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HomeMy WebLinkAboutResolution - 2021-R0017 - PO 31056273 with Randall Reed's Prestige Ford 1.12.21Resolution No. 2021-R0017 Item No. 7.21 January 12, 2021 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31056273 for the purchase of various pickups and sport utility vehicle as per ITB 21-15577-RR, by and between the City of Lubbock and Randall Reed's Prestige Ford, of Garland, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: ;P 0 bXA6 Rebec a Garza, City Secr tart' APPROVED AS TO CONTENT: January 12, 2021 LjN DANIEL M. POPE, MAYOR v Mark earwood, A 's t City Manager APPROVED AS TO FORM: �. L'I , I xzvz/. //& M- K lli Leisure, Assistant City Attorney ccdocs/RES.-PurchaseOrd 31056273 --Various pickups and sport utility vehicle November 25, 2020 City of 'Lubbock PURCHASE ORDER TEXAS TO: RANDALL REED'S PRESTIGE FORD PO BOX 472247 GARLAND TX 75047 Page - Date - Order Number Branch/Plant 1 11 /24/2020 31056273 000 OP 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 IIWOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvarez, Director Purchasing & Contract Management Ordered 11/24/2020 Freight Requested 5/9/2021 Taken By R ROCHA Delivery J LOERWALD REQ 56721 ITB 21-15577-RR / PUR 15577 2020 3/4 Ton Pickup 4X4 1.000 28,500.0000 EA 28,500.00 5/9/2021 CC 5311 Option 1 PowerPackage 1.000 1,090.0000 EA 1,090.00 5/9/2021 Description/Supplier Item Ordered Unit Cost UM Extension Request Date CC 5311 Option 2 Towing Package 1.000 250.0000 EA 250.00 5!9/2021 CC 5311 2020 3/4 Ton Pickup 4X4 5.000 28,500.0000 EA 142,500.00 5/9/2021 CC 6331, 6313, 6343, 6311 Option I Power Package 5.000 1,090.0000 EA 5,450.00 5/9/2021 CC 6331, 6313, 6343, 6311 Option 2 Towing Package 5.000 250.0000 EA 1,250.00 5/9/2021 CC 6331. 6313, 6343, 6311 Total Order Terms NET 30 179,040.00 This purchase order encumbers funds in the amount of $179,040.00 awarded to Randall Reed's Prestige Ford of Garland, TX, on January 12, 2021 , 20L20, The following is incorporated into and made part of this purchase order by reference: ITB 21-15577-RR dated October 30, 2020, from Randall Reed's Prestige Ford, of Garland TX, and ITB 21-15577-RR. Resolution # 2021-R0017 CITY OF LUB OC Daniel M. Pope, Mayor 0406WIS j�"Z .4t I I-) Rebecca Garza, ity ecretary BID FORM City of Lubbock, TX Purchasing and Contract Management Various Pickups and Sport Utility Vehicle ITB No. 21-15577-RR In compliance with the Invitation to Bid 21-15577-RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 21-15577-RR is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY (+�-) UOM DESCRIPTION UNIT PRICE* EXTENDED PRICE "Delivery days ARO 1 6 EA SPEC. 2020 % Ton EC 4x4, Three quarter Ton, Extended Cab, 4X4, as specified herein /7low o*-1./o Model Year, Brand Name, and Model Number:fs"O Opt. 1 6 EA Power Package: as specified herein oRa 0994— 007^0 Opt. 2 6 EA Towing Package: as specified herein V 15QD EA SPEC 2020 % Ton Pickup Extended Cab, 4X4 Bed Delete, as specified herein Model Year, Brand Name, and Model Number: ".,Vo�/ owing SPEC 2020 Full Size SUV, 4 Door, 4X4, as specified erein Model Brand Name, and MedelNuffi-h-e-r- :=g *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed $*Days After Receipt Order Ws Unless otherwise specified herein, the City may award the bid either item -by —item or on an s for any item or group of items shown on the bid. TOTAL: $179,040.00 The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. l — PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of �_%, net 7� calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech ity, West Texas Municipal Power Agency, Lynn County, and City of Woltforth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materialstservices under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. RAND" REED'S PItEMOE FORD THIS BID IS SUBMITTED B M1l S. SHILOH RD a corporation organized under the laws of the State of or a partnership consisting of or individual trading as of the City of Firm: Address: 3601 S. SHILOH RO City: _ State: n Zip Bidder acknowledges receipt of the following addenda: Addenda No. Addenda No. _ Addenda No. Addenda No. Date Date Date Date M/WBE Firm: Woman H' 'c American By Autho ed Representative - must sign by hand Officer Name and Please Print B Pacific Business Telephone Number 7� ��+ FAX: gw 'V E-mail Address: GGC/���`�p.�,/�;�r��"�/K�,`"'�"' • ��^ FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over Date P.OJContract RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON, EXTENDED CAB, SHORTBED, 4X4 PICKUP SPEC: 2020 % Ton EC 4x4 YEAR MAKE7��/ MODEL_ T IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDOR NAME:3eoi s. sH w RWS Ems �� PHONE: REQUIREMENTS ITEM SELLER COMPLIANCE YES NO These specifications describe a 3/4 ton Pick-up, Extended Cab, Short bed, 4 Wheel Drive. Unless otherwise specified, all units shall be GENERAL furnished complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the State of Texas Fleet Automobiles and Trucks Texas Specifications. 1. GVWR 9,900 pounds 2. WHEEL BASE 148 inches 238 inches 3. OVERALL ✓ LENGTH 4. PAYLOAD 3,000 pounds ALLOWANCE Gasoline, 6.OL, V-8 5' ENGINE 6. TRANSMISSI ON OEM automatic 7. CARGO BOX inches LENGTH 80 8. TIRES OEM ALL TERRAIN 9 RIM SIZE OEM 10. OEM 40/20/40 cloth fabric, with charcoal or gray SEATS color with rear bench type seat. 11. EXTERIOR COLOR OEM fleet white 12. KEYS Must include (3) sets of keys 13. CONVENIEN STANDARD WT (WORK TRUCK) PACKAGE CE PACKAGE OEM maximum, time and mileage, coverage with 14. WARRANTY written detailed explanation of covered components that includes a complete listing of exclusions. Provide build dates in space provided ' OPTIONS 1' POWER Includes power windows, power locks and PACKAGE keyless entry with 3 key fobs, power mirrors, cruise control and tilt steerinjR wheel. 1� All items are to be heaviest OEM equipment for the vehicle series and installed by the manufacturer and shall include, but not be limited to, the following: A frame mounted receiver hitch, a transmission oil cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be provided TOWING as an integral part of the vehicle wiring system to 2. PACKAGE provide power to trailer turn signals, brakes, brake lights, and running lights. Each wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided. Shall include OEM factory installed brake controller. To include front tow hooks MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO Two Sets of keys, warranty, and all paperwork General R uirement and Information submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. of any items stated herein shall be fully described in writing by the ided below. List items by item numbers. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2020-684825 Randall Reed's Prestige Ford Garland, TX United States Date Filed: 10/30/2020 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-15577-RR VARIOUS PICKUPS AND SPORT UTILITY VEHICLES 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is�%� `� "' w and my date of birth is My address is ZI-M©/ � A/ (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in �0114V County, State of on �j / � 1 the/ day of Az— (month) (year) Signaturd of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us \/arsinn \/1 1 gnRaaf7ri CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2020-684825 Randall Reed's Prestige Ford Garland, TX United States Date Filed: 10/30/2020 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Date Acknowledged: 01/04/2023 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 21-15577-RR VARIOUS PICKUPS AND SPORT UTILITY VEHICLES 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary SARAC, ADMIR GARALAND, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d