The URL can be used to link to this page

Home My WebLink AboutResolution - 2639 - Approve 1987-1988 Lubbock Emergency Communication District Budget - 09/10/1987DGV:da RESOLUTION Resolution #2639 September 10, 1987 Agenda Item #28 WHEREAS, in accordance with Vernon's Texas Civil Statute 1432e the voters within Lubbock County have approved the creation of the county -wide Lubbock Emergency Communication District in an election for such purpose April 5, 1986; and WHEREAS, the Board of Managers of the Lubbock Emergency Commun- ication District have voted for approval and recommend the approval of all other jurisdictions of the Lubbock Emergency Communication District's Budget for Fiscal Year 1987/88 in the amount of $201,736.00 and set the service fee rate at 3%; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City of Lubbock hereby approves the Lubbock Emergency Communication District's Budget for Fiscal Year 1987/88 in the amount of $201,736.00 and to set the service fee rate at 3%. Passed by the City Council of the City of Lubbock this 10th day of September , 1987. ATTEST: Ranet�e Boyd, City SecretAry APPROVED A 0 CONTENT: Bill' Payne, Director of Building Services APPROVED AS TO FORM: 7 Dural d G. Van -di ver, First Assistant City Attorney B.C. McMI N, MAYOR 0/ • • TM LUBBOCK EMERGENCY COMMUNICATION DISTRICT Budget For FY 1987/88 2017 Broadway Lubbock, Texas 79401 • (806) 747-6911 r d co .J / ca« 9aa EMERGEN( Y LUBBOCK EMERGENCY COMMUNICATION DISTRICT 2017 Broadway - Room 6 • Lubbock, Texas 79401 0 (806) 747-6911 Honorable Mayor and Members of the City Council: In accordance with Vernon's Texas Civil Statute 1432e the Board of Managers of the Lubbock Emergency Communication District is submitting its budget for fiscal year 1987/88 for your approval. It is the opinion of the Board of Managers that this budget is a prudent financial plan for the Lubbock Emergency Communication District to accomplish its mission of providing enhanced 9-1-1 service to the citizens of Lubbock. Attached is a letter from our Executive Director, Bill Johnson, that explains the District's initial accomplishments along with the major tasks for this budget's time frame. We as the Board of Managers of the Lubbock Emergency Communication District after a careful analysis of this budget recommend approval by the City of Lubboc Al n Henry Bill e 9 Jo a`rkman -5-&--siXpleton Bill Tynan LUBBOCK EMERGENCY COMMUNICATION DISTRICT 2017 Broadway - Room 6 0 Lubbock, Texas 79401 • (806) 747-6911 August 4, 1987 Board of Managers Lubbock Emergency Communication District In accordance with Vernon's Texas Civil Statutes 1432e the proposed budget for the fiscal year beginning October 1, 1987, is submitted for your consideration. This budget represents the financial plan for the Lubbock Emergency Communication District to accomplish its goal of providing an enhanced 9-1-1 system for the citizens of the district. During the initial months of operation the LECD not only has initiated the fee collection from all three of the service providers but has implemented an accounting, purchasing and personnel system necessary to function as an ongoing governmental entity. An office location has been selected, and a staff has been hired. Meetings have been conducted with all LECD jurisdictions including Texas Tech University and Reese Air Force Base and with other jurisdictions wishing to join our district. Boundaries of all jurisdictions and response zones have been verified, and the initial Emergency Service Numbers have been assigned at this time. A Users Group meeting was held where important information was provided, and input was requested from all participants concerning the LECD's operations and plans. The Master Street Address Guide has been received from Southwestern Bell and coordination work is still ongoing with General Telephone and South Plains Telephone Cooperative on their Master Street Address Guide. Extensive work has been done on developing an addressing system for the entire district, and a Public Safety Answering Point configuration has been selected by the Board of Managers. Page Two August 4, 1987 Board of Managers With the major design of the system in place, work will now begin on assigning addresses to some ten thousand locations in unincorporated areas in the county. In addition to this, the Master Street Address Guide for all jurisdictions must be checked for street names, address ranges and overall accuracy so that the Board of Managers can verify these documents with confidence. Coordination will now begin with the telephone companies insuring that the proper equipment is ordered, and that the jurisdictions have the necessary space and environment to house the equipment provided by the LECD. Although the basic administrative procedures are in place, a User's Manual and Operation Manual will be developed over the next year covering crucial items such as procedures for hot testing, procedures for insuring data base accuracy, and 9-1-1 call taker training. Cutover is not anticipated during the next fiscal year; however, extensive planning and preparation will need to be made for this event during this time frame. The initial plans and groundwork will also need to be accomplished for an extensive public education program. During the last several months, the LECD was active in supporting and promoting the statewide 9-1-1 legislation. Although this legislation was approved, its impact on our operation is yet to be determined. This proposed 1987/88 budget represents a current level of operation necessary to implement enhanced 9-1-1 only in the existing LECD jurisdictions. It is the intent of the LECD staff that this budget reflects the most efficient and effective use of the public funds entrusted to the Board of Managers to accomplish this life saving project. Respectfully submitted, Bill Johnson, Executive Director J LUBBOCK EMERGENCY COMMUNICATION DISTRICT Be it moved that the Board of Managers of the Lubbock Emergency Communication District adopt the budget attached hereto, in the total amount of $201,736.00, for the fiscal year beginning October 1, 1987 and ending September 30, 1988. Be it further moved that the Board of Managers of the Lubbock Emergency Communication District, set the service fee, as authorized by Vernon's Texas Civil Statutes Article 1432e at 3% of the base rate as defined by Section 11(b). 1�m Ulm— Attest Bill Johnson, Board Secretary LECD 1987/88 BUDGET SUMMARY PERSONNEL 118,782 SUPPLIES 5,550 MAINTENANCE 1,406 OTHER . 54,643 CAPITAL 11,355 CONTINGENCY 10,000 TOTAL EXPENDITURES 201,736 PROJECTED REVENUES 436,712 ANNUAL ACCUMULATED 234,976 RESERVES DESIGNATED FOR NON-RECURRING CHARGE JANUARY 89 LECD BUDGET ACCOUNTS 100 PERSONNEL 111 SALARIES --FULL TIME 112 SALARIES --PART TIME 121 RETIREMENT 122 SOCIAL SECURITY 123 INSURANCE BENEFITS 130 WORKMANS COMPENSATION 131 UNEMPLOYMENT TAX TOTAL PERSONNEL 86,885 3 Full time employees 14,400 3600 hours of part time work 4,345 5% Texas County & District Retirement 7,606 Social Security for all employees 3,721 Health/Dental/Life 625 Insurance Premium 1,200 TEC payment 118,782 M LECD BUDGET ACCOUNTS 200 SUPPLIES 221 OFFICE SUPPLIES 222 OTHER SUPPLIES 223 EDUCATIONAL SUPPLIES 224 POSTAGE 225 MAPPING SUPPLIES 226 PHOTOGRAPHIC SUPPLIES 227 PRINTING TOTAL SUPPLIES 1,500 Papers, folders, over- head transparencies, notebooks, envelopes 500 Computer supplies 200 Professional periodi- cals, books, manuals 600 Postage & box rental 2,000 Drafting supplies, reproduction of maps 150 Film & film processing for field work 600 Letterhead and User Manuals 5,550 LECD BUDGET ACCOUNTS 300 MAINTENANCE 311 MAINTENANCE -- OFFICE EQUIPMENT 756 312 MAINTENANCE -- COMPUTER 650 TOTAL MAINTENANCE 1,406 Maintenance on type- writer and copy machine Maintenance on two computers and printers LECD BUDGET ACCOUNTS TOTAL OTHER /54,643 400 OTHER 411 OFFICE RENTAL 16,800 Includes additional space 412 COPY MACHINE 1,668 Lease on one copy machine 413 ANSWERING SERVICE 660 24 hour 7 day answering service 431 PAYROLL SERVICE 715 Preparation of LECD paychecks and payroll records 432 LEGAL SERVICE 5,000 Attorneys fees 433 ACCOUNTING SERVICE 6,000 Audits required by 1432e 434 PUBLIC EDUCATION 1,500 Startup funds for h public education program 435 ENGINEERING/ CONSULTING 3,000 Possible consulting studies 436 TELEPHONE 4,000 Includes a dedicated computer circuit 437 CAR ALLOWANCE 8,700 Allowance for two employees and mileage on field checks 451 PROFESSIONAL DUES 300 Dues for NENA, TENA & APCO 452 TRAVEL 4,200 Transportation, lodging and meals 453 TRAINING 900 Registration fees - conferences, conven- tions 455 INSURANCE 1,200 Office contents and liability TOTAL OTHER /54,643 LECD BUDGET ACCOUNTS 500 CAPITAL 513 OFFICE FURNITURE 514 COMMUNICATION EQUIPMENT 519 OTHER EQUIPMENT TOTAL CAPITAL 3,450 Plat file 800 Drafting tables 800 Fireproof filing cabinet 900 Shelves 200 Computer table 300 Light table 100 Stools 350 3,450 300 Telephones 300 7,605 1 PC 5,000 1 Printer adapter 100 1 Computer printer 650 1 Modem 880 1 Backup tape system 900 Software 75 11,355 7,605 LECD BUDGET ACCOUNTS 600 CONTINGENCY 611 CONTINGENCY 10,000 TOTAL CONTINGENCY 10,000