HomeMy WebLinkAboutResolution - 2021-R0005 - Amendment No. 1 to Contract 15282 with Freese and Nichols Inc. 1.12.21Resolution No. 2021-R0005
Item No. 7.9
January 12, 2021
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
and on behalf of the City of Lubbock, Amendment No. 1 to Contract No. 15282 for Downtc
Sanitary Sewer Improvements -- Phase I and II engineering design services, by and between
City of Lubbock and Freese and Nichols, Inc., and related documents. Said Contract is attac.
hereto and incorporated in this resolution as if fully set forth herein and shall be included in
minutes of the City Council.
Passed by the City Council on January 12, 2021
"Aa
DANIEL M. POPE, MAYOR
ATTEST:
keca Garza, City Secre ry
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E. CFM, Division
Director of Engineering/City Engineer
APPROVED AS TO FORM:
Kelli Leisure, Assistant City Attorney
ccdocs/RES.Amend 1 Contract No. 15282 Freese and Nichols, Inc.
12.16.20
Resolution No. 2021-R0005
Amendment 1
To Agreement Between
The City of Lubbock, TX
And
Freese and Nichols, Inc.
THIS IS THE FIRST AMENDMENT TO THE AGREEMENT, Contract No. 15282, dated and entered
into the 12th day of May 2020 by and between the City of Lubbock ("City") and Freese and Nichols, Inc.
("Engineer"), a Texas Professional Corporation, for providing engineering services related to the design
of Downtown sewer improvements, Phases I and II ("Project").
WITNESSETH:
WHEREAS, the City desires to increase the scope of the work to be performed by Engineer on the Project
for additional engineering design services. The details of work to be performed and associated additional
fees are described in Exhibits A, Parts 1-2 and B, Parts 1-2, attached to and incorporated herein. The
additional services shall be provided for an amount not exceed six hundred eighty-five thousand one
hundred twenty-seven dollars and 00/100 ($685,127.00). The term of the contract shall be extended an
additional 540 days for the performance of the additional services.
WHEREAS, all other portions of the original Agreement shall remain in place and are not altered by this
amendment.
NOW, THEREFORE, the City and Engineer agree to the terms of this FIRST AMENDMENT:
IN WITNESS HEREOF, the parties have executed this Agreement as of this 12th day of _ January
2021.
CITY OF LUBBOCK
Jl�
Daniel M. Pope, Mayor
ATTEST:
0-0 )1-1�
Rebe ca Garza, City Secre
Amendment 1 Downtown Sewer Improvements
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer
osh s me—, P.E. Assistant City Engineer/Capital Projects and Design
APPROVED AS TO FORM:
Ulli Leisure, Assistant City Attorney
FREESE AND NICHOLS, INC.
By:`cG�a,
Nicholas Lester, P.E., Vice President/Principal
Amendment 1 -- Downtown Sewer Improvements
EXHIBIT A
AMENDMENT No.1
SCOPE OF SERVICES FOR:
DOWNTOWN SANITARY SEWER IMPROVEMENTS - PHASE I AND II
ENGINEERING DESIGN SERVICES
General:
The City of Lubbock (The Owner) is experiencing a period of growth throughout the City and surrounding
areas. To respond to this growth, infrastructure improvements are required to meet the increasing
population and non-residential development. The development of this sanitary sewer line (The Project) is
to upsize existing infrastructure in response to existing and upcoming re -development in downtown
Lubbock. The Wastewater Master Plan and associated modeling identified the need to upsize the existing
15/18/21-inch sewer lines, located in Avenue M and 141h Street, to a 21- and 30-inch line to convey flows
from downtown ultimately to the Southeast Water Reclamation Plant. A preliminary design report (PDR)
was previously prepared to analyze alternate route options and pipe sizes for the increased flows. Per the
PDR, the recommended route generally follows 91h Street (Green Alignment) then Main Street to Avenue A
and recommends a pipe size of 24-inches. To address these new flows, the Project's primary objectives
consist of the following:
A. Current tasks under the original contract areas follows:
1. Project Management and Quality Assurance for the development of the Preliminary Design
Report (PDR).
2. Preliminary Design Report (PDR) and Route Study.
3. Condition Assessment.
B. This amendment includes the following services:
1. Topographical Survey — Topographical survey will be performed for approximately 8,600 LF
along the selected route in the Preliminary Design Report (PDR), performed under the original
contract. The selected route is Alternate Alignment No.1 (Green Alignment). The 8,600 LF of
survey includes the entire length of the Proposed (Green) Alignment from its beginning in Mac
Davis to its end as shown in Exhibit 1.
2. SUE Level B will be performed for the selected route and up to 10 Level A potholes. Up to eight
(8) legal descriptions will be prepared for new sewer easements (temporary, permanent, or
staging).
3. Heavy/Specialty Cleaning of Existing 15- and 18-Inch Sewer Mains — Obstructions within the
existing 15- and 18-inch, identified in the Condition Assessment Report performed under the
original contract, will be removed to eliminate surcharged conditions.
4. Geotechnical Investigation - The proposed geotechnical scope of work for the project will
consist of field exploration, laboratory testing, engineering analysis, and reporting. 17
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exploratory borings, spaced no greater than 1,000 feet apart, will be performed with borings
drilled to a minimum depth of 25 feet below existing grade.
5. Environmental Evaluation and Permitting —The proposed environmental evaluation consists of
a pedestrian survey, coordination with the Texas Historical Commission, and the preparation
of an environmental permitting memorandum. Permitting includes assisting the City in
obtaining permits from various agencies.
6. Prepare of Contract Documents — The Project will be designed for the new interceptor
(8,600 LF) and will be structured based on the Competitive Sealed Proposal (CSP) method of
Contractor selection. Included in the Contract Documents for the new interceptor will include
the design of a Diversion Structure, which will be capable of transferring the required flows to
the new interceptor and to the existing sewer lines.
7. Heavy cleaning (removal of approximately 1,000 LF of failing liner) of the existing 15- and 18-
inch sewer mains identified in the PDR to remain in service (CIP Projects 1 & 2 as identified in
Exhibit 1).
8. Construction Advertisement — The project will be advertised and awarded. A pre -proposal
meeting and subsequent bid opening will be held at City offices.
C. The Project does not include the following services:
1. Disposal fees for waste material collected by the Contractor during the Heavy/Specialty
Cleaning of the existing pipelines. It is understood that the Owner will provide, free of charge,
a location for the Engineer's sub -consultant to dispose of waste material.
2. It is assumed that the geotechnical borings will not encounter a rock stratum. Therefore, the
testing for such material is not included in the scope.
3. General Representation and Resident Project Representation (PDR) are not included in the
scope but can be provided as an additional amendment to this contract.
4. Temporary flow monitoring will not be provided. Design flows will be based on the Owner's
current Wastewater Master Plan.
5. Land acquisition services are not included in the scope but can be added as an additional
amendment to the contract.
6. The preparation of a Pre -Construction Notification, individual Section 404 permit application
to the USACE, performing a survey for federally listed threatened or endangered species,
providing a cultural resource survey, or preparation of a Phase 1/II environmental site
assessment, is not included in the scope.
7. Preparation of a Storm Water Pollution Prevention Plan (SWPPP).
Basic Services (Tasks 1 and II) and Special Services (Tasks 111) — under current contract
Basic Services (Tasks IV. V. VIII and IX) and Special Services (Tasks VI VII X and XI)
A. TASK IV — PROJECT MANAGEMENT AND QUALITY ASSURANCE (DESIGN)
ENGINEER shall manage professional services to complete the PROJECT. These services will
include preparation of PROJECT controls including progress reports, action items log, decision
log, design team meetings, technical review committee workshops, schedule projections, and
invoicing. ENGINEER shall provide professional services in this Task as follows:
(1) Prepare a PROJECT planning document to define PROJECT team, lines of
communications, deliverables, schedule, and budgeting for internal use in executing the
PROJECT on schedule and within budget and establishing the contents of the PROJECT
start-up meeting;
(2) Schedule and direct regular coordination meetings with the Engineer's design team to
coordinate PROJECT task assignments, action items, and to prepare for meetings with the
Owner. Engineer will maintain an Action Item Log and Decision Log to monitor PROJECT
activity. Coordinate with subconsultants to confirm all PROJECT elements are
compatible, integrated, and meet Owner performance requirements. Engineer's Project
Manager shall be the primary client contact and lead communicator to Engineer's staff;
(3) Schedule and conduct up to a combined total of 10 progress meetings, quality review
workshops, site meetings, and task -specific meetings with the Owner. Five (5) meetings
provided for in this Agreement shall occur at the offices of the OWNER, or other location
determined by the OWNER, and five (5) meetings shall be video conference. In addition
to reviewing progress at each meeting, review PROJECT deliverable status, current
schedule, outstanding action items, PROJECT bottlenecks that could impact schedule,
PROJECT budget status, decisions made, and PROJECT enhancements requested. Prepare
agenda and meeting materials, direct and document meetings to review progress, and
facilitate the exchange of ideas and information. Prepare draft meeting minutes to
include action lists, decision lists, and PROJECT enhancement lists within seven (7)
business days to submit to the Owner for review and approval. Final minutes will be
issued within four (4) business days of receipt of review comments, or immediately after
four (4) days if there are no comments received;
(4) Furnish the Owner, when requested, the engineering data necessary for applications for
routine permits, submittals, and approvals required by local, state, and federal
authorities, and assist the Owner in consultations with appropriate authorities.
Coordinate and meet up to 3 times with applicable regulatory agencies, which may
include but are not limited to the Texas Commission on Environmental Quality (TCEQ),
Texas Department of Transportation (TxDOT), Texas Department of Licensing and
Regulation (TDLR), and the railroad;
(5) Prepare up to twelve (9) monthly Project Summary Reports and submit with monthly
Cl
invoice. The report shall contain the following elements:
(a) Summary of work completed to date;
(b) PROJECT budget summary;
(c) PROJECT schedule;
(d) Summary of actions and decisions needed from the Owner; and
(e) Upcoming PROJECT activities;
(6) Quality Assurance / Quality Control (QA/QC): provide QA/QC plan to the Owner and
conduct QA/QC reviews of the deliverables.
B. TASK V — TOPOGRAPHIC SURVEY, SUB -SURFACE UTILITY ENGINEERING (SUE) AND LEGAL
DESCRIPTION AND PLAT PREPARATION
(1) Prepare up to five (5) permit -to -survey letters and obtain permission from the owner of
each affected property to perform necessary surveys. If property owners do not respond
to the initial letter, Engineer shall attempt to contact landowners by other means and
send a follow-up request letter via certified U.S. Mail, return receipt requested. Engineer
shall furnish the return receipt to the Owner as evidence of its compliance with this
paragraph, if requested;
(2) Provide surveying services to obtain all field information needed for design of the
PROJECT, based on approximately 8,600 linear feet (LF) of new pipeline extending from
the Performing Arts Building located on Avenue M to the rail yard located on the east
side of 1-27;
(3) Establish three (3) horizontal and vertical control points per mile for the PROJECT. The
horizontal control shall be based on the Texas State Plane Coordinate System, North
Central Zone North American Datum NAD-83 Coordinates and the vertical control being
based on North American Vertical Datum NAVD-88. Provide survey notes on design
drawings and electronic files with clear location and description of benchmarks and
horizontal control points. Benchmarks shall be documented and retraceable;
(4) Prepare planimetric detail based on the survey showing existing visible elements within
street right-of-way including, but not limited to, the following:
(a) Existing pavement, curbs, sidewalks, barrier free ramps, and similar objects;
(b) Driveways;
(c) Existing storm sewer inlets, manholes, junction boxes, outfalls, and erosion
control;
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(5)
(6)
(7)
(8)
(d) Culverts and bridges;
(e) Railroads;
(f) Guardrails;
(g) Top and bottom of slope for railroad or highway crossing;
(h) Utility manholes, vaults, water valves, water meters, sprinkler heads, telephone
poles, power poles, utility markers, other public utilities, and franchise utilities;
(i) Traffic signal poles, cabinets, and other signal equipment;
(j) Signs, excluding temporary signs;
(k) Trees over 4" (caliper at 3' above ground) and other landscape features (dense
cluster or rows of trees to be indicated by outline rather than individual trees);
(1) Building footprints, including cleanouts;
(m) Retaining walls;
(n) Fence limits and material types;
(o) Flowlines of creeks, if applicable;
(p) Flowlines of manholes, inlets, culverts, and other utility structures, including all
lateral connections (flowline, direction of flow, pipe size, and location);
(q) Property corners;
(r) Field sketches of manholes; and
(s) Other applicable physical features that could impact design;
Stake bore holes (up to 17) and vertically and horizontally locate the bore holes no more
than two weeks after drilling is completed;
Based on the survey, generate one -foot contours along the alignment corridor;
Prepare composite base map of all features located in the field through the survey;
Provide detail notes at each manhole invert including lateral connections. Information
collected shall include the XYZ coordinates on existing rim, flowlines, direction of flow,
and natural ground elevation at each manhole;
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(9) Perform subsurface utility engineering (SUE) quality level B (8,600 LF for the proposed
pipeline segment in general accordance with the recommended practices and
procedures described in American Society of Civil Engineers (ASCE) Publication Cl/ASCE
38-02 (Standard Guideline for the Collection and Depiction of Existing Subsurface Utility
Data). Utilize geophysical prospecting equipment to designate the horizontal position of
existing underground utilities that are within the existing right-of-way. This level of work
includes acquiring as -built documentation from utility companies and contact with their
representatives. The limits of investigation will be within City right-of-way, but shall
include off -site markings to identify utilities that cross the proposed alignment;
(10) Perform up to 12 Level A SUE test holes to confirm the horizontal and vertical location of
existing utilities (e.g. gas lines, water lines, and communication lines) that cross the
alignment of the proposed interceptor main. To the extent possible, the test holes will be
performed as close as possible to anticipated crossing locations. The test hole work will
be coordinated with the applicable utility company and any necessary permissions or
permits will be acquired. The location and results of the test holes will be surveyed and
incorporated into the PROJECTS base CAD file and the relevant information will be
reflected in the plan sheets and specifications. Submit a separate summary report signed
and sealed by a licensed professional engineer of the findings. The report should include
site photos, ground elevation, and depth to top of utility elevation, horizontal location
coordinates, and type of material of existing utility;
(11) Identify existing property boundaries, right-of-way lines and easements that are shown
on existing recorded plats and those depicted on the City's GIS map. PROJECT pertinent
property and right-of-way lines will be established from monuments found on the
ground. The existing electrical and gas utility easements will be shown on the survey.
The survey will locate and tie existing right-of-way, property lines, and easements
including type, size, volume, and page, where applicable. Show Lot, Block, Abstract
Number, and dimensions with adjacent Street Names. City and county boundaries will be
shown where applicable;
(12) Provide ownership research and obtain copies of deeds, easements, subdivision plats,
and right-of-way maps as required (where easement acquisition is necessary) to
establish the existing interests in property necessary to the construction of the PROJECT;
(13) Establish the location of existing right-of-way lines and block lines throughout the project
corridor;
(14) Prepare legal descriptions and exhibits for up to 3 permanent easements and 5
temporary construction easements, two of which will be for construction staging, and
establish on the ground the location of the improvements on 50-foot intervals, at all
property lines, and at all points of curvature and tangency. The legal descriptions and
exhibits shall be prepared in accordance with the Owner's standard for land title surveys
and preparation of legal descriptions and plats. If additional easements are required for
the PROJECT, additional compensation may be requested as an ADDITIONAL SERVICE;
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(15) Prepare each parcel plat map with no less than two X/Y coordinates defined on the Texas
State Plane Coordinate System, North Central Zone NAD-83 Coordinates;
(16) Assist the Owner during the land rights acquisition phase by reestablishing on the ground
the location of existing and new easements and improvements (within and in close
proximity to the easements not the entire length of the project) on 50-foot intervals and
at all points of curvature and tangency for the purpose of coordination with property
owners. Easements shall be re -staked for the foregoing purpose, if requested by the
Owner; and
(17) Participate in up to 2 coordination meetings with the Owner, landowners, TxDOT or
railroad as directed by the Owner during the easement acquisition process. Meetings
with landowners shall coincide with progress meetings per Task IV, paragraph 3.
C. TASK VI — GEOTECHNICAL INVESTIGATION
(1) Field Exploration:
(a) Engineer shall select and mark 17 boring locations along the proposed route.
Engineer shall notify Texas 811, appropriate City department(s) to request
location and marking of existing underground utilities prior to the field
exploration. Portions of the proposed alignment may include brick pavers. The
core borings will be located within the streets but will not be drilled through the
areas paved with brick;
(b) Engineer shall subcontract with a geotechnical drilling contractor to drill a total
of 17 borings to a depth of 25 to 50 feet (total drilled length approximately 575
linear feet). The deeper borings will be drilled in locations where trenchless
excavation methods will be required such as IH-27 and the railroad. Samples
will be collected intermittently using continuous flight augers and either split
spoon or tube samplers. Rock and rock -like materials will be sampled using an
NX core barrel and/or tested in -situ using a TxDOT Cone Penetration Test, as
appropriate for the material;
(c) The budget is being estimated based upon the following approach:
• Borings will be drilled through the roadway pavement areas;
• Drilling through the pavement will include coring the pavement,
drilling the boring, backfilling with auger cuttings, and patching the
pavement surface with similar material;
• Traffic control will be provided and may require temporarily closing a
lane of traffic. A traffic control plan will be sent to the City for approval
prior to the field work;
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(d) Provide an Engineer or Geologist experienced in logging borings to direct the
drilling and logging the borings. Visual classification of the subsurface
stratigraphy shall be provided per the Unified Soil Classification System (USCS);
(2) Laboratory Testing:
(a) Testing shall be performed on samples obtained from the borings to determine
soil classification and pertinent engineering properties of the subsurface
materials. FNI will select samples for laboratory testing, assign tests, and review
the test results. Testing will be performed by a geotechnical testing
subcontractor;
(b) Laboratory tests will be assigned based on the specific subsurface materials
encountered during exploration. Test type and quantity may vary, but are
expected to include:
• Classification tests (liquid and plastic limits and percent passing the
No. 200 sieve);
• Moisture content;
• Grain Size Analysis through the 200-mesh sieve;
• Unconfined compression tests, if appropriate;
(3) Engineering Analysis:
(a) Prepare a technical memorandum summary report of the geotechnical
investigation to include:
• Appendix with the boring locations, boring logs, laboratory test
results, and a key to the symbols used;
• Discussion of subsurface conditions and soil properties indicated by
the field and laboratory work, and the implications for design;
• Design considerations for excavation techniques, structures associated
with the pipeline, and bores (trenchless excavation) that may be
required such as IH-27 and the railroad crossings;
• Lateral earth pressures will be provided when appropriate; and
• Earthwork related recommendations for trench backfill for use during
development of the plans and specifications.
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D. TASK VII — ENVIRONMENTAL EVALUATION AND PERMITTING
(1) Conduct Pedestrian Survey — After a route is selected for detailed design, the project
Engineer's environmental scientist will conduct a site visit along the selected route to
document existing environmental conditions and assess potential environmental
impacts. The presence and locations of waterbodies, including wetlands, potential
federally listed threatened and endangered species habitat, and vegetation cover types
will be identified within the proposed project areas;
(2) Coordinate with Texas Historical Commission — Projects sponsored by a political
subdivision of the State (including a city) that affect a cumulative area greater than five
acres or that disturb more than 5,000 cubic yards require consultation with the Texas
Historical Commission (THC) according to Section 191.0525 (d) of the Antiquities Code of
Texas. If at least one of these thresholds are met, Engineer will draft a consultation letter
to the THC for City's review and comment. Engineer will incorporate City's comments and
submit the consultation letter to the THC. Any follow-up studies requested by the THC
are not included in this scope of services but can be provided upon written authorization
as an Additional Service; and
(3) Prepare Environmental Permitting Memorandum — Information gathered during the
desktop review, pedestrian survey, consultation with the THC, and coordination with the
Project Engineers will be used to prepare an environmental technical memorandum. The
memorandum will document the Engineer's opinion on what, if any, environmental
permits/authorizations are required.
(4) Contact local, state and federal agencies to determine applicable rules and regulations
and permitting requirements that apply to the PROJECT and prepare engineering data
necessary and submit applications for routine permits required by the agencies.
Anticipated permits could include:
(a) Street Cut/Crossing Permits: Contract drawings will reflect the design criteria
outlined in the rules, codes, regulations, and ordinances identified in the review.
The construction Contractor will obtain the permit at the time of construction;
(b) Storm Water Pollution Prevention Plan and Permits (SWPPP): Construction
Contractor will prepare the SWPPP. Engineer shall prepare the contract
specification with the minimum requirements;
(c) Texas Department of Transportation (TxDOT): Prepare TxDOT permits for any
crossings and encroachments and gather all information necessary to secure
required permits from TxDOT. Engineer shall meet with TxDOT to discuss review
comments; and
(d) Railroad and Utility Crossing Permits: Prepare and secure permits from railroad
and/or other utilities for pipeline crossings and encroachments. Engineer shall
meet with railroad and/or utility to discuss review comments.
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E. TASK VIII — DETAILED DESIGN
(1) Prepare Contract Documents for the PROJECT. The Contract Documents shall be based on
the preparation of plans and specifications for approximately 8,600 LF of 24-inch pipeline,
including a diversion structure at the connection between the new pipeline and the
existing 15- and 18-inch pipeline, and 1500 LF of rehabilitation of existing 18-inch
pipeline. The new pipe sizing will be based on the projected flows from the Owner's
Wastewater Master Plan. The limits of the project begin at the Performing Arts Building
on Avenue M and ends at the rail yard located on the east side 1-27. Pipeline design will
be based on the selected and approved alignment in the PDR;
(2) Pipeline drawings will include plan and profiles at one -inch equals 40 feet scale
horizontally and one -inch equals eight feet vertically on 11- x 17-inch paper;
(3) Incorporate standard details provided by the Owner and prepare special details as
necessary;
(4) Incorporate standard technical specifications provided by the Owner and prepare special
technical specifications as necessary;
(5) Specifications and plans shall incorporate all relevant Owner guidelines in force as of the
date of this Agreement, including the Competitive Sealed Proposal (CSP) method of
Contractor selection. Engineer shall advise the Owner, in writing, of any areas where the
PROJECT Contract Documents, including plans and specifications, deviate from Owner
guidelines;
(6) Prepare general notes for Contractor's preparation of a SWPPP;
(7) Prepare structural design drawings for the diversion structure (if necessary);
(8) Provide recommendation for the material of the proposed interceptor and manhole
structures to meet the Owner's guidelines;
(9) The Engineer shall prepare one set of Contract Documents. Prepare the drawings to be
included in the construction plans, including, but not limited to, the following:
(a) Cover sheet;
(b) Index, location and vicinity maps sheet;
(c) Abbreviations, symbols and legend sheet;
(d) General notes;
(e) Project layout, including temporary and permanent access areas, laydown, and
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staging areas for the PROJECT;
(f) Survey control;
(g) Demolition plan/profile;
(h) Plan sheet reference;
(i) Pipeline plan/profile sheets, including lateral sheets;
(j) Rehabilitation design of existing 18-inch pipeline at 1-27 and railroad;
(k) Recommended construction sequence plan and notes;
(1) Recommended bypass pumping/piping plan criteria, requirements, and details;
(m) Tie-ins and connection detail sheets;
(n) Details, including manholes, embedment, fences, pipeline markers, vents,
tunnel/bore, driveway/paving, manhole ring/cover, clay cut-off wall, etc.;
(o) Structural design sections, notes and detail sheets for the Diversion Structure, if
necessary;
(p) Erosion control plan, notes and details;
(q) Requirements and criteria for the development of a Traffic Control Plan (TCP) for
the construction of the PROJECT. The Contractor shall be responsibility of
preparing the TCP;
(r) Geotechnical bore log(s);
(10) Prepare survey northing and easting coordinates in electronic format (Texas State Plane,
NAD 83) of all the Owner's proposed structures, include the surface coordinate
adjustment factor, and detailed datum information used for uploading into the Owner's
GIS;
(11) Review information provided in the geotechnical report for design of the PROJECT.
Prepare a technical memorandum that summarizes the trench and embedment design
for installation of flexible pipe, including design calculations. Design parameters shall
include, but are not limited to, the following:
(a) Maximum allowable deflection;
(b) Pipe stiffness;
(C) Native soil strength (E'n);
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(d) Embedment strength (E'b); and
(e) Depth of cover;
(12) Prepare an opinion of probable construction cost (OPCC) for review by Owner. The OPCC
will be updated for the 60 percent, 90 percent, 100 percent not -for -construction (NFC)
quality control (QC), and Final review meetings;
(13) Prepare and submit plans and specifications for the 60 percent, 90 percent, 100 percent
(NFC), and Final design reviews, at the level of completion sufficient to the level of design
at the time of the submittal. Each such submittal will include the various discipline plans,
technical specifications, and details as appropriate to the level of design at the time of
the submittal;
(14) Submit plans and specifications and other documents to the Owner for delivery to
applicable regulatory agencies, including three sealed sets of plans and specifications at
least 30 days prior to advertisement for bid;
(15) Provide AutoCAD or other electronic files in a format suitable for the Owner's use;
(16) Address all comments from the Owner and other regulatory agencies and prepare 100
percent signed/sealed plans and specifications for bidding purposes;
(17) Engineer shall manage the quality of the PROJECT deliverables throughout the
development of the PROJECT. Specific activities that Engineer may employ with approval
of the Owner to manage the quality of the PROJECT include the following:
(a) Peer review planning concepts by members of Engineer's senior staff; and
(b) Constructability review;
(18) Participate in a final alignment walk-through during the detailed design phase at a time
specified by the Owner; and
(19) Submit plans to TCEQ for compliance with Chapter 217 of the Design Criteria of Domestic
Wastewater Systems, Subchapter C: Conventional Collection Systems.
TASK IX — CONSTRUCTION ADVERTISEMENT PHASE
The construction advertisement phase of this Project shall include the advertisement of one set of
Contract Documents.
(1) Provide a Notice for Proposals to the Owner for publication. Coordinate proposal date to
avoid conflicts with similar projects at or near the same time. Send advertisement for
potential proposals. Provide documents to local plan rooms to assist in advertisement of
the PROJECT;
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(2) Respond to questions related to the distribution of documents, construction contract
provisions, and proposal requirements and technical questions regarding the PROJECT;
(3) Prepare, print, and distribute addenda addressing additions, deletions, modifications, or
interpretations of the Contract Documents;
(4) Conduct one (1) pre -proposal conference for the PROJECT and prepare minutes and
responses. Responses to the pre -proposal conference will be in the form of addenda
issued after the conference. Provide aerial maps and enough information to illustrate
existing project conditions. Conduct a tour of the PROJECT site after the conference;
(5) Assist the Owner in receiving and recording proposals at the formal date of receiving
proposals. Evaluate the information contained in the proposal documents for
conformance with requirements of the construction Contract Documents. Prepare
evaluation and scoring for each proposal and tabulate results. Compare costs with
estimated costs and available budget;
(6) Evaluate the qualifications information provided by the contractors as a part of the
proposal package. Determine if the selected proposal satisfies the necessary experience
and qualification standards associated with the PROJECT. Recommend award of the
Contract consistent with the requirements of the Contract Documents;
(7) Assist the Owner in preparing Contract Documents for execution by the successful
proposal;
(8) Prepare a Notice of Award for the Owner to issue to the Contractor upon award of the
Contract by the Owner with instructions of execution of the Contract Documents;
(9) Assist the Owner in reviewing executed Contract Documents and bonds for conformance
with the requirements of Contract Documents;
(10) Assist the Owner in reviewing certificates of insurance for compliance with Contract
Documents; and
(11) Forward Contract Documents to the Owner with a recommendation of execution and
distribution of documents. Those documents will include up to four (4) half-size
conformed construction plans, four (4) sets of executed construction specifications, and
four (4) sets of conformed construction specifications.
G. TASK X — HEAVY/SPECIALTY CLEANING OF EXISTING 15- AND 18-INCH SEWER
The ENGINEER will procure the services of a pipe cleaning contractor to remove obstructions from
the existing 15- and 18-inch sewer mains located in Avenue M and 14th Street. Removal of
obstructions shall be at the following locations (refer to Figure 2 — Location of Defects):
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• 29.8' downstream of MH 8
• AtMH12
• 318.6' upstream of MH 14
• MH 18 to MH 19 (remove delaminating liner attached to the pipeline surface loose
sections of liner from the pipe's invert)
• 78.6' upstream of MH 20 (including any debris between MH 19 and MH20)
(1) The work to be completed at the above locations shall be performed as follows:
(a) Pre -Cleaning Inspection — Color CCTV conforming to NASSCO Pipeline Assessment
Certification Program (PACP), with data exported electronically in a PACP
certified format;
(b) Sewer Pipe Cleaning — the identified obstructions shall be removed in its entirety
using any method available, but with the OWNER'S approval, including light
sewer cleaning, heavy cleaning, deposit cut, etc., as defined by NASSCO's PACP
guidelines for sewer cleaning;
(c) Post -Cleaning Inspection — Final CCTV of the sewer segment shall be provided to
evaluate the condition of the sewer segment after all cleaning has been
performed. The CCTV shall show the entire circumference of the sewer. Any flow
control to remove standing water and debris shall be required, such as with the
use of flushing equipment to temporarily retain flow or to remove standing
water. Bypass pumping shall not be required for the post -cleaning inspection;
and
(d) Coordination with railroad, including permission to survey, perform CCTV
operations, and complying with any additional insurance requirements.
14
EXHBIT A, PART 2, ADDITIONAL SERVICES
DOWNTOWN SANITARY SEWER IMPROVEMENTS - PHASE I AND II
AMENDMENT No.1
ENGINEERING DESIGN SERVICES
Various ADDITIONAL SERVICES incidental to the PROJECT, but not within the scope of the BASIC
ENGINEERING SERVICES, which may be performed or arranged for separately by the Owner, or may be
added to the Engineer's responsibilities by mutual agreement and written authorization include, but are
not necessarily limited to, the following:
(1) Perform additional site visits;
(2) Evaluate additional pipeline routes;
(3) Perform additional video inspection and/or pipeline cleaning;
(4) Perform additional subsurface excavation in the event such excavation is required to
locate existing facilities;
(5) Prepare legal descriptions and plats in excess of those specified;
(6) Provide land acquisition services, including appraisals and attend condemnation hearings;
(7) Furnish construction plans and specifications in excess of those specified;
(8) Complete redrawing of construction plan sheets, if required as a result of changes made in
the scope of the construction contract after route has been selected and approved by
Owner;
(9) Perform temporary flow monitoring required to evaluate flows;
(10) Observe on -site conditions to evaluate exposed conditions, dewatering techniques, or
changed conditions;
(11) Provide additional half-size final plan sets and specifications for the PROJECT in excess of
the number specified;
(12) Provide additional borings which may be occasioned by the depth to rock being deeper
than anticipated or because of changes in geological conditions which necessitate
additional evaluation to properly define the stratigraphic conditions;
(13) Provide borings through rock strata;
(14) Preparation of a Pre -Construction Notification or an Individual Section 404 permit
application for submittal to the U.S. Army Corps of Engineers (USACE);
15
(15) Preparation of a Jurisdictional Determination (JD) Report or a request for a USACE JD;
(16) Presence/absence surveys for federally listed threatened/endangered species;
(17) Conducting cultural resources studies or archeological surveys;
(18) Phase 1/11 Environmental Site Assessments;
(19) Preparation of a Storm Water Pollution Prevention Plan (SWPPP);
(20) Assist the City in procurement of state or federal funding; and
(21) Provide any other services otherwise excluded in this AGREEMENT but customarily
furnished in accordance with generally accepted engineering practices.
(22) Provide CCTV services for 6400 LF of existing 6- to 21-inch sewer mains located within
railroad yard;
(23) Preparation of report, including exhibits, on location of existing manholes, identification of
active and abandoned segments of sewer mains, determining flow direction and
connectivity, and recommendation on modifying the sewer system to enhance the City's
maintenance operations within the railroad property between the end of the proposed
alignment as shown in Figure 1 and 19th Street.
16
Figure 1
Proposed Routes
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EXHBIT A, PART 3, RESPONSIBILITIES OF THE OWNER
DOWNTOWN SANITARY SEWER IMPROVEMENTS - PHASE I AND II
AMENDMENT No.1
ENGINEERING DESIGN SERVICES
RESPONSIBILITIES OF OWNER: Owner shall perform the following in a timely manner so as not to delay
the services of FNI:
A. Designate in writing a person to act as Owner's representative with respect to the services to be
rendered under this AGREEMENT. Such person shall have contract authority to transmit
instructions, receive information, interpret and define Owner's policies and decisions with respect
to FNI's services for the Project.
B. Provide all criteria and full information as to Owner's requirements for the Project, including
design objectives and constraints, space, capacity and performance requirements, flexibility and
expandability, and any budgetary limitations; and furnish copies of all design and construction
standards which Owner will require to be included in the drawings and specifications.
C. Assist FNI by placing at FNI's disposal all available information pertinent to the Project including
previous reports and any other data relative to design or construction of the Project as provided in
this AGREEMENT.
D. Arrange for access to and make all provisions for FNI to enter upon public and private property as
required for FNI to perform services under this AGREEMENT.
E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as
Owner deems appropriate for such examination and render in writing decisions pertaining thereto
within a reasonable time so as not to delay the services of FNI.
F. Furnish approvals and permits from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the
Project, except as otherwise the responsibility of FNI as provided in this AGREEEMENT.
G. Give prompt written notice to FNI whenever Owner observes or otherwise becomes aware of any
development that affects the scope or timing of FNI's services.
H. Furnish, or direct FNI to provide, Additional Services as stipulated in Exhibit "A," Part 2, if deemed
necessary by Owner.
Bear all costs incident to compliance with the requirements of this Exhibit "A", Part 3.
J. Provide the following services, unless provided specifically otherwise in this Agreement:
a. Provide land acquisition services.
19
b. Pay all permit fees and mitigation costs.
c. Provide land title research and title policy.
d. Provide advertisement for bids in local publications as required.
Pill
EXHIBIT B, PART 1- BUDGET
DOWNTOWN SANITARY SEWER IMPROVEMENTS - PHASE I AND II
ENGINEERING DESIGN SERVICES
CITY and ENGINEER have established a not -to -exceed budget of $685,127 to complete all
services under this AGREEMENT. This amount will not be exceeded without a contract
amendment. CITY will pay the ENGINEER hourly, for services identified in Exhibit A, based on
ENGINEERS Fee Schedule presented as EXHIBIT B, Part 2. Subconsultant services will be billed
at cost to ENGINEER with a 10 percent handling fee. The Budget is presented for the services of
ENGINEER under this AGREEMENT are provided in this Exhibit B. CITY and ENGINEER agree
to allow redistribution of funds between Tasks as appropriate to allow flexibility in providing the
needed services within the not -to -exceed budget.
ENGINEER agrees to complete these services as delineated above. Should there be a Change in
Scope of Work or Time of Performance, then this can result in an amendment to this contract
which shall be negotiated at that time.
The budget assumes that all work will be completed within 540 calendar days from the Notice to
Proceed.
21
EXHIBIT B, PART 2 HOURLY RATE SCHEDULE COMPENSATION
DOWNTOWN SANITARY SEWER IMPROVEMENTS - PHASE I AND II
AMENDMENT No.1
ENGINEERING DESIGN SERVICES
LUBBOCK RATE SCHEDULE
COMPENSATION
Compensation to FNI Services in Attachment SC shall be computed on the basis of the following Schedule of Charges, but shall not
exceed Six Hundred Eighty -Five Thousand One Hundred Twenty -Seven Dollars ($685,127).
If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those services
described as Additional Services in Attachment SC, FNI will notify OWNER for OWNER's approval before proceeding. Additional
Services shall be computed based on the following Schedule of Charges.
Position
Rate
Principal / Group Manager
305
Technical Professional - 6
293
Technical Professional - 5
234
Technical Professional - 4
200
Technical Professional - 3
173
Technical Professional - 2
152
Technical Professional -1
125
CAD Technician/Designer- 3
168
CAD Technician/Designer- 2
126
CAD Technician/Designer -1
100
Senior CAD Technician/Designer
207
Construction Manager-4
165
Construction Manager - 3
135
Construction Manager- 2
128
Construction Manager-1
100
Corporate Project Support - 3
140
Corporate Project Support - 2
126
Corporate Project Support - 1
96
Intern/ Coop
65
Rates for In -House Services
Technology Charge
Bulk Printing and Reproduction
$B.SOper hour
B&W
Color
Smal I Format (per copy)
$0.10
$0.25
Travel
Large Format (per sq. ft.)
Standard IRS Rates
Bond
$0.25
$0.75
Glossy / Mylar
$0.75
$1.25
Vinyl / Adhesive
$1.50
$2.00
Mounting (per sq. ft.)
$2.00
Binding (per binding)
$0.25
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproduction
expense, communication expense, travel, transportation and subsistence away from the FNI office and other miscellaneous
expenses directly related to the work, including costs of laboratory analysis, test, and other work required to be done by
independent persons other than staff members. For Resident Representative services performed by non-FNI employees and CAD
services performed In-house by non-FNI employees where FNI provides workspace and equipment to perform such services, these
services will be billed at cost times a multiplier of 2.0. This markup approximates the cost to FNI if an FNI employee was performing
the same or similar services.
Rates to be adjusted no more than S% annually
LUS19
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
12020-700638
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Freese & Nichols, Inc.
Fort Worth, TX United States
Date Filed:
12/21/2020
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Amendment 1 to Contract 15282
Dowtown Sewer Improvements, Phase 1 and 2
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Reedy, Mike
Houston, TX United States
X
Payne, Jeff
Fort Worth, TX United States
X
Wolfhope, John
Austin, TX United States
X
Greer, Alan
Fort Worth, TX United States
X
Archer, Charles
Raleigh, NC United States
X
Cole, Scott
Fort Worth, TX United States
X
Johnson, Kevin
Dallas, TX United States
X
Coltharp, Brian Fort Worth, TX United States X
Pence, Bob Fort Worth, TX United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is _ LaToya Goodwin and my date of birth is
My address is 10497 Town & Country Way Suite 600 Houston 77024 us
_]X
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Harris County, State of Texas on the 21 st day of December , 20 20
(month) (year)
Ly
Signature of a0orizeffagent of contracting business entity
(Declarant)
Cnr- n •iA earl L.• T........ CaL.:.... /+�.Y.Y:__
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