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Home My WebLink AboutResolution - 2021-R0018 - PO 31056138 with Jim Bass Ford 1.12.21Resolution No. 2021-R0018 Item No. 7.21 January 12, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31056138 for the purchase of various pickups and sport utility vehicle as per ITB 21-15577-RR, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 12, 2021 DANIEL M. POPE, MAYOR ATTEST: Reb cca Garza, City S ret APPROVED AS TO CONTENT: my Mark arwood, Assist i anager APPROVED AS TO FORM: Ke tiLeisure, Assistant City Attorney ccdocs/RES.-PurchaseOrd 31056138 --Various pickups and sport utility vehicle November 25, 2020 '1 r f ` City of feyor Lubbock TEXAS PURCHASE ORDER TO: JIM BASS FORD, INC 4032 W HOUSTON HARTE EXPRESS SAN ANGELO TX 76901 Page - 1 Date - 11/19/2020 Order Number 31056138 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: 4y Marta Alvarez, Director Porelias ng & Contract Management Ordered 11/19/2020 Freight Requested 5/29/2021 Taken By R ROCHA Delivery D ESPERAT REQ 56518 ITB 21-15577-RR / PUR 15577 Description/Supplier Item 3/4 Ton, Extended Cab Bed Delete 4X4 Option 1 Power Package CC 6343, 6347 Terms NET DUE ON RECEIPT Ordered Unit Cost —UM 2.000 28,282.0000 EA 2.000 1,250.0000 EA Extension Request Date 56,564.00 5/29/2021 Total Order 2,500.00 5129/2021 59,064.00 This purchase order encumbers funds in the amount of $59,064.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX, on January 12, 2021, 2020-The following is incorporated into and made part of this purchase order by reference: ITB 21-15577-RR dated October 16, 2020, from Jim Bass Ford, Inc. of San Angelo TX, and ITB 21-15577-RR. Resolution # 2021-R0018 CITY OF LUBBOCK — LI)V-- - - Daniel M. Pope, Mayor ATTEST: Rebec tGarza, City eCretark') BID FORM City of Lubbock, TX Purchasing and Contract Management Various Pickups and Sport Utility Vehicle ITB No. 21-15577-RR In compliance with the Invitation to Bid 2145577-RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 21 ]5577 RR is by reference incorporated in this contract. The Bid Form most be completed in blue or black Ink or by typewriter. ITEM QTV (+/-) UOM DESCRIPTION UNIT PRICE* EXTENDED PRICE "Delivery days ARO SPEC. 2020 % Ton EC 4M, Three specified herein Year-, Elmad Nme, Model Number! C32 FZ and le MA *tied havain 92 s. - Medere�a 2 - 2 I EA SPEC 2020'/. Ton Pickup Extended Cab, 4X4 Bed Delete, as specified herein Model Year, Brand Name, and Model Number: ZVZ j FCrA FZ50 s/L �j/�7 Opt 1 2 EA Power Package: as specified herein I ZSa 2.500 RA T-owingftekepiesspeifiedhem*H SPEC 2020 Full Size SUV4 Door, 4X4 as specified herein / Mode *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed ••Days After Receipt of Order (ARO) Unless otherwise specUled herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. TOTAL: $59,064.00 up 71 The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the beat interest of the City. A decision to make a multiple award of this Bid, however, Is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. if at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell some product(s) at the lower prices) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successfd bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Weliferth. YES` NO ° If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Intedocal Agreements for Cooperative Purchasing with the City of Lubbock will be cligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Bach governmental entity will order their own materials/service as needed. THiS BID IS SUBMITTED BYT. tit 960 a corporation organized under the laws of the State of 7i!x05 . or a partnership consisting of or individual trading as Bidder acknowledges receipt of the following addenda: of the City of SZip -741 tate: Addenda No. Addenda No. Addenda No. Addenda No. Date Date Date Date M/WBE Firm:j I Woman I I Black American �► ` _ Autho Rep nt t sign and Officer Name and Title: • :M J1 yMCI Please Print �j Q Business TelephoneNumber J S— J"— —FAX- E-mail Address: t i M'h FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council Uor bids over Date P.O./Contract RETURN COMPLETED & SIGNED BID FORM ALONG WrM CITY OF LUBBOCK SPECIFICATIONS. LABEL. TIRE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON PICK-UP, EXTENDED CAB, 4X4, Bed Delete SPEC: 2020 3/4 Ton EC, C&C, 4x4 /� YEAR 2 MAKE I -A MODEL F7-S d IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, TTB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BIOS TERMS AND CONDITIONS. VENDOR NAME:,Y FOB` PHONE:142-1 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a 3/4 ton Pick-up, Extended Cab, Bed delete, 40. This will have a service body installed on it. Unless otherwise specified, all units shall be GENERAL furnished complete with standard equipment and factory installed accessories as listed by the manufacturer's printed literature and as stated In the State of Texas Fleet Automobiles and Tracks Texas Specifications. 1 GVWR 9,900 pounds 2. WHEEL BASE 164 inches ✓ 3. OVERALL 254INCHES LENGTH 4. CAB TO AXLE 60 INCHES 4. ENGINE A. Gasoline, 6.0L, V-9 Vol' 5. TRANSMISSION OEM automatic ✓ 6. TIRES OEM ALL TERRAIN 7. REM SIZE OEM 8 OEM 40 0/40 cloth fabric, with charcoal or SEATS gray color with rear bench type seat. 9. EXTERIOR COLOR OEM fleet white 10. KEYS Must include (3) sets of keys and/or key fobs (If applicable) 11. CONVENIENCE STANDARD WT (WORK TRUCK) PACKAGE PACKAGE V OEM maximum, time and mileage, coverage 12 WARRANTY with written detailed explanation of covered components that includes a complete listing of exclusions. OPTIONS 1' POWER Includes power windows, power locks and PACKAGE keyless entry with 3 key fobs, power mirrors, r cruise control and tilt stecrinE wheel. All items are to be heaviest OEM equipment for the vehicle series and installed by the manufacturer and shall include, but not be limited to, the following: A frame mounted receiver hitch, a transmission oil cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be provided TOWING as an integral part of the vehicle wiring system to 2' PACKAGE provide power to trailer turn signals, brakes, brake lights, and running lights. Each wire shall be 1abeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided Shall include OEM factory installed brake controller. To include front tow hooks VN Provide build dates in space provided , 1 . O and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO Two Sets of keys, wan -an and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in therepponse to solicitation. Ezcentig�s to the snedfleadons of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. G� r wo-ft 1+ue 4. ff 46 s6.1,, CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2020-682968 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Jim Bass Ford, Inc San Angelo, TX United States Date Filed: 10/27/2020 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-15577-RR Various Pickups and Sport Utility Vehicle 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is J V� � PI-V Lr � ,and my date of birth is My address is -J 1-13AI, Be Af-wmiIV sgakn, (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in i! 0 YK I ti d County, State of ��, on the day of i � 20ZZ) (month) (year) Signs re of a on agent of c4qLracting buninv= entity (Declarant) Cnrme nrmAriari by Tavnc Gthirc r`nmmiccinn lenennr athirc czfntp tY I IS Z Version V1.1.3a6aaf7d CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2020-682968 Jim Bass Ford, Inc San Angelo, TX United States Date Filed: 10/27/2020 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 01/04/2023 g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-15577-RR Various Pickups and Sport Utility Vehicle 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d