HomeMy WebLinkAboutResolution - 2021-R0021 - PO 31056445 with Roberts Truck Center 1.12.21Resolution No. 2021-R0021
Item No. 7.24
January 12, 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Purchase Order No. 31056445 for the purchase of
crew cab 6 yard dump truck as per ITB 21-15590-RR, by and between the City of Lubbock and
Roberts Truck Center, of Lubbock, Texas, and related documents. Said Purchase Order is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
THAT, in reference to this purchase, the Council finds that this local bidder offers the
municipality the best combination of contract price and additional economic development
opportunities for the municipality created by the award of the contract to the local bidder,
including the employment of residents of the municipality and increased tax revenues to the
municipality.
Passed by the City Council on January 12, 2021
ATTEST:
Ll-
DANIEL M. POPE, MAYOR
to# ps:�
Retie ca arza, City Secre ary
APPROVED AS TO CONTENT:
City Manager
APPROVED AS TO FORM:
Ke li Leisure, Assistant City Attorney
cedocs/RES.-LOCAL PurchaseOrd 31056445 — Crew Cab 6 Yard Dump Truck
December 8, 2020
IAF& City of
If Lubbock
TIXAS
PURCHASE ORDER
TO: ROBERTS TRUCK CENTER
PO BOX 1071
AMARILLO TX 79189
Page - 1
Date - 12/8/2020
Order Number 31056445 000 OP
Branch/Plant 3526
SHIP TO: CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK TX 79404
EWOICE TO: CrFY OF LUBBOCK
ACCOUNMAYABLE
P.O. BOX2000
LUBBOCK, TX 79457 BY:
Marta Alvarez, Director Purchasing & Contract Management
Ordered 12/8/2020 Freight
Requested 6/18/2021 Taken By R ROCHA
Delivery J LOERWALD REQ 56766 ITB 21-15590-RR / PUR 15590
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Crew Cab 6 Yard Dump Truck 2.000 103,824.7400 EA 207,649.48 6/18/2021
CC 4525
Total Order
Terms NET DUE ON RECEIPT
207,649.48
This purchase order encumbers funds in the amount of $207,649.48 awarded to Robert's Truck Center, of Lubbock, TX, on
January 17,1011 2020- The following is incorporated into and made part of this purchase order by reference: ITB 21-15590-RR
from Robert's Truck Center, of Lubbock, TX, dated November 17, 2020.
Resolution # 2021-R0021
CITY OF LUBBOCK
Daniel M. Pope, Mayor
ATTEST:
A)w,q., -1. )X---
Rebecca Garza, V
ity Secretary
BID FORM
City of Lubbock, TX
Purchasing and Contract Management
Crew Cab 6 Yard Dump Truck
ITB No. 21-15590-RR
In compliance with the Invitation to Bid 2I-15590-RR, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed belowand agrees to deliver said items at the locations and
for the prices set forth on this form, A bid will be subject to being considered irregular and may be rejected if it shows omissions,
alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously
unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 21-15590-
RR is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
ITEM
QPY
( )
UOM
DESCRIPTION
SPEC. 2020 Crew Cab 6 Yard Dump Truck, as
specified herein
UNIT PRICE*
EXTENDED
PRICE
"Delivery
days ARO
1
2
EA
f03 $�y.
A76y9. y8
(�
ae45
Pa
Model Year, Brand Name, and Model Number:
y
/
T
/
/
Air Compressor, asspecified
r
Hydraulic Extensions and Controls, as specified
S
herein
/
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of order (ARO) TOTAL : $ 207,649.48
Unless otherwise specified herein, the City may award the bid either item-by4tem or on an all -or -none basis for any item
or group of Items shown an the bid.
The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City
may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best
Interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on
the needs of the City.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %A, net calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET
THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of
acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number
of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct
invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in
less than ten days will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favored customer, for like quality and quantity of the prcducts/services; does not include an element of profit on
the We in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not
include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for
sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than
provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
period in which such lower price(s) is effective.
V1
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of
Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for
by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted,
for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political
Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate
in this contract, would you (the bidder) agree that all terns, condition% specifications, and pricing would apply?
Other governmental entities that might have Interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South
Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn
County, and City of Wolfforth.
YES NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All
purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and
paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each
governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY Ka & i4LN'.S 1049144, LIAIM& corporation organized under the laws of the State of
IZ& k_S , or a partnership consisting of
or individual trading as
of the City of
Firm: =Ve- - V&
Address: 45� D A V e A
City: Lute State: —T-7;? zip 2%F.01
Bidder acknowledges receipt of the following addenda:
Addenda No. 1
Date i {O— a
M/WBE Firm:
By
Authorized
Addenda No. _
Date
American
- must sign by hand
Addenda No. Addenda No.
Date Date
American
Officer Name and Title: Niue �2- A 11f
Please Print
Business Telephone Number �BC�� T. !j FAX:���a�
&mail Address: nor ::.,�{Q�u to_,.r660,I' tit Lk
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named FirmAndividual:
Date of Award by City Council (for bids over $50, 000): Date P.O./Contract
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE
OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY
NAME AND ADDRESS.
CITY OF LUBBOCK, TEXAS
MINIMUM SPECIFICATIONS
CREW CAB TRUCK WITH 6 YARD DUMP BODY
SPEC: 2020 CC 6YD DUMP
It is the intent of this specification, referenced documents, requirements and conditions sections to describe minimum performance
requirements. The vehicle or product must meet or exceed the performance or construction described herein. The vendor shall be
required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard
to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification.
Any deviations from the written specification with date as shown in the Invitation to Bid (ITB) shall be noted on the attached
Exceptions to the Specifications. In order to receive full consideration, ITB response quotation must follow this specification and the
Invitation to Bid's terms and conditions.
VENDOR NAME: 93eb /Lit4A�� PHONE:
MAKE: c.1 MODEL: I4407 YEAR;
NO. ITEM MINIMUM REQUIREMENTS SELLER
COMPLIANCE
YES NO
This specification is for a two -axle chassis equipped with a full
width four door crew cab with forward tilting hood and 6 yard
dump body.
Equipment furnished for the specification shall comply with all
applicable requirements of the Environmental Protection Agency's
Exhaust Emission Standards (940 CFR 85) as issued under
GENERAL — CAB
authority of the Clean Air Act, as amended, (42 USC 1857, et seq,).
CHASSIS
It shall be the responsibility to the vendor to ensure that the
equipment furnished meets the most recent requirements of all
applicable laws. In the event equipment is furnished that is not in
compliance with the law, it shall be the responsibility of the vendor
to make all necessary modifications to the equipment required to
achieve compliance with these laws.
A Certificate of Conformity on the engine is to be furnished with
bid submission.
l .
CAB TO AXLE
139 inches maximum cab to axle dimension, load platform 173
/
inches.
V/
2.
GROSS VEHICLE
WEIGHT RATING
Minimum 37,000 Pounds GVWR.
3.
FRONT AXLE
CAPACITY
14,000 Pounds with hub oilers.
REAR AXLE
23,000 pound Axle with a gear ratio providing maximum start-on-
4.
CAPACITY
grade capability. The grade ability shall be no less than 1.5% at 65
miles per hour.
5.
SUSPENSION
Front to be OEM spring design and rear to be low ride air
suspension system arrangement meeting GVWR requirements.
OEM heavy duty front axle shocks.
6.
SHOCKS
r7T
I
I
NO. ITEM MINIMUM REQUIREMENTS SELLER
COMPLIANCE
YES NO
In -line 6-cylinder with 300 net horsepower and 860 ft. lbs. Torque.
7.
ENGINE
The engine must be compatible with the Allison 4000 RDS
transmission.
✓
8.
TRANSMISSION
Automatic Allison 4000 RDS series and dash mounted electronic
n
push button type shift selector transmission controls.
✓
�3p� in
Tire and wheel combination shall be matched to the front and rear
9.
TIRE/WHEEL SIZE
axle capacities and be of the low profile type. The tire and wheel
shall in no way lessen the rated axle capacities of 14,000 pounds
front and 24,000 pounds rear.
10.
BRAKES
Full air brakes with S-Cam design and outboard mounted drums.
11.
STEERING
OEM power assisted.
12.
FUEL TANKS
One 90 gallons minimum capacity fuel tank mounted on the driver
✓
side of the cab below the frame.
13.
COOLING
OEM maximum cooling stem available.
14.
GAUGES
Oil pressure, AMP or voltmeter, coolant temperature, oil,
/
tachometer, and engine hour meter.
15.
AIR CONDITIONING
OEM approved air conditioning, Configured for a crew cab truck.
16.
RADIO
OEM radio AM/FM with clock dis la and twospeakers.
17.
FRAME
OEM approved frame for vehicle goss weight rating.
18.
BATTERIES
OEM standard matched with the alternator's capacity and truck
✓
requirements.
19.
ALTERNATOR
Minimum capacity of 120 AMPS
20.
SEATS
Full width bench seats front and rear vinyl covered in either
charcoal or grey color.
21.
GLAZING
OEM maximum tinting for all windows.
22.
INTERIOR LIGHTING
/
OEM cab interior lighting and overhead lighting
,
y
23.
MIRRORS
6'X 16" stainless steel heated west coast mirror design mounted on
/
both the driver and passenger's side of the vehicle and includes
✓
separate mounted 6 inch convex mirrors.
24.
PAINT
The color shall be fleet white cab and wheels and black frame.
25.
AIR COMPRESSOR
OEM equipped to include an automatic air dryer and moisture drain
system.
The warranty coverage should provide the maximum mileage and
26•
WARRANTY
time available from the manufacturer. The coverage shall include in
writing the components that are and are not included in the
warran with zero deductible.
27.
GENERAL — DUMP
This specification describes a dump body, of (six) 6 cubic yard
BODY
heaped capacity, with hinged tail gate, and hydraulic hoisting
gssembly, furnished and installed on a two -axle chassis.
rfipN
NO. ITEM MINIMUM REQUIREMENTS SELLER
COMPLIANCE
YES NO
28.
DUMP BODY
DIMENSIONS
6 cubic yard dump body, length 166 inches, width 92 inches.
29.
TAILGATE
Manually operated two piece side hinged, opens from center,
tailgate to include heavy duty hinges, latch mechanism and lock
open device to secure the tailgate in the open position.
Front to be 30 inches above body floor height or must match
30.
HEAD/TAIL BOARD
chassis cab height with a screened opening to match chassis back
window. Tail to be 16 inches above floor height.
31.
HEIGHT ON SIDES
Metal sides to be 16 inches from floor.
/
32•
BODY CAPACITY
Bed to have a 6 cubic yard heap capacity.
The lift cylinder to be of the single -stage design, with holding
33.
LIFT CYLINDER
feature preventing the bed from falling in the event of a hydraulic
line failure. Scissor lift type hoist.
Construction on the sides to be 8 gauge high tensile wear resistant
34.
METAL GAUGE
materials. The floor material shall be not less than K inch high
V/
tensile and wear resistant.
The rear of truck shall be provided with a heavy duty buck plate. It
must have safety rings, a SAE/ICC six (6) way female trailer plug,
wired to DOT guidelines and a pintle hood hitch that is rated for
35.
BUCKBOARD
not less than the chassis GVWR and a tongue weight of 20,000
/
pounds. Height of hook to be centered at 24 (+/-2") inches.
V
Mounted in the buckboard shall be 4 inch round red led
stop/tail/tum lights and 4 inch clear back up lights. Mounted in
flush shock absorbing rubber grommets of the closed back style.
36.
MAIN FRAME
Two each, 5 inch beam or 6 inch channel longitudinal rails.
37
CROSS MEMBERS
Shall be 4 inch channel gusseted to main frame rails
38.
TAILGATE BRACES
Sloping top surface at each end to connect to side boards
39.
CAB PROTECTION
Bed to have a %: cab full width cab protector
V
Bed to have a full load MANUAL tarp system that has a front to
40.
TARP PROTECTION
rear roll up feature, capable of being deployed or retracted by
operator while standing on ground.
✓
HYDRAULIC
Transmission mounted PTO and pump assemblies with air
41.
EQUIPMENT
engagement and mechanical control of hoisting and lowering of
dump body easily accessible to the operator.
42.
HYDRAULIC
CONTROL
Controls to be air over hydraulic.
To be mounted on the left (driver side), outside fame rail without
interfering with dump bed and allowing sufficient ground
43.
HYDRAULIC
clearance. Reservoir capacities to be of sufficient size to fully raise
RESERVOIR
the dump bed plus 25% and equipped with a sight gauge screened
filler, vent cap and ball type shut off value.
44..
MUD FLAPS
The dump body is to be equipped with front and rear splash guards
attached to the body so as not to hit the tires at highway speeds.
VA
45.
UNDERCOATING
Dump body shall receive epoxy spray coating.
Body and attachments shall be media blasted, primed and painted
46.
PAINT
with an acrylic enamel or poly type paint black in color.
V/
Dump body to have at the rear, recessed rubber mounted LED
stop, turn signals and marker lights. All wiring to be run in a loom
47.
LIGHTING
and secured to bed. 360 degree Whelen super LED beacons
mounted to the front corners of the dump body cab shield and
controlled from the cab with a light on lighted toggle.
The dump body and components of the hydraulic system controls
WARRANTY
and the installation shall be 100% warranted parts and labor for
48.
COVERAGE
not less than two (2) years after acceptance by the City with zero
deductible. Bidders shall furnish a written detailed listing of
J
inclusions and exclusions of warranty with their bids.
OPTIONS
Extended warranty with full bumper to bumper coverage for five
(5) years and a minimum of 100,000 miles, with zero deductible.
Warranty
may exclude normal service, such as oil changes, tires
1,
EXTENDED
and brake lining, but shall be explained fully with response. When
WARRANTY
extended warranty option purchased, the Allison transmission
shall be furnished with synthetic oil as required to support
extended warranty. Bidders shall furnish a written detailed listing
of inclusions and exclusions of warran with their bid &
Engine driven 125 CFM air compressor with all components to
include tanks valves and hoses in
2.
AIR COMPRESSOR
piping with a on and off switch
the cab. Hose connectors and reel to be located on the curb side of
the truck with a 50 foot hose.
Hydraulic controls mounted inside cab and hydraulic extensions
HYDRAULIC
mounted at the rear of the truck, with supply and return lines
3.
EXTENSIONS AND
including quick -connect fittings that will be used to operate a
CONTROLS
slide -in salt spreader unit. Swenson spreader part number 00002-
542-50.
GENERAL REQUIREMENTS AND INFORMATION
Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to
solicitation.
MSO AND PAPERWORK
Vehicle will not be accepted by the City of Lubbock without the MSO, all keys, and all rwork
EXCEPTIONS TO THE SPECIFICATIONS
Exceptions to the specifications of any items stated herein shall be fully described in writing by the contractor in the space
provided.
Y
le, 44-
• .� o • aj •
O '
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2023-981870
Roberts Truck Center
Lubbock, TX United States
Date Filed:
02/09/2023
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
31056445
Vehicle Sales
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is Megan Johnson and my date of birth is
My address is 4510 Avenue A Lubbock
Texas 79404 USA
(street) (city)
(state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on
the day of , 20
(month) (year)
Signature of authori d agent &contracting
business entity
(Declarant
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2023-981870
Roberts Truck Center
Lubbock, TX United States
Date Filed:
02/09/2023
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
02/10/2023
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
31056445
Vehicle Sales
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.3ac88bc0