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Home My WebLink AboutResolution - 2017-R0286 - Lutheran Social Services - 08/24/2017Resolution No.2017-R0286 Item No.6.5.2 August 24,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Amendment No. 1 to Contract No. 13247 and all related documents by and between the City of Lubbock and Lutheran Social Services of the South, to provide utility assistance to qualified low-income persons and families through the Comprehensive EnergyAssistanceProgram administered by the Texas Departmentof Housing and Community Affairs. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on August 24, 2017 ATTEST: tl^yju^-o Rebecca Garza, City Secretary APPROVED AS TO CONTENT f(r^e Bill H/5weWon,Assjst^flf"CityManager FORM: Justm Pruitt,Assistant City Attorney DANIEL M.POPE,MAYOR ccdocs/RES.Amendment 1- Contract 13247- LutheranSocialServicesof the South - AssistanceThrough the CEAP August 8,2017 Resolution No. 2017-RO286 FIRST AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCE PROGRAM AND COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT This First Amendment (the "Amendment") to the Comprehensive Energy Assistance Program and Community Development Block Grant Agreement (the "Agreement") is made by and between the City of Lubbock, a State of Texas home rule municipal corporation (the "City") and Lutheran Social Services of the South, Inc., a State of Texas non-profit enter (the "Contractor"), (collectively the "Parties") acting by and through the Parties' representative officers and officials, and is entered into by the Parties on August 34 , 2017 (the "Effective Date"). RECITALS WHEREAS, the Contractor and the City executed the Agreement on February 23, 2017; and WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows: AMENDMENT Article 1. The language in Section II.A., on page 2 of the Agreement, entitled "General Overview of Program," shall be replaced with the following language: "The Contractor will use the CEAP funds awarded under this Contract to administer the services contemplated under this Contract in the following manner: CEAP Utility Assistance $719,610 CEAP Household Crisis $150,000 CEAP Program Services Cost $135,584 Total CEAP funds awarded under this Agreement $1,005,194" Article 2. The language in Section II.B.I., on page 2 of the Agreement, entitled "City Responsibilities," shall be replaced with the following language: "The City agrees to award the Contractor funding from the CEAP in an amount not to exceed one million five thousand one hundred and ninety-four dollars ($1,005,194) in return for the Contractor performing the services contemplated under this Contract." Article 3. The language in Section IV., on page 4 of the Agreement, entitled "Budget," shall be replaced with the following language: "Program CEAP/CSBG Funds CEAP Utility Assistance $719,610 CEAP Household Crisis $150,000 CEAP Proaram Services Cost $135,584 Total CEAP funds awarded under this Agreement $1,005,194" First Amendment to CEAP & CSBG Agreement — COL & Lutheran Social Services — August 2017 Page 1 Article 4. The language in Section V., on page 4 of the Agreement, entitled "Payment," shall be replaced with the following language: "The City will pay up to one million five thousand one hundred and ninety-four dollars ($1,005,194) to the Contractor based upon the receipt of a request for funds and project expense summary for the Contractor's services performed under this Contract. The Contractor shall submit to the City invoices for items purchased in the Contractor's performance of the services under this Contract. The City shall determine the reasonableness of each purchase and shall not make a disbursement of any such payment until the City has reviewed and approved each purchase. The City may release up to ten percent (10%) of the funds to be used as start-up funding for the Contractor's services performed under this Contract. The Contractor will then bill the City monthly for expenses incurred by the Contractor for the prior month's services performed under this Contract. By December 31, 2017, the Contractor will have provided the City with the proper documentation to show how all funds were expended by the Contractor in its performance of the services performed under this Contract, including the start-up costs." Article 5. This Amendment shall become effective upon execution by the Parties. The remainder of the Agreement shall remain in full force and affect except as changed herein. THE CITY OF LUBBOCK: L,JV DANIEL M. POPE, MAYOR ATTEST: Reb ca Garza, City Secretary SIGNATURES LUTHERAN SOCIAL SERVICES OF THE SOUTH, INC. Na a (Signature) Dr. Kurt Senske Name (Printed) FED. I.D.# 74-1109745 First Amendment to CEAP & CSBG Agreement — COL & Lutheran Social Services — August 2017 Page 2 APPROVED AS TO CONTENT: Karen Murfee, Community Devel ment Director APPROVED AS TO FORM: J stin P itt, As istant City Attorney First Amendment to CEAP & CSBG Agreement — COL & Lutheran Social Services — August 2017 Page 3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-240378 Date Filed: 07/24/2017 Date Acknowledged: 08/09/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Lutheran Social Services of the South, Inc. Austin, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13247 Community services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by I exas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 129rt' loll Complete Nos. 1 - 4 and 6 it there are interested parties. OFFICE USE ONLY Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-240378 Lutheran Social Services of the South, Inc. Austin, TX United States Date Filed: 07/24/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form Is being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 13247 Community services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I intermediary 5 Check only if there is NO Interested Party. x 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. CYiD HEATH NNotaryyto # s4+63e1 rhy mmtsslon Expifes S uecembef 20, 2019 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said Dr. Kurt Senske this the 25th day of July 20 17 to certify which, witness my hand and seal of office. -i Cynthia Heath Notary s nature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics commission vvww.emics.state.tx.us Y=13,U11 j.