HomeMy WebLinkAboutResolution - 2690 - Contract - Lubbock County - Library Services - 11/19/1987HW: da
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Resolution #2690
November 19, 1987
Agenda Item #19
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Library
Services Contract by and between the City of Lubbock and Lubbock County to
provide library services, attached herewith, which shall be spread upon the
minutes of the Council and as spread upon the minutes of this Council shall
constitute and be a part of this Resolution as if fully copied herein in
detail.
Passed by the City Council this 19th day of November , 1987.
•
C.,& Alegi
-B.C. McMINN, MAYOR
ATTEST:,.
+ ®J
tte Boyd, City Secrd'tary
APPROVED AS TO CONTENT:
Rita Harmon, Assistant City
Manager
APPROVED AS TO FORM:
ALW /v
-tza� -
arold Willard, Assistant City
Attorney
Resolution #2690
THE STATE OF TEXAS
COUNTY OF LUBBOCK
WHEREAS the Commissioners Court of Lubbock County, Texas ("Lubbock
County") has determined that a need exists for the provision of
county -wide library operation
and
WHEREAS, The City Council of the City of Lubbock has chosen to
participate with the county in order to provide library operations
for the citizens of the City of Lubbock and other Lubbock County
Citizens.
THIS AGREEMENT is made and entered by and between the County and
the City of Lubbock in consideration of the mutual benefits to
each party to provide library services as specified below:
PURPOSE : The City of Lubbock shall use the funds provided
strictly for providing Lubbock County citizens with library
services, including, but not limited to, personnel, maintenance
and administrative costs.
SCOPE : Library services shall be provided for all Lubbock County
residents, not just residents of the particular incorporated city.
RECORDS : Each contracting grantee shall maintain records at the
supporting document level for a period of not less than three
years after the close of a grant period. The City of Lubbock
agrees to allow Lubbock County, at Lubbock County expense, to
perform an audit of all records pertaining to library services
expenses, should Lubbock County deem necessary.
REFUNDS : Any funds not expended or obligated by the City of
Lubbock by the end of a contract period shall be refunded to
Lubbock County for distribution to all remaining contracting
grantees in a subsequent payment period.
TERM OF CONTRACT : This contract shall be effective from
October 1, 1987 through Septe;aber 30, 1988.
PAYMENTS Payments to the City of Lubbock, upon receipt of an
executed Contract, shall be made in quarterly installments not
later than the 30th day of each calendar quarter of the contract
year.
REALLOCATION OF FUNDS Should more funds become available during
a contract period, by reason of refunds from participating gran
tees, cancellation by one or more participating grantees, or for
other reasons, Lubbock County will reallocate any amount
available, provide each participating contractor with a copy of
the reallocation, and adjust the remaining quarterly payments
accordingly.
TERMINATION BY CONTRACTING GRANTEE : The City of Lubbock shall
have the right to terminate this contract upon thirty (30) days
written notice to the Lubbock County. A report of library services
for the period from the beginning of the contract period through
the effective date of the termination shall be submitted to
Lubbock County within 30 days of the effective termination date.
Any unspent funds remaining on the effective termination date
shall be immediatly refunded to Lubbock County within 30 days of
the effective termination date.
TERMINATION BY LUBBOCK COUNTY Although it is the express
intention of Lubbock County that funding of library services be an
ongoing program, Lubbock County, in circumstances dictated by any
future budgetary constraints or change in existing circumstances,
reserves the right to terminate this contract at the end of the
current fiscal year.
REPORTS : The City of Lubbock shall furnish to Lubbock County, at
the end of each contract period, a report of library services. No
subsequent payments shall be made to the contracting grantee for
subsequent contract periods until the report of library service is
received and approved by the Lubbock County CoLunissioners Court.
INDEMNIFICATION : The City of Lubbock hereby idemnifies Lubbock
County against all claims ever resulting from providing library
services by the City of Lubbock.
FUNDS ALLOCATION - Lubbock County will provide for the period
October 1, 1987 through September 30, 1988, a total sum of
$578,200 to be allocated as shown by EXHIBIT A to this contract.
AUTHORIZATION - The Commissioners Court has authorized the County
Judge to execute all documents in its behalf. The City Council of
City of Lubbock has authorized the mayor to execute all documents
in its behalf.
This document with the attached exhibits constitutes the whole and
complete contract by and between the parties and may not be
modified in any way except upon the prior written consent of the
parties hereto.
t,
EXECUTED this91 th day of November , A.D. 1987.
ATTEST:
,- ANN DAVIDSON, COUNTY CLERK
� E �Q
TRAVIS WARE,
CRIMINAL DISTRICT ATTORNEY
C0,14HISSIONERS COURT OF LUBBOCK
COUNTY, TEXAS
By:
�RODRICK L. SHAW
COUNTY JUDGE
B.C. McMinn, MAYOR
CITY OF LUBBOCK
CIT SECRETARY
CITY OF LUBBOCK
APPROVED AS TO CONTENT:
RITA HARMON, ASSISTANT CITY
MANAGER
APPROVED AS TO FORM:
H OLD WILLARD, ASSISTANT
CITY ATTORNEY
EXHIBIT A
CITY -COUNTY LIBRARY FUNDING 1987/88
01 -Oct -87
WEIGHTED ASSESSED VALUE/POPULATION BASED FORMULA
WEIGHTING OF DISTRIBUTION ON
PERCENT OF
ASSESSED
PERCENT OF
AVERAGE VALUE
BASIS OF
CITY
--------------
POPULATION
---
POPULATION
------------
VALUE
------------
ASSESSED VALUE
--------------
$ POPULATION
--------------
WEIGHTED VALUE
- ------
Lubbock
173,979
93.4911
4,474,9789801
95.9361
94.7141
547,636
Slaton
6,804
3.6561
84,4951705
1.6111
2.7341
15,605
-Jd1lou
21348
1.2621
33,064,442
0.7091
0.9861
51698
New deal
0
0.0001
0
0.0001
0.0001
0
Shallorater
0
0.0001
0
0.0001
0.0001
0
Wolfforth
11701
0.9141
35,326,841
0.7571
0.8361
4,831,
Ranson Canyon
561
0.3011
21,985,426
0.6001
0.4511
21605
Abernathy,
699
------=-------
0.3761
- -- - -
81670,460
-------------
0.1861
----------
0.2811
1,625
TOTAL
1269092
100.001
4 b64 521,675
100.001
104.001
-----
5789200
Current County
Funding:
578,200
SCHEDULE OF QUARTERLY PAYMENTS
IST QUARTER 2ND QUARTER
3RD QUARTER 4TH QUARTER TOTAL -ANNUAL PMT
Lubbock
$1369909.09
$136,909.09
1136,909.09
$136,909.09
$547,636.36
Slaton
$3,951.27
$3,951.27
$3,951.27
$3,951.27
$15,805.08
Idalou
$1,424.54
$19424.54
$1,424.54
$1,424.54
$5,698.16
Wolfforth
$19207.72
$1,207.72
$1,207.72
$1,207.72
$4,830.88
Ranson Canyon
$651.20
$651.20
$651.20
$651.20
$2,604.80
:'Abernathy
$406.14
$406.19
$406.19
$406.19
$19624.76
$144,550.01
$1449550.01
1144,550.01
1144,550.01
$518,200.04
DATE PAID
.
EXHIBIT A