HomeMy WebLinkAboutResolution - 1822 - Contract - Lubock County - Library Services - 09/13/1984MH:js
RESOLUTION
Resolution #1822
September 13, 1984
Agenda Item #35
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Library
Services Contract between the City of Lubbock and Lubbock County, attached
herewith, which shall be spread upon the minutes of the Council and as
spread upon the minutes of this Council shall constitute and be a part of
this Resolution as if fully copied herein in detail.
Passed by the City Council this 13th day of September 1984.
ALAW,MNRY, R 7
ATTEST:
Ranettf Boyd, City Secretary `
APP VED AS TO CONTENT:
2e �-ti
Weston, Director of Community
acilities
APPROVED AS TO FORM:
MicWle Hart, Assidt'ant City Attorney
Resolution #1822
THE STATE OF TEXAS
COUNTY OF LUBBOCK
WHEREAS the Commissioners Court of Lubbock County, Texas
("Lubbock County") has determined that a need exists for the
provision of county -wide library operation
and
WHEREAS, The City Council of the City of Lubbock has chosen to
participate with the county in order to provide library
operations for the citizens of the City of Lubbock and other
Lubbock County Citizens.
THIS AGREEMENT is made and entered by and between the County and
the City of Lubbock in consideration of the mutual benefits to
each party to provide library services as specified below:
PURPOSE s The City of Lubbock shall use the funds provided
strictly for providing Lubbock County citizens with library
services, including, but not limited to, personnel, maintenance
and administrative costs.
SCOPE : Library services shall be provided for all Lubbock County
residents, not just residents of the particular incorporated
city.
RECORDS : Each contracting grantee shall maintain records at the
supporting document level for a period of not less than three
years after the close of a grant period. The City of Lubbock
agrees to allow Lubbock County, at Lubbock County expense, to
perform an audit of all records pertaining to library services
expenses, should Lubbock County deem necessary.
REFUNDS : Any funds not expended or obligated by the City of
Lubbock by the end of a contract period shall be refunded to
Lubbock County for distribution to all remaining contracting
grantees in a subsequent payment period.
1
TERM OF CONTRACT s This contract shall be effective from
October 1, 1984 through September 30, 1985.
PAYMENTS s Payments to the City of Lubbock, upon receipt of an
executed Contract, shall be made in quarterly installments not
later than the 30th day of each calendar quarter of the contract
year.
REALLOCATION OF FUNDS s Should more funds become available during
a contract period, by reason of refunds from participating gran
tees, cancellation by one or more participating grantees, or for
other reasons, Lubbock County will reallocate any amount
available, provide each participating contractor with a copy of
the reallocation, and adjust the remaining quarterly payments
accordingly.
TERMINATION BY CONTRACTING GRANTEE s The City of Lubbock shall
have the right to terminate this contract upon thirty (30) days
written notice to the Lubbock County. A report of library
services for the period from the beginning of the contract period
through the effective date of the termination shall be submitted
to Lubbock County within 30 days of the effective termination
date. Any unspent funds remaining on the effective termination
date shall be immediatly refunded to Lubbock County within 30
days of the effective termination date.
TERMINATION BY LUBBOCK COUNTY s Although it is the express
intention of Lubbock County that funding of library services be
an ongoing program, Lubbock County, in circumstances dictated by
any future budgetary constraints or change in existing
circumstances, reserves the right to terminate this contract at
the end of the current fiscal year.
REPORTS s The City of Lubbock shall furnish to Lubbock County, at
the end of each contract period, a report of library services.
No subsequent payments shall be made to the contracting grantee
for subsequent contract periods until the report of library
service is received and approved by the Lubbock County
Commissioners Court.
INDEMNIFICATION s The City of Lubbock hereby idemnif ies Lubbock
County against all claims ever resulting from providing library
services by the City of Lubbock.
2
FUNDS ALLOCATION - Lubbock County will provide for the period
October 1, 1984 through September 30, 1985, a total sum of
$514,273 to be allocated as shown by exhibit a to this contract.
AUTHORIZATION - The Commissioners Court has authorized the County
Judge to execute all documents in its behalf. The City Council
of City of Lubbock has authorized the mayor to execute all
documents in its behalf.
This document with the attached exhibits constitutes the whole
and complete contract by and between the parties and may not be
modified in any way except upon the prior written consent of the
parties hereto.
EXECUTED this day of -� , A.D. 1984.
1 If
ATTEST:
ANN DAVIDSON, COUNTY CLERK
JIM BOB DARNELL,
CRIMINAL DISTRICT ATTORNEY
Denette Vaughn
t
3
COMMISSIONERS COURT OF LUBBOCK
COUNTYr TEXAS
By:
RODRICK L. SHAW
COUNTY JUDGE
A N HENRY MAY
CITY OF LUBBOC
4 -71 -
CITY SECRETARY
CITY OF LUBBOCK
APPROVED AS TO FORM:
G✓
MICHELLE HART
ASSISTANT CITY ATTORNEY
APPROVED AS TO CONTENT:
4 TON
IRECTOR OF COMMUNITY FACILITIES
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