HomeMy WebLinkAboutResolution - 2100 - Agreement - HDR Inc - Corridor Analysis, Brownfield Rd - 08/08/1985Resolution #2100
August 8, 1985
Agenda Item #22
JWF:js
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an Agreement
for engineering services (which includes technical and professional
services) for a corridor alternatives analysis on Brownfield Road (West
Loop 289 - 4th Street) and 3rd/4th Streets (Brownfield Road - I-27) as a
part of the 1984-85 Unified Work Program for Transportation Planning in the
Lubbock Urbanized Area, said Agreement to be entered into by and between
said City (as Owner) and Henningson, Durham & Richardson, Inc. (as Con-
sulting Engineers), attached herewith, which shall be spread upon the
minutes of the Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in
detail.
Passed by the City Council this 8th day of August , 1985.
lze_�aL
ALAN ENRY, M YOR
ATTEST:
APPROVED AS TO CONTENT:
L rry Hoff n, Direc of Transportation
APPROVE AS TO FORM:
� MA 44��
Fullingim, Assista0k City Attorney
Resolution #2100
AGREEMENT FOR ENGINEERING SERVICES
BETWEEN
HENNINGSON, DURHAM & RICHARDSON, INC.
AND
CITY OF LUBBOCK, TEXAS
*******************************************
THIS CONTRACT, entered into as of this the 8th day of
August , 19855 by and between Henningson, Durham & Richardson,
Inc. hereinafter designated as the CONSULTANT, and City of Lubbock,
hereinafter designated as the City.
NOW THEREFORE, it is mutually agreed by and between these parties as
follows:
ARTICLE I
CONSULTANT
The CONSULTANT covenants and agrees to perform certain technical and.
professional services for a Corridor Alternatives Analysis on Brownfield
Road (West Loop 289 - 4th Street) and 3rd/4th Streets (Brownfield Road - I-
27) as part of the 1984-85 Unified Work Program for Transportation Planning
in the Lubbock Urbanized Area. The scope of the work to be performed is set
out in Appendix "A", "Scope of Services", of this Contract. Such work shall
be performed in accordance with the terms,.of this Contract and for the
consideration stated. The CONSULTANT convenants and agrees to perform its
duties and work hereunder with diligence and in a workmanlike manner with a
high degree of care to ensure the accuracy and timeliness thereof.
ARTICLE II
SCOPE OF SERVICES
The CONSULTANT shall exert its best professional efforts to perform and
carry out in a satisfactory manner the services and provide the number of
copies of the report set forth in Appendix "A", attached hereto and made a
part hereof.
ARTICLE III
DIRECTION OF WORK
A. All maps, data, reports, research, graphic presentation materials, etc.
prepared by the CONSULTANT as part of its work under this Contract
shall become the property of the City upon completion of this Contract
or any phase thereof or, in the event of termination under Article VIII
hereof, at the time of payment under said Article VIII for work
actually performed and accomplished.
B. The CONSULTANT shall not assign any interest in this Contract, nor
delegate the performance of any of its duties hereunder, without the
prior written consent of the City, and the State Department of Highways
and Public Transportation and any actual or attempted assignment or
delegation without prior consent, shall be void.
C. The CONSULTANT shall perform the tasks as outlined in Appendix "A" and
document the work accomplished on a task -by -task basis in written
monthly Progress Reports to the City.
D. The CONSULTANT shall, by no later than the fifteenth calendar day of
each month, provide a Progress Report for the preceeding month's work
in sufficient detail to document the amount invoiced for that month.
The Progress Reports and documentation will be subject to review and
acceptance by the City with any difference resolved prior to the
payment of invoice.
E. The parties hereto may from time to time make changes to this Contract
by written amendment as approved by the City, the CONSULTANT, and the
State Department of Highways and Public Transportation. In the event
of changes made in the scope, character, time of performance or total
cost of the work to be performed, adjustment for payment and time as
modified shall be determined by negotiations between and mutual
acceptance by the City and the CONSULTANT. Compensation rates shall be
suject to renegotiation for any services provided after December 31,
1985.
The CONSULTANT shall furnish or obtain from others upon written
authorization by the City additional services and special assignments
of the following types which are not considered as part of the Scope of
Services defined in Appendix "A":
E
(1) Field surveys to collect information required for aerial
photogrammetry, and related office computations and drafting.
(2) Analysis of concept alternatives outside the project study area
defined to include that area within 150 feet of Brownfield Road
and 3rd/4th Streets and 500 feet on the approach of major cross
streets.
(3) Land surveys, and establishment of boundaries and monuments, and
related office computations and drafting. .
(4) Preparation of property, easement and right-of-way descriptions.
(5) Detailed engineering construction cost estimations.
(6) Assistance to the'City as an expert witness in any litigation with
third parties, arising from the development or construction of the
Project including preparation of engineering data and reports.
(7) Preparation of environmental analysis and report documents.
(8) Preparation of preliminary or final engineering documents.
(9) Soil and foundation investigations, field and laboratory tests,
borings," material testing, equipment testing, related engineering
analysis and recommendations.
(10) Services to make measured drawings of existing conditions or
facilities or to verify accuracy of drawings or other information
furnished by City.
(11) Preparation of permits, license agreements and plats required by
the railroad, highway department or any other involved agency.
(12) Any other special or miscellaneous assignment specifically
authorized by City.
For Special Services rendered by the CONSULTANT, the City shall pay the
CONSULTANT direct salary.cost times a multipler of 2.875.
ARTICLE IV
TIME OF PERFORMANCE
THE CONSULTANT shall commence work within two (2) weeks after written
Notification to Proceed from the City. This notification shall be issued
after the Contract is approved and executed by all parties to the Agreement.
All work under this Contract shall be completed and draft final reports
submitted no later than 240 calendar days from Notification to Proceed,
unless otherwise extended by the written concurrence of the parties hereto.
Following review and comment on the draft final reports by the City, the
3
CONSULTANT shall submit the final report within thirty (30) days. In the
event the CONSULTANT encounters delays in performance of this Contract, it
may request in writing an extension of the time of completion beyond the
time of performance specified. The City shall promptly process such
requests and advise the CONSULTANT within fifteen (15) days of its decision.
ARTICLE V
COMPENSATION AND METHOD OF PAYMENT
A. Compensation. The City shall pay .and the CONSULTANT agrees to accept
in full compensation for the professional services to be performed
under this contract, fees as outlined below. The CONSULTANT will be
paid on the basis of reimbursable cost plus fixed fee in accordance
with Appendix D.
Invoicing shall be prepared based on actual direct salary rates for the
employees involved on the project. A provisional overhead rate of
151.06% for payroll additives and general and administrative overhead
shall apply for computing partial payment of monies due and shall be
adjusted to rates representative of actual overhead costs of the
CONSULTANT for the fiscal years during which work is accomplished,
based on his established annual practices developed in accord with
sound accounting principles consistent with Federal Procurement
Regulations Part 1-15. The CONSULTANT shall be reimbursed for his
direct nonsalary costs including itemized expenses incurred and
subcontract costs and associated general and administrative costs which
are directly attributable and properly allocable to the work. The
actual costs that are reimbursable are those costs attributable to the
specific work and allowable under the provisions of the Federal -Aid
Highway Program Manual (FHPM), Vo. 1, Chapter 7, Section 2, and
subparts 1-15.1 and 1-15.2 of the Federal Procurement Regulations. A
fixed fee of $13,398.10 shall be invoiced on a prorated basis and paid
in accordance with Method of Payment, but not to exceed the above total
maximum amount. Any portion of the fixed fee not previously paid in
the monthly payments shall be included in the final payment.
The maximum amount payable under this contract without modification of
the contract is $114,000.00. The maximum amount payable may be revised
in the event of change in scope, increased cost, complexity or
character of work as authorized by the City.
4
B. Method of Payment. Payments to the CONSULTANT for services rendered
will be made monthly based upon itemized statements detailed to show
the names of the employees and the time worked. Monthly statements
should include authorized non -salary expenses with supporting itemized
invoices.
Monthly payment of the fixed fee will be in proportion to actual costs
paid as the work progresses but not to exceed the above total maximum
amount.
The itemized statements shall show the total amount earned to the date
of submission and the amount due and payable as of the date of the
current statement. Five percent (5%) shall be withheld pending
completion of work under this contract and final audit is completed.
Final payment of any money due should be made to the CONSULTANT after
satisfactory completion of all services and obligations covered in this
contract, including acceptance of work by the City and completion of
final audit.
Upon receipt and approval of each statement, the City shall pay the
amount which is due and payable within thirty (30) days' time.
ARTICLE VI
U.S. DEPARTMENT OF TRANSPORTATION REQUIREMENTS
A. Audit and Inspection of Records. The, CONSULTANT shall permit the
authorized representative of the Federal Highway Administration, the
State Department of Highways and Public Transportation, the Comptroller
General of the United States, and the City to inspect and audit all
data and records and study activities of the CONSULTANT relating to its
performance and its subcontracts under the Contract from date of
Contract through and until the expiration of three (3) years from the
date of final payment to the contractor. The CONSULTANT shall keep all
financial records, i.e. monthly statements, invoices, receipts, charges
and any other data and records as a result of this Contract from date
of Contract through and until the expiration of three (3) years from
the,date of final payment to the contractor.
B. Equal Employment Opportunity. In connection with the execution of this
Contract, the consultant shall not discriminate against any employee or
applicant for employment because of race, religion, color, sex, age,
physical or mental handicap, or national origin. The CONSULTANT shall
5
take affirmative actions to ensure the applicants are employed, and
that employees are treated, during their employment, without regard to
their race, religion, color, sex, age or national origin. Such actions
shall include, but not*be limited to, the following: employment,
upgrading, demotion or transfer, recruitment advertising, layoff or
termination, rates of pay or other forms of compensation, and selection
for training, including apprenticeship.
C. Interest of Members of Congress. No member of or delegate to the
Congress of the United States shall be admitted to any share or part of
this Contract or to any benefit arising therefrom.
D. Interest of Public Officials. No member, officer, or employee of the
public body or of a local public body during his tenure or for one (1)
year thereafter shall have any interest, direct or indirect, in this
Contract or the proceeds thereof.
E. Minority Business Enterprise. In connection with the performance of
this Contract, the CONSULTANT will cooperate with'the maximum
utilization of minority business enterprises and will use its best
efforts to ensure that minority business enterprises shall have the
maximum practicable opportunities to compete for subcontract work under
this Contract.
F. Compliance with Title VI of the Civil, Rights Act of 1984. In
connection with the performance of this Contract, the CONSULTANT will
observe and comply with applicable civil rights regulations as provided
in Appendix "B" attached hereto, and made a part of this Contract.
ARTICLE VII
INDEMNIFICATION
The CONSULTANT will indemnify, keep and save harmless the City, the
State Department of Highways and Public Transportation, and the U.S.
Department of Transportation from all claims and liability due to its
negligent acts or the negligent acts of its subcontractors, agents, or
employees during the course of work.
ARTICLE VIII
TERMINATION OF CONTRACT
It is agreed that either party may terminate this Contract all or in
part at any time by written notice by certified mail, with the understanding
that work hereunder shall cease as of the date stipulated in the written
6
that work hereunder shall cease as of the date stipulated in the written
notice of termination. Such termination may be effected by either party
when it is in the best interest of said party. On the part of the City,
termination action under this clause may also be initiated in the event
grant funds are withdrawn or otherwise made unavailable by the funding
sources. Any termination notice will specify to what extent performance of
work has been terminated and the effective date of termination. CONSULTANT
shall be compensated for work completed through the date of termination, as
provided for in Article V of this Contract. In case of disputes, the
Traffic and Transportation Director, City of Lubbock; Senior Planning
Engineer, State Department of Highways and Public Transportation; and other
persons as may be appointed by these listed shall form a committee and
resolve all disputes to the satisfaction of all parties, in writing.
ARTICLE IX
ACKNOWLEDGEMENT AND DISCLAIMER
Where appropriate, all documents and reports published by the
CONSULTANT shall contain a statement acknowledging the cooperation and
assistance of the U.S. Department of Transportation, Federal Highway
Administration, and the Texas Department of Highways and Public
Transportation, in the preparation and publication thereof. In addition,
all documents and reports shall contain a.disclaimer statement identical or
similar to the following:
"The contents of this report reflect the views
of the author who is responsible for the facts
and accuracy of the data presented herein.
The contents do not necessarily reflect the
official views or policies of the Federal
Highway Administration. This report does not
constitute a standard, specification, or
regulation."
7
ARTICLE X
COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONSULTANT, to solicit or secure this Contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working
solely for the CONSULTANT, any fee, commission, percentage, brokerage fee,
gifts, or other consideration, contingent upon or resulting from the award
or making of this Contract. For breach or violation of this warranty, City
shall have the right to annul this Contract without liability, or at its
discretion to deduct from the contract price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage, brokerage,
gift or contingent fee.
ARTICLE XI
CERTIFICATION OF CONSULTANT
Required certifications with respect to the negotiation and execution
of this Contract and the terms and conditions thereof are attached hereto as
Appendix "C" and made a part thereof.
ARTICLE XII
VENUE
Venue and jurisdiction of any suit, right or cause of action arising
under or in connection with the Contract shall lie exclusively in Lubbock
County, Texas.
IN TESTIMONY WHEREOF, the parties hereto have caused these presents to
be executed on the aforementioned date.
Henningson, Durham & Richardson, Inc.
By:
William B. Hagood, Vice Pre ent
City of Lubbock
By:
Ala my Mayor
ATTE
Ranet e Boyd, City Secretary
APPROVED AS TO CONTENT:
a / ' Llz U ""- - -. - ----
Larry V. Hoffma, Traffic &1ansportation Director
APPROVED AS TO FORM:
vnp-k .
Worth Fullingim, Assistant/City Attorney
9
APPENDIX A
SCOPE OF SERVICES
TASK 1: INITIATE PROJECT AND COLLECT BASE DATA
Purpose
Begin the study work effort by meeting with the Technical Review Committee,
performing field reconnaissance, and assembling base data for review and
analysis.
Work Activities
1. Conduct an initial meeting with project participants including Technical
review Committee members to review the project programs, define
communication channels, and coordinate data base development.
2. The City will provide all pertinent base data to include aerial,
topographic, and plat mapping, traffic signal data, facility as builts,
planned improvements, utility locations, drainage facilities, land uses and
other background data.
3. The City will provide available traffic count data, both daily and
intersection turning movement count data. The City will perform 24-hour
tube counts with at least hourly tabulations at 12-15 sites. The Consultant
will provide peak -hour turning counts at 10 to 15 sites through the study
corridor.
4. The State (SDHPT) will provide available traffic count data which is
routinely collected. The State will also provide 20 -year traffic turning
movement projections at all major intersections. This data will be adjusted
to the appropriate design year. The projections will be reviewed and
discussed further if indicated.
5. The consultant will perform a field reconnaissance of the study corridor to
include a photo/slide/video log as appropriate. An inventory of the
existing study area will be compiled to include:
- intersection geometry
- traffic operations
- speed limits and traffic controls
- drainage features
- rail operations
- other physical factors or issues affecting corridor planning
6. The consultant will review past studies in the corridor, and will review
pending improvement plans, including traffic signal upgrades. Current
schematics for I-27 will be obtained. City planning staff will be consulted
for the most recent data on the proposed River Walk project.
TASK 2: EXISTING FACILITIES REVIEW
Purpose:
Review the functional/traffic operations aspects of the existing facility under
current traffic to pinpoint and quantify existing deficiencies and improvement
needs and priorities. This will provide a base line for subsequent comparison of
alternatives. Also, identify various elements of the project setting which will
be constraints or key design issues, or which may provide solution opportunities.
Work Activities:
1. Perform an evaluation of existing traffic service using microcomputer
capacity evaluation models. A TRANSYT-7F computer analysis will be made to
develop baseline traffic operational data for the study corridor.
2. A graphic and written inventory of other physical feature of the corridor
will be made to establish existing conditions from which possible
alternatives will be generated. The factors to be reviewed will include:
- existing rights-of-way
- traffic operations
- property access, frontage, and circulation
- character of adjacent land uses
- rail operations
- pedestrian activity
- drainage facilities
A Technical Memorandum summarizing the existing facilities review will be
prepared and distributed.
3. An initial Public Information Meeting will be held for the purpose of:
- publicizing the project
- describing project objectives
- coordinating with interested landowners and other parties
- soliciting input as to existing problems and potential solutions
The meeting will be held in an "open house" format through late afternoon
and early evening for public convenience at a central site. The City will
assist with publicity through its normal channels, and in arranging a
meeting site. Comment forms will be made available to attendees, and a
handout will be supplied to them.
TASK 3: FACILITY DESIGN REQUIREMENTS
Purpose•
Describe the basic design requirements and factors which each facility
alternative must address and attempt to satisfy. Because of the relatively
narrow right-of-way and interplay between such features as grade separation
profiles and property access, it is critical to acknowledge specific
requirements, constraints, and opportunities before development of alternatives.
This step will help steer the development of more realistic alternatives.
Work Activities:
1. Establish various facility design requirements, factors, constraints, and
opportunities. Specific corridor features to be addressed include:
Future traffic demands
- review reasonableness of basic projections
- possibility of diversion due to higher grade of facility
- establish major turning demands and conflicts
Rail operations
- future operations or abandonment
- coordination with arterial signal phasing
Abutting land use
- sensitivity to highway improvements and noise
- visual quality
- property access
- right-of-way availability
- land use changes
Property access
- need for retention
- alternate access schemes
- circulation patterns
o Pedestrian/bicycle provisions
- Texas Tech campus area
- Jackson Elementary
- other sites
o Transit services
Storm drainage system
- project drainage
- drainage in affected watersheds
- mitigation of existing deficiencies
- potential significant utility conflicts
Roadway design standards
- geometric design criteria
- skewed intersection geometry
- minimum and desirable cross-section treatments
- mainline alignment and frontage concepts
- compatibility with ultimate corridor improvement scenarios
- stage constructibility
- phased implementation
- appropriate retaining walls and bridge structure concepts
2. Prepare a Technical Memorandum describing in written and graphic form the
facility planning implications of each of the preceding factors. Copies
will be distributed to the Technical Review Committee.
3. A meeting will be held with the Technical Review Committee to discuss the
facility design requirements, constraints and factors, and in particular the
design criteria and typical sections. The latter will be critical in
development of feasible alternatives. Preliminary alternative concepts will
also be discussed at this session.
TASK 4: ALTERNATIVES FORMULATION
Purpose:
Develop several conceptual alternatives for each segment or major intersection
area along the project corridor. Screen the alternatives qualitatively to a
reduced set for further development.
Work Activities:
1. Formulate several conceptual alternatives for each segment or major junction
area, depicting plan schematics in single -line form to illustrate functional
layout, grade separations, approximate "footprint", and other key features
such as access points. The alternatives will vary in terms of cross-
sections through segments and in terms of plan layout at intersections.
Special analysis will be made of the relationship of cross-sectional
elements (mainline ramps, frontage roads), and of a full range of grade
separation, ramping concepts, and interchange concepts.
2. These alternatives will be screened qualitatively on the basis of right-of-
way compatibility, responsiveness to traffic capacity requirements, relative
construction cost, and other selected factors.
3. A Technical Memorandum will be prepared to recommended alternatives for
further analysis and document the screening process. The memo will be
circulated to Technical Review Committee members.
4. A meeting will be held with the Technical Review Committee to discuss the
concept alternatives and the screened alternatives. Key determinants will
include right-of-way, cost, property access impacts, disruption, and traffic
service.
TASK 5: REFINEMENT AND EVALUATION
Purpose•
Develop functional alternative layouts and perform a comparative evaluation of
each against several evaluation criteria.
Work Ativities:
1. Based on the results of Task 4, up to three alternatives will be developed
for each segment and major intersection area of the study corridor. Plan
view schematics will be developed at 100 -scale (report reproduction at 200 -
scale) to illustrate right-of-way, lane requirements, access control,
intersection access, frontage road access, and other key features. A major
factor in this step will be the projected demand patterns through each key
intersection.
The plan view schematics will be complemented by roadway profiles and
selected cross-sections to sufficiently illustrate and convey intended
treatments.
2. The proposed alternatives will be evaluated with respect to the following
factors as pertinent:
o Estimated construction cost
Nature and extent of right-of-way requirements, dislocations and costs
o Traffic service
Property access
Utility impacts and relocation costs
Drainage requirements
o Land use impacts
o Stage constructability
Highway user costs
The analysis of traffic service and performance will utilize the TRANSYT-7F
model to generate highway user cost data to facilitate economic comparisons
between alternatives; microcomputer modelling will also be used to check
intersection capacity. Where impacts are not quantified economically, the
character and severity of the impact will be described.
The results of Task 6 will be incorporated into this evaluation process.
3. The drainage sheds within the corridor will be reviewed with respect to the
extent of existing deficiencies, and disruption or intensification of storm
drainage control due to the project. A general level analysis will be
performed to access the basic character and extent of storm water conveyance
needed to provide proper facility drainage. In addition to an overall
review, specific attention will be given to the small lake on TTU campus,
the Bobalet Hights Lake and Lake No. 44.
4. A Technical Memorandum will be prepared to present the functional
alternatives, the comparative evaluation of alternatives, and results of the
analysis. This will be distributed to the Technical Review Committee.
5. A Public Information Meeting will be held in "open house" format, and will
be publicized and staffed in a similar manner to the first meeting. Input
and comment will be solicited with respect to the proposed alternatives.
6. A meeting will be held with the Technical Review Committee to review the,
analysis of alternatives and discuss public feedback to alternatives. The
consultant will identify a preferred set of improvements. With the
concensus of the committee, a recommended improvement concept will be
adopted.
TASK 6: ENVIRONMENTAL REVIEW
Purpose:
Review the general environmental impact potentials of the project, in particular
noise impacts, and visual quality, and in general address other potential social,
environmental or economic impacts which may require mitigation or be unavoidable.
Work Activities:
1. Identify potentially sensitive noise receptors and.perform cross-sectional
analysis at select points to evaluate noise impact potentials. -Where
impacts may occur, suggest mitigation treatment to diminish impact. This
process will consider the affect of train noise if appropriate.
2. A general review of visual quality will be made in areas of
commercial/residential/open space land uses and through the Texas Tech
University area. This analysis will identify potential visual quality
concerns and will suggest potential treatments to improve views toward the
roadway. These measures may include:
texture and color of retaining walls and other structures
aesthetic treatment of structures without a cost premium
possible landscaping treatments to screen the roadway
fencing, berms, or walls to screen the roadway or control pedestrian
movements.
Initial and maintenance costs will be major factors in the development of
these suggested concepts.
3. Pedestrian/bicycle access requirements will be specifically addressed near
the Texas Tech University campus. Measures to ensure safe, convenient
movement may include pedestrian signals, physical control of crossing
points, and grade separated pedestrian facilities. Pedestrian movements
will also be recognized at all major intersection areas.
4. Special consideration will be given to integration of the corridor concepts
in the 3rd/4th Street corridor with the proposed River Walk project. Should
3rd/4th Streets complete concepts survive the screening process, particular
emphasis will be given to minimizing the intrusion along 3rd Street
alignments passing through the park, and the residential neighborhoods.
5. The relative impact of the proposed concepts on air quality will be gauged
from performance measures generated by traffic analysis models.
6. A summary Technical Memorandum will be prepared to provide graphic and
written documentation of the preceding analyses. Copies will be distributed
to the Technical Review Committee.
TASK 7: RECOMMENDED CORRIDOR IMPROVEMENT PLAN
Purpose•
Finalize recommended facility improvements, and formulate a generalized phased
implementation program. This plan will be based in part on the severity of
existing traffic operations, cost effectiveness in terms of highway user benefits
versus capital costs, and availablity of local, state and Federal funds to
support construction.
Work Activities:
1. In cooperation with City and State staff, likely funding sources and levels
will be identified in order to gauge the most likely implementation
timetable.
2. A Transportation Improvement Program will be developed for implementation of
the preferred alternative. Specific recommended improvement actions in the
study corridor will be described. Depending upon the availability of
funding sources, cost effectiveness, and relief of existing deficiencies,
improvements will be stratified into 5 -year planning packages.
For each period, specific actions will be summarized. Implementation
phasing will indicate required improvements to include:
- right-of-way acquisition
- short-term TSM actions with short-term payback
- construction staging and incremental development options
- specific lane, structural, traffic control and other features
- estimated construction costs
- other supporting actions such as railroad negotiation or park
development
3. A Technical Memorandum summarizing the products of this work task will be
prepared for distribution and review by the Technical Review Committee.
4. A project review meeting will be held to discuss the proposed implementation
program. Refinements or modifications will be made based on comments
received.
TASK 8: FINAL REPORT AND PRESENTATION
Purpose-
Present study recommendations to elected officials and conduct public
presentation. Provide illustration and description of the study process, the
recommended plan and its related elements. Document for the files detailed
technical data for future reference.
Work Activities:
1. Prepare a project report which presents basic study procedures, findings,
the recommended improvement program, and plan impacts in a well -organized
attractive document which focuses on the end product of the project and
serves as a guide for future implementation. Ten draft copies will be
distributed for review.
2. Based on review edits and comments, prepare 50 copies of the final report,
and provide print -ready originals to the City for future use.
3. The consultant team will make a public presentation using appropriate
graphics to describe the recommended concepts, its key features and its
proposed implementation. This presentation will be made at a regular City
Council meeting, publicized to invite the general public to attend.
APPENDIX "B"
NOTICE TO CONTRACTORS
COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
FOR
FEDERAL -AID CONTRACTS
During the performance of this contract, the contractor, for itself,
its assignees and successors in interest (hereinafter referred to as the
"contractor"), agrees as follows:
(1) Compliance with Regulations: The contractor will comply with the
Regulations of the Department of Transportation relative to
nondiscrimination in Federally -assisted programs of the Department
of Transportation (Title 49, Code of Federal Regulations, Part 21,
hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this contract.
(2) Nondiscrimination: The contractor, with regard to the work
performed by it after award and prior to completion of the
contract work, will not discriminate on the grounds of race,
color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of
equipment. The contractor will not participate either directly or
indirectly in the discrimination prohibited by Section 21.5 of the
Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
(3) Solicitations for Subcontracts, Including Procurements of
Materials and Equipment: In all solicitations, either by
competitive bidding or negotiation made by the contractor for work
to be performed under a subcontract, including procurements of
materials or equipment, each potential subcontractor or supplier
shall be notified by the contractor of the contractor's
obligations under this Contract and the Regulations relative to
nondiscrimination on the grounds of race, color or national
origin.
(4) Information and Reports: The contractor will provide all
information and reports required by the Regulations, or orders and
instructions issued pursuant thereto, and will permit access to
its books, records, accounts, other sources of information, and
its facilities as may be determined by the State Highway agency or
the Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. When
any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish this
information, the contractor shall so certify to the State Highway
agency or the Federal Highway Administration as appropriate, and
shall set forth what efforts it has made to obtain the
information.
(5) Sanctions for Noncompliance: In the event of the contractor's
noncompliance with the nondiscrimination provisions of this
contract, the State Highway agency shall impose such contract
sanctions as it or the Federal Highway Administration may
determine to be appropriate including, but not limited to,
(a) withholding of payments to the contractor until the contractor
complies, and/or
(b) cancellation, termination or suspension of the contract, in
whole or in part.
(6) Incorporation of Provisions: The contractor will include the
provisions of paragraph (1 through (6) in every subcontract,
including procurements of materials and leases of equipment,
unless exempt by the Regulations, order, or instructions issued
pursuant thereto. The contractor will take such action with
respect to any subcontract or procurement as the State Highway
agency or the Federal Highway Administration may direct as a means
of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a contractor
becomes involved in, or is threatened with, litigation with a
subcontractor or supplier as a result of such direction, the
contractor may request the State to enter into such litigation to
protect the interest of the State, and, in addition, the
contractor may request the United States to enter into such
litigation to protect the interests of the United States.
APPENDIX '°C"
REPRESENTATIONS, CERTIFICATIONS AND ACKNOWLEDGEMENTS
I. TYPE OF BUSINESS ORGANIZATION: The contract recipient represents that
the firm operates as Henningson, Durham & Richardson, Inc.
II. SMALL BUSINESS: The contract recipient represents that the firm is/is
not a small business concern. A small business concern for the purpose
of Government procurement is a concern, including its affiliates, which
is independently owned and operated, is not dominate in the field of
operation in which it is bidding, and can further qualify under the
criteria, as prescribed by the Small Business Administration. (See
Code of Federal Regulations, Title 13, Part 121, as amended, which
contains detailed industry definitions and related procedures.) Number
of employees 1244.
III. CONTINGENT FEE: The contract recipient represents (1) that the firm
has not employed or retained any company or person (other than a full-
time bona fide employee working solely for the offeror) to solicit or
secure this contract, and (b) that the firm has not paid or agreed to
pay any company or person (other than a full-time bona fide employee
working solely for the offeror) any fee, commission, percentage, or
brokerage fee contingent upon or resulting from the award of this
contract; and agrees to furnish information relating to (a) and (b)
above, as requested by the contracting officer. (NOTE: for
interpretation of the representation, including the term "bona fide
employee", see Code of Federal Regulations, Title 41, Chapter 1,
Subpart 1-1.5).
IV. EQUAL OPPORTUNITY: The contract recipient represents that the firm has
participated in a previous contract or subcontract subject either to
the Equal Opportunity clause herein or the clause originally contained
in Section 301 of Executive Order 10925, or the clause contained in
Section 201 of Executive Order 11114; that the firm has filed all
required compliance reports; and that representations indicating
submission of required compliance reports, signed by proposed
subcontractors, will be obtained prior to subcontract awards.
V. PRINCIPAL PLACE OF PERFORMANCE: The location of the plant of place of
business where the items will be produced or the principal services
will be performed under the contract is:
Austin Travis
CITY Dallas COUNTY Dallas STATE Texas
VI. ASSURANCE: The contract recipient hereby assures compliance with all
terms, condition and general and special provisions for this contract.
NAME OF CONTRACT RECIPIENT: //Hennin s n Durham & Richardson Inc.
SIGNED BY: /� , DATE:
TITLE: Vice President
APPENDIX "D"
COST ESTIMATE
HDR
TASK
1
2
3
4
5
6
TOTAL
1.1
Kick-off Meeting
8
8
8
24
1.2
City Data
6
2
8
1.3
Traffic Counts
8
100
108
1.4
Traffic Projections
2
8
30
1.5
Field Review
2
16
12
2
32
1.6
Past Studies
16
12
6
34
236
2.1
Existing Traffic
2
20
30
88
140
2.2
Inventory and Memo
16
20
6
8
4
54
2.3
Public Meeting
16
16
2
34
228
3.1
Design Requirements
2
16
20
6
44
3.2
Tech Memo
12
16
4
4
4
40
3.3
Review Meeting
8
4
6
2
20
104
4.1
Concept Alternatives
4
16
24
6
40
90
4.2
Screen Alternatives
2
8
8
6
24
4.3
Tech Memo
8
8
8
4
4
32
4.4
Review Meeting
8
6
2
16
162
5.1
Plan Layouts
4
24
36
60
124
5.2
Evaluation
2
36
42
62
142
5.3
Drainage
8
8
16
5.4
Tech Memo
12
16
8
4
6
46
5.5
Public Meeting
8
8
8
12
36
5.6
Review Meeting
8
6
4
2
20
384
6.1
Noise Review
8
16
24
6.2
Visual Quality
8
8
6.3
Ped/Bike Access
8
8
6.4
Riverwalk Coord.
8
8
6.5
Air Quality Review
8
16
8
32
6.6
Tech Memo
2
4
4
6
16
96
7.1
Funding Sources
2
8
8
18
7.2
Impl. Plan
2
16
8
12
38
7.3
Tech Memo
4
4
6
14
7.4
Review Meeting
4
4
2
10
80
8.1
Prepare Report
2
10
30
50
56
148
8.2
Report Edits
4
16
24
20
64
8.3
Presentation
2
12
10
20
44
256
TOTALS
30
358
348
354
336
120
1546
PSC
TASK
1
2 3
4
5
6
TOTAL
1.1
Kick-off Meeting
4
4
8
1.2
City Data
4
13
17
1.3
Traffic Counts
--
1.4
Traffic Projections
--
1.5
Field Review
8
8
1.6
Past Studies
6
6
39
2.1
Existing Traffic
--
2.2
Inventory and Memo
6
12
24
4
46
2.3
Public Meeting
4
4
8
2
18
64
3.1
Design Requirements
6
15
40
12
73
3.2
Tech Memo
4
8
12
24
3.3
Review Meeting
4
4
8
105
4.1
Concept Alternatives
--
4.2
Screen Alternatives
2
6
4
12
4.3
Tech Memo
2
2
4.
4.4
Review Meeting
4
4
8
24
5.1
Plan Layouts
2
4
2
8
5.2
Evaluation
4
8
2
14
5.3
Drainage
3
36
40
12
91
5.4
Tech Memo
2
12
4
18
5.5
Public Meeting
4
4
8
5.6
Review Meeting
4
4
8
147
6.1
Noise Review
--
6.2
Visual Quality
--
6.3
Ped/Bike Access
--
6.4
Riverwalk Coord.
---
6.5
Air Quality Review
--
6.6
Tech Memo
2
2
1
5
5
7.1
Funding Sources
--
7.2
Impl. Plan
--
7.3
Tech Memo
--
7.4
Review Meeting
4
4
8
8
8.1
Prepare Report
4
12
12
-10
38
8.2
Report Edits
2
4
2
8
8.3
Presentation
4
4
4
2
14
60
TOTALS
71
171
53
100
57
452
a � r
TASK
1.1 Kick off Meeting
1.2 City Data
1.3 Traffic Counts
1.4 Traffic Projections
1.5 Field Review
1.6 Past Studies
2.1 Existing Traffic
2.2 Inventory and Memo
2.3 Public Meeting
3.1 Design Requirements
3.2 Tech Memo
3.3 Review Meeting
4.1 Concept Alternatives
4.2 Screen Alternatives
4.3 Tech Memo
4.4 Review Meeting
5.1 Plan Layouts
5.2 Evaluation
5.3 Drainage
5.4 Tech Memo
5.5 Public Meeting
5.6 Review Meeting
6.1 Noise Review
6.2 Visual Quality
6.3 Ped/Bike Access
6.4 Riverwalk Coord.
6.5 Air Quality Review
6.6 Tech Memo
7.1 Funding Sources
7.2 Impl. Plan
7.3 Tech Memo
7.4 Review Meeting
8.1 Prepare Report
8.2 Report Edits
8.3 Presentation
MND
1
2
3
4
5 6
TOTAL
8
8
16
8
8
16
2
8
10
42
2
4
16
8
2
32
8
8
40
2
4
16
16
38
8
8
2
18
8
8
64
0
2
4
8
8
22
4
8
2
14
8
8
16
8
8
16
68
8
8
4
4
16
40
64
2
2
16
20
40
2
2
16
20
40
8
20
4
32
184
0
4
20
2
26
8
8
16
42
TOTALS 14 34 200 180 12 440
COST SUMMARY - HDR
Direct Salary Costs
Total Direct Salary: $23,623.00
Administrative and Salary Overhead 151.06% $35,684.90
Total Salary and Overhead $59,307.90
Fixed Fee $ 8,892.10
TOTAL SALARY COSTS: $68,200.00
Reimbursable Costs $ 8,300.00
TOTAL COSTS: $76,500.00
Total
Direct
Total
Category
Hours
Salary
Direct Salary
1.
Principal/Project Manager
30
$28.00
$ 840.00
2.
Senior Professional
358
$22.00
$ 7,876.00
3.
Professional
348
$18.00
$ 6,264.00
4.
Junior Professional
354
$13.50
$ 4,779.00
5.
Technician/Drafter
336
$ 9.00
$ 3,024.00
6.
Clerical
120
$ 7.00
$ 840.00
23,623.00
Total Direct Salary: $23,623.00
Administrative and Salary Overhead 151.06% $35,684.90
Total Salary and Overhead $59,307.90
Fixed Fee $ 8,892.10
TOTAL SALARY COSTS: $68,200.00
Reimbursable Costs $ 8,300.00
TOTAL COSTS: $76,500.00
COST SUMMARY - PSC
Direct Salary Costs
Total
Direct
Total
Category
Hours
Salary
Direct Salary
1.
Principal/Project Manager
71
$23.67
$ 1,680.57
2.
Senior Professional
0
0
0.00
3.
Professional
171
$16.69
$ 2,853.99
4.
Junior Professional
53
$12.14
$ 643.42
5.
Technician/Drafter
100
$ 8.00
$ 800.00
6.
Clerical
57
$ 8.00
$ 456.00
6,433.98
Total Direct Salary:
$ 6,433.98
Administrative and
Salary Overhead 141.14%
$ 9,080.92
Total Salary
and Overhead
$15,514.90
Fixed Fee
$ 2,335.10
TOTAL SALARY
COSTS:
$17,850.00
Reimbursable
Costs
$ 980.00
TOTAL COSTS:
$18,830.00
s? S y
COST SUMMARY - MND
Direct Salary Costs
Total Direct Salary: $ 5,795.64
Administrative and Salary Overhead 150.00% $ 8,693.46
Total Salary and Overhead $14,489.10
Fixed Fee $ 2,170.90
TOTAL SALARY COSTS: $16,660.00
Reimbursable Costs $ 2,010.00
TOTAL COSTS: $18,670.00
Total
Direct
Total
Category
Hours
Salary
Direct Salary
1.
Principal/Project Manager
14
$31.81
$ 445.34
2.
Senior Professional
34
$21.15
$ 719.10
3.
Professional
200
$14.42
$ 2,884.00
4.
Junior Professional
180
$ 9.13
$ 1,643.40
5.
Technician/Drafter
0
$ 0.00
$ 0.00
6.
Clerical
12
$ 8.65
$ 103.80
T5,795.64
Total Direct Salary: $ 5,795.64
Administrative and Salary Overhead 150.00% $ 8,693.46
Total Salary and Overhead $14,489.10
Fixed Fee $ 2,170.90
TOTAL SALARY COSTS: $16,660.00
Reimbursable Costs $ 2,010.00
TOTAL COSTS: $18,670.00
r
Reimbursable Cost Summary
Travel
Ai rf are
Per Diem
Car Rental
Local Mileage
Reproduction
Bluelines, photocopies
Mylar reproducibles
Other materials
Report Printing
Other Costs
Computer charges
Photo/video
Subtotal
HDR
PSC
MND
$1500
$ 0
$ 600
1500
0
750
400
0
250
100
80
0
350
200
200
0
250
0
150
100
110
3800
0
0
500
350
0
100
0
100
$8300
$ 980
$2010
M bt
TOTAL PROJECT COST SUMMARY
Salary Related
HDR $ 68,200
PSC 17,850
MND 16,670
TOTAL $102,720
Expenses Total
$ 8,300 $ 76,500
980 18,830
2,000 18,670
$11,280 $114,000