and a system output monitor shall be standard.
The cabinet shall be indoor mounted of heavy gauge steel with a corrosion resistant
finish both inside and out with lockable, sliding, smoked plexiglass doors.
SATELLITE CONTROLLER
The automatic sprinkler satellite controller shall be Toro Model #186-51-04 or an approved
equal.
The satellite controller shall have at least 117 V.A.C., 60 cycle (H2) input. The rotary
pilot valve shall supply water/pressure to eleven (11) independent stations with 0-30
minute timing per station. The satellites may be operated in three separate modes: man-
ually, semi -automatically, and automatically.
The satellite cabinet shall be locking, weatherproof type, constructed of heavy gauge steel
with corrosion resistant forest green finish inside and out. The unit shall be pedestal
mounted.
Access to the hydraulic tube connection rack and wiring connections shall be through a
lockable access door in the pedestal. Four bolts shall secure the pedestal to the
concrete pad.
SPECIFICATIONS
NIPPLES, TEES, & ELBOWS con t
All fittings 3" or larger shall be epoxy coated steel utilizing rubber gaskets as manu-
factured by the Ames Company, Inc., Woodland, California, or an approved equal.
SWING JOINTS
All gear driven rotary pop-up heads and quick couplers shall be mounted on swing
joints. See details on plans.
HEAT TAPE
Heat tape shall be Easy Heat ET -3 or an approved equal.
SPECIFICATIONS
SATELLITE CONTROLLERS con't
Appropriate surge protection shall be installed.
An automatic or manual mode of operation switch, pump starter circuit, and protective
fuse shall be standard.
The satellite controller shall be able to accept start, syringe, and cancel signals from
the central programmer multiplexed over a single control wire pair through a solide state
electronic receiver. Each satellite shall be assigned to the desired central module
by dialing the appropriate numbers (1-6) on a thumb wheel switch in the receiver.
CONTROL WIRING
All 120 volt wiring shall be type of solid copper wire, minimum size of #14 U.F.
All wire shall be installed according to local electrical codes and must be insulated
with P.V.C. and bear U.L. approval for underground burial.
CONTROL PRESSURE PUMP STATION
Control pressure pump station shall be a Pumping Systems, Inc. model #PS -1, 5 GPM or an
approved equal. The pump shall be a self-contained unit to provide control pressure
from a potable water source, to all automatic controllers and valves.
It must be capable of supplying the necessary water pressure to activate the hydraulic
automatic valves. A water filter must be supplied with a pump station, and installed
.according to manufacturers' recommendations. It must be equipped for connection to irri-
gation'system for use in case of emergency. A backflow prevention device shall be in-
stalled as specified by local plumbing codes to protect the potable water supply from
possible contamination.
MISCELLANEOUS
WIRE CONNECTORS
"Scotch-Loks" connectors or approved equals shall be used for all connections or splices
in underground wiring to provide moisture -proof connections.
P.V.C. SOLVENT AND PRIMER
All P.V.C. fittings and pipe shall be jointed by the solvent weld method. Solvent
used on P.V.C. pipe shall be of a type approved by both the manufacturer of the pipe
and the manufacturer of the fittings. Primer used shall be a type approved in the
same fashion.
NIPPLES, TEES, & ELBOWS
Nipples for sprinkler swing units shall be Schedule 80 P.V.C. threaded at both ends.
Elbows shall be Schedule 40 P.V.C. and both nipples and elbow be of the same manufac-
turer. All connections shall be water -tight using methods as approved'by manufacturer.
Tees shall be Schedule 40.
Specification
Vertical Turbine Pumping System.
1.0 PURPOSE To provide a prefabricated, skid mounted pumping
plant capable of producing a minimum of 1200 GPM
at 290 Ft. TDH (125 psi). The pumps shall be
close coupled vertical turbine type, and shall be
comprised of: one(1) twenty-five (25) horsepower
jockey pump, and two(2) fifty (50) horsepower
main pumps operating at1760 RPM. All pumps
shall be utilized for irrigation.
1.0.1 This pumping system shall lift water from a shallow
wet well or sump, and automatically delivery it to
the turf irrigation system with a maximum pressure
fluctuation of +4% to -20%.
1.0.2 SITE DATA: Foundation elevation:
Minimum water level:
Maximum pump lift: 5'
Power available: 460 Volt, 3 Phase,
60 Hertz
1.0.3 STATION PERFOR11ANCE AT 125 PSI DISCHARGE AT ABOVE
CONDITIONS:
265
GPM
with
Pump 1
565
GPM
with
Pump 2 or 3
1395
GPM
with
Pumpsl,2 and 3
1.0.4 Station shall be capable of conversion to a 1600
GPM unit at a future date.
2 . 0 SC 3: E Pumping system shall
be a r-c:npletely skid mounted
unit, built by a single pumping systems manufact-
urer, with all equipment, controls, valves, and
attached hardware a part of the skidded assembly.
All pumps, electric motors, control equipment,
and all equipment pertinent to and included under
pumps, motors, and controls shall be furnished
by a single pumping systems manufacturer.
2.0.1 The pumping systems manufacturer shall supply
equipment of his own manufacture and assembly for
all equipment listed above, and for all other
equipment furnished by him. The manufacturer shall
supply a complete set of installation drawings,
-instructions, operating instructions and service
manuals.
2.0.2 Pumping system shall be PSI model number VTP-1200-3-]
or equal approved in writing by the architect/
engineer.
3.0 STATION BASE A structurally sound fabricated steel base with
provisions for proper mounting and support of all
equipment shall be provided. Equipment to be
mounted to the structurally sound base shall
include but not be limited to: pumps,motor, valves,
tank, controls, and all other equipment specified
later in this specification. All components shall
be mounted in a professional, workmanlike manner.
3.0.1 Structural steel bases under twenty feet in length
shall be fabricated from 6" channel iron. Bases
20 feet or longer in length shall be fabricated
from 8" channel iron. Base shall be suitable for
-mounting and supporting all parts of the pumping
system. Base shall have a hinged wet well cover
plate, and base and cover plate shall completely
cover wet well or sump.
3.0.2 Thepump mounting pedestal, constructed from 6"
channel iron-, shall provide a raised portion of
the base, and shall be covered with half inch
thick carbon steel plate, on top. Pumps shall be
mounted on this plate, and plate shall include
provisions for mounting and securing pumps.
4.0 Pumps The entire pum including bowl assembly,
column, shafting, and discharce heed shall be of
U.S. manu`:�c4-uz-e. Thc: pu:%pin5 s}1s`.c:s manufacturer
shall have a network of service centers which shall
have available:
Stock of pump components for service, repair, and
maintenance;
Pump technicians to handle service, repair, and the
handling of warranty procedures.
The pumping systems manufacturer shall make avail-
able a list of the service centers.
4.0.1 Pumps shall be manufactured by Aurora, Peerless,
Johnston, or Worthington.
4.0.2 The pumping system shall include vertical 1760 RPM
pumps to meet the requirements and engineering
specifications listed below:
4.1 HEAD The discharge head shall support the
column, shafting and pump assembly.
Head shall be of close grained cast
iron with a minimum 35,000 psi tensile.
strength, and a design factor of 5 to
1 to provide maximum strength. Dischaz
flange shall be 125/150 psi ANSI rated.
Cast lifting lugs shall be an integral
part of the discharge head designed fox
safety and simplicity of installation
and handling. Motor base of head must
be sized to match the available base
diameter of the driver.
4.2 STUFFING BOX A high pressure stuffing box shall
seal off leakage around the pump
shafting. This box shall be a bypass
type packing container which consists
of a lantern ring and at least four
rings of packing. Graphited asbestos
packing shall be compressed around the
shaft by an adjustable two piece gland.
Teflon type packing is not acceptable.
The pumped liquid shall lubricate the
shaft although a zerk fitting for greas
lubricating the bearing shall also be
provided. A drip basin shall collect
packing lubrication and return liquid
to the wet well.
4.3 COLUMN Discharge column shall conform to ASTM
A106 standards. No section shall excee
tcn (10) fort in lcacth. It shall be
sized so t}zat friction loss will not
exceed five (5) feet per hundred (100)
feet. Each section shall be subject
to a pressure test varying from a
minimum of 1900 psi for 4" diameter to
a minimum of 1000 psi for 12" diameter.
4.3.1 Column ends shall be machine faced to
provide a butt fit between column
sections to maintain alignment through-
out pump column assembly.
4.3.2 The shaft shall be held in place with
a bronze bearing retainer containing
a water lubricated Gutless neoprene
insert designed for vertical turbine
pump service. At each bearing the
shaft shall have a stainless steel
journal. This noncorrosive journal
shall be swaged into a shaft recess
with the O.D. flush with the shaft O.D.
4.5 B01.7LS The bowl, suction, and discharge
connections shall be of close grained,
class 35 cast iron having a minimum
tensile strength of 30,000 psi, free
from blow holes, sand holes, and all
other faults, accurately machined and
fitted to close dimensions.
4.5.1 Each pump bowl shall have a wear rind
to prevent wear on the bowl. The ring
shall be constructed from cast iron and
be replaceable. All bowls shall be
furnished with vitreous enamel coatinc
on the bowl interior for maximum
efficiency.
4.5.2 All bowl bearings shall be of B1 leaded
red brass.
4.6 SUCTION Suction case bearing shall provide for
accurate alignment of all impellers.
The bearing shall be a minimum of five
(5) shaft diameters in length and shall
have a bronze collar immediately above
in order to prevent abrasives from
entering the bearing.
4.6.1 The pump suction case shall incorp-
orate vanes to guide fluid, and shall
have a "flare" to minimize shock and
entrance losses.
4.6.2
A galvanized basket strainer shall be
provided. Strainer shall be constructs
of corrosion resistant heavy gauge wiry
mesh. The open area shall be in excess
of five (5) times the throat area of ti
suction case.
4.7 IM -FELLER
The impeller shall be of B1 leaded red
brass, accurately machined, finished, z
mechanically balanced. Each impeller
shall be securely fastened to the
impeller shaft with a tapered steel loc
collet. Impellers shall be of the
enclosed type with perihedral seals to
provide vertical cylindrical and
horizontal surface impeller sealing.
This seal shall prevent shaft stretch
from affecting pump performance.
Adjustment required due to wear shall
be accomplished with a shaft adjusting
nut located at the top of the motor.
4.8 SHAFTING
The impeller shaft shall be of stainles
steel 410 AISI alloy of not less than
12€ chromium content, having a tensile
strength of not less than 100,000 psi.
No so called rustless iron shall be
considered.
4.8.1
The impeller shaft shall be supported
by a combination of water lubricated,
fluted rubber and bronze bearings.
4.8.2
The shaft's horsepower rating, machinini
and straightness tolerances shall
conform to ANSI B58.1/AW'WA E101 standar(
4.8.3
The headshaft shall conform to the same
standards as the impeller shaft. It
shall be two piece construction with a
coupling between the stuffing box and
motor base on all units over 30 horse-
power and under 100 horsepower. Each
headshaft is to be supplied with a
suitable slinger ring to prevent stuffir
box waste from entering the motor's
hollowshaft.
4.8.4
Cclu.;;n shaftinc shall be C-1045 steel
and shall be coupled with threaded
couplings of the same material.
4.9 GENERAL
Each pump shall have a bypass line to
pass sufficient amount of water to
prevent overheating of pumps at shutoff
'
conditions. When testing is required,
the pump bowl assembly shall be tested
for performance at the manufacturer's
facility. This test shall be made at
no less than five (5) points along the
range of the pump curve. Testing shall
be performed in accordance with the
latest edition of the Hvdraulics
Institute.
4.10
PUMP PERFORMANCE
PU-mp Design
No. GPM
Design
Eff. at
Hp at Shutoff Column Line Disc's
PSI R_IDM
Design
Design Head Pipe ID Shaft Size
OD
1 265
130 1760
79.5%
24.7 416 Ft. 4" 1" 6x4
2 565
130 1760
84%
50.4 512 Ft. 6" 1 3/16" 6"
3 n 565
130 1760
84%
50.4 512 Ft.' 6" 1 3/16" 6"
., _
Pump base to suction
intake -
20'-0"
5 0 ri _•.P C: :i ?•i V:,iV�'
pL� C eCt: va l' `Tes shall be the si _Gn— check :safer
style. Valve bodies shall be cast fro - grade 35
cast iron or better and shall be free from bloom -
holes, sand holes, and other impurties. Internals
shall be machined bronze disc and seat and stem
guide, and shall be aligned to allow proper seating
and full closure before flow reversal.
5.0.1
Valves shall be sized to permit full pump capacity
to discharge through them without exceeding a
pressure drop of 3 psi.
5.0.2
Pump No. Size Rating Pressure drop in psi at
in psi rated pump capacity
1 4"250 1.3
2 611 250 1.1
3 6" 250 1.1
5.0 PUMP ISOLATION VALVE
Pump butterfly.valves shall be of the victaulic
butterfly type, providing expansion, flexibility,
and vibration reduction through the use of the
Victaulic Grooved.Piping Method.
6.0.1
Valves shall be U.L. listed and have a working
pressure rating of 200 psi. The couplings shall
have a working pressure of 1000 psi.
6.0.2
Victaulic grooves shall conform to the requirements
of AWWA standard C-606.
6.0.3
Pump No. Size Rating
in psi
1 4" 200
2 6" 200
3 6" 200
.0 PIPING A common pump discharge manifold shall be const-
ructed from ASTM A120, ASTM A53, or API 5L steel
pipe. Manifolds 6" in diameter or smaller shall
be constructed from schedule 40 pipe or heavier,
and manifolds 8" and laraer in diameter shall be
constructed from schedule 30 pipe or heavier.
7.0.1 The manifold shall be sized that the average velocity
does not exceed 4.8 feet per second, and at no point
exceeds 9.5 feet per second. Minimum manifold size
shall be 1Q inch schedule 30 pipe.
7.0.2 All pumps must discharge perpendicularly into this
mabifold. Manifold inlet piping, connecting the
manifold to the isolation valve and the isolation
valve to the check valve, shall be the same pipe
grade as the manifold, and shall be schedule 80
weight, victaulically grooved to provide flexib-
ility, vibration dampening, and expansion between
the pumps and manifold.
7.5 MANIFOLD STRAINER A basket type strainer shall be
installed in a separate manifold.
Manifold strainer body shall be
fabricated from ASTM A120, ASTM A53,
or API 5L pipe equipped with victaul
grooved end and victaulic cap with
retaining clamp for safety.
7.5.1 Basket shall be fabricated from 26
gauge 304 stainless steel perforated
sheet with .033" (1/32") performatio:
Open area of the basket shall be 29€
minimum. Basket will be sized so th
velocity of full station capacity
through a clean basket shall be less
than 1.00 foot per second.
7.5.2 A clogged strainer shutdown circuit
shall be included as a safety in
the controls. It shall stop all
pumps if a-15 psi differential occur:
across the basket and is sustained
for 30 seconds. Pumps shall not be
able to restart until the circuit
has been manually reset. There shal:
be no override of this safety.
7.5.3 Manifold strainer shall discharge
directly into the hydropneumatic tan}
7.5.4 Diameter: 12"
Length: 5'-0"
Velocity through clean basket at
rated system capacity: .63 FPS
8.0 HYDROPNSU.',:.=DTIC n2:D
SURGETZ% Tank shall be constructed from AS?•L
code heads fabricated from ASTM A516 grade 70
material with a minimum thickness of 5/16". The
dish radius of the head shall be 6" smaller in
diameter than the body of the tank, and a 3" knuckle
and 2" straight flange shall be a part of each
head. Body of the tank shall be mace from ASM
A 285, ASTM A252, or API 5L material with a minimum
thickness of 5/16".
8.0.1
Threaded type fittings welded into the tank shall be
rated at not less than 3000 psi working pressure.
.Manifold strainer outlet shall be direct welded
into the tank, as shall be the outlet pipe which
shall have ANSI 150 psi rated weld flange.
8.0.2
Connections at the tank shall include, but not be
limited to: air ratio control valve, 3/4" hose
bibb connection,manifold strainer ent_ance,exit bipe
auxilliary test port. In addition, the tank and
all connected piping welded to it shall be hvdro-
statically pressure tested to a minimum of 2h times
shutoff pressure of the pumps or 500 psi.
8.0.3
Tank capacity: 300 gallons
Tank diameter: 36"
Minimum inlet size:16"; minimum outlet size: 8"x6"
Hydrostatic test pressure:500 psi minimum
9.0 AIR RATIO VALVE
A 1" air ratio control valve shall be installed on
the hvdropneumatic tank to keep a minimum of 40€
air charge and a maximum 50€ air charge in the tar.k.
Valve shall function to release all excess air
generated by the starting of the pumps to atmosphere
and shall not allow air from becoming entrained in
the tank discharge line.
9.0.1
Air ratio valve shall have cast iron body and cover
with stainless steel internal trim to prevent
malfunctions due to corrosion.
9.0.2 Pressure rating: 300 psi
Orifice size: 3/32"
Maximum discharge of air: 25 scfm
10.0 != I?: CONTROL v.> � VALVE
Main control valve
diap hrag7m operated,
vai�ye. 'Art shall be
lically operated.
replaceable with no
shall be a single seated,
pilo controlled, globe
seri. loaded and : ydrau-
Seat ring shall be readily
special tools.
10.1 Diaphragm assembly shall be fully guided, top and
bottom. All necessary repairs shall be possible
without removing valve from line Packing glands
are not permitted. Disc shall be synthetic rubber
and have a rectangular cross section.
10.3 Valve shall have a flow switch assembly in the form
of can actuated limit switches, capable of
determining decreased demand and shall initiate
appropriate pump retirement. Valve shall be sized
so that no more than an eight (8) psi drop shall
occur through it at rated station capacity.
10.5 The value shall be a Clayton 100 Hytrol value or
approved equal as manufactured by Cla-!gal Co. of
Newport Beach, California. It shall be equipped
with the following accessories -to insure proper
operation: "
10.5.1 Pressure sustaining pilot shall be sensitive to
valve inlet pressure. Pilot shall be normally
closed and spring loaded with a spring tension
adjustment. Pilot shall open automatically
against the spring loading set when pilot inlet
pressure exceeds the value of the setting listed
below. This pilot shall function to maintain
a minimum valve inlet pressure to prevent pumps
from operating under an unstable or overloaded
condition. Set pressure of pilot: 75 psi
10.5.2 Pressure reducing pilot shall be sensitive to
valve discharge pressure. Pilot shall be direct
acting, spring loaded, diaphragm type that operati
hydraulically or pneumatically. This pilot shall
function to maintain a constant downstream
pressure, regardless of demand. Set pressure of
this pilot shall be 125 p_•.
10.5.4 Surge control pilot shall be sensitive to valve
discharge pressure. Pilot shall be normally
closed, and shall open automatically against the
adjustable, present spring loading whenever valve
discharge pressure exceeds setting of spring.
This pilot shall function to prevent downstream
pressure surges from developing during rapid
shutdown of turf irrigation demand. Set pressure
of this pilot shall be 130 psi
10.7 Isolation cocks shall be provided on the
control tuhing at the valise inlet, outlet,
and bonnet ports.
10.8 Pressure gauges shall be mounted directly to
the inlet and outlet valve ports in such a
manner as to allow ease of observation. Gauges
shall indicate inlet and outlet pressure of the
valve. Gauges shall conform to the gauge
specification listed elsewhere in this spec-
ification.
10.9 Flow clean type strainers shall be provided to
filter out any solids that may be of sufficient
size to damage or plug the pilots and other
control components. Wye type strainers shall
not be accepted. Flow clean strainer shall
screw directly into the inlet valve port
without any bushing or port extension.
10.10 PRESSURE RELIEF VALVE Pressure relief valve shall be a
single seated diaphragm operated
pilot controlled angle valve, and
shall conform to the control valve
specification in all aspects.
The valve shall be mounted downstrei
of the main control valve, and its
discharge shall be piped back into
intake. All related piping shall bE
mounted within the confines of the
steel base. The valve shall be
sized to -maintain pipeline pressure
within 10 psi of stated system
pressure, with all pumps discharginc
at full capacity.
Pressure sustaining pilot shall be
sensitive to valve inlet pressure.
Pilot shall be normally closed and
spring loaded with a spring tension
adjustment. Pilot shall open auto-
matically against the spring valve
of the setting. This pilot shall
function to maintain a minimum valve
inlet pressure to prevent pumps
from operating under an unstable or
overloaded condition.
A wafer type lug pattern butterfly
valve shall be provided at the press -
relief valve inlet to completely
isolate it from the turf irrigation
system for maintenance purposes.
Valve shall conform to the same
specification as the station discharc
isolation valve listed elsewhere in
this specification.
10.10.1 Relief Valve Sizer 3
Pressure Rating: 200 PSI
10.10.2 Isolation Valve Size: 3"
11.0 S�'S�Eri ISL:.:1 1ON VALVE Syst--m isolation val a shall be installed
on the pumping system discharge, to completely
isolate the pumping system from the turf irric_at
system. Valve shall have one piece body cast fr
meehanite iron. Stem shall be 416 stainless ste
Disc shall be cadmium plated ductile iron. Stem
bushings shall be luberized bronze to prevent st
seizure to body during prolonged periods of non
use. Seat shall be Buna-N elastomer one piece
construction, and shall also form the flange
sealing gaskets. Handle shall be ten position
lever locking on valves 8" and smaller and
rotary gear with handwheel on valves 10" and
larger. Valve shall be rated at 150 psi bubble
tight shutoff.
11.0.1 Isolation valve size: 6"
Isolation valve pressure rating: 150
bubble tight.
12 .0 E ..ECTRT_CAL PO�tiSR R£�UIRS:' :.TS
12.0.1 Power to be supplied:460 Volt, 3 Phase, 60 Hertz;
12.0.2 Service entrance: 200 Amp, less than 24,000 AIC;(future 250 ami
12.0.3 Power required: 135 RVA (future 185 KVA)
13.0 LIGHTNING ARRESTOR All electrical equipment shall be protected by a
secondary lightning arrestor to suppress surges
on incoming power. Lightning arrestor shall have
a maximum clamping voltage of 1500VRMS or less,
with an unlimited power rating. Response time at
terminal shall be one micro second per ten kilovolts
Extreme duty discharge shall be 20 kilo amps on an
•8 by 20 microsecond wave -shape. Minimum breakover
voltage shall be 750 VRMS at 1.0 kiloamps on an 8
by 20 microsecond waveshape.
14.0 MOTOR STARTING EQUIP:�iENT Each combination start(,r specified below
shall be U.L. Listed by tho pump station mane
facturer as a com.^l ted industrial control
device, with U.L. label attached to door of
each starter cabinet.
Pump No.
1
14.1 Definite purpose contactors shall not be
permitted.
14.2 Jockey starter shall be NEMA sized combi
ation non reversing type utilizing a NEMA siz
horsepower rated contactor and overload relay
Fuses or circuit breaker shall supply short
circuit protection to the motor, and shall ne
be rated at less than the available fault
current to the motor. Circuit breakers rated
at less than fault current available to the
motor shall have current limiting fuses in
series, sized so that no range of fault curre
is left unprotected. NEMA size, overload
rating, and maximum fault protection shall be
as specified below.
14.2.1 Technical Data:
Disconnect
Rating
Volts Amps
600 100
Ampacity AIC rating NEMA Size
of Fuse In Amps Starter
s0 200,000
2
Overload
Rating in Am
31 amp
14.4 PART WIND START
Main motor starters shall be
combination, part wind, non
reversing type utilizing two NEMA
sized, horsepower rated contactors
and overload relays in parallel,
with a timed sequence of operation.
Definite purpose contactors are not
acceptable. Fuses or circuit breake
shall provide short circuit protect -4
to the motor, and shall not be rated
at less than the fault current avail
able to the motor. Circuit breakers
rated at less than fault current
available to the motor shall have
current limiting fuses in series,
sized so that no range of over -
current is left unprotected. NEMA
size, overload rating, and maximum
fault protection shall be:
14.4.1
Pump No. Disconnect Rating Nominal
Protection Min. NEMA Overload
(circuit
breaker AIC Size Ratina
or fuses)
y
2 600 Volt 200 Amp 90
Amp 200,000 3 PW (2) 30.5 A
3 600 Volt 200 Amp 90
Amp 200,000 3 PW (2) 30.5 A
15.0 t•CTORS
All vertical hollow shaft motors shall have drip
Proof enclosure in compliance with NEMA standard
MG 1-1.25 or TEFC enclosure in compliance with
NEM standard MG 1-1.26. Motors shall be contin-
uously rated in accordance with NEMA standard MG 1,
and shall be NEMA electrical design B with a 1.15
minimum service factor. Insulation shall be class
F and have a temperature rise in accordance with
NEMA standard MG 1 over a maximum ambient temperature
of 104°F (40°C) .
15.0.1
Motors shall be wound for the starting configuration
necessary to be compatible with.the starting
equipment specified previously. Stator frame and
end brackets shall be machined from rigid grey iron
.castings, and the housing in the end brackets for
the bearings shall be precision bored to provide
correct fit for the bearings. Cast iron conduit
box shall be weather proof type with fitted
gaskets
at all joints, and shall be tapped for ease of
conduit connection.
15.0.2
Couplings shall be bolted to the rotor so as not to
allow any uncoupling or slipping during momentary
pump upthrust.
15.0.3
The thrust bearing shall have ample capacity to
carry the weight of all moving parts, plus the
hydraulic thrust of the of the pump impellers, and
have sufficient safety factor. This factor shall
be based on continuous use for five (5) full years
at 24 hours per day operation.
15.0.6
Motor Technical Data:
Motor Hp RPM
No.
Service Enclosure Efficiency Power Oil Capacity
Factor Factor
1 25 1760
1.15 TEFC 90.5% 86 Grease
2 50 1760
1.15 WP -1 90% 85 1.0 Gal.
3 50 1760
1.15 WP -1 90% 85 1.0 Gal.
16.0 CC::TROLS
Control cane! shall be housed in N-7% % 3R or
12 enclosure. Panel shall provide ti:�,ed sec_ue^tial
punt) start up, shutdown and sa ety `eatures
its pressure sensing, flow sensing, and voltage
sensing devices. Running time meters shall displa\
in hours and tenths the total running time for eac.t
motor. Hour meters shall not be resettable, to
insure continuous time monitoring. All indicating
lights, reset buttons, selector switches, and hour
meters shall be mounted in enclosure door.
15.1 Power for controls shall be provided by a control
.voltage transformer whose sole purpose use shall be
for pumping system control. Transformer shall
provide 120 volts, single phase power for pumping
system operation. Current limiting fuses shall
protect the primary side of the transformer and
shall have 200,000 AIC. Control components shall
be protected by a time delay secondary fuse with at
least 10,000 AIC. All 120 volt signals issuing
from the control panel to operate equipment supplie
by others shall be fused with time delay fuse havin
10,000 minimum AIC, and a nominal value substantial
less than the transformer secondary fuse to prevent
its blowing. All devices shall have pilot lamps to
indicate when power is available, and to aid in
troubleshooting. All 120 volt fuses shall have a
pilot lamp in parallel to indicate a blown fuse
condition. Pilot lamps shall be 4 watt neon
lamps mps for long life and bright light.
16.2 Control cabinet with controls shall be U.L. listed
as a completed assembly by the pumping systems
manufacturer, with U.L. label mounted on door of
enclosure. All water activated devices shall be
enclosed in a separate enclosure to preclude the
possibility of water being sprayed upon other
electrical components. This enclosure shall be
mounted beneath the control panel for accessibility,
16.3 All equipment and wiring shall be mounted within
enclosure and labelled for proper identification.
All adjustments and maintenance shall be able to
be done from the front of the controls enclosure.
A complete wiring circuit and legend with all
terminals, components, and wiring identified shall
be provided. All controls shall be assembled from
standard industrial electro -mechanical logic
components which shall be available off the shelf
in any major metropolitan area.,
CONTROLS (Con't)
16.4 All indicator lights mounted on panel door shall
be transformer type for long life. Full voltace
lamps shall not be provided or acceptable.
16.5 Panel shall include the following safety, logic,
and sequential circuits:
16.5.1 Low intake water level supply safety circuit
shall shut down pumping system if water supply
level drops below acceptable level for pump
operation. Circuit shall include adjustable
timer set for three seconds to prevent sporadic
shutdown in the event of a power flicker.
Pumping system shall not operate until water
supply is up to safe level and circuit has been
manually reset. Station shall shut off if
water in the wet well falls to two feet above
bottom of pumps for 3 seconds.
16.5.2 Low discharge pressure safety circuit 'shall
shut down pumping system in the event discharge
pressure drops below normal level, indicating
a broken main line or overdemand. Indicating
light mounted in enclosure door shall signal
low discharge pressure, and shall have a red
lens. Pumping system shall not operate until
safety has been overridden by placing the
override -normal switch into the override positio
Override shall also allow the pumping system to
operate at low pressure for filling lines or
transfering water from irrigation reservoir to
other locations. Station shall shut off on low
discharge pressure if line pressure does not
rise above 100 psi within 60 seconds of
starting all pumps.
16.5.3 High discharge pressure safety circuit shall
shut down pumping system if discharge pressure
reaches a predetermined high level. Indicating
light mounted in enclosure door shall indicate
high pressure, and shall have a red lens.
Pumping system shall not operate until pressure
is reduced and safety has been manually reset.
Station shall shut off on high discharge pressur4
at 160 psi for 60 seconds.
16.5.4 Phase failure and low voltage safetv circuit
shall retire any pump that experiences low
voltage, phase failure, phase reversal as
monitored at the line side of each pump
starter. Each pump motor shall have its
individual protective device and time delay
to allow for transient low voltage during a
motor starting, to allow maximum motor
protection. Each phase monitor shall have
current limiting fuses on the sensing side to
insure it is properly protected from over -
currents above ; amp.. This circuit shall
provide for individualpump shutdown and shall
have individual indicating light and manual
reset for each pump. Automatic reset of the
phase protection circuit shall not be permitted
for safety reasons. Low voltage shutoff
at 414 volts after 3 seconds on each motor.
16.6 STATION LIGHTING
16.6.1 Lamp Voltage:
Wattage:
Pumping system lighting packing
shall illuminate the control valve,
pump, and controls area with three
individual lamps. Lamp holders
shall be die cast zinc or aluminum
with k" N.P.T. male swivel arm and
gasketed for all weather protection.
Lamps shall be protected with
cadmium plated wire guards. Lightin
shall be controlled with time clock
and manual override.
120 Volts 1 Phase 60 Hertz
150 Watts Each
16.7 AUXILLiARY POWER SUPPLY An auxilliary power supply shall be
an integral part of the pump station
It shali be capable of delivering
240/120 volt single phase for light)
circuits and other support circuits.
Units supplying power from a 460 vol
source shall be self contained in a
weather resistant enclosure, U.L.
listed as an assembly, and shall
contain a duplex receptacle and one
ground fault circuit breaker, as wel
as the additional secondary circuit
breakers listed below.
Primary Voltage: 480 Volt
Primary Disconnect: 480 Volt 25 Amp
Capacity: 5 RVA
Secondary Disconnect: 240 Volt 25 Amp
Secondary Circuit Breakers: 4 Quantity 20 Amp
16.8 PUMP HOUSE HEATER A pump house heater shall be supplied
as an integral part of the pumping
system. It shall be supplied complet
with disconnect and fuses, thermostat
and fan. Heater shall be swivel moun
near the control valve to provide
maximum protection. Heater shall be
by direct line voltage, not through a
transformer.
16.8.1 Power Required: 5 KW
Voltage Rating: 480 Volt 3 Phase 60 Hertz
Minimum Fuse Size: 10 Amp
16 . 9 S = SCE OF OPERATION
Pumps shall start sequentially in
ascending pressure steps, and shall stop
sequentially in descending demand steps
in a manner to preclude spurious cycling
during normal operation.
17.0 GAUGES All gauges shall be liquid filled to reduce
wear due to vibration. Accuracy shall be
within 1t. Gauge diameter shall be 3�"
minimum. Housing shall be impact resistant
plastic, and internals shall be stainless
steel. Range shall be at least 30% higher
than the highest pressure attainable from the
Pumps at shutoff head conditions. Gauges shall
sense control valve inlet and outlet pressures
and shall be mounted as described under the
main control valve specification.
18.0 BOLTS All bolts used in the assembly of the pumping
system shall be cadmium plated to retard
_ corrosion.
19.0 INSTALLATION Pumping systems manufacturer shall provide a
supervisor for installation of the pumping
system. Purchaser may be required to provide
equipment and personnel at the job site to
•assist in locating the station and setting of
pumps.
20.0 STARTUP When discharge
nd electrical
have been completed,�gaarepresentative cofntheions
manufacturer shall start and calibrate the
station to satisfy irrigation system demands.
The representative shall conduct training of the
operating personnel to familiarize them with
the system's operation, maintenance, and
adjustment.
211.0 Field Testing
The complete pumping system shall operate without undue
vibration throughout the range of operating conditions.
The unit shall be given a running test of normal start
and stop conditions under load. During each test,
each pump shall demonstrate its ability to operate with-
out undue vibration or overheating and shall demonstrate
without question its general fitness for service. All
defects shall be corrected and adjustments made at the
expense of the manufacturer. Tests shall be repeated
until satisfactory results are obtained.
22.0 Warranty
The pumping system manufacturer shall warrant all items
of his manufacture'to be free of defects in material
and workmanship for ONE YEAR from date of startup.
Obligation is limited to replacing or repairing, at the
manufacturer's option, the defective material returned
to the factory. Equipment provided, but of another manu-
facturer, is warranted only to the extent of the manu-
facturer of such equipment. Pumping systems manufacturer
shall be responsible for coordinating the warranty of
items not of his manufacture.
23.0 Manufacturer
The pumping system shall be of the type manufactured by
Pumping Systems, Inc., of Dallas, Texas, USA or equal
approved by the owner's representative prior to bid
opening. For consideration of proposed equal pumping
system, the contractor shall submit to the owner not less
than seven days prior to the date of bid opening the
following data for perusal.
23.01
A set of complete specifications on the pumping system
proposed as an equal;
23.02
A set of pump performance curves for each pump;
23.03
Complete station dimension prints showing outside
dimensions and complete in station piping;
23.04
Pumping systems manufacturer's U.L. File Number
INSTALLATION
®F SYSTEM
INSTALLATION OF SYSTEM
A. Handling of Materials
The contractor shall exercise care in handling, loading, unloading the storing all
pipe, fittings, sprinklers, valves, controls, and any other items used in the system.
All PVC pipeandfittings shall be stored under cover before using, and shall be trans-
ported in a vehicle with a bed long enough to allow the length of pipe to lay
flat so as not be subject to undue bending or concentrated external load at any point.
All sprinklers, valves, and controllers shall be adequately protected from damage.
B. Trenching
C.
4
Trenches for pipe shall be straight with bottoms on uniform slopes and of sufficient
depth for sprinkler head to have an operable swing joint. In a common ditch situation,
laterals shall be placed no closer than two feet and back filled with six inches of sand
Laying of PVC Pipe
1. All excavation shall provide for a minimum cover of 24" over top of piping 4" or
larger, and 20" over top of piping 3" or smaller. The 1" and 'z" supply, wiring,
and tubing shall be installed slightly above and to the side of main line piping
and shall have a minimum cover of 18".
2. All pipe installed under hard surfaced cart paths, service roads, etc., must be
in PVC -200 sleeves and must be of sufficient size to easily accept the designed size
of pipe. A separate pipe must be provided for the hydraulic supply line,
hydraulic tubes up to the satellite controllers, and electrical wires. Jt must
also be of PVC -200 and of sufficient size to easily accept the required amount
of materials as designed.
Pipe shall be snaked from side to side of trench bottom to allgw for P.V.C. pipe's
characteristic expansion and contraction of lj" per 100' per 10 F change in
temperature.
All foreign matter shall be removed from the inside of pipe prior to joining.
3. All lumber, rubbish, and large rocks shall be removed from the trenches. Pipe shall
have firm, uniform bearing for the entire length of each pipe line to prevent uneven
settlement. Wedging or blocking of pipe will not be permitted. Pad the trenches
with dirt or sand if the soil is extremely rocky.
4. -PVC shall not be laid when there is water in the trench. Neither will PVC pipe
be laid when the temperature is 32 F or below.
5. All 2" pipe or larger shall utilize belled ends or belled couplings using rubber
gaskets in 20 foot laying lengths.
6. All fittings 3" or larger shall be epoxy coated steel utilizing rubber gaskets.
Joining
1. Threaded Connections: On PVC to metal connections, the contractor shall work the
metal connections first. Teflon tape shall be used on all threaded PVC to metal
joints, and light wrench pressure is all that should be used.
Where threaded PVC connections are required, use threaded PVC adapters into which
the pipe may be welded.
2. Solvent Welding of PVC Pipe & Fittings: Contractors shall use only the solvent
supplied and/or recommended by the manufacturer to make solvent welded joints.
There shall be no less than 6" of pipe between anv two fittings. The pipe and
fittings shall be thoroughly cleaned of dirt, dust, and moisture before applying
solvent. Contractor shall make solvent welds with a non -synthetic bristle brush
in the following sequence.
a. Cut pipe square with fine-tooth hack saw.
b. Remove all burr from the cut pipe end.
c. Clean dirt and moisture from pipe and fitting socket. (Use thinner if necessary)
d. Apply solvent to outside of pipe.
e. Apply solvent to inside of fitting socket.
f.' Reapply solvent of outside of pipe.
g. Stab pipe to stop in fitting socket, rotate approximatley 1/4 turn.
h. Hold joint about 30 seconds to set.
i. Do not apply water pressure for 24 hours.
E. Use of Crosses
F.
G.
lM
No crosses shall be used at any place to join lengths of pipe or make connections in
any of the water systems.
F1 ush i ng
I. Before sprinkler heads are set, the lines shall be thoroughly flushed in order
to make sure there is no foreign matter in the lines. Flushing procedures must
be approved by Parks and Recreation Department.
2. Prior to final acceptance, balance and adjust all components of the system. This
includes synchronizations of controller, individual station adjustments on con-
trollers, ARC adjustments to part circle -sprinkler heads and radius adjustment
of sprinkler heads.
Leakage Test
After the pipe has been laid each section of the pipe shall be subjected to a leakage
test. Each section shall be slowly filled with water to existing pressure. As the
lines are being filled and before inspection of the line for leaks, all air shall be
expelled from the pipe. Air may be released through valves at highest points of
elevation in each section.
After the line has been filled, each joint of pipe in the line shall be inspected for
leaks. Any joints showing leaks shall be repaired and any cracked or defective pipes
or fittings shall be removed and replaced with sound materials in the manner provided
and the test shall be repeated until satisfactory results are obtained.
If leaks should occur and/or the system or parts of the system should function im-
properly due to poor workmanship and/or defective material within the one year period
of guarantee, the contractor shall furnish, at his expense, the necessary material and/or
workmanship to correct problem. Such items shall be installed complete in place by con -
Contractor.
Thrust Blocks
Thrust blocks shall be formed by placing concrete between the pipe and trench wall.
Thrust blocks shall be adequate size and'so placed as to take all the thrusts created
by the maximum internal water pressure. Concrete shall be 3,000 psi in 28 days. Two
pieces of #3 rebars are to be installed vertically for additional support.
All thrust blocks shall be installed in all situation as show on detail.
If leaks should occur and/or the system or parts of the system should function improperl,
due to poor workmanship and/or defective material within the one year period of guaranze
the contractor shall furnish, at his expense, the necessary material and/or workmanship
to correct the problem. Such items shall be installed complete in place by Contractor.
I. Sprinkler Head Installation
After tests and backfilling, install all sprinkler heads and adjust to assure proper
coverage. Install all gear driven heads so that top of head is slightly above ground
level. It shall be the Contractor's responsibility to pack the soil around the sprink-
ler head so that no settling, requiring height adjustment, occurs during the guarantee
period.
No sprinkler head shall be spaced more than ninety (90) feet apart. All approach
sprinklers shall not be located closer than eighty (80) feet from the front edge of
the green putting surface. See detail B-1 for installation.
J. Quick Coupler Valves
All quick couplers shall be installed gn
Angles nipple shall be no more than 45
finish grade. (See Detail A-1)
K. Backfill
double swing-joingorisers of schedule 80 PVC.
and no less than 10 . Top shall be flush•with
Trenches shall be backfilled with the excavated earth after all clods and rocks
larger than 3 inches maximum dimension have been broken or removed. Backfill shall
depend upon the nature of the material and the method of compaction used. Flooding
of trenches shall be used to compact the soil. Care should be taken to place any
previously tilled and fertilized soil in the top portion of the trench. Such soil
shall be placed in a layer of the same thickness as existed prior to the excavating
work. The placing of the subsoil in the top 6" of backfill will not be allowed.
L. Isolation Valves
Gate valves must be installed as shown on plan and as recommended by the manufacturer,
and placed in suitable valve boxes of proper size for easy access to valve.
M. Installation of Satellite Controllers
Satellite controllers shall be installed as shown on detail. As shown on detail
a 2" gate valve and 2" check valve shall be installed in the hydraulic supply line
at the base of each controller so as to be easily accessible.
A 1/2" X 1/8" brass hex bushing, a supply filter, and an adapter shall be used to
reduce the 1/2" hydraulic supply line to the 1/4" polyethylene tubing downstream from
each 1/2" check valve at the base on each controller. See details C-1, C-2, C-3, C-4,
and C-5.
N. Installation of Central Controller
Central controller shall be installed and wired to allow the isolation of the front
nine holes and the back nine holes on each module as shown on detail, according to
manufacture's recommendations. See detail D-1.
0. Wiring
1. Only specified wire shall be used.
2. Control wiring between controller and satellite controllers shall be buried in
sprinkler line trenches or in separate trenches. (Note on as -built drawings)
Wire shall be installed using routing as shown in wiring plan.
3. The electrical wires in a common trench shall be bundled and taped together every
fifteen (15) feet. Where more than one control tube is in a common trench, they
will be bundled and taped together every fifteen (15) feet.
4. All wire connection and/or splicing shall be made using moisture proof "scotch-
loks" connectors or approved equal. See Detail F-1.
5. Expansion loop shall be provided for every 100' length of wire run by wrapping
at least 5 turns of wire around a 1" rod or pipe, then withdraw the rod.
P. Liqhting Arrestors
A lighting arrestor shall be installed in each controller as shown on detail.
Lightning rods shall also be installed at controller, or controllers. The rod shall
be copper coated steel, minimum eight (8) feet long and minimum 5/8" diameter. The
rod shall have a minimum resistance of 25 OHMS or less to ground in which it is driven.
Rod shall be connected to controller by way of a copper coated or bronze one piece
clamp. The,wire used to connect controller to lightning rod shall be at least 6 gauge
solid copper wire or one gauge larger than power wires, whichever is largest. Con-
trollers may be grounded together where the distance between them is less than twenty (2(
feet. See details G-1, G-2, and G-3 for instructions.
Q. Control Pressure Pump Station
Control pressure pump station shall be installed in clubhouse, exact spot will be
chosen by owner, and shall be equipped with any backflow prevention devices as required
by local codes or ordinances.
R. Pump Station
Pump station shall be installed as shown on details H-1, H-2, and H-3.
S. As -Built
Contractor shall provide the Owner with Mylar "As Built" drawings of completed
project(s). All installation changes which occured from original design are to be
indicated. Contractor will also provide the Owner with complete set of instructions
for operating the sytem.
T. Guarantee
During a period of one year from and after the final acceptance of the entire work,
except as provided herein, the contractor shall, at his own expense, make all needed
repairs or replacements due to defective workmanship or materials which, in the judge-
ment of the owner, shall become necessary during such period. If within ten (10)
days after the mailing of a written notice by the manager to the contractor shall
neglect to make or undertake with due dilegence to make the same, the owner may make
such repairs at the Contractor's expense; provided, however, that in the case of
emergency where, in the judgement of the manager, delay would cause serious loss or
damage, repairs or replacement may be made without notice being sent to the contractor,
and the contractor shall pay the cost thereof. Any expense due to vandalism before
final acceptance shall be borne by the contractor; owner shall pay for vandalism after
final.
ALTERNATE 810 PRCPOSAL
GREENS REQ' OVATICN
BID PROPOSAL
GREEN RENOVATION BID PROPOSAL
8I0 FOR UNIT PRICE CONTRACTS
Item Quantity Item Unit and Unit Price Total
Number & Unit Fill In With Both Numbers & Script Amount
1. 890 cu. yd. Coarse Sand $22,855.20
25.68 Number
Twenty-five Dollarsnd
SiXty-a-i-cht Cents cri pt
2. 200 Bales German Peat Moss
$ 29.31 Number
{Twenty—nine Dollars and
Thirty—one Cents Script
3. 300 cu. yd. Pea Gravel ('i" Dia. Max.)
$ 30.66 Number
Thirty Dollars and
Six _y -six Cg-_nts Cg-_nScri pt
4• 96,000 sq. ft. 6 Mil. Plastic
$ .12 Number
No Dollars and
Mumn.1 �,o r cor%+-_cz Script
5. 2400 L. . ft._ 4" perforated P.V.C. Drain Tile
$ 2,,27 Number
Two Dollars and
Twenty—seven Cents Script
9,198.00
1,152.00
5,448.00
6• 53,092 sasa- ft. Fertilizer: As specified in Special Conditions 3,185.52
$ .06 Number
0 DoI.Ears anci
Six Cents Script
7. 53,,092 scr ft. Penncross Bent Grass Seed 1,592.76
$ .03 Number
No Dollars and
12hree—Eer}ts Script
8. 24,000 sq. ft. Soil Sterilant: Methyl Bromide or approved equal 3,120.00
,r► $ .13 Number
f No Dollars and
Ge
GA,-rinV1 Scri pt
tem Quantity Item Unit and Unit Price Total
Number & Unit Fill in With Both Numbers &Script Amount
9. 2000 cu. ft. Fill Material: As specified in Special Conditions $ 10.760.00
Note:
$ 5.38 Number
Five Dollars and
Thi r y -pi qhi-_ rents Script
All unit prices to reflect cost of material, furnished and installed.
SPECIAL. CONDITIONS
SPECIAL CONDITIONS FOR MEADOWBROOK
Greens Renovation
A. Scope of Work
This section covers the materials and construction of putting greens. The general pro-
visions of the Contract, including General Conditions and Special Conditions, apply to
the work specified in this section. Contractor shall provide proof of previous green
installations with references.
B. Top Soil
1. All top soil from existing greens that are to be renovated shall be
stripped down to the sub -base and stockpiled by the owner.
2. The Contractor shall make sure that the top soil be cleared of all roots,
stones, and any foreign material or debris prior to re -use as fill mat-
erial on new greens.
3. The top soil will be handled only when dry enough to assure a uniform
blending for installation.
C. Fill Material
Material to form all but the surface 16" of the new greens and the surrounding
area shall be obtained from the stockpile of fill material and off site if needed.
Fill material shall be clear of all stones, roots, and any debris. No caliche
fill material is to be used.
D. Seed Bed Mixture
The following parts shall compose the bed mixture for the new greens:
1. 80% coarse sand
2. 20% German Peat Moss
Upon application of the seed bed mixture to the green, the first 6" layer shall
be applied and compacted lightly with an adjustable weight -water filled roller at
150 pound weight. The second layer of seed bed mixture will be applied.
The seed bed mixture shall be mixed on site and be.a total depth of 12".
E. Grade Control
Finished green shall conform to the sizes, shapes, slopes, and elevations as detailed
on the drawings. Grade turf areas to smooth, even surfaces with loose, uniform
fine texture. Remove ridges and fill depressions as required to achieve a smooth
finish grade.
F. Seed
Penncross Bent grass with minimum germination 90%, minimum purity of 95% and maximum
weed content 0% shall be used on.green surfaces. Seed to be current season's crop
delivered to site in unopened containers bearing seed analysis tag.
G. Fertilizer
A mixture of milorganite, 100 lbs; potash, 50lbs.; and super phosphate, 1000 lbs.
per 4,000square feet is to be used.
H. Soil Sterilization
After finish grading is complete, the putting surface and the surrounding limits
of each green and the surrounding limits of working area shall be fumigated by use
of "Methyl Bromide": or an approved equal soil sterilant material shall be applied
in strict accordance with the manufacturer's recommendation for the product and
treatment shall be made far enough ahead of planting so that there is no chance of
damaging the new grass seed.
Note: Safety precautions as recommended by the manufacturer shail.be strictly
observed and warning signs shall be placed on the area during application
until danger is passed.
I. Water
Furnished by owner, suitable for irrigation and free from harmful ingredients.
J. Certificate of Analysis
Retain certificates of analysis tags from all containers for the Owner's approval.
K. Material Storage
Package and protect all turf materials from climatic, seasonal, and breakage damage
during transit. Wet seed, broken containers, or other deficiencies will be rejected.
Remove rejected material from the site immediately. Protect seed from moisture
before planting.
L. Maintenance
Maintain turf by watering, fertilizing, weeding, mowing and trimming, and any other
operation such as rolling, re -grading, re -planting as required to establish a smooth
acceptable turf, free from erosion or bare spots, by acceptable methods and equipment,
until final acceptance.
If turf is not acceptable by dormancy, maintenance will be continued until an accept-
able turf is established. Turf is to be mowed and edged at final inspection. Mowing
will be done by Owner when requested by Contractor.
M. Guarantee
All plant material to be true to name and in healthy, vigorous growing condition
at time of final acceptance. Seeded areas are to have a guaranteed coverage of
95a, with no bare spot exceeded V X6" at time of final inspection.
N. Examination of Site
Item D of Special Conditions in the irrigation document applies to this alternate
bid.
lr*JSTALLATICN CF GREENS
INSTALLATION OF GREENS
Sequence of Events
Note: Owner will be responsible for the removal of existing green seed bed and
sand traps to sub -base. Material will be stored and be available to
Contractor as fill material for as long as the material lasts.
1. Shape and compact sub -surface area of green and surrounding area according to pro-
posed contours on plans. Shape to final smooth sub -grade.
2. Trench sub -base for drain tile system. Trenches are to be V wide and 6" deep
on the green sub -surface. The trench shall maintain a minimum 2% slope through-
out green to covered drain trench. Trenches may be deeper to assure proper drain-
age. Contractor shall be responsible for installation to achieve proper drainage.
The trench will be lined with 6 mil. plastic (as shown in detail) and be contin-
uous throughout drain tile to covered drain trench. Plastic shall not be installed
in covered drain trench.
A one inch (1")layer of ',-L" dia. pea gravel shall be placed on top of plastic,
followed by 4" perforated P.V.C. drain tile pipe. The remaining trench cavity
shall be filled with pea gravel. The plastic liner shall extend beyond trench
one foot beyond each side of trench on sub -base and anchored by pea gravel layer
explained in next step. Main drain the which extends past green to covered
drain trench shall also be lined with plastic and anchored by fill of trench 3"
below final grade to prevent exposure of plastic.
3. Install 4" perforated P.V.C. pipe according to plans for drainage layout.
4. A 4" layer of 4" dia. pea gravel shall be placed over the entire surface of
green area.
5. Place 12" layer of seed bed mixture and establish to new green elevations. Seed
bed application to adhere to specifications in the Special Conditions.
6. Complete grading of entire green and apply remaining fill material to complete
proposed grading of surrounding area.
7. Install irrigation as specified in irrigation plans.
8. Fumigate surface of each green and surrounding limits of work as specified in
Special Conditions.
9. Scarify as necessary to provide 4" of loose surface soil of green and surrounding
area surface.
10. Apply fertilizer as specified in Special Conditions, with a rotary type distri-
butor and moisten prepared turf areas before planting if soil is dry. Water areas
thoroughly and allow.surface moisture to dry before planting turf, but do not create
a muddy soil condition.
11. Apply Pencross Bent grass evenly with a rotary type distributor at a rate of 3 pounds
per 1,000 square feet. Do not seed when wind velocity exceeds 10 mph. Seed entire gree
surface as well as 20 feet outside of putting surface perimeter. Lightly rake entire
seeded area to place seed 'i" into seed bed.
12. Apply water immediately following seeding operations by use of a McIlwain nozzle
on rubber hose. Keep seed areas moist by this method until germination.
13. Compact seeded areas again with the adjustable weight water filled roller at a
100 pound weight when grass attains an average height of 1".
14. After light compaction of area when grass has attained a 1" height, area shall be
mowed by owner as advised by Contractor. General maintenance, including weeding
and repair, will not be the owner's responsibility.
r -
NOTICE OF ACCEPTANCE
NOTICE OF ACCEPTANCE
TO:
(Name of Bidder)
(Address of Bidder)
(City and State of Bidder)
The City of Lubbock, having considered the proposals submitted and opened
on the day of , 19 for work to be done and
materials to be furnished in and for:
as set forth in detail in the Specifications, Plans, and Contract Documents
for such work for the City of Lubbock; it appearing that ;tour proposal is
fair, equitable and to the best interest of said Cit please take notice that
said proposal was accepted by the City Count.i!. of the City of Lubbock on the
day of , 19 at the bid price contained
therein, subject to the execution of and furnishing or all contract documents,
bonds, certificates of insurance, and all other dor-•:men.s specified and required
to be executed and furnished under the contract dc-. :—: :s. It will be necessary
for you to execute and furnish to the City of Lub'..ocil ill such documents
within ten (10) days from your receipt of this Notice.
The five (5%) per cent bid security, submitted with your proposal, will
be returned upon the execution of such contract •:ocuments and bonds within the
above specified ten (10) day period. In the eves you should fail to execute
and furnish such contract documents and bonds with:n the time limit specified,
said bid security will be retained by the City of Lubbock.
CITY 0,' L' 3BOCK
Owner's Representative
kESOLUTION 1351 - 3/31/83
i. (Bid 7250
CONTRACT
STATE OF TEXAS
COUNTY OF LUBBOCK
THIS AGREEMENT, made and entered into this 31 day of March ,
A.D. l9i5j by and between the City of Lubbock, County of Lubbock, State of
1/ Texas, acting by and through Bill McAlister , Mayor, thereunto
authorized to do so, hereinafter referred to as OWNER, and
HLC Construction Inc., P.O. Box 48, San Angelo, Texas 76902
of
the City of'
Lubbock
, County of
Lubbock
and
State of
Texas
,.hereinafter
termed CONTRACTOR.
WITNESSETH: That for and in consideration of the payments and agreements
hereinaftermentioned, to be made and performed by the OWNER and under the
conditions expressed in the bond bearing even date herewith (if any) the CON-
TRACTOR hereby agrees with OWNER to commence and complete the construction of
certain improvements described as follows:
27 holes of irrigation and greens renovation for Meadowbrook Golf Course,
Lubbock, Texas, as per City of Lubbock Bid No. 7254.
and all extra work in connection therewith, under the terms as stated in the
contract documents and at his (or their) own proper cost and expense to furnish
all materials, supplies, machinery, equipment, tools, superintendence, labor,
insurance and other accessories and services necessary to complete the said
construction in accordance with the contract documents as defined in the
General Condition of Agreement.
The CONTRACTOR hereby agrees to commence work within ten days after the
date written notice to do so shall have been given to him and to substantially
complete same within the time specified in the contract documents.
The OWNER agrees to pay the CONTRACTOR in current funds for the perfor-
mance of the contract in accordance with the proposal submitted therefor,
subject to additions and deductions, as provided in the contract documents
in the sum of $326,979.65
ti W rtv:-,SS ,-,H .RrOF the parties tc Lse Presents iic.ve executed t i_is
agre —ent in Lubbock, 'texas in theyear and day first above vTittcri..
CITY OF LUBB TEXAS
Mayor
ATTEST:
BY:
TITLE:
ATTEST:
Secretary COMPLETE ADDRESS:
City Seceetdry-Treas&re'
'
APPROVED AS
TO CONTENT:
APPROVED AS
TO FORM:
!!
(ti%1
CONTRACTOR
BY:
TITLE:
ATTEST:
Secretary COMPLETE ADDRESS: