HomeMy WebLinkAboutResolution - 1610 - Create Policies & Procedures Manual - 03/08/1984s r
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resolution 1610 - 3/8/84
RESOLUTION
WHEREAS, the City Council of the City of Lubbock has from time to time
had occasion to establish policies and procedures pertaining to the
operations of the City of Lubbock as a governmental entity; and
WHEREAS, the City Manager of the City of Lubbock has from time to time
had occasion to establish policies and procedures pertaining to the
internal administration of the City of Lubbock; and
WHEREAS, such policies and procedures, many of which are embodied in
unpublished resolutions and internal memos, should be embodied in a
Policies and Procedures Manual, which manual should be available to the
public, the City Council and city officials in an easily usable form; NOW
THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
SECTION 1. THAT the City Manager of the City of Lubbock is hereby
authorized and directed to consolidate City of Lubbock policies and
procedures into a City of Lubbock Policies and Procedures Manual.
SECTION 2. THAT volume one of the said Manual shall contain policies
and procedures that City employees follow when dealing with private
citizens, companies or corporations and other governmental bodies, which
volume shall be updated as required upon change of existing policies or
procedures or enactment of new policies or procedures by the City Council.
Said volume shall be kept available for inspection during all normal hours
of operation of the City of Lubbock.
SECTION 3. THAT volume two of the said Manual shall contain policies
and procedures pertaining to the internal administration of the City of
Lubbock promulgated by the City Manager of the City of Lubbock, which
volume shall be updated as required upon change of existing policies or
procedures or establishment of new policies or procedures by the City
Manager. Said volume shall be kept available for inspection during all
normal hours of operation of the City of Lubbock.
SECTION 4. THAT a copy of this Resolution shall be placed in each
volume of the City of Lubbock Policies and Procedures Manual.
S
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i
Passed by the City Council this 8th day of March , 1984.
zz_
AL HENRY, AYO
ATTEST:
E elyn Gaffga,, Cit)(/W ary-Treasurer
APPROVED AS TO CONTENT:
Jim Blagg, Deputy City er
APPROVED AS TO FORM:
, \ n
. Vandiver, Assistant City
- 2 -
CITY OF LUBBOCK
POLICIES AND PROCEDURES MANUAL
POLICIES AND PROCEDURES
SECTION 1 - City Council
City Staff Relationship with City Council 1-1
City Council Rules, Order of Business and Procedures 14
SECTION 2 - City Manager
Architects' Fees - Payment of On -Cost Overruns 2-1
Banners 2-2
City Council Liaison to Boards and Commissions 2-3
Funding of -Public Projects by Private Developers 2-5
Minority and Women in Business Enterprise 2-6
Rental Policies for City Property 2-8
Replacement of Board and Commission Members 2-10
Smoking in City Council Chambers 2-11
Solicitations on City Property; Sale of Goods 2-12
Texas Open Meeting Law 2-13
Use of City Hall Conference Rooms 2-14
Use of City Hall Facilities by City Council Candidates 2-15
SECTION 3 - City Secretary
Research and Use of Official Documents 3-1
Verbatim Transcripts 3-2
SECTION 4-- Development Services
Avi at ion
Airport Contracts and Leases 4-1
Airport Property Rentals 4-2
Community Development
Policies and Procedures 4-3
Planning
1983 Comprehensive Land Use Plan 4-4
Municipal Annexation Policy 4-8
Lubbock International Airport Land Use 4-9
Development Policies
Underground Utility Policy 4-14
Streets
Paving Cuts 4-16
Policies and Procedures
Page 2
Traffic Engineering
New Installations of Traffic Control Devices
4-17
Removal or Modification of Concrete
4-19
Medians on City Streets
Transit
Demand/Response Service Policy
4-21
Transit Fare Policy
4-23
Transit Interior Advertising
4-25
Transit Operational Policy
4-26
Zoning
Zoning and Environmental Control
4-29
Enforcement Policy
SECTION 5 - Public -Safety -and -Services
Animal -Shelter
After Hour Service
5-1
Cat Traps
5-3
Auditorium/Coliseum/Civic-Center
Operating Policies and Procedures Manual
5-4
Golf
Operating Policies
5-5
Health
Environmental Health Complaints 5-6
Food Establishment Plan Reviews 5-7
Food Establishment Inspections 5-8
Laboratory Test Availability for 5-9
Private Citizens
Library
Operating Policies 5-11
Policies and Procedures
Page 3
Parks and Recreation
Parks and Recreation Operating Policy 5-12
Sanitation
Operating Policies 5-13
SECTION 6 - Water Utilities
Pro -rata to Schools and Churches 6-1
Pro -rata Fees for Sewer and Water Service 6-2
Pro -rata to Texas Tech 6-3
Replacement of Small or Deteriorated Lines 6-4
Terminal Storage Reservoir Rules and Regulations 6-5
Water Sales Outside City Limits 6-6
Water Sales to Contractors 6-7
Water Treatment Laboratory Fees 6-8
SECTION 1 - CITY COUNCIL
CITY COUNCIL RELATIONS WITH STAFF
OBJECTIVE:
To define the City Council's relationship with the City Manager
and members of the City staff.
RESPONSIBLE AGENCY:
City Council
SERVICE/POLICY:
In accordance with Article X, Section 6 of the City Charter in
Chapter 1 of the City of Lubbock's Code of Ordinances, the
governing body shall hold the City Manager responsible for the -
proper administration of all affairs of the City. The City
Manager or his designated representative is responsible for the
appointment and removal from office of all City employees unless
the City Charter specifically assigns this responsibility to the
governing body.
The City Manager is the Chief Executive Officer of the City. The
City Council charges the City Manager with carrying out their
policies and directives. The City Manager is responsible for
implementing City Council policies by planning, organizing and
directing the activities of the City Staff.
The City Charter of the City of Lubbock stipulates that the
members of the governing bodies should defer to the City Manager
the responsibility of directing the activities of the City Staff.
However, the City Charter allows the members of the governing
body to make inquiries about the City's policies and procedures
with City Staff. The City Staff member should immediately advise
his supervisor and the City Manager's Office concerning the
nature of the inquiry and to request assistance in responding to
the request. The members of the governing body should address
all other questions and requests through the City Manager or•his
designated representative.
1-1
f City Council Relations With Staff
Page 2
City Staff members are not allowed to address the City Council
concerning matters which immediately affect their specific
department or concerning matters which immediately affect his
status as an employee of the City of Lubbock. Adequate proce-
dures do exist for the expression of appeals and grievances and
these items would be more appropriately referred to department
heads and immediate supervisors.
AUTHORITY:
DATE ISSUED:
1-2
CITY COUNCIL
RULES, ORDER OF BUSINESS AND PROCEDURES
"All political power is inherent in the people, and all free govern-
ments are founded on their authority, and instituted for their
benefit. The faith of the people of Texas stands pledged to the
preservation of a republican form of government, and, subject to this
limitation only, they have at all times the inalienable right to
alter, reform or abolish their government in such manner as they may
think expedient."
Section 2, Bill of Rights
Constitution of the State of Texas
I.
II.
CITY COUNCIL RULES, ORDER OF
BUSINESS AND PROCEDURES MANUAL OUTLINE
HOME RULE PROVISION
AUTHORITY
A. Adoption of Council Rules
B. Amendments to Council Rules
MEETINGS
A. City
Council Meetings
1.
Regular Council Meetings
a. Work Sessions
b. Executive Sessions
2.
Special Meetings
B. Conduct
1.
Quorum
2.
Presiding Officer
3.
Rules of Order
4.
Call to Order
5.
Right to Floor
6.
Preservation of Order
1.
Misconduct
8.
Points of Order
9.
Questions to be Stated
10.
Voting Required
11.
Agenda
a. Board Appointments
b. Manager's Analysis
C. Agenda Format d .
,,:
. 12.
Recessed Meetings
1.
13.
Public Meetings
e��r
14.
Conflicts of Interest
C. Attendance
1. Mayor and Councilmembers
1-1
CITY COUNCIL RULES, ORDER OF BUSINESS, AND PROCEDURES
MANUAL OUTLINE
Page 2
2. City Manager
3. City Attorney
4. City Secretary
5. Officers and Employees
IV. GENERAL INFORMATION CONCERNING ORDINANCES$ RESOLUTIONS AND
MOTIONS
A. Printed or Typewritten Form
B. Passage of Ordinances, Resolutions or !lotions
C. Recording of Votes
D. City Attorney to Approve
E. Ordinances: In General
1. Definition
2. Territorial Force and Effect
3. Particular Matters Subject of Ordinances
4. Final Passage After Second Reading
5. Suspending of Ordinances
6. Waiver of Ordinances
F. Resolutions
1. Definition
2. Force and Effect
3. Particular Matters Subject of Resolution
G. Motions
1. Definition
2. Order of Precedence of Motions
3. Motion to Reconsider
4. The Previous Question
5. Withdrawal of Motions
6 Amendments to Motions
Motion Providing for an Appropriation
V. PROCEDURAL PROCESSES
A. Budget Approval Process
1. File Copy of Proposed Budget with City Secretary
2. Public Hearing on Budget
3. Levy Taxes, Set Tax Rate, and Final Adoption
of Budget
1-2
CITY COUNCIL RULES, ORDER OF BUSINESS, AND PROCEDURES
MANUAL OUTLINE
Page 3
VI. TRAVEL POLICY
A. Authorization and Expense Form
B. Advance Payments
C. Expenses Approved for Reimbursement
1. Transportation
a. Commercial Airlines
b. Personal Vehicles
2. Local Transportation
3. Lodging
4. Meals and Tips
S. Telephone and Telegraph
6. Registration Fees
1-3
4.
File Official Budget with City Secretary and
County Clerk
B.
Community Development Public Hearings
1.
Community Development Performance Public Hearing
2.x
Community Development Annual Application Public
Hearing
3.,(
Final Public Hearing on Annual Application
Revenue Sharing Public Hearings
1.
Public Hearing Defined
2.
Public Proposed Use Hearing
3.
Public Budget Hearing
,B.r-
Paving Assessments
1.
Determination of Necessity
2.
Ordering Improvements
3.
Notice of Hearing on Proposed Paving Assessment
4.
Paving Lien Levy Ordinance
5.
Paving Certificates
J�.o
Changing Paving Assessments
1.
Changes in or Abandonment of Improvements
2.
Correction of Assessments
f.t
Zoning Ordinances
1.
Changing Zoning Ordinances
2.
Recommendation of Planning and Zoning Commission
61.
an I -on-Anda: Citizen
1.
'Co member
2.
Ri to Appeal
3.
E eraen Items
VI. TRAVEL POLICY
A. Authorization and Expense Form
B. Advance Payments
C. Expenses Approved for Reimbursement
1. Transportation
a. Commercial Airlines
b. Personal Vehicles
2. Local Transportation
3. Lodging
4. Meals and Tips
S. Telephone and Telegraph
6. Registration Fees
1-3
CITY COUNCIL RULES, ORDER OF BUSINESS, AND PROCEDURES
MANUAL OUTLINE
Page 4
7. Entertainment
8. Spouses
VII. INFORMAL POLICIES/PROCEDURES
A. Voicing Only the Nay Votes
B. Invocation
C. Pledge of Allegiance
0. Citizen Appearances for Proclamations
E. Scheduled Work Session
F. Unscheduled Work Session
VIII. EMERGENCY MEASURES
A. Definition
B. Provided For
IV. CHARTER AMENDMENT
X. GOVERNMENTAL FUNCTION OF CITY DISTINGUISHED FROM PROPRIETARY
FUNCTION
A. In General
B. Examples of Governmental Functions
C. Examples of Proprietary Functions
1-4
CREED FOR CITY COUNCIL
(Code of Ethics)
Adopted by the City Council
On October 11, 1962
As a member of the City Council, I believe:
That the proper operation of democratic government requires
that public officials be independent and impartial in their
judgement and actions; that government decisions and policy
be made in the proper channels of the governmental struc-
ture; that public office not be used for personal gain; and
that the public have confidence in the integrity of its
government and public officials.
And that the realization of these ends is impaired whenever
there exists, or appears to exist, an actual or potential
conflict between the private interests of a governmental
official and his public duties. The public interest
requires ethical standards with respect to official conduct.
Therefore, as a member of the City Council of the City of
Lubbock, I assert my solemn belief that the primary respon-
sibility for maintaining a high level of ethics among City
officials and employees falls upon the City Council as the
governing body elected by the people.
Consequently, as a member of the City Council, I believe it
is my duty to:
1. Respect the importance of American
ideals of government, of the rule of
law, of the principles of public
administration, and of ethical conduct
in the performance of my public duties.
2. Represent and work for the common good
of the people of my City and not for
private interest, assuring fair and
equal treatment of all persons, claims,
and transactions coming before me in my
official capacity.
1-5
3. Refrain from accepting gifts or favors
or promises of future benefit which
might compromise or tend to impair my
independence of judgment or action as a
Councilmember.
4. Learn the background and purposes of
major ordinances before voting.
5. Faithfully perform my duties as a City
Councilmember by attending all sessions
of the City Council, unless unable to do
so for some compelling reason or
disability.
6. Help the City Council maintain the
highest standards of ethical conduct by
refusing to approve breaches of public
trust or improper attempts to influence
legislation and by being willing to vote
to censure or otherwise discipline any
Councilmember who willfully violates the
duly established rules of conduct for
City Councilmembers.
1. Disclose all sources of income which may
represent a substantial conflict of
interest with my duties as a Council -
member and to disclose the nature and
extent of my interest as an officer,
agent, member, or owner of any business
entity or other association which is
subject to regulation by the City such
disclosure to be made to the proper
authority established for that purpose.
8. Refuse to represent private interests
before City agencies or in the courts,
except as may be my duty toward con-
stituents, such service to be rendered
without compensation, and refuse to
accept or engage in any employment
incompatible with my public duties.
1-6
9. Disclose any private interest I may have
in legislation before the City Council
or to refrain from voting when such
interest is in substantial conflict with
my public duties.
10. Refrain from disclosing confidential
information concerning the City govern-
ment.
1-7
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND
PROCEDURES MANUAL
1. HOME RULE PROVISION:
All powers vested in cities of exceeding one thousand
(1,000) population by the provisions of Title 22, or other
provisions of the Revised Statutes are hereby retained and
are cumulative of the powers vested by this Charter in the
City of Lubbock, and the enumeration of the powers made in
the Charter shall never be construed to preclude by implica-
tion or otherwise, the City from exercising all the powers
incident to the enjoyment of local self-government and from
doing any and all things not inhibited by the Constitution
and laws of the State of Texas (Ch. 1, Art. 11, Sec. 1,
Charter).
II. AUTHORITY:
The Charter of the City of Lubbock provides that the Council
shall determine its own rules and order of business. (Ch.
1, Art. IX, Sec. 13) By virtue thereof, and when not in
conflict with the Charter of the City of Lubbock and the
Constitution and laws of the State of Texas, the following
set of rules shall be in effect upon adoption by the City
Council and until such time as they are amended or new rules
adopted in the manner hereinafter provided and shall prevail
to govern the order of business of the City Council of the
City of Lubbock.
A. Adoption of Council Rules - Adoption of the Rules,
Order of business, and Procedures Manual for the City
Council, City of Lubbock, shall be accomplished by
means of a resolution with the affirmative vote of a
majority of all members of the City Council.
a c3 B. Amendments to Council Rules - These rules may be
Cha -ATA k suspended, amended or new rules adopted by a four-
fifths vote of all members of the Council, provided
d that the proposed amendments, suspensions or new rules
shall have been introduced into the record at a prior
61 regular �tSot�n. 2S�i regu1ar meeting and these rules do not conflict with
%qt7 General Laws of the State of Texas or the Charter of
{„,,_�k�►.?y the City of Lubbock.
1-8
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
III. MEETINGS:
"Meeting" means any deliberation between a quorum of members
of the City Council at which any public business or public
policy over which the City Council has supervision or
control is discussed or considered, or at which any formal
action is taken. (Art. 6252-17, Sec. 1 (a), Vernon's Texas
Civil Statutes)
A. City Council Meetings:
1. Regular Council_ Meeting - The City Council shall
meet tw ce eac moonn H7n the City Council Chamber,
Municipal Building, at 9:30 a.m., on the second
and fourth Thursdays, and at such other times as
may be officially called as hereinafter provided.
City Council meetings are open to the public in
accordance with the Texas Open Meetings Act,
Vernon's Ann.Civ.St., Art. 6252-17. The Open
Meetings Act requires any deliberation between a
quorum of members of a governmental body to be
conducted at a meeting open to the public pursuant
to a 72 -hour previous posting of the agenda of the
meeting.
The only exception is for a gathering at social
functions at which no public business is
discussed.
a. Work Sessions - Work session meetings are
scheduled fran 8:30 a.m. to 9:30 a.m., twice
each month, immediately before the regular
City Council meeting. Any agenda items which
Councilmembers may have concerns or questions
about are discussed. Although, no Council
action may be taken, work sessions afford
Councilmembers the opportunity to voice
concerns, obtain information, and question
the propriety of any agenda item. Work
sessions are open to the public.
1-9
CITY OF LUBBOCK
COUNCIL RULES, ORDER
AND PROCEDURES MANUAL
OF BUSINESS,
b. Executive Sessions - An executive session on
a perm a op c (see Art. 6252-17, Sec. 3,
Vernon's Texas Civil Statutes) may be held
only after the City Council has first been
convened in open session, for which notice as
provided in the Open Meetings Act has been
given, and after the presiding officer has
announced that an executive session will be
held and indicated the section or sections of
the Act identifying the reason for the
executive session. (Art. 6252-17, Sec. 2(a)
Vernon's Texas Civil Statutes). Executive
sessions are generally allowable for consul-
tation with the City Attorney about pending
litigation, settlement offers; purchase,
exchange or lease of real property; personnel
matters; and security personnel or devices.
The final action resultin from an executive
session (vote or decision}? crust be made in
open session.
2. Special Meetings The Mayor, Mayor Pro -Tem, or any
three of theCouncilmembers in the absence of the
Mayor and Mayor Pro -Tem, or in the event of their
refusal after request is made, may call special
meetings of the Council at any time deemed
advisable. (Ch. 1, Art. IX, Sec. 13, Charter.)
B. Conduct:
1. Quorum - Any four members of the City Council
shall constitute a quorum and the affirmative vote
of any four members of the Council shall be
sufficient and necessary to adopt or repeal any
ordinance or resolution. (Ch. 1, Art. IX, Sec.
15, Charter)
2. Presidin2 Officer - The Mayor of the City shall be
e presIding officer of the Council, (Ch. 1, Art.
IX, Sec. 11, Charter.) and in the event of absence
of or disqualification of Mayor, the Council -
members elected Mayor Pro -Tempore by the Council -
members shall serve as Mayor Pro -Tempore during
1-10
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
his or her term of office. In the event of the
absence of or disqualification of the Mayor or
Mayor Pro -Tempore then the Council shall select a
member to preside during their absence.
3. Rules of Order - Roberts Rules of Order, Revised
shall govern the proceedings of the Council in all
cases, unless they are in conflict with these
rules.
4. Call to Order - The meetings of the City Council
shall e cTfed to order by the Mayor, or in his
absence, by the Mayor Pro -Tem.
5. Right to Floor - Any Councilmember or other person
appearing before the Council desiring to speak
shall be recognized by the presiding officer, and
shall confine his or her remarks to the subject
under consideration or to be considered. No one
shall be allowed to speak more than once on any
one subject until every member or interested
person wishing to speak shall have spoken or be
given an opportunity to speak. (Robert's Rules of
Order; 6th ed., pp. 27-28) Any person who wishes
to address the Council must have the unanimous
consent of the Council. This rule does not apply
to anyone appearing at a public hearing in
response to an official notice.
6. Preservation of Order - The presiding officer
shall preserve or er and decorum, prevent per-
sonalities or the impugning of members' motives,
and confine discussion to the question in debate.
7. Misconduct - The City Council may punish its own
members or misconduct, or any other person for
contempt. (Ch. 1, Art. 9, Sec. 11, Charter)
8. Points of Order - The presiding officer shall
e erm ne a -points of order, subject to the
right of any member to appeal to the Council. If
4
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
any appeal is taken, the question shall be, "Shall
the decision of the presiding officer be sus-
tained? •
9. Questions to be Stated - The presiding officer
snall s a e all ques ons submitted for a vote and
announce the result. A roll caTI vote shall be
taken upon the request of any merger.
10. 'Voting Required - No member shall be excused from
voting except on matters involving the considera-
tion of his own official conduct, or where his
financial interests are involved, or unless
excused by the Council for other valid reasons by
majority vote, orovided that not more than one
member may be excused from voting by a vote of the
other members. Refusal to vote without excuse
shall be an affirmative vote. (Ch. 1, Art. IX,
Sec. 15, Charter) The Mayor shall vote as a
member of the Council on all matters coming before
the body. (Ch. 1, Art. IX, Sec. 11, Charter)
11. Agenda The order of business of each meeting shall
�tained in the agenda prepared by the City
Manager. The agenda shall be a listing by topic
of subjects to be considered.
a. Board A pointments-Councilmembers should be
prepared to set Orth names of those indivi-
duals wi l ling and able to serve on a board,
committee or commission. These appointments
require the unanimous vote of all Council -
members. It should be noted that some
specific boards and commissions are created
by State law and may have speci a 1 require-
ments. The Council may create other commit-
tees, boards and commissions to assist in the
conduct of the operation of the City govern-
ment with such duties as the Council may
specify not inconsistent with the Charter or
Code of the City. Any committees, boards, or
commissions created shall cease to exist upon
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CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
the accomplishment of the special purpose for
which it was created, or when abolished by a
majority vote of the Council.
b. Manager's Analysis of Agenda Items - The City
anager shall provide the Council with an
analysis of items to be acted upon by the
Council at its regular meetings. This
analysis may be made to the Council orally or
in writing.
c. ! ends Format - The following is the agenda
format currently in use during City Council
meetings:
I. INTRODUCTION
A. Invocation
B. Pledge of Allegiance to the Flag
C. Approval of Minutes
0. Citizen Appearances
II. ORDINANCES FOR PASSAGE
(Appropriation, Zoning, Others, Abandon & Close)
A. Second Reading
B. Third Reading
III. PUBLIC HEARING
A. Zoning
B. Paving Assessment
C. Special
IV. TRANSPORTATION AND DEVELOPMENT ACTIVITIES
A.
Streets and Paving
B.
Zoning
C.
Planning
D.
Right -Of -Way
E.
Community Development
F.
Urban Renewal
G.
Traffic
1-13
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
H. Building Inspection
I. Aviation
V. PUBLIC SAFETY AND SERVICES
A..
Parks and Recreation
B.
Civic Center
C.
Animal Shelter
D.
Health
E.
Fire
F.
Sanitation
G.
Police
H.
Library
I.
Cemetery
VI. WATER UTILITIES
A.
Water
B.
Sewer
VII. ELECTRIC UTILITIES
A. Street Lighting
B. Utility Board Recommendations
C. Others
VIII. MISCELLANEOUS
A. Management Services
B. Financial Services
C. Claims Against City
D. Other
IX. BIDS AND PURCHASING
X. BOARD APPOINTMENTS
d. Placin an Item on Agenda: Citizen - Any
c zendesiring to present Yis-UBTect for the
Council's consideration shall advise the City
Manager's office of that fact not later than
5 p.m. on the Thursday preceding the Thursday
1-14
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
meeting at which he wishes the subject to be
considered. The subject matter must be
sufficiently outlined and detailed so as to
provide adequate information for research
purposes. The City Manager shall also reject
all requests to be placed on the agenda when
the subject matter to be discussed is outside
the jurisdiction of the City Council, such
as, but not limited to, matters pending
before any board or commission of the City,
or any matter which may be within the
administrative realm of the City Manager. In
the event of a regular or special meeting
held on another day of the week, the request
must be made no later than four days preced-
ing the Council meeting.
.1. Councilmember - Any member of the
ounc ma -y -;-before the agenda deadline
(5 p.m. Thursday), request that an item
be placed on the agenda. The City
Manager shall be notified of the request
and provide staff research support when
requested to do so.
2. Right to Ap eal - Any person denied a
p face on the agenda may appeal to the
Council, and an appearance may be
granted upon the unanimous consent of
the full Council, with such appearance
to be scheduled for a subsequent meeting
of the Council.
3. Emergency Items - The agenda normally
Must be posten2 hours in advance of
the scheduled start of the meeting
pursuant to the Open Meetings Act,
Vernon's Ann.Civ.St., Art. 6252-17.
However, in the event an emergency or
urgent public necessity requires an item
to be added thereto, it may be added by
a supplemental notice and posting at
least two hours before the meeting is
1-15
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
convened and it will be necessary to
call all news media who have requested
notice in such situations advising them
of the additional emergency item.
Emergency items are usually items that
if not acted on would adversely affect
the health and safety of the public or
would prevent the operation of a
necessary City service. The City
Attorney's office is able to clarify
additional questions about the addition
to the agenda of emergency items.
12. Recessed Meetings - Any meeting of the Council may
Fe'recessed o a later time, provided that no
recess shall be for a longer period than until the
next regular meeting.
13. Public Meeting - All meetings of the City Council
sfiall be pu 1c. Written notice of the date,
hour, place, and subject of each meeting held by
the Council shall be given before the meeting.
(Art. 6252-17, Sec. 3A, Vernon's Texas Civil
Statutes).
14. Conflict of Interest - City Council members are
subject o the conf7ict of interest requirements
of the Lubbock City Charter and Vernon's Ann.
Civ.St., Art. 988. Under the Charter, City
Council members may not have any interest in the
profits or emoluments of any contract, job, work
or service for the City or interest in the sale to
the City of any supplies, equipment, material or
articles purchased; nor be the owner of - any public
utility or public service corporation in the City
nor in the employ of any owner of stock in any
such public service corporation or public service
corporation. Article 988 further requires that a
City Council member having a substantial interest
In real property or stock (generally more than a
10% interest) may not vote on matters involving
such property or businesses and must file an
affidavit of substantial interest on the Council
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CITY OF LUBBOCK
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member's (or a close relative's) behalf with the
City Secretary before a vote is taken on such
matters. The City Attorney should be consulted
with regard to business interests involving family
members to determine whether Article 988 may
apply.
C. Attendance
1. Mayor and Councilmembers - The Mayor and any
Councilmembir s a or eit not exceeding $10.00
per meeting of his salary if absent from any
regular meeting of the 'Council unless such absence
from the meeting is unavoidably necessitated in
the services of such officer on business of the
City away from the City at the time the meeting is
held (Ch. 1, Art. IX, Sec. 14, Charter).
2. C_i_t_4 Manager - The City Manager shall attend all
meetings off'—the Council with the right to take
part in the discussion, but having no vote. (Ch.
1, Art. X, SEc. 4, Charter.)
3. City Attorne - The City Attorney or Acting City
Attorney s a 1 attend all meetings of the City
Council unless excused and shall upon request
render written or oral opinion on questions of
law. The City Attorney shall act as the City
Council's parlimentarian.
n 4. City Secretary - The City Secretary -Treasurer
%_SvQkk _ ZSZ9 she' R all meetings of the City Council,
unless excused, and shall keep an account of all
proceedings of the City Council to be entered in a
�i,�cr .,cz1n�S kxy\ well bound book or permanent file.
'k'"0,`' �`�",`f 5. Officersand Employees - An officer or employee of
e sad. a y, en requested by the City Manager,
(C-W� shall attend the meetings of the City Council. If
requested to do so by the City Manager, such
officer may present information relating to
matters before the Council.
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IV. GENERAL INFORMATION CONCERNING ORDINANCES, RESOLUTIONS, AND
MOTIONS:
A. Printed or Typewritten Form - All ordinances and
resolutions shill e presented to the City Council only
in printed or typewritten form. (Ch. 1, Art. IX, Sec.
16, Charter)
B. Passage of Ordinances, Resolutions, or Motions -
Approval of every ordinance, resolution, or motion
shall require the affirmative vote of a majority of all
members of the City Council, except as specified
hereinafter when the Charter and certain State statutes
impose other voting requirements on various questions.
(Ch. 1, Art. IX, Sec. 15, Charter)
C. Recording of Votes - The yeas and nays shall be taken
upon THE passage of all ordinances and resolutions and
entered upon the minutes of the City Council. (Ch. 19
Art. IX, Sec. 15, Charter)
D. City 4t�torney to Approve - All ordinances and resolu-
tions shall be approve as to form and legality by the
City Attorney.
E. Ordinances: In General - An ordinance is passed and
promulgatea By M governing body pursuant to statutory
authority or by implied authority. Ordinances are to
be distinguished from resolutions and motions. An
ordinance is legislative action, while a resolution is
administrative in character.
1. Definition - An ordinance is a bylaw of a munici-
pajity, passed by its governing body for the
regulation, management, and control of its affairs
and those of its citizens. (Dallas Power & Light
Co. v. Carrington, 245 SW 1046) It has also been
defined as a municipal law intended to regulate
and provide for the orderly exercise of powers
conferred by the City Charter. (Vasburg v.
McCrary 14 SW 194) It is local law, emanating
from legislative authority and operative within
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its limited sphere as effectively as a general law
of the sovereignty. (Choice v. Dallas, 210 SW
753)
2. Territorial Force and Effect - Ordinances have no
extraterritorial force except for the particular
purposes specified in the empowering statute, but
they operate with all the force and effect of
statutes against both resident and non-residents
in the municipality, and also against the property
of non-residents that is located in the City.
3. Particular Matters Subject of Ordinance - The
governing body must act generally by ordinance
when:
a. Abolishing an office, commission, board or
committee created by ordinance;
b. Repealing a prior ordinance;
C. Amending an ordinance;
d. Levying taxes;
e. Calling elections;
f. Adopting budget
g. Ordering paving and street improvement
assessments;
h. Acts of a permanent nature involving a rule
of conduct or permanently affecting the
government or welfare of the City generally.
4. Final Passage After Second Reading - No ordinance,
unless HeFlared an emergency measure shall be
finally passed on the day on which it is intro-
duced. (Ch. 1, Art. IX, Sec. 16, Charter)
Ordinances passed for paving assessments require
three readings. (See U, D in the Policies and
Procedures Manual)
5. Suspending of Ordinances - The temporary suspen-
s on of operation of an ordinance may be affected
by the enactment of another ordinance providing
for such suspension upon a majority vote of the
City Council.
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6. Waiver of Ordinances - the provisions of an
ordinance may -only e waived by the enactment of
another ordinance providing for a deletion of such
provisions for all persons within the affected
class upon a majority vote of the City Council.
F. Resolutions:
1. Definition - A resolution is a were expression of
Re op n on or will of the governing body concern-
ing some matter of administration coming within
its official cognizance. A resolution proper does
not constitute a law.
2. Force and Effect - Although the expression of a
command by the governing body in the form of a
resolution may be valid as an ordinance provided
it is passed in conformity to the other require-
ments of the charter relating. to ordinances, a
resolution may not generally be deeded an ordin-
ance or take effect as an ordinance if it is not
expressed in the mode or form required by the
charter.
3. Particular Matters Subject of Resolution - The
governing body may express an opinion, govern its
own procedure within limitations imposed on it by
the Charter, or direct the performance of minis-
terial functions by means of a resolution. A
resolution is in order when:
a. Authorizing the Mayor or some other officer
of the City to carry out an order or action
on behalf of the City;
b. Creating boards, committees and commissions -
except when directed otherwise by statute.
c. Ordering certain street improvements.
G. Motions:
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1. Definition - A motion is a proposal made to evoke
action on the part of the legislative body.
2. Order of Precedence of Motions - The following
mo ons s a have priority n the order indi-
cated.
4. The Previous Question - When the previous question
s moved and secon e , It shall be put as follows:
°Shall the main question be now put?•
There shall then be no further amendment or
debate; but pending amendments shall be put in
their order before the main question. If the
motion for the previous question is lost, the main
question remains before the City Council. An
affirmative vote of a majority of the Council
shall be required to move the previous question.
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a.
Adjourn (when privileged)
b.
Take a recess (when privileged)
C.
Raise a question of privilege
d.
Lay on the table
QX&A,�t.A
e.
Previous question (3/5 vote required)
ZsVi r7
f.
Limit or extend limits of debate (2/3 vote
d"r,0- �4cZV:r
g.
required)
Postpone to a certain time
.4At3 cQ'vac'4.1� "
h.
Commit or refer
i.
Amend
6-2 e
J.
Postpone indefinitely
rr Cafs"'WnAt3
k.
Main motion
u .lcs
3.
Motion to Reconsider. - A motion to reconsider any
ac
on o e ounc 1 can be made not later than
the
next succeeding official regular meeting of
the
Council. Such a motion can only be made by a
member who voted with the majority. It can be
seconded by any member. No question shall be
twice reconsidered, except by unanimous consent of
the
Council, except that action relating to any
contract may be reconsidered at any time before
the
final execution thereof.
4. The Previous Question - When the previous question
s moved and secon e , It shall be put as follows:
°Shall the main question be now put?•
There shall then be no further amendment or
debate; but pending amendments shall be put in
their order before the main question. If the
motion for the previous question is lost, the main
question remains before the City Council. An
affirmative vote of a majority of the Council
shall be required to move the previous question.
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S. Withdrawal of Motions - A motion may be withdrawn,
or modified y its mover without asking permission
until the motion has been stated by the presiding
officer.
If the mover modifies his motion, the seconder may
withdraw his second. After the question has been
stated, the mover shall neither withdraw it nor
modify it without the consent of the Council.
6. Amendments to Motions - No motion or proposition
of a subject erent from that under considera-
tion shall be admitted under color of amendment.
A motion to amend an amendment shall be in order,
but one to amend an amendment to be an amendment
shall not be in order.
V. PROCEDURAL PROCESSES:
A. Budget Approval Process - The legal and time require -
ms tor tne budgef process for cities is found in the
Texas Constitution; Vernon's Annotated Civil Statutes,
Articles 689a-13, 689a-14, 68ga-15; the State Tax Code;
the City Charter and the City Code. Generally, the
timetable is more or less as follows:
1.
Secretary's Office more
date taxes are levied.
Vernon's Annotated Civil
than 30 days
(Art. 689a,
Statute)
prior t
Sec. 14,
the
2. Public Hearing on Budget - Conduct a public
Raring on propose u get and pass the budget
ordinance on the first reading. These require-
ments must be completed more than 15 days after
filing of the proposed budget but before the levy
date. (Art. 689x, Sec. 15, Vernon's Annotated
Civil Statutes)
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OF BUSINESS,
3. Levy Taxes, Set Tax Rate, and Final Adoption of
duaget - 6ity 6ouncii must pass ordinances levying
axes, setting the tax rate, and adopting the
budget. These ordinances are usually passed
during the last regular Council Meeting in
September; however, it should be noted that the
September date has no basis in law and may be
changed, so long as the date precedes October
first. (Art. 689x, Sec. 15, Art. 1041, Vernon's
Annotated Civil Statutes; Art. 11, Sec. 5, Texas
Constitution; Sec. -1.04, Tax Code, and Sec. 2-2,
City Code)
4. File Official Budget with City -Secretary and
oun er - An official copy of the bUqet must
be fthe City Secretary's Office and the
County Clerk's Office immediately after adoption.
(Art. 689a, Sec. 15, Vernon's Annotated Civil
Statutes)
B. Community Development Public Hearings - The City
Council will conduct three ommun y evelopment public
Aenje-c 6hearings per year -- one Performance hearing for the
j past fiscal year, and two public hearings on the
2c s o l &4cpl 2SZ 7 proposed Community Development Program.
�f31CixZ� 1. Community Development Performance Public Hearin -
e City ounce willestablisha a e and time
for the public Community Development Performance
hearing and will publish notice of the hearing in
the local newspaper ten days prior to that time.
The Performance hearing may be conducted during
regular Council meetings or at another time;
however, the Performance hearing should be
conducted as soon after the close of the Community
Development Block Grant fiscal year as possible.
2. Community Development Annual Application Public
_Hea__ri�nngQ - City Council will set the date and time
of Re irst public hearing on the present Annual
application to obtain the views of citizens on
Community Development needs. Notice of the
hearing shall be published in local newspapers ten
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days prior to the hearing date. The Community
Development Advisory Committee shall then present
to Council the recommended Annual Application.
3. Final Public Hearing on Annual Application -City
Council will establish a date and time or the
final hearing with notice given in the same manner
as above. Council shall consider any comments and
views received and may, if deemed appropriate,
modify the Application. Council will then prepare
and make available to the public its "Final
Statement of Comunity Development Objectives and
Projected Use of Funds."
C. Revenue Sharing Public Hearings - The City Council
iRall conduct wo FuMc evenue Sharing hearings per
lelA year -- one Rub1ic Proposed Use hearing and one Public
Budget hearing.
s,�w�t«n, 2571 1. Public Hearin2 Defined - Revenue Sharing regula-
g, ons a ne-public meeting- as an open public
COC IZ53) meeting called by the City Council to provide all
residents (without regard to taxpaying, voting
status or handicap) with an opportunity to offer
written and oral comments regarding the subject to
be discussed. (31, Code of Federal Regulations,
Subsection 51.10(k))
2. Public Proposed Use Hearin - At least seven (7)
ca en ar days : ore the Gity Manager submits the
proposed budget to the City Council, a public
hearing must be held by the City Council at which
local citizens and groups can present written and
oral comments on how they propose the Revenue
Sharing money be spent. Notice of the Proposed
Use hearing shall be published in at least one
newspaper of general circulation serving the
City's geographic area, no later than ten (10)
days prior to the scheduled date of the hearing.
Such notice shall include the date, place, and
time of the hearing, the amount of unappropriated
entitlement funds in the City's Revenue Sharing
trust fund, and the amount of entitlement funds
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which the City government expects to receive
during its fiscal year. In addition, the notice
shall specify that citizens attending the hearing
shall have the right to provide written and oral
comments and suggestions respecting possible uses
of entitlement funds. (31, Code of Federal
Regulations, Subsection 51.13)
3. Public Budget Hea_riinLq - The City Council shall
aavreata least one pudic hearing on the City's
proposed uses for entitlement funds in relation to
its entire budget. The Budget hearing may be
conducted by an appropriate Council committee, but
the hearing must be prior to enactment of the
budget. All citizens of the City shall have a
reasonable opportunity to provide written and oral
comments, and to ask questions concerning the
entire budget and the relationship of entitlement
funds to the entire budget. The Budget hearing
shall be held at a date, place, and time that
permits and encourages public attendance and
participation by all citizens. Notice of the
Budget hearing shall be published in a newspaper
of general circulation serving the City's geo-
graphic area no later than ten (10) days prior to
the scheduled date of the hearing. Such notice
shall specify the date, place and time of the
public hearing, and that citizens attending the
hearing have the right to provide written and oral
comments and ask questions concerning the entire
budget and the relationship of entitlement funds
to the entire budget. The notice shall state how,
in the context of its proposed budget, the City
intends to use its entitlement funds and shall
provide a summary of its entire proposed budget.
In addition, the notice shall advise when and
where the above information, together with a copy
of the entire proposed budget, shall be available
for public inspection. (31, Code of Federal
Regulations, Subsection 51.14)
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D. �PPa__v__i__ng�Assessments - The governing body of any city
shall naveUfa power to determine the necessity for,
and to order the improvement of any highway or parts
thereof within such city. (Art. 1105b, Sec. 3,
Vernon's Texas Civil Statutes)
The following is a brief summary of the sequence of
events required by Article 1105b, Sections 3 thru 9,'
for creating paving liens. First, Council must
determine public need and pass a resolution to that
effect. Second, Council orders improvements by means
of a five step process: a) pass a resolution adopting
plans and specifications, and directing publication of
Notice to Bidders, b) award the contract, c) pass a
resolution directing the City Engineer to prepare and
file estimates, and paving assessment rolls, d) pass a
resolution approving and adopting the estimates,
assessment rolls, and directing advertisement of Notice
of Paving Lien Assessment, and e) publish .three notices
in local newspapers, and mail one to abutting property
owners. Third, Council conducts the hearing and
considers property owner's objections. Fourth, the
Paving Lien Levy ordinance is passed after -We- third
reading, and finally, Paving certificates are issued.
1. Determination of Necessity - City Council declares
a public necessity for paving the streets and
directs the City Engineer to prepare plans and
specifications for street paving improvements by
means of a resolution. (Art. 1105b, Sec. 3,
Vernon's Texas Civil Statutes.)
2. Ordering Improvements - City Council orders
improvements by means of a resolution adopting the
plans and specifications submitted'by the City
Engineer and directing publication of Notice to
Bidders on the project (such notice must be
published in the newspaper 15 days before -bids are
considered and the contract awarded). Notice of
Intent to make paving improvements must be
recorded in the Lubbock -County Deed of Trust
Records of the Lubbock County Clerk. After at
least 15 days from publication of Notice to
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CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
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Bidders, City Council receives the bids and awards
the contract at the time specified in such notice.
At this time, the City Council may pass a resolu-
tion directing the City Engineer to prepare and
file estimates and paving assessment rolls for the
project. City Council then passes a resolution
approving and adopting the estimates, assessment
rolls, and directing the advertisement of Notice
of Paving Lien Assessment. (Art. 1105b, Sec. 3,
Vernon's Texas Civil Statutes.)
3. Notice of Nearing on Proposed Paving Assessment -
the hearing notice must be published three times
in a newspaper in Lubbock. The first notice shall
be published 21 days before the date of the
hearing. Notice must also be given by mail to
abutting owners at least 14 days prior to the
hearing date. (Art. 1105b, Sec. 9, Vernon's Texas
Civil Statutes) City Council shall .conduct the
hearing on the date specified in the notice and
consider the desires of property owners affected.
After such consideration, Council may eliminate
streets or alleys deemed objectionable, close the
hearing, and pass the paving lien levy ordinance
on the first reading. (Art 1105b, Sec. 9,
Vernon's Texas Civil Statutes)
4. Paving Lien Levy Ordinance - City Council later
passes the ordinance levying paving assessments on
the third reading, and a certified copy of the
ordinance is filed in the Deed Records of the
Lubbock County Clerk, thereby perfecting recorda-
tion of the lien created. The third reading of
this ordinance can be made the day following the
second reading; although, there must be at least
fifteen days between the first and third readings
in order that the fifteen day period permitted
property owners to appeal the action of the City
Council can elapse. (Art. 1105b, Secs. 6 and 9,
Vernon's Texas Civil Statutes)
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5. �Pavin ,Certificates - Paving certificates are
issued �e of the City as evidence of
paving assessment. (Art. 1105b, Sec. 6, Vernon's
Texas Civil Statutes)
E. Changing Paving Assessments - The City Council shall
ave power to provide tor c anges in plans, methods or
contracts for improvements, or proceedings related to
improvements. (Art. 1105b, Sec. 10, Vernon's Texas
Civi 1 Statutes)
1. Changes .in or Abandonment of Iaprovements - Any
change substantially affecting a nature or
quality of any improvement will only be made when
determined by two thirds vote of the City Council.
If any substantial change is to be made after any
hearing has been ordered, or held, then, unless
the improvement is abandoned altogether, a new
estimate of cost will be made, a new hearing
ordered, and held, and new notices given in the
same manner as provided for in original notices
and hearings. (Art. 1105b, Sec. 10, Vernon's
Texas Civil Statutes)
2. Correction of Assessments - If any assessment is,
or any reason whatsoever, held or determined to
be invalid or unenforceable, then City Council is
empowered to supply any deficiency in proceedings,
correct any mistake or irregularity, and at any
time to make and levy reassessments after notice
and hearing as provided for in original assess-
ments. Anyone owning or claiming any property or
interest in any property against which the
reassessment is levied shall have the same right
of appeal as provided in connection with original
assessments. (Art. 1105b, Secs. 13 and 14,
Vernon's Texas Civil Statutes)
F. ZoningOr�dinances --The City Council shall provide for
We -manner -in w %h regulations, restrictions, and the
boundaries of districts are determined, established,
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CITY OF LUBBOCK
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and enforced, and from time to time amended, supple-
mented, or changed. (Art. 1011d, Vernon's Texas Civil
Statutes)
1. Changin2 Zoning Ordinances - Changes in zoning
classitication where a nearing is held by the City
Council and such change is protested by owners of
20% or more either of the area of the lots
included in such proposed change or of those
immediately adjacent in the rear thereof extending
200 feet therefrom, or of those directly opposite
thereto extending 200 feet from the street
frontage of such opposite lots shall not become
effective except by the favorable vote of four-
fifths of all the City Council. (Sec. 20.4-3,
Zoning Ordinance No. 1695)
2. Recommendation of Plannin2 and Zonin2 Commission -
(c&.t„ jrc.•. In case the Planning ana zoning Commission Has
recommended against a proposed amendment, supple-
ment, �u� �� ment, change or modification, such amendment is
wD '^`� not to become effective except by the favorable
I cG-il vote of four-fifths of all the City Council.
(Sec. 20.4-3, Zoning Ordinance No. 1695)
VI. TRAVEL POLICY:
A. Authorization and Expense Form - The City of Lubbock
w pay reasonable expenses w ich are incurred in the
course of City related travel. Prior to the time that
a trip is actually taken, a Travel Authorization and
Expense Report Form should be submitted to the City
Manager's Office. In the event that a travel advance
is also needed, a Payment Authorization Memo should
also be submitted. These forms, hotel and airline
accommodations, and registration material should be
obtained from the City Council's Secretary.
(Travel Policy, p. 47)
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B. Advance Payments - If the estimated expense for the
contemplated travel is too high to expect the Council -
member to finance the trip himself, he may be autho-
rized an advance payment. Timing of the memo should be
such that the City Manager's staff is able to complete
their processing approximately ten (10) days before the
check is needed. Councilmembers requesting advances
should submit their requests well in advance of their
departure date, and requests for 'walk-through" checks
should be kept to a minimum since they are expensive
and time consuming. When money is advanced, it is
treated as an account receivable from the Counci lmember
until an itemized accounting is submitted. The
approved amount is then charged to the proper expense
account, and the accounts receivable is cancelled.
C. Expenses Approved for Reimbursement - The following
list of expense classifications ' s for information and
guidance in determining which expenses are eligible
when traveling on City business. This list is intended
to be a general guide and is not all inclusive.
1. Transportation - While the circumstances surround -
ng each trip will be different, the following
guidelines are to be observed.
a. Commercial Airlines - The City will pay the
cost of the airline ticket. Only 'coach'
flights will be authorized.
b. Personal Vehicles - If the use of a private
automobi le Is esired, the City will pay
actual costs for gas and oil. The Council -
member should present receipts for reimburse-
ment. As an alternative, the Councilmember
may draw a City credit card from the Purchas-
ing Department for routine supplies.
2. Local Trans ortation - When air, rail, or bus
fransportation`i-s used, expenses for local
transportation will be allowed whenever such
transportation is necessary in the conduct of City
business. In most cases, it is assumed that taxi
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service will be the preferred mode of travel.
Councilmembers may secure rent cars when business
dictates that is the best mode of transportation.
3. Lodging - Expenses will be allowed for adequate
oT rig ng. Receipts for lodging must be provided to
obtain reimbursement. Councilmembers should
attempt to take advantage of the City's tax exempt
status in paying their hotel/motel bills.
4. Meals and Tips - Reasonable expenses for meals and
Ws wia reimbursed at actual cost. Council -
members should attempt to secure receipts for such
expenses. In the event that meal expenses exceed
$15 per day, receipts will be required.
5. Telephone and Tele raph - Telephone and telegraph
messages W111 be allowed only for official calls.
A safe -arrival call home is allowed.
6. Registration Fees - Councilmembers will be
reIMbursed for fees charged to register for any
conference or meeting. A receipt should be
provided with the expense report.
7. Entertainment - Personal entertainment expenses
011 be EFe responsibility of the individual.
8. Spouses - If a conference includes a planned
spouses program and if the Councilmember's spouse
participates in a majority of the planned activi-
ties, the City will assume the responsibility for
the spouse's registration and planned conference
meals. Transportation, other meals, etc., are the
Councilmember's responsibility.
NOTE: Upon returning, copies of all receipts and pertinent
documents should be accumulated in the Travel Authorization
and Expense Report Form (provided in the Print Shop) and
submitted to the City Council's Secretary. If an individual
did not receive an advance and needs to be reimbursed, or if
the My needs to reimburse him for unanticipated expenses,
the brown travel envelope should be accompanied by a Payment
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Authorization. ALL expenses for
cated on this form, even if they
billing. For example, air fare
travel agent should be shown in
and/or credit card charges.
VII. INFORMAL POLICIES/PROCEDURES:
the trip should be indi-
were paid on another
expenses paid directly to a
the space for pre -paid
The City Council has developed a number of informal policies
and/or procedures which are noted below.
A. Voicing Only the Nay Votes - This procedure has been
eve
oped as a time saving practice. Silence is taken
to be a vote in the affirmative. Only nay votes are
voiced.
B. Invocation - It has been the practice of the City
CounUTTF open the regular City Council meeting with
an invocation by a City Council or City staff member.
C. Pledge of Allegiance - The invocation is followed by
e Fledge o Allegiance which is led either by the
Mayor or Mayor Pro -Tem.
D. Citizen Appearances for. Proclamations - Various
c arIty, health, social and c vic m n� ded organizations
appear before, and accept, proclamations declaring
awareness of their purposes for a period of time.
Individual citizens are recognized for outstanding
accomplishment. Proclamations require no Council
action and should be directed to the City Council's
Secretary.
E. Scheduled Work Session - It has been the policy of City
council o Have a work session scheduled before regular
City Council meetings. This work session, from 8:30
a.m. to 9:30 a.m., provides an opportunity for Council -
members to interact with City staff in a less formal,
work oriented atmosphere.
1-32
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
F. Unscheduled Work Session - At any time after the
regular agenda itemsave been considered, the Council
may continue the work session begun that morning.
Unscheduled work sessions may occur throughout the
day.
VIII. EMERGENCY MEASURES:
A. Definition - An emergency measure is an ordinance or
res o u on for the immediate preservation of the public
peace, property, health, or safety, or providing for
the usual daily operation of a municipal department, in
which the emergency is set forth and defined in a
preamble thereto. (Ch. 1,, Art. IX, Sec. 17, City
Charter)
B. Provided For - Ordinances appropriating money not
exceeding $2,000.00 and ordinances for the payment of
salaries and wages, may be passed as emergency mea-
sures, but no measure making a grant, renewal or
extension of a franchise, or other special privilege,
or regulating the rate to be charged for its services
by any public utility, shall ever be passed as an
emergency measure. (Ch. 1, Art. IX, Sec. 17, City
Charter)
IX. CHARTER AMENDMENT:
A Charter amendment must be submitted to a vote if it is
required by a petition signed by five percent (5%) of the
qualified voters or 20,000 signatures, whichever is less, or
by a majority vote of the City Council. A majority vote of
the qualified voters of the City is required to amend the
Charter. (Art. 170, Vernon's Annotated Civil Statutes)
1-33
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
X. GOVERNMENTAL FUNCTION OF CITY DISTINGUISHED FROM PROPRIETARY
FUNCTION:
A. In General - Although in a general sense all functions
of a municipal corporation are of a public nature, it
acts nonetheless in a dual capacity, the one govern-
mental and the other proprietary. The activities of a
municipality relating to governmental functions are
performed by virtue of power conferred on it as a legal
agency of the State, and are to be exercised in the
administration of affairs affecting the people gener-
ally. Municipal acts concerned with proprietary
business interests are in exercise of powers granted
for the special benefit of the urban community embraced
in the corporate boundaries.
B. Examples of Governmental Functions
1. Taxation
2. Sanitation
3. Establishment and maintenance of health and
quarantine regulations
4. Maintenance of Fire Department
5. Maintenance of Police Department
6. Traffic control
7. Zoning
B. Building inspections and issuing building permits
9. Fixing rates to be charged by public utilities
1-34
CITY OF LUBBOCK
COUNCIL RULES, ORDER OF BUSINESS,
AND PROCEDURES MANUAL
C. Examples of Proprietary Functions
1. Erection, maintenance, ownership or operation of
public utility.
2. Construction, repair and improvement of streets.
3. Construction, repair and improvement of storm
sewer.
4. Proper care of public places.
ADOPTED AND APPROVED BY THE CITY COUNCIL THE DAY OF
, 1984.
ATTEST:
City SeEretary
1-35
SECTION 2 - CITY MANAGER
ARCHITECTS' FEES -
=::::: PAYMENT OF ON -COST OVERRUNS
OBJECTIVE.-
To
BJECTIVE:To define the limits of City obligations in those cases involving cost overruns.
RESPONSIBLE AGENCY:
Division directors, department heads
SERVICE/POLICY:
The City Council will authorize payment of all architects' fees only on the
original cost estimates. No payment will be made on overruns. A11 depart-
ments working with architects on any projects should advise those indi-
viduals of this policy.
AUTHORITY:
City Council
DATE(S) ISSUED:
December 17, 1975
2-1
BANNERS
OBJECTIVE:
To establish criteria to obtain a banner permit from the City of
Lubbock.
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
Special street banners are usually limited to only two locations
within the City of Lubbock; the 600 block of Avenue A and the
1600 block of Broadway. A third location is available at the 900
block of Texas when there are inflexible scheduling conflicts
with other banner applicants. Proper standards for attaching the
banners are provided in these three locations. Lubbock Power and
Light Distribution Department will install the banner.
The requests for banners are usually granted under the following
conditions and arrangements:
1. Schedule time is available.
2. Two weeks prior notice and application.
3. Generally two weeks in duration, however, this may be
extended an additional two weeks.
4. Banner must be properly installed:
A. Snaps and loops are required to tie down banner (spaced
every 24 inches apart and on each end).
B. The banner must be at least 36 inches in width.
C. The banner must be 20 feet in length.
AUTHORITY:
DATE ISSUED:
2-2
CITY COUNCIL LIAISON TO
BOARDS AND COMMISSIONS
OBJECTIVE:
To define Council roles with regard to boards and commissions.
RESPONSIBLE AGENCY:
Staff liaisons to boards and commissions, Public Information
Officer
SERVICE/POLICY:
A calendar will be kept on a monthly basis noting the time and
place of board and commission meetings. Council members, at
their discretion and as time permits, will visit meetings of
their choice. In the event that a board or commission feels that
it is necessary to have a Council member attend all of their
meetings or a particular meeting, the chairman is asked to
notify the City Manager's Office. Every attempt will be made to
be sure that the Council member is present. In the event that a
meeting time or place is changed or that a meeting is cancelled,
departments are asked to notify the City Manager's office.
Boards and commissions are encouraged to send minutes of their
meetings to the City Council in order to keep members informed of
pending business. Agendas and Minutes of each meeting shall be
filed promptly with the City Secretary. The attendance of the
entire board shall be recorded by the City Secretary and all
Agendas and Minutes shall.be placed on microfilm at the end of
each calendar year. If there are any problems or information
which need to be brought to the attention of the City Council,
the chairman of the board or commission may contact the City
staff member assigned to that particular board or commission or
the City Manager's office.
Department heads or directors associated with the following
boards are asked to provide the date, time, and place of meetings
to the Public Information Officer by the 25th of each month in
order that this information may be distributed to Council by the
first of the following month:
1. Airport Board
2. Animal Control Facility Advisory Subcommittee
3. Building Board of Appeals
4. Cemetery Board
5. Citizens Advisory Commission
6. Lubbock Citizens Traffic Commission
7. City Health Board
8. Lubbock Civic Centers Board
2-3
City Council Liaison to
Boards and Commissions
Page 2
9. Civil Service Commission
10. Community Development Advisory Committee
11. Community Services Commission
12. Board of Electrical Examiners
13. Electrical Utilities Board
14. Lubbock Health Facilities Development Corporation
15. Lubbock Housing Finance Corporation
16. Housing Standards Commission
17. Human Relations Commission
18. City -County Library Board
19. Parks and Recreation Board
20. Permit and License Appeal Board
21. Planning and Zoning Commission
22. Plumbing Board
23. Transit Advisory Board
24. Urban Design Commission
25. Urban Renewal Agency
26. Mater Resources Board
27. Zoning Board of Adjustment
AUTHORITY:
City Council
DATE(S) ISSUED:
May 28, 1976
2-4
FUNDING OF PUBLIC PROJECTS BY
PRIVATE DEVELOPERS
OBJECTIVE:
To set forth policies, regulations and procedures which govern
the funding of public projects by private developers.
RESPONSIBLE AGENCIES:
All City Divisions and Departments
SERVICE/POLICY:
Under a set of unusual circumstances a private developer
occasionally requests the City to undertake the construction of a
public works project (fire station, park, traffic signal, etc.)
in advance of the City's timetable for completing the project.
The City may deem it appropriate not to construct the project out
of the established sequence, due to reasons associated with lack
of funding or other projects with higher priorities. In the
-- event that the City cannot or will not adjust the scheduling of
projects to accommodate the developer's request, the requester
may propose to undertake the funding of the project.
The developer may finance the project and donate the completed
project to the City with the clear understanding that the
finished product becomes the property of the City. For the City
to agree to reimburse the developer for the cost of such a
project would be in violation of the Texas Constitution. The
developer may provide funding for the architectural and/or
engineering fees required for the design of the project as well
as for the required equipment and construction.
Projects financed in this manner must comply with the warrants,
comprehensive plans, and other policies adopted by the City.
Furthermore, the projects must be constructed according to the
City's established codes, standards, and specifications.
AUTHORITY:
DATE ISSUED:
2-5
MINORITY AND WOMEN BUSINESS
ENTERPRISE
OBJECTIVE:
To establish policies and procedures to insure that minority and
women business enterprises are afforded an equal opportunity in
the consideration and the reward of City contracts and projects.
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
The City of Lubbock shall encourage the active participation of
minority and women business enterprises in the bidding process
for City contracts and projects.
The City of Lubbock shall not designate a particular contract or
portion of a contract for competition solely among minority and
women business enterprises.
The term •minority business enterprise" means a business, at
least fifty percent (50%) of which is owned by minority group
members or, in the case of publicly owned business, at least
fifty-one percent (51%) of the stock of which is owned by
minority group members. For the purpose of this definition,
minority group members are Black, Spanish -Surnamed American
persons, and women; and,.
In order to implement this policy the City of Lubbock shall:
1. Designate a minority business coordinator who will
serve asa contact point for all minority and women
businesses interested in doing business with the City
of Lubbock.
2. Advise user City departments of the potentialities of
known minority and women business enterprises and
assure adequate and timely consideration of these firms
in the City's procurement functions.
3. Assure that known minority and women business
enterprises will have an equitable opportunity to
compete for contracts, particularly by arranging
solicitation time for the preparation of bids,
quantities, specifications, and delivery schedules to
2-6
Minority and Women
Business Enterpris
Page 2
the extent practicable, so as not to hinder the
participation of minority and women business
enterprises.
4. Develop a registry of minority and women business
enterprises for the Lubbock area. Such registry shall
include qualified and capable minority and contractors
who can undertake City contracts, including con-
struction, material, supply and services.
S. Develop an aggressive program to seek minority and
womens entrepreneurs through communications such as
radio, newspapers, and visits to facilities and contact
with organizations and association of minority and
women business persons.
6. Assure that a statement similar to the following be
included on all "invitations for bids":
The City of Lubbock hereby notifies all bidders
that in regard to any contract entered into
pursuant to this advertisement, minority and women
business enterprises will be afforded equal
opportunities to submit bids in response to this
invitation and will not be discriminated atainst
on the grounds of race, color, sex, or national
origin in consideration for an award."
7. Disseminate construction project information to all
interested minority and women parties; i.e., prime
contractors, sub -contractors, and all potential
bidders.
8. Provide all City departments with a list of minority
and women enterprises which City.departments will be
encouraged to consider.
Establish a procedure to maintain data on efforts to
assist minority and women enterprises. Such data will
include but shall not be limited to:
1. Number of minority and women enterprises con-
tacted.
Minority and Women
Business Enterpris
Page 3
2. Number of minority and women enterprises invited
to bid.
3. Number of minority and women enterprises who
.responded.
4. Evidence to support the City's efforts to com-
municate with minority and women enterprises.
5. Number of contracts with minority and women
business associations.
2-7
RENTAL POLICIES FOR CITY
PROPERTY
OBJECTIVE:
To set forth the policies and procedures for establishing lease/rental
rates for City real property not in service. -
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
In order to establish a fair, uniform and equitable method to determine
market value of space no longer needed for City operations and available
for lease/rental, the following procedures will be used to set cost of
space to be charged:
1. The property or space must be noted as available
on the "available" property list maintained by
the City Secretary.
2. A determination, by survey, of City departmental
needs for additional space must indicate the
property/space is not needed for discharging a
governmental function.
3. The services of a real estate appraiser will
be utilized to determine lease/rental cost per
square foot per month. The appraiser will
consider, income, cost and market elements to
arrive at the square footage cost.
4. Utilities:
The lessee will pay for all utilities unless
space is a shared occupancy. Shared occupancy
utilities will be billed or a pro rata basis
with users paying the same proportion of each
utility expense or the ratio of floor space
utilized to total building floor space.
5. New Mechanical Systems and Equipment:
Heating, ventilation, air-conditioning equipment
and systems replaced or installed to maintain
environmental control will be charged to lessee
on a pro rata basis. Lessee will pay the same
proportion as the ratio of floor space leased
_ to total floor space served by the equipment
and systems.
2-8
6. Janitorial and routine building maintenance will
normally be provided by the City on an at -cost
basis including management costs.
Insurance for all risk will be the responsibility
of the lessee.
$. Improvements and Renovations:
Lessee shall pay a share of all improvements and
renovations performed by the City on the premise.
The value of each improvement or renovation shall
be computed, amortized over a five-year period,
and lessee's pro rata share added to lease pay-
ments over that period. Pro rata share to be -
calculated by the ratio of lessee space in
proportion to total square feet improved or
renovated.
9. Other services that may be provided by the
City will be charged for on a cost basis includ-
ing overhead and management costs.
AUTHORITY:
City Council resolution September, 1982
DATE(S) ISSUED:
September, 1982
2-9
a ♦.
REPLACEMENT OF BOARD AND
COMMISSION MEMBERS
OBJECTIVE:
•To define "excused" and "unexcused" absences; to designate the respon-
sible party of the respective board for monitoring absences; to establish
procedures for recording absences, agendas, and minutes of the respective
board.
RESPONSIBLE AGENCY:
City Secretary, and City Manager's representative.
SERVICE/POLICY:
An "excused" absence is defined as: being out-of-town for business
reasons, illness or emergency (death in the family, hospitalization).
Any other absence would be considered "unexcused".
The following number of absences may constitute the need for replace-
ment of the member: three consecutive unexcused absences, or, attend-
ance reflecting unexcused absences constituting 50% of the meetings over
( a 12 -month period from date of appointment.
In the event replacement is indicated, the individual member will be
counseled by the Board chairman, and subsequently submit in writing to
the City Secretary the need to replace the board member in question.
Agendas and Minutes of each.meeting shall be filed promptly with the
City Secretary. The attendance of the entire board shall be recorded
by the City Secretary and all Agendas and Minutes shall be placed
on microfilm at the end of each calendar year.
The above information shall be subject to the rules and regulations of
the Open Records Act.
AUTHORITY:
City Council
DATE(S) ISSUED:
May 28, 1976, August 11, 1983
2-10
SMOKING IN CITY COUNCIL
CHAMBERS
OBJECTIVE:
To establish a no -smoking prohibition policy for the City Council
Chambers and Committee Room.
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
The City Council Chambers and Committee Room in City Hall are
designated as no -smoking areas. Any individual desiring to smoke
should do so outside these designated areas.
AUTHORITY:
City Manager
DATE ISSUED:
November 17, 1983
2-11
SOLICITATIONS ON CITY
PROPERTY: SALE OF GOODS
OBJECTIVE:
To define procedures for conducting solicitations for the sale of
goods on City property.
RESPONSIBLE AGENCY:
City Manager and Director of Personnel
SERVICE/POLICY:
Ordinance Vs 4002 and 4014 stipulate that it is unlawful for any
person or firm to solicit for the sale of goods "within, upon or
about any municipal building and/or premises or any municipal
property" without written permission from the City Manager. The
purpose of the ordinance is to prevent any interference with City
employees in the performance of their responsibilities.
Requests for solicitation should be made in writing to the City
Manager. No permission will be granted for such activities
during working hours unless substantial evidence is produced
which indicates that such activities will not interfere with
official City business.
AUTHORITY:
DATE ISSUED:
2-12
TEXAS OPEN MEETINGS LAW
OBJECTIVE:
To -enable all City boards and commissions to comply with the provisions
of the Texas Open Meetings Law.
RESPONSIBLE AGENCY:
Staff liaisons to boards and commissions
SERVICE/POLICY:
It is the policy of the City of Lubbock to comply with all provisions
of the Texas Open Meetings Law.
In an attempt to both comply with this act and to notify the local
media of all affected meetings, the Public Information Officer will
publish a "Weekly Calendar of Events". Each department head who is
responsible for a board or commission should notify the Public Informa-
tion Officer by noon on the Friday before every regular meeting of
his/her board In order that this Information might be included on the
_ calendar. if special meetings of the board or commission are called,
t" the Public Information Officer should be notified as soon as the
staff liaison is aware of the meeting. No less than two hours should
be allowed before the meeting in order that telephone notification of
the media might be made.
In the event that board members feel that an executive session is necessary
to discuss pending litigation or land acquisition, this request should
be made to the City Manager or the Assistant City Manager.
AUTHORITY:
Texas Open Meetings Law; City Council; City Manager
DATE(S) ISSUED:
March 7, 1974; May 15, 1919
2-13
USE OF CITY HALL CONFERENCE
ROOMS
OBJECTIVE:
To establish procedures for the use of conference rooms within
City Hall.
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
The conference rooms at City Hall may only be used by State or
Federal agencies,- City Council Boards or commissions, and City
staff. Other organizations wishing to use City facilities are
welcome to use various conference room at the libraries and
community centers. The scheduling of these facilities should be
made through the appropriate department head.
AUTHORITY:
City Manager
DATE ISSUED:
January 27, 1981
2-1k
Use of City Hall Facilities
by City Council Candidates
OBJECTIVE:
To establish procedures for the use of the City Council Chambers
and City Hall conference rooms by City Council Candidates.
RESPONSIBLE AGENCY:
City Manager
SERVICE/POLICY:
The City Council Chambers and City Hall conference rooms shall be
used only for the initial announcements of candidacy. All other
candidate activities and news conference should be scheduled
outside of City Hall. City Council candidates can utilize
conference or meeting rooms in municipal facilities outside of
City Hall (i.e., Library, Parks and Recreation, Transit). The
scheduling of these particular conference and meeting rooms
should be made through the appropriate department head.
AUTHORITY:
DATE:
City Manager
February 23, 1984
2-15
SECTION 3 - CITY SECRETARY
RESEARCH AND USE OF OFFICIAL
DOCUMENTS - CITY SECRETARY'S
OFFICE
OBJECTIVE:
To define procedures to be followed in use of official records
filed in the City Secretary's office.
RESPONSIBLE AGENCY:
City Secretary
SERVICE/POLICY:
A research request must be filled out for any information
requested. The staff will research this information or assist
persons in finding the necessary files. This information will be
processed in a timely manner as the workload allows. No document
or tape may be taken from the office without the prior approval
of the City Secretary or her designated representative.
AUTHORITY:
DATE ISSUED:
3-1
VERBATIM TRANSCRIPTS
OBJECTIVES:
To define proper procedure for requesting verbatim transcripts.
RESPONSIBLE AGENCY:
City Secretary
SERVICE/POLICY:
Requests from citizens or staff for verbatim transcripts must be
submitted in writing and be Council related. There is no charge
for staff personnel. If a citizen requests a verbatim
transcript, the cost is based on the hourly rate of the staff
member performing these services, plus the costs of photo
copying, if any. Additionally, a deposit from the requesting
party may be requested.
These procedures are in accordance with the policy of the Board
of Control, Austin.
AUTHORITY:
DATE ISSUED:
3-2
SECTION 4 - DEVELOPMENT SERVICES
AIRPORT CONTRACTS & LEASES
OBJECTIVE:
To establish major policies regarding the formulation and
execution of Airport contracts and leases for airport opera-
tions.
RESPONSIBLE AGENCY:
Department of Aviation
SERVICE/POLICY:
The following requirements apply to all contracts and leases
issued by the Airport:
(1) The Airport Board reviews and recommends these documents to
the City Council for approval and execution.
(2) These documents are to be executed by the other party before
being presented to the City Council.
(3) The Director of Aviation is authorized by the City Manager
to enter into 30 and 60 day agreements.
(4) All airlines serving the Airport must enter into the Major
Airline Standard Lease Contract.
(5) All aviation service companies and major hangar operations
on the airport must enter into the Standard fixed Base
Operator Agreement.
AUTHORITY:
DATE ISSUED:
4-1
• AIRPORT PROPERTY RENTALS
OBJECTIVES:
To establish uniform criteria applicable to property rentals on
the Airport.
RESPONSIBLE AGENCY:
Department of Aviation
SERVICE/POLICY:
The following general provisions apply to the rental of airport
properties in order to insure fair and reasonable rentals and to
Provide the airport an adequate return on its properties
investment.
(1) Buildings are rented at the rate of 1% of the appraised
market value per month.
(2) Building leases include a 20 feet wide area around the
premises to be maintained by the tenant.
(3) CPI adjustments are made annually in January to all rental
rates.
(4) Utilities, custodial services, and certain maintenance
services are the responsibility of the tenant.
AUTHORITY:
DATE ISSUED:
4-2
COMMUNITY DEVELOPMENT POLICIES
OBJECTIVE:
To provide a guideline for the Community Development Advisory
Committee and City Council when evaluating proposals and activi-
ties for Community Development funding.
RESPONSIBLE AGENCY:
Community Development Department
POLICY:
A. Community Development Program Guidelines
B. Lubbock Rehabilitation and Redevelopment Strategy
(these documents are available in the Community
Development Department)
AUTHORITY:
The City Council adopted the Program Guidelines by resolution
#201.
The City Council adopted the Lubbock Rehabilitation and Re-
development Strategy by resolution in 1977.
DATE ISSUED:
The City Council adopted the Program Guidelines on July 12, 1979.
The City Council adopted the Lubbock Rehabilitation and Re-
development Strategy on September 13, 1977.
4-3
1983 COMPREHENSIVE LAND USE PLAN
OBJECTIVE:
To provide the Planning and Zoning Commission and the City
Council a guide when considering zone cases and the overall
physical development of Lubbock and surrounding areas.
RESPONSIBLE AGENCY:
Planning Department
SERVICE/POLICY:
Comprehensive Land Use Plan Change Policies
The 1983 Land Use Plan is a guide for the Lubbock Planning and
Zoning Commission to help determine the overall physical develop-
ment of the community. The plan has been endorsed by both the
Planning and Zoning Commission and the City Council. The
Comprehensive Land Use Plan is located in the office of the City
of Lubbock's Senior Planner.
The Existing Land Use Plan illustrates where and how existing
development (1983) has occurred within the city and surrounding
study area. The Proposed Land Use Plan is intended to illustrate
general policies for future development reflecting a blend of
idealistic and realistic outlooks for development based on
current policies, methods, ideas and growth potentials.
Because planning is a continuous process and change is inevi-
table, the Land Use Plan should never be regarded as "unchange-
able". The Planning and Zoning Commission must weigh Plan
changes to protect public and private commitments that have
previously been based on the Plan. With respect to the continued
use of the Land Use Plan, the following policies should be
pursued:
1. The Land Use Plan will be the official plan for future land
use development or redevelopment.
2. The Land Use Plan will be the official plan to guide zoning
decisions.
3. All elements of the Land Use Plan shall be reviewed periodi-
cally. The Plan shall be updated and reapproved at least
every five years.
4-4
1983 Comprehensive Land Use Plan
Page 2
4. No major deviations from the Land Use Plan or Policies for
public or private uses may be approved unless the change can
be shown to be in harmony with existing or proposed uses of
adjacent land. In recommending a major deviation, the
Planning and Zoning Commission must determine that:
a. The change will benefit or complement existing and
proposed land use patterns.
b. The change is generally acceptable to adjacent land
owners who have made investments in their property.
C. Conditions have changed which make the use proposed in
the Land Use Plan impractical or unlikely.
d. The change will not require major public expenditures
which are not planned or are not within the City's
financial capabilities in terms of established priori-
ties.
While no plan is ideal, a lack of planned development will create
-� - inefficient use of tax revenues for public services and can
produce unsound private investment. The Land Use Plan is a major
decision-making instrument for achieving coordination among the
living, working, recreation, and open spaces of Lubbock. Such
coordination is essential if the citizens of Lubbock are to
receive maximum benefit from public and private investments in
their community.
Land Use Development Policies
The policies listed serve as guidelines in the development of the
Lubbock urban area.
STREETS:
1. Thoroughfares should be placed on section lines.
2. Collector streets should be -on half -section lines.
3. For traffic safety, minor streets should intersect all other
streets in a "T", rather than four-way intersections.
4. Multiple driveway openings on thoroughfares should be
avoided, no driveway access to low or medium density
residential development should be allowed.
4-5
1983 Comprehensive Land Use Plan
Page 3
RESIDENTIAL DEVELOPMENTS:
1. Residential lots should not front on a thoroughfare or
collector street.
2. A medium density (duplex) residential development may be
used as a buffer between a single-family development and a
high density residential commercial development.
3. High density residential development should be near a
thoroughfare so that its traffic flows directly onto the
thoroughfare rather than through lower density residential
neighborhoods.
4. A maximum population ratio of 89000 to 10,000 people per
square mile should be established by City officials and
staff through consideration of the traffic handling capabi-
lities of adjacent streets and the service capabilities of
utilities.
5. A low or medium density residential lot should face across
the street to the front rather than the side of another
residential lot.
6. Large concentrations of high density residential develop-
ments should be avoided so that traffic congestion is
reduced to a minimum on adjacent streets.
1. Factors including topography, aesthetics and flow should be
considered in the design of a residential street system. The
grid pattern should be avoided where possible within
neighborhoods.
8. Various techniques in street alignment should be employed to
lessen the use of local residential streets by non -local
traffic.
COMMERCIAL AND INDUSTRIAL DEVELOPMENT:
1. Strip commercial development shall be avoided.
2. In newly developing residential areas, 5 to 10 acres of
local retail commercial use will be allowed on each corner
at the intersection of major thoroughfares, serving neigh-
borhoods within 1/2 to 1 mile radius.
2.5 Commercial development which extends past 660' from the
-- intersection of major thoroughfares shall be considered to
have made the transition from cluster development to strip
development.
4-6
1983 Comprehensive Land Use Plan
Page 4
3. Commercial land uses which serve a city-wide or regional
market shall be located on regional arterials.
4. A small neighborhood shopping area may be permitted at the
center of a square mile of residential development, with
proper site planning.
5. Where the possibility exists for adverse effect on adjacent
residential areas, commercial or industrial development may
take place only in accordance with a site plan submitted to
and approved by the Planning and Zoning Commission.
6. Industrial or commercial zoning adjacent to Loop 289,
Interstate 27 and major entry corridors to the City should
be granted only in accordance with a site plan submitted to
and approved by the Planning and Zoning Commission.
PUBLIC FACILITIES:
1. Residential developers should plan for one elementary school
site and at least one neighborhood park site in each square
mile of residential development.
2. Playa lakes should be viewed as a source for aesthetic
amenity, whether privately or publicly maintained.
3. Churches should be placed near collector and/or major
thoroughfare street facilities.
AUTHORITY:
The Comprehensive Land Use Plan is adopted by City Council
resolution #1329.
DATE ISSUED:
The City Council adopted the 1983 Plan on March 10, 1983.
4-7
MUNICIPAL ANNEXATION POLICIES
OBJECTIVE:
To provide a guideline for .the Planning and Zoning Commission and
City Council when considering annexation of land to the City of
Lubbock.
RESPONSIBLE AGENCY:
Planning Department
SERVICE/POLICY:
A. Lubbock shall exercise protective annexation measures to
preclude strips and pockets of urban blight adjacent to the
City. Such annexation will avoid enclosure of unincorpor-
ated pockets.
B. Extension of municipal utilities outside the City shall be
prohibited except in emergencies or when annexation can be
completed within 90 days.
C. Developers and/or landowners requesting annexation must bear
the major costs of public service facilities when existing
land within the corporate limits can support anticipated
growth for a 10-15 year period.
D. Location and amounts of land to be annexed must provide
maximum efficiencies of municipal services such as police,
fire protection, water, sewer, street maintenance, and solid
waste collections. Disproportionate costs to tax revenues
shall be discouraged.
E. Prior to public hearings on annexation, the Planning and
Zoning Commission shall forward an opinion to the City
Council, stating the impact of the annexation on long range
growth patterns and rate of growth.
AUTHORITY:
DATE ISSUED:
4-8
LUBBOCK INTERNATIONAL AIRPORT
LAND USE DEVELOPMENT POLICIES
OBJECTIVE:
To establish land use development policies for the Lubbock
International Airport.
1. Coordination of building materials, building colors, and
building styles, within designated sub -areas or districts
within the airport.
2. Provide landscaping to complement site development.
3. Maintain proper sign standards which are in scale with
buildings.
4. Require proper site maintenance (weed and junk removal,
maintenance of landscape, buildings, and signs).
S. Provide proper screening of open storage areas.
''7-"'" RESPONSIBLE AGENCY:
Planning Department, Zoning Department, and Building Inspection
SERVICE/POLICY:
Development Monitoring Policy
1. All buildings, signs and structures shall be developed in
accordance with the "Lubbock International Airport Develop-
ment Standards and Policies", and shall require building
Permits from the City of Lubbock.
2. All building and sign permits shall be routed through the
Lubbock Building Inspection Department, to check for
compliance with Building Codes.
3. Permits will be checked by the Planning Department staff for
compliance with "Lubbock International Airport Development
Standards and'Policies". The Planninq Department will make
comments to the Airport Board, who will give final clearance
for building permits.
4. The Building Inspection Department shall monitor construc-
tion for code compliance.
5. The Airport Staff shall monitor construction for policy
compliance.
4-9
�_..: Lubbock International Airport
Land Use Development Policies
Page 2
6. Lease agreements on the International Airport will incor-
porate or reference the Lubbock International Airport
Development Standards and Policies, and will be subject to
cancellation for non-compliance.
Lubbock International Airport Districts
The Lubbock International Airport complex, shall be recognized as
three basic districts: (See attached map)
A. WEST AIRPORT DISTRICT
PrimaryConcerns: First -impression image of Lubbock by
general avis ion traffic, (2) Appearance of the Interna-
tional Airport as seen from I.H. 27, (3) Orderly development
and identification of individual businesses within the
district.
Directional and Traffic Information Signs: Signs installed
and controlled by the Airport giving directions, instruc-
tions or traffic information shall be permitted.
Auxiliary Signs: Signs for pricing, credit cards, etc.,
which are attached to a building wall and not exceeding a
total of ten square feet.
Illumination: Only constant -illumination signs of back-
lighting or floodlighting is permitted. Floodlighting
design shall be approved by the Airport Board.
Building material and style:
West Airport District, Passenger Terminal District, East
Airport District, (Area "A"): Exterior building material
may include brick, stone, concrete block, precast exposed
aggregated concrete, metal or a combination thereof.
Building colors must be specified on the building plans and
should complement the exteriors of the terminal buildings.
Front walls of metal buildings fronting on thoroughfares or
expressways shall have an exterior composition of not less
than 30% of wood, brick, stucco, aggregate stone, natural
stone or glass (exclusive of doors and windows).
East Airport District (Area "B"): Exterior building
material may include brick, stone, concrete block, precast
exposed aggregate concrete, metal or a combination thereof.
Building colors must be specified on the building plans and
should complement the exteriors of the terminal buildings.
4-10
Lubbock International Airport
Land Use Development Policies
Page 3
Outside Storage:
West Airport District, Passenger Terminal District, East
Airport District, (Area "A*): All outside storage areas
shall be screened by a permanent six -feet fence of brick,
wood or a combination thereof, unless waived by the Airport
Board. Material shall not be stacked above the height of
the fence.
East Airport District (Area "B"): For any parcel fronting
on Avenue H or Bluefield Road, all outside storage areas
shall be screened by a permanent six -feet fence of brick,
wood or a combination thereof, unless waived by the Airport
Board. Material shall not be stacked above the height of
the fence.
Maintenance: All buildings, structures, signs, landscaping
or vacant and areas shall be kept in a good state of repair
and maintenance at all times.
Permitted Uses: West Airport District: Permitted uses
shall include light commercial retail, service commercial,
.offices and general aviation facilities.
B. PASSENGER TERMINAL DISTRICT
Primary oncerns: first -impression image of Lubbock by
allenpTane�c commercial flight passengers, (2) Appearance of
the passenger terminal area from Regis and from the Quirt
Avenue entrance, (3) Orderly development and identification
of individual businesses within the district.
C. EAST AIRPORT DISTRICT
PrImary Concerns: --U) Appearance, as seen from the passen-
ger erminaT 7—the International Airport, (2) Maintain an
"industrial -park" appearance internally (3) Orderly develop-
ment and identification of individual businesses within the
district.
DEVELOPMENT STANDARDS (Pertain to all districts unless otherwise
sae
1. Yard requirements:
Front: 20' from interior streets, drives, or lease bound-
aries and 43' from any thoroughfare or expressway.
Rear or Side: 20' from any street or lease boundary.
4-11
N
Lubbock International Airport
Land Use Development Policies
Page 4
2. Height limits: As established in the Airport Zoning
Ordinance.
3.
4.
Offstreet parking: As guided by the Lubbock Zoning Ordi-
nance anT required by the Airport Board.
Landscaping:
West Airport District: 5% of any lease lot facing onto a
thoroughfare or expressway or access street to the terminal
building.
Passenger Terminal District: 5% of any lease lot area
facing onto a thoroughfare.
East Airport District:
scaping.
5. Signs:
Wall Signs:
there shall be no required land -
West Airport District: 10% maximum of each wall area facing
a street and 15% maximum of each wall area facing the air
sides.
Passenger Terminal District: 10% maximum of each wall area
facing the street and 15% maximum of each wall area facing
the air side; only for lots south of Bluefield Road.
East Airport District: (Area "A") 10% maximum of each wall
area facing a street and 15% maximum of each wall area
facing the air sides. (Area "B") 10% maximum of each wall
area facing a street.
Free Standing:
Free-standing district identification and directory signs
shall be at airport entry roads only and shall be of uniform
size and letters of each airport tenant, as established by
the Airport Board. (See attachment.) Individual tenant
signs shall not be permitted.
Passenger Terminal District: Permitted uses shall include
light commercial retail, light service commercial, profes-
sional offices, general aviation, and commercial aviation
_- facilities.
4-12
Lubbock International Airport
Land Use Development Policies
Page 5
East Airport District (Area "A"): Permitted uses shall
include light commercial retail, service commercial, offices
and general aviation facilities. (Area "Bu): Permitted
uses shall include commercial, light industrial, and heavy
industrial.
AUTHORITY:
City Council Minuted Action
DATE ISSUED:
City Council - November 1978
4-13
UNDERGROUND UTILITIES POLICY
OBJECTIVE:
To establish guidelines for the placement of utilities (under-
ground v. overhead) within the City of Lubbock.
RESPONSIBLE AGENCY:
The Planning and Zoning Commission
SERVICE/POLICY:
If possible, the regulation of underground utilities should
remain as a policy, administered by the Planning and Zoning
Commission through Subdivision Plats, rather than by ordinance.
Once subdivision plat conditions have been set by the Planning
and Zoning Commission, any appeals to the Planning and Zoning
Commission requirements will be made directly by the administra-
tive heads of the utility companies; otherwise, the conditions
will be honored by the utility companies.
"Underground Utility Policies" to guide Planning and Zoning
conditions, will be as follows:
RESIDENTIAL
a. New subdivisions - All utilities in new residential sub -
visions shall e underground, except for feeder or
transmission lines on section or half -section lines.
b. Existin2 overhead service - Residential lots adjacent to an
ai ley WhICn con aainsan overhead line, may have the option
as to overhead or underground service lines.
C. Parks - Even if crossed by section or half -section lines,
new utility feeders or transmission lines shall be under-
ground or rerouted.
COMMERCIAL
a. Adjacent to section and half -section lines - Utility lines
may be overhead adjacent to the tract, but underground on
the development lot.
b. In alleys common to residential and commercial property on
scion or liaTf-section Tines - Service lines to commercial
and residential properties shall be underground. Feeder or
transmission lines may be overhead.
4-14
Underground Utilities Policy
Page 2
c. Commercial tracts not on section or half -section lines
1. Non P.U.O. or Specific Use - Set by the Planning and
on ng commission at time of zoning and platting.
2. P.U.D. orrSpecific Use - Utilities shall be under-
gro�unc : -it 3-phase service is required, it shall be
the developer's responsibility.
d. Adjacent to Loop 289 or State or U.S. Highways - The
Planning an Tn n'i g commission has n0 jurisdiction over
utilities within State or Federal highways.
INDUSTRIAL
a. New subdivisions - Feeder line, on other than section and
a -sec on ne, may be placed overhead if they crisscross
the interior of industrial subdivisions in easements or
alleys, if individual service lines are placed underground.
b. Existing overhead service - Lots adjacent to an alley or
Zasement which area y contain overhead lines and service,
may have the option of overhead or underground service.
C. Adjacent to Loop 289 or State or U.S. Highways - The
Planning and zoning commission has no jurisdiction over
utilities within State or Federal highways.
AUTHORITY:
DATE ISSUED:
4-15
= STREETS PAYING CUTS
OBJECTIVE:
To define procedures for the repair of paving cuts.
RESPONSIBLE AGENCY:
Street Department
SERVICE/POLICY:
Paving cuts will be accomplished in front of all seal coat
operations. The paving cuts will be repaired on an actual cost
basis for utility companies and other City departments. Prices
are updated by ordinance on a periodic basis to cover actual
costs of repair.
AUTHORITY:
City Council Ordinance No. 8121
DATE ISSUED:
December 18, 1980
4-16
NEW INSTALLATIONS OF TRAFFIC
CONTROL DEVICES
OBJECTIVE:
To define procedure for the processing of requests for the
installation of new traffic control devices.
RESPONSIBLE AGENCY:
Traffic Engineering Department
SERVICE/POLICY:
Requests for installation of yield right of way, stop signs, and
traffic signals are to be submitted first to the Traffic
Engineering Department of the City of Lubbock, for processing in
accordance with established warrants by the Texas Manual on
Uniform Traffic Control Devices. If a request involves a traffic
signal on a State or Federal Highway facility, the request will
be submitted promptly to the District Office of the State
Department of Highways and Public Transportation for their review
and recommendations. Upon completion of a traffic engineering
investigation by the Traffic Engineering Department, the
requesting individual will be notified in writing. Upon request,
any decision of the Traffic Engineering Department may be
submitted to the Citizens Traffic Commission for their review and
appropriate action. Any recommendation or directive taken by the
Citizens Traffic Commission will be subject to review and
approval by the City Manager and/or Lubbock City Council.
AUTHORITY:
DATE ISSUED:
4-17
CITIZENS
. FOR TRAFFIC
REQUEST
CONTROL DEVICES
TYPE
CHECK
DATE
NAME
ADDRESS
PHONE
STOP SIGN
YIELD SIGN
TRAFFIC SIGNAL
STREET MARKER
NO PARKING
Q
OTHERSo
COMMENTS
ACCEPTED ❑ REJECTED ❑ PENDING ❑
CITY OF LUBDOCK
4-18 TRAFFIC EMOR. DEPT.
REMOVAL OR MODIFICATION OF CONCRETE
MEDIANS ON CITY STREETS
OBJECTIVE:
To define procedures for the processing of requests for removal
or modification of concrete medians on City streets.
RESPONSIBLE AGENCY:
Traffic Engineering Department
SERVICE/POLICY:
1. Persons desiring a median cut or a median removal shall
notify the Traffic Engineer of the City of Lubbock of such
desire and shall file with the Traffic Enqineer a scale map
of the area showing the details of the desired median
modification; a statement of the anticipated cost of such
modification, and a statement of need and justification for
such modification.
2. Such requests for median modification shall meet at least
the following minimum requirements:
a. Medians shall not be entirely removed unless a contin-
uous two-way left turn lane of not less than 12 feet in
width can be provided for a minimum distance of 600
feet.
b. Median cuts shall be made only for directional turns at
street intersections and will provide proper turn lane
vehicle storage, approach taper, and distance from
nearest intersection for the volume of traffic that
will be involved.
3. Upon receipt of a median modification request, the Traffic
Engineer shall investigate such proposed modification with
regard to its potential effect upon traffic, including, but
not limited to, such items as a traffic count, accident
history, and anticipated utilization. Such study shall be
completed within 30 days of the receipt of such request and
the Traffic Engineer shall either approve the request, deny
the request, or approve the request with modification.
4. Persons requesting a median modification who are dissatis-
fled with the decision of the Traffic Engineer may appeal
- such decision to the Citizens Traffic Commission for a
recommendation to the City Council, which shall have the
4-19
Removal or Modification of Concrete
Medians on City Streets
Page 2
final decision in the matter. Upon receipt of a written
appeal within 30 days of a decision by the Traffic Engineer,
the Citizens Traffic Commission shall schedule such appeal
for its next regular meeting, at which time the Citizens
Traffic Commission after hearing shall prepare a recommen-
dation to the City Council with regard to whether such
request for median modification would be a safe modification
and in the best interests of the citizens of the community
as a whole.
5. The City Council shall render a final decision upon such
requests after receipt of the recommendation of the Citizens
Traffic Commission. The recommendation of the Citizens
Traffic Commission shall not be binding upon the City
Council, which may approve, deny or grant such request with
modification as it may desire.
6. Any person receiving final approval for a median modifica-
tion shall be obligated to pay the entire cost for such
--• median modification, including the cost of landscaping that
must be removed or relocated to accommodate such request,
regardless of whether such cost shall exceed the applicant's
initial estimate.
7. In the event that a median modification which is permitted
is later determined to be hazardous by the City Council, the
persons who were permitted to make the median modification
shall be required to pay the entire cost of returning the
modified median to its original form.
AUTHORITY:
City Council Resolution 876
DATE ISSUED:
July 23, 1981
4-20
DEMAND/RESPONSE SERVICE POLICY
DOCUMENT
OBJECTIVE
This document contains policies on the operation of the City's
demand -responsive transportation service for the elderly and
handicapped.
RESPONSIBLE AGENCY:
The transit management firm through the Citibus organization is
responsible for enforcement of the document.
SERVICE/POLICY :
1. It Is the policy of the City of Lubbock -to make available a
demand -responsive transportation service, of a curb -to -curb
nature, to eligable aged or disabled citizens of Lubbock, -
who are unable to utilize the regular city public transit
fixed route service.
2. The curb -to -curb service is provide from 6:00 AM to 7:OOPM,
Monday thru Friday within the legally defined bounds of the
City of Lubbock.
3• Service is provided on a first come - first serve basis and 11
DRS request are subject to ridesharing provisions when
operationally feasible.
4. Requests for service must be made 24 hours minimum and 7 days
maximum in advance. Request for service beyound 1 week will
considered In groups of three or more Individuals. Calls for
scheduling are taken between 8:00 AM and 5:00 PM, Monday thru
Friday. Same day call -ins, including unscheduled requests for
return trips, will be handled on a work-in basis only.
5• Schedules will make sure trips will be made within 15 minutes
before or after time scheduled.
6. Current fare is 754 and will be collected by the driver.
7. Cancellation Procedures
Anyone cancelling the service on the same day will be charged
a cancellation fee of $2.00.
8. The Demand/Response Service Policy Document is located in the
In the General Manager Office of Citibus, 801 Texas Avenue,
2nd floor. The General Manager is the official holder of the
document.
4-21
AUTHORITY:
Transit Advisory Board
DATE ISSUED:
August 16, 1983
4-22
TRANSIT FARE POLICY
OBJECTIVE:
To establish policies which would enable transit to have appro-
priate fares for its services.
RESPONSIBLE AGENCY:
City Council
SERVICE/POLICY:
All fares are recommended to the Transit Advisory Board, subject
to public review, and established by the City Council by ordi-
nance process.
The Fare Policy of CITIBUS is as follows:
1. CITIBUS will provide cost effective public transportation
service.
a. CITIBUS will establish and maintain a goal for operat-
ing revenues to cover the maximum total cost of
operating the CITIBUS system as is locally practical.
This ratio should be based on recovering maximum
possible operating costs through all revenue sources
and not just farebox revenue.
b. The charge (revenue) to Texas Tech for providing
transportation services should cover at a minimum 100
percent of the cost associated with providing this
service.
c. The establishment of charter rates will be based on
recovering at a minimum 100 percent of the costs
associated with providing these services.
2. CITIBUS will maintain reasonable, affordable, and equitable
fares.
a. CITIBUS will optimize Federal participation concerning
operating assistance in order to allow the passenger
fares and local public contributions to be maintained
at reasonable levels.
4-23
Transit Fare Policy
" Page 2
b. The fare established for elderly citizens and handi-
capped persons (E & r) for CITIBUS regular service
shall not exceed 50 rercent of the basic adult fare.
This fare shall remain in effect for the entire service
period.
c. Children under 6 years of age shall travel free of
charge.
d. The Econocard punchcard tickets for 10 and 20 rides
shall be sold at a discounted rate below the basic
adult fare.
e. The fare for children ages 6 through 12 shall be less
than the Econocard fare.
f. The rates for tickets issued by Lubbock human services
agencies shall be equivalent to the E & H fare plus
$.05. The additional S.05 covers printing and adminis-
tration costs.
g. All transfers within the CITIBUS route system shall be
as minimal a charge as is practical.
AUTHORITY:
The City Council formally adopts all fares for the transit
system.
DATE ISSUED:
June 24, 1916
4-_4
TRANSIT INTERIOR ADVERTISING
OBJECTIVE:
To provide a fee structure for advertising inside transit
vehicles.
RESPONSIBLE AGENCY:
Citibus General Manager
SERVICE/POLICY:
The fee for interior advertising space on Citibus shall be set by
the General Manager and shall be paid directly to Citibus.
All advertisements shall run from the first of the month to the
first of the following month.
Civic, Charity, Governmental or non-profit general interest
advertisements may be placed within Citibuses in designated
advertising racks on a space available basis. Churches may
receive a 50% discount for advertising public events, and all
political ads must be paid in full and in advance. Ad posters
must be submitted with a request for space at least two (2) weeks
in advance of placement in buses. Citibus management retains the
right to refuse advertising space for any material deemed
inappropriate or distasteful; or to deny discounts for any
advertising which, in the sole opinion of the management, does
not qualify as a non-profit public service message.
AUTHORITY:
DATE ISSUED:
k-25
TRANSIT OPERATIONAL POLICY
OBJECTIVE:
To identify entities/individuals with responsibility in policy
making and operation of City's transit system.
RESPONSIBLE AGENCY:
City Manager, Citibus General Manager, Transit Coordinator
SERVICE/POLICY:
General
The CITIBUS Transit System shall be operated in accordance with
applicable Federal, State, and Local Regulations, the Lubbock
City Charter, Policies of the City Council, Administrative
guidelines, and sound transit management practices. The City of
Lubbock will maintain administrative control of the system under
the direction of the City Manager through the Lubbock Public
Transit Advisory Board and the Transit Department. As may be
appropriate, other city departments will support the activities
of this system. The Transit Advisory Board will conduct all
public hearings required for transit purposes.
Traffic Operation
A. Personnel: The Manager will provide the necessary personnel
to perform all required duties of operating the system as
set forth in the current Management Contract, to include
driver, maintenance and administrative functions in order, to
assure efficient and professional operations of the system.
B. Routes: The routes on which CITIBUS will operate shall be
established by the Lubbock City Council. The General
Manager is authorized to approve temporary modification to
these routes due to street construction, detours, or other
appropriate reasons.
C. Route Revisions: The City standards for route revisions are
as follows:
1. Addition or extension of routes
a. High activity centers
square feet of retail
employees; or
4-26
with a minimum of 100,000
floor space and/or 500
�:::::.• Transit Operational Policy
4..
Page 2
b. Residential areas with a minimum density of three
housing units per acre, and 150 dwelling units
within one-quarter mile on each side of the
proposed new route; providing that no route may be
extended more than one-half mile to reach this
service area; or
C. Areas where the location of transit service is
pursuant to city growth goals.
2. Deletion or modification of routes - uniform standards
.for evaluation and provisions for designation of
sub -standard routes. All provisions to be analyzed
over a minimum 6 month period.
a. Revenue per Mile - route to system average:
Acceptable - 60%
Re-evaluate - -59.9%
b. Revenue to Cost Ratio - Route greater than 60% of
r===
system average.
Acceptable - 25%
Re-evaluate - -24.9%
C. Passengers Per Mile - Route greater than 40% of
system average.
Acceptable - 1.25
Re-evaluate - -1.24
d. Passenqers Per Hour - Route greater than 60% of
system average.
Acceptable - 20
Re-evaluate - -19
e. Passenger Route - Must be greater than 605 of
sy'�s —em average.
f. Passengers Transferring - Percent of total
,5oaraing passengers.
Acceptable - 25%
Re-evaluate - 26%+
4-27
Transit Operational Policy
Page 3
g. Special Considerations
1) No route shall be discontinued where such
action can be reasonably expected to cause a
significant negative impact upon the re-
mainder of the system.
2) The Transit Advisory Board may waive the
aforementioned provisions and establish
special goals and provisions for an experi-
mental route.
3) An experimental route which fails to meet
special goals established by the Department
and approved by the Board, may be designated
substandard and terminated under the provi-
sions of this Section.
4) Any route may be modified or terminated as
directed by the City Council, thereby
superceding any or all provisions in this
section that may be otherwise applicable.
Route Changes
A. When a route change is being considered, the citizens of
each affected area, where that change is to go into effect,
shall be notified in order to involve the citizens in the
planning and implementing of that particular route change.
B. The Transit staff shall, together with the Transit Advisory
Board, hold open meetings monthly to inform citizens of
proposed projects or service changes and to involve them in
the planning process. These meetings will be held on the
third Tuesday of each month so that all interested citizens
may attend. Notices of these meetings will be publicized in
accordance with City regulations and, when appropriate,
invitations will be sent to minority special interest groups
in order to ensure minority involvement.
AUTHORITY:
These policies/standards have been established at different dates
since the City Council created the Transit Advisory Board.
DATE ISSUED:
The Transit Advisory Board was created on June 24, 1976 by the
City Council.
4-28
ZONING AND ENVIRONMENTAL CONTROL
ENFORCEMENT POLICIES
OBJECTIVE:
To establish guidelines for the enforcement of the City of
Lubbock Zoning Code of Ordinances violations.
RESPONSIBLE AGENCY:
Zoning Department
SERVICE/POLICY:
Zoning and Environmental Control Policies located in the Zoning
Department, Room 202. Jerrel Northcutt, Zoning Administrator, is
the holder of the Policies Manual.
AUTHORITY:
DATE ISSUED:
4-29
SECTION 5 - PUBLIC SAFETY AND SERVICES
M
AFTER HOUR SERVICE - ANIMAL CONTROL
OBJECTIVE:
To define the hours and types of services that will be provided
after regular operating hours.
RESPONSIBLE AGENCY:
Animal Control
SERVICE/POLICY:
The normal business hours for the animal shelter are from 7:30
a.m. through 6 p.m., Monday through Friday. During all other times,
"after hours" service will be offered on an emergency basis.
Following are the categories of emergency calls:
1. Animal bites - An animal bite is any bite or scratch that
breaks the skin of a person. If the victim of an animal
bite is also the owner, the report may be filled out over
the phone with no action taken unless the owner requests
that the animal be picked up.
2. Dead animals - Animal Control officers will respond to dead
animal calls in the event that the animal creates a traffic
hazard or is located in a public place or in front of a
place of business. In other situations, the officer will
attempt to determine whether or not an emergency actually
exists. If it is determined that there is no emergency,
every effort will be made to pick up the animal the first
thing the following morning.
3. Injured animal in the street - Animal Control officers will
respond to these calls on an emergency basis as a seriously
injured animal may represent a danger to any untrained
individual who attempts to help it.
4. Vicious animal.
5. Calls for assistance from other city agencies. -
6. Livestock running at large.
5-1
�..:. After Hour Service - Animal Control
Page 2
1. Dog traps/cat traps - Dog traps or cat traps set by the
department will be emptied by the officer on call.
AUTHORITY:
DATE ISSUED:
5-2
CAT TRAPS
OBJECTIVE:
To define policies used in providing cat traps to citizens.
RESPONSIBLE AGENCY:
Animal Control
SERVICE/POLICY:
Citizens troubled by free roaming cats may visit the Animal
Control facility and put up a deposit for use of a cat trap. The trap
can only be placed on the citizen's property and cats captured in the
trap must be turned over to the department.
Cats that are under the physical control of citizens or which are
injured will be picked up by the department without requiring the
citizens to obtain a trap or place the cats in a container.
Citizens reclaiming cats will be required to have them vaccinated
and will be required to pay boarding fees.
AUTHORITY:
DATE ISSUED:
5-3
CIVIC CENTER AND MUNICIPAL
AUDITORIUM/COLISEUM
POLICIES AND PROCEDURES
OBJECTIVE:
To establish all operating policies and procedures for the
Lubbock Memorial Civic Center and Lubbock Municipal Auditorium/
Coliseum.
RESPONSIBLE AGENCY:
Civic Center's Board
SERVICE/POLICY:
The Policy and Procedures Manual for the Lubbock Memorial Civic
Center and Lubbock Municipal Auditorium/Coliseum is located in
the office of the Director of Community Facilities.
AUTHORITY:
City Council Minuted Action
DATE ISSUED:
July 23, 1981
r.:
5-4
GOLF COURSE OPERATING POLICIES
OBJECTIVE:
To fully outline all policies in effect at Meadowbrook Municipal
Golf Course.
RESPONSIBLE AGENCY:
City Golf Department
SERVICE/POLICY:
The Policy Manual for Meadowbrook Municipal Golf Course is
located in the clubhouse at Meadowbrook Golf Course. Jay
McClure, Golf Professional, is the official holder of the Manual.
AUTHORITY:
DATE ISSUED:
5-5
ENVIRONMENTAL HEALTH COMPLAINTS
OBJECTIVE:
The investigation of complaints on potential health hazards.
RESPONSIBLE AGENCY:
Environmental Health
SERVICE/POLICY:
1. All complaints received by this department are recorded.
All complaints that may be a potential health problem are
investigated. Complaints that are not health problems are
referred to the proper City department.
2. Complaints that are imminent health hazards, such as open
sewage and food related illness, are investigated within 36
hours. Other complaints are investigated as soon as
possible, but no later than five days.
3. When a violation of city codes is classified as a general
nuisance a written notice may be issued to abate the
nuisance within ten days. After the ten day period expires
and no attempt has been initiated to correct the violation
then charges may be filed in court.
AUTHORITY:
Public Health Administrator
DATE ISSUED:
December 12, 1983
5-6
'.'.: F000 ESTABLISHMENT PLAN REVIEWS
OBJECTIVE:
To review plans for new or extensively remodeled food establish-
ments.
RESPONSIBLE AGENCY:
Environmental Health, Building Inspection
SERVICE/POLICY:
1. All new or extensively remodeled food establishments must
submit complete plans to the environmental section for
review.
2. These plans must indicate placement of equipment, type of
equipment, plumbing diagrams including drains, electrical
diagrams indicating venting to the outside, types of floor,
wall and roof construction indicating color schemes.
3. This information is needed to help the operator/owner in
making certain that the basic requirements of the "Rules on
Food Service Sanitation" is in compliance.
4. Plans are reviewed as expeditiously as possible and a
written notice of this review is mailed to the appropriate
official.
AUTHORITY:
Public Health Administrator
DATE ISSUED:
December 12, 1983
5-7
FOOD ESTABLISHMENT INSPECTIONS
OBJECTIVE:
To define the responsibility for the inspection of food estab-
lishments within the City.
RESPONSIBLE AGENCY:
Environmental Health
SERVICE/POLICY:
1. All food establishments within the City of Lubbock, who
sell, barter, or give away food are inspected by this
department. These inspections include standards to protect
the food against contamination, ensure the soundness of the
food, and that proper hygienic and sanitization procedures
are followed. Establishments are inspected a minimum of two
times per year and more often as conditions dictate. (See
attached schedule.)
2. Procedures as set forth in the "Rules on Food Service
Sanitation" as adopted by the Texas Department of Health and
the City of Lubbock are used in the inspection of food
establishments.
r
AUTHORITY:
Public Health Administrator
DATE ISSUED:
December 12, 1983
5-8
LABORATORY TEST AVAILABILITY FOR PRIVATE CITIZENS
OBJECTIVE:
To describe those laboratory tests that are available to private
citizens and physicians, as well as to outline the basis for
assessing charges.
RESPONSIBLE AGENCY:
Laboratory Section of City Health Department
SERVICE/POLICY:
The following tests are offered to private citizens:
1. Bacteriological examination of drinking water.
2. Miscellaneous identifications of insects, worms and foreign
substances in food.
The following tests are offered to private physicians:
1. RPRC and MHA -PP for syphilis.
2. Enteric bacteriology.
3. Parasitology (through the State Health Department).
4. Referral specimens to a reference laboratory.
5. Dark field microscopy
With the approval of the Health Director, the following screening
programs are available to outside agencies:
1. Hematology
2. Urinalysis
3. Sickle Cell screening
4. Serology
5. Enteric bacteriology
5-9
Laboratory Test Availability for Private Citizens
Page 2
6. Parasitology
With the exception of tests referred to the laboratory to a
reference laboratory, tests performed for private citizens and
physicians involve no charges. In the case of a referral to a
reference laboratory, the exact charge for the test will be paid
in advance by the patient and forwarded by the Health Department
to the reference laboratory. Tests performed by the laboratory
for non-profit, non -tax supported agencies do not involve a
charge. Tests performed for the governmental sector are charged
a fee approximating actual costs.
AUTHORITY:
DATE ISSUED:
5-10
LIBRARY DEPARTMENT OPERATING POLICIES
OBJECTIVE:
To establish all operating policies in effect at City of Lubbock
Library sites.
RESPONSIBLE AGENCY:
City of Lubbock Library Department
SERVICE/POLICY:
The Operatinq Manual for the City of Lubbock Library is located
at the Mahon Library. The Library Director is the official
holder of the Manual.
AUTHORITY:
DATE ISSUED:
5-11
PARKS DEPARTMENT OPERATING POLICIES
OBJECTIVE:
To establish all operating policies in effect at City of Lubbock
Parks Department sites.
RESPONSIBLE AGENCY:
Parks And Recreation Department
SERVICE/POLICY:
The Operating Manual for the City of Lubbock Parks Department is
located at the Parks Department. Dan Kamp, Parks and Recreation
Director, is the official holder of the Manual.
AUTHORITY:
DATE ISSUED:
5-12
SANITATION DEPARTMENT
OPERATING POLICIES
OBJECTIVE:
To establish operating policies for Residential Collections,
Commercial Collections and Landfill Operations.
RESPONSIBLE AGENCY:
Sanitation Department
SERVICE/POLICY:
Residential Collections
A. One (1) 3 -cubic yard sideloading container will serve four
(4) residential units or a combination of two (2)
residential units and two (2) small businesses.
B. Under normal operating conditions, containers will be picked
up two (2) times per week.
C. Containers will be placed on the side of the alley that will
give the Sanitation Department drivers the best traffic
pattern to ensure safe driving conditions. Once the traffic
pattern has been determined, the containers cannot be moved
to the other side of the alley.
D. Container repair priorities will be determined by the
department.
Commercial Front Loading
A. Businesses using City service shall furnish their own front
loading containers and shall keep containers in good repair
at all times. Base monthly charge shall be deterrined by
cubic yard size of containers and the total number of yards
times the current per -yard rate.
B. Under normal operating conditions customers will be picked
up two (2) times per week.
C. Extra pick-ups will be made at a rate set. by City Council.
5-13
Sanitation Department Operating Policies
Page 2
Commercial Sideloading
A. A 3 -cubic yard sideloading container will be furnished by
Sanitation and the charge per month will be 3 -cubic yards
times the current rate per yard on regular commercial
charges.
B. Under normal operating conditions customers will be picked
up two (2) times per week.
C. Extra pick-ups will be made at a rate set by City Council.
D. Containers will be kept in good repair by Sanitation
Department.
Brush and Debris Service
A. Alley service for brush and debris is not provided.
B. Open trucks will be parked for two (2) weeks following
Christmas and during the months of April and October for
residents. The open truck service is residential use only
and should not be used for commercial dumping. All
commercial should be taken to the landfill and a disposal
fee paid.
.Lan_
A. Materials not accepted:
1. Hazardous waste of any kind
2. Automobile bodies
3. Excessive liquids
4. Treated seeds
B. Charges:
1. Residents who are hauling from their primary residence
and who present an LP&L water bill showing a garbage
charge will not be charged.
2. Contractors who are working on City -owned facilities
will not be charged.
5-14
Sanitation Department Operating Policies
Page 3
3. All others must pay current rate.
4. A deposit will be required for landfill customers who
wish to be billed monthly. The deposit will be made
with Lubbock Power and Light and the customer will be
issued a charge permit. This deposit will be refunded
when customer wishes to close the account, provided all
charges have been paid.
5. All fees at the gate will be cash. NO CHECKS WILL BE
ACCEPTED.
C. Hours of Operation:
1. 1:00 a.m. to 6:00 a.m., Monday through Saturday.
2. Landfill will be closed Thanksgiving, Christmas, and
New Year's Day only.
AUTHORITY:
DATE ISSUED:
5-15
SECTION 5 - WATER UTILITIES
go
PRO -RATA FOR SCHOOLS AND CHURCHES
OBJECTIVE:
To define water and sewer pro -rata procedures for schools and
churches.
RESPONSIBLE AGENCY:
Nater Utilities Engineering
SERVICE/POLICY:
Pro -rata for schools and churches is figured on only one street
as in residential rather than all street frontage as in commer-
cial.
AUTHORITY:
DATE ISSUED:
6-1
PRO -RATA FEES FOR
SEWER AND WATER SERVICE
OBJECTIVE:
To insure that all fees related to the installation of sewer and
water services are paid.
RESPONSIBLE AGENCY.-
Building
GENCY:
Building Inspection Department/Engineering Department
SERVICE/POLICY:
Prior to issuance of a permit the Plans Analysts shall review the
address together with the Engineering Department to insure that
all fees have been paid. If the fees are still due, the owner or
contractor shall be notified and the fees shall be collected
prior to permit issuance.
I = AUTHORITY:
DATE ISSUED:
6-2
:... PRO -RATA FOR TEXAS TECH
OBJECTIVE:
To define water and sewer pro -rata procedures with Texas Tech
University.
RESPONSIBLE AGENCY:
Water Utilities Engineering
SERVICE/POLICY:
Texas Tech University pays full cost of construction of water and
sewer facilities in lieu of pro -rata.
AUTHORITY:
DATE ISSUED:
m
6-3
REPLACEMENT OF SMALL AND
DETERIORATED LINES
OBJECTIVE:
To define procedures for the replacement of small and
deteriorated lines.
RESPONSIBLE AGENCY:
Water Utilities Engineering and Water Distribution
SERVICE/POLICY:
Change out of small and/or deteriorated lines:
1. Small lines in alleys are replaced prior to the alley being
paved. City pays total cost.
2. Small lines in alleys are replaced as funds are budgeted.
City pays total cost.
3. Small lines in streets are replaced by installing lines in
alleys as funds are budgeted. City pays cost of new line.
Property owner pays for his lines to the alley. Meters are
relocated at no cost to the property owner.
4. An individual owner that desires better service pays
pro -rata and cost of his lines to the alley.
5. Small lines that are located under city streets are replaced
at total cost to the City if the alley is unavailable or if
the cost is less to City.
AUTHORITY:
DATE ISSUED:
6-4
TERMINAL STORAGE RESERVOIR
RULES AND REGULATIONS
OBJECTIVE:
To establish rules and regulations for the Terminal Storage
Reservoir.
RESPONSIBLE AGENCY:
Water Treatment Department
SERVICE/POLICY:
No fishing or hunting will be permitted at the Terminal Storage
Reservoir or adjacent City property. No unauthorized personnel
will be permitted on the reservoir site.
AUTHORITY:
DATE ISSUED:
6-5
WATER SALES OUTSIDE CITY LIMITS
OBJECTIVE:
To restrict the sale of water to individuals, businesses,
agencies, or organizations that lay outside the corporate City
Limits.
RESPONSIBLE AGENCY:
Water Utilities Department
SERVICE/POLICY:
The City of Lubbock will not sell water to any individuals,
businesses, agencies, or organizations that lay outside the
corporate City Limits.
AUTHORITY:
DATE ISSUED:
6-6
WATER SALES TO CONTRACTORS
OBJECTIVE:
To define the policy for charging contractors for water use.
RESPONSIBLE AGENCY:
Metering and Customer Service, Building Inspector, LP&L
SERVICE/POLICY:
City and County contractors doing work on City streets are
furnished water at no cost. County and State contractors working
on projects outside the Lubbock City Limits are charged for water
at regular cost.
AUTHORITY:
DATE ISSUED:
6-7
WATER TREATMENT LABORATORY FEES
OBJECTIVE:
To establish a water treatment laboratory fee structure.
RESPONSIBLE AGENCY:
Water Treatment Plant Department
SERVICE/POLICY:
The Water Treatment Plant Laboratory provides laboratory services
to all City of Lubbock departments without charge and to other
public agencies at cost when such analysis is beneficial to the
City.
AUTHORITY:
DATE ISSUED:
w: -
6-8