HomeMy WebLinkAboutResolution - 2703 - Contract - SPAG - Crime Prevention Program - 12/17/1987Resolution #2703
December 1.7, 1987
Item #21
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BE IT RESOLVED,5Y THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a contract by
and between the City of Lubbock and South Plains Association of Govern-
ments, Grant No. SF 88-AO1-1661, attached herewith, which shall be spread
upon the minutes of the Council and as spread upon the minutes of this
Council shall constitute and be a part of this Resolution as if fully
copied herein in detail.
Passed by the City Council this 17th day of December , 1987.
"67. e • .eol
B.C. McMINN, MAYOR
(ATTEST:
, city Secretary
APPRO D TO CONTENT:
Thomas J. Nichols, Chief of Police
APPROVED AS TO FORM:
. Koss, jr., city Attorney
Resolution 12703
AGREEMENT BETWEEN SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
AND THE CITY OF LUBBOCK
STATE OF TEXAS §
COUNTY OF LUBBOCK §
1. This agreement is made and entered into by and between South Plains "Asso-
ciation of Governments, acting a GRANTEE AGENCY, and the City of Lubbock,
acting as SERVICE PROVIDER, in aid of Criminal Justice Division grant number
SF 88-A01-1661, titled: Regional Crime Prevention Program/4, attached hereto
as Exhibit A.
2. South Plains Association of Governments, as the GRANTEE AGENCY, shall be
responsible for the administration of the regional crime prevention program and
the coordination of crime prevention programs. The City of Lubbock, as the
SERVICE PROVIDER, shall act as the sponsoring agency, providing vehicles
and video equipment to be used by the officers in presenting crime prevention
programs in the 15 county SPAG region.
3. The GRANTEE AGENCY is responsible for closely monitoring the SERVICE PRO-
VIDER and the exercise of reasonable care to enforce all terms and conditions of
the grant.
4. Requirements of the Uniform Grant and Contract Management Standards (UGCMS )
promulgated pursuant Texas Civil Statutes to Article 4413 (32g) are adopted by
reference as part of this contract, including the contract provision as in
Attachment 0, item 14, of the above standards. The GRANTEE AGENCY shall
keep all project records. Records shall be preserved for three (3) years for
inspection by CJD, or any state or federal agency authorized to inspect the
same.
5. The SERVICE PROVIDER shall furnish the services, facilities, equipment,
material, etc., as cited in item 2 above.
6. Payment for the above shall be made as follows:
A. The GRANTEE AGENCY shall reimburse the SERVICE PROVIDER for vehicle
usage by police officers for crime prevention activities allowable under the
grant on a quarterly basis at 224 per mile.
B. Police Officers or other police department personnel shall be independent
contractors of the GRANTEE AGENCY. and paid directly by the GRANTEE
AGENCY.. Only police officers or personnel from the City of Lubbock
Police Department shall be employed and used in this Regional Crime
Prevention Program/4.
7. Billing for the above shall be provided the same as would be provided to insti-
tutional purchasers in the absence of a grant and shall consist of a brief state-
ment of the service or other item provided and the basis for the billing rate.
01
13
8. In the event of a default of the SERVICE PROVIDER, the GRANTEE AGENCY
may cancel or suspend the contract and the SERVICE PROVIDER shall be en-
titled to recover for all services provided or materials delivered prior to the
CANCELLATION DATE (or unused materials may be returned) or shall repay
any funds advanced for services not yet rendered.
9. All licenses, legal certifications, or inspections required for the services,
facilities, equipment, or materials, and all applicable state and federal laws
and local ordinances shall be complied with by the SERVICE PROVIDER.
Failure to comply with this requirement shall be treated as a default.
10. This contract shall be come effective October 1, 1987, and automatically terminate
on the grant expiration date or any extension thereof granted by CJD. All
services billed
,hereunder must be rendered within the grant period.
EXECUTED this _ day of Dettvn Ler 1987.
SOUTH. PLAINS ASSOCIATION OF GOVERNMENTS
Name of GRANTEE AGENCY
AN
CITY OF LUBBOCK
Name of SERVICE PROVIDER
. e .
,00 1 jw �**
'B.C. "Peck' McMinn, Mayor
ATTEST:
(:4Rante Boyd, City Secr tary
APPROVED AS TO CONTENT:
Tom Nichols, Chief of Police
APPROVED AS TO FORM:
J hn Ross, City Attorney
STATE OF TEXAS
OFFICE OF THE GOVERNOR
AUSTIN, TEXAS 78711
WILLIAM P. CLEMENTS, JR. SEP 28 1881
GOVERNOR
Mr. Jerry D. Casstevens
Executive Director
South Plains Association of Governments
Post Office Box 3730, Freedom Station
Lubbock, Texas 79452
Dear Mr. Casstevens:
It is my pleasure to inform you that your grant has been approved to
implement and improve services to your community. The grant -entitled
"Regional Crime Prevention Program" is in.the amount of $12,133.
This grant award must be accepted within 30 days of the award date by the
execution and return of the enclosed Grantee Acceptance Notice in the pre -
addressed envelope provided. Copies of the packet, along with technical
information and administrative requirements, are being sent separately to the
project director and financial officer designated in your grant application.
Please call the Criminal Justice. Division at (512) 463-1919 if you have any
questions concerning the administration of this grant. We'stand ready at all
times to do everything we can to help you make your program a successful one.
Sincerely,
•
William P. Clements, Jr.
Governor
WPC/jak
Enclosures
cc: Ms. Karen A. King
Ms. Nancy Haussler
-Mr. Rider Scott
Executive Director
Criminal Justice Division
FEDERAL ASSISTANCE
1. TYPE
3. STATE
OF
❑ NOTICE OF INTENT (OPTIONAL)
SUBMISSION
❑
(Mark ap-
PREAPPLICATION
propriate
❑ APPLICATION
box)
IDENTI-
2. APPLI-
a. NUMBER
3. STATE
CANT'S
b. Organization Unit Regional Planning Council
APPLI-
APPLI-
c. Street/P.O. Box P.O. Box 3730, Freedom Station
CATION
CATION
d. city Lubbock e. County Lubbock
IDENTI-
IDENTI-
FIER
bO
.ATE
Year month day
FIER
NOTE- TO BE
h. Contact Person (Name Karen A. King
ASSIGNED
19
BY STATE
Leave
Blank
_?r_ `F -7 ' ✓ f u (
OMB Approval No. 0348-0006
a. NUMBER
DATE
ASSIGNED Year month day
19
4. LEGAL APPLICANT/RECIPIENT
5. EMPLOYER IDENTIFICATION NUMBER (EIN)
a. Applicant Name South Plains Association of Governments
b. Organization Unit Regional Planning Council
6
c. Street/P.O. Box P.O. Box 3730, Freedom Station
PRO-
a. NUMBER 18 18 1 ' IA 10 11
d. city Lubbock e. County Lubbock
GRAM
t. State Texas g. ZIP Code. 79452
(From CFDA)
MULTIPLE ❑
b. TITLE
h. Contact Person (Name Karen A. King
• ATelrphoneNo.) (806) 762-8721
Crime Prevention
7. TITLE OF APPLICANT'S PROJECT .(Use section IV of this form to provide a summary description of the
8. TYPE OF APPLICANT/RECIPIENT
e project)
A_-State
H_CVrnn
W
a-w,l«stat. 1 Aeuon",�y
lrSuO•lala 1- 49W Educational InseuAon
Regional Crime.Prevention Program
1 Tribe
Q.
k
E�rydon
n
1 -school District
Enter letter
appropriate
s 9. AREA OF PROJECT IMPACT (Names of cities. counties. states, tee)
10. ESTIMATED NUMBER
11. TYPE OF ASSISTANCE
! State Planning Region 2
OF PERSON58ENEFITINGs
B'-supW.esic m.uniiatGran EE-)lt
365,563
Moan MlierFIA
ebslO
12. PROPOSED FUNDING
13. CONGRESSIONAL DISTRICTS OF:
14. TYPE OF APPLICATION
A-N•w G-Re.won E-"nenueon
a-Ren•wa[ o-Conunwtan
En#ro uv rwre truer
vv v 'Fal
Is. FEDERAL S '00
a. APPLICANT
Senate 28, 30, 31
b. PROJECT
b. APPLICANT .00 same 17. TYPE OF CHANGE (For 14c or Leel
_ House 77 , 78 , 8.7 , 85 _... Ate,..,. oosn . F --Other (Spectjy).-
c. STATE 12,113 .o0 15. PROJECT START 16. PROJECT e -Decrease Down
DATE DURATION C -Vasa" Duration
d. LOCAL 00 Year month dar . o--o•«•ase WSW
00 1 t9 87 10 1 1 12 Months
e. OTHER a 18, DATE DUE TO Year month day
(__Total i S 12.113 .00 1 FEDERAL AGENCY ► 19
19. FEDERAL AGENCY TO RECEIVE REQUEST Governor's Off ice
a. ORGANIZATIONAL UNIT (IF APPROPRIATE) b. ADMINISTRATIVE CONTACT (IF k
Criminal Justice Division
E-GAunawn
c. ADDRESS
P.O. Box 12428, Capitol Station, Austin, Texas 78711
22, To the best of my knowledge and belief, a. YES, THIS NOTICE OF INTENT/PREAPPLICATION/APPLICATION WAS MA[
THE data in INS preapplication/application EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
APPLICANT are true and correct, the document has DATE 2-10-87
LL CERTIFIES been duty authorized by the governing
c THAT► body of the applicant and the applicant
yv will comply with the attached assurances b. NO. PROGRAM IS NOT COVERED BY E.O. 12372 ❑
Y_
if the assistance is approved. OR PROGRAM HAS NOT BEEN SELECTED gy STATE FOR REV ❑
23. a. TYPED NAME AND TITLE b. SIG URE
s- CERTIFYING
y REPRE- Jerry D. Casstevens, Executive Director
SENTATIVE
'Plit-yL� I f /I
24. APPLICA- Year month day 25. FEDERAL APPLICATION IDENTIFICATIO NUMBER 26 AL RiC '
TION
RECEIVED 19
27. ACTION TAKEN 28. FUNDING Year month day
9 O a. AWARDED 29. ACTION DATE- 19
�+ O b. REJECTED a. FEDERAL S .00 31. CONTACT FOR ADDITIONAL INFORMA.
�+ O e. RETURNED FOR TION (Name and telephone number)
j AMENDMENT b. APPLICANT ,00
_ O d. RETURNED FOR e. STATE O0
w E.O. 12372 SUBMISSION
BY APPLICANT TO d. LOCAL .00
STATE
O e. DEFERRED e. OTHER .00
o,
Enter se -Z
Aurtenter tetre
20. EXISTING FEDERAL GRANT
IDENTIFICATION NUMBER
.SF -87-A01-0858
21. REMARKS ADDED
TO THE
UV. Year month
STARTING
DATE 19
32. Year month
ENDING
DATE 19
33. REMARKS ADDED
O1. WITHDRAWN f. TOTAL S .00 ❑ Yes ❑ No
NSN 7540-01-008-8162 STANDARD FORM 424 PAGE 1 (Rev. 4-04)
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Suggested Format
Other Budget Information
.Governor's Criminal Justice Division
BUDGET NARRATIVE
Part III
Section F
Line 21
Begin below and add as many continuation pages following each schedule (A1, B1, etc.) as may
be needed to explain each item of the project budget. Narrative should include explanation of
the basis for arriving at the cost of each item including Grantee Local Cash Contributionitems.
All amounts should be shown in whole dollars.
SCHEDULE A
PERSONNEL
1: Direct Salaries
TITLE OR POSITION
% OF TIME
TO THIS
PROJECT2
JJ
REALEST
CONTRIBUTION
TOTALS
(A) Regional Services Director
9%
$ 2,148
$
$ 2,148
(B)
@
$
$
$ .
(C)
@
$
$ .
$
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$
$
$
TOTAL DIRECT SALARIES
$ 2,148
$
$ 2,148
2. Fringe Benefits
% or $ Rate
FICA
@
$
$
$
RETIREMENT
@
$
$
$
INSURANCE
@
$
$
$
OTHER (EXPLAIN) -
@
$
$
$
TOTAL FRINGE BENEFITS 34 % $ 730 $ $ 730
TOTAL PERSONNEL BUDGET $ 730 $ $ 730
I. Include only one position per line. Briefly describe the duties or responsibilities of each position.
2. Express as a percent of total time (2080 hrs. per year).
3. Should reflect employee's gross salary attributable to the project.
CJD -10
SCHEDULE A
Budget Narrative
Administrative responsibilities of Regional Services Director:
1. Prepare and submit grant application.
2. Execute contracts with crime prevention officers and the cities of
Lubbock and Plainview.
3. Contact and announce availability of programs to local government,
law enforcement agencies, schools, civil groups, senior citizen -centers.
4. Coordinate program activities of crime prevention officers.
5. Maintain and submit travel records for mileage reimbursement and officer
timesheets for payment.
6. Prepare and submit quarterly reports to the Criminal Justice Division.
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE C
TRAVEL
1. Local Travel
MILES
TRAVELED
POSITION/TITLE ANNUALLY
$
RATE
CJ
REQUEST
LOCAL CASH
CONTRIBUTION
TOTAL
(A) Crime Prevention Officer 7,200
.22 $
1,584
$
$ 1,584
(B)
$
$
$
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$
$
$
LOCAL TRAVEL TOTAL
$
1,584
$
$ 1,584
2. In -State Travel (Specify Clearly)
PURPOSE DESTINATION
S S $
$ S S
S $ S
IN-STATE TRAVEL TOTAL $ $ $
3. Out -of -State Travel (Specify Clearly) $ $ $
S S S
OUT-OF-STATE TRAVEL TOTAL $ $ $
TOTAL TRAVEL BUDGET $ 1,584 $ $ 1,584
NOTE: If personally owned vehicles are to be used, transportation costs should be shown on
Schedule C; if agency or leased vehicles are to be used, the vehicle operation/main-
tenance costs should be shown on Schedule F, "Supplies and Direct Operating Expense."
REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (i.e., mileage rates and
per diem rates). Specify purposes for each item of travel. Break out
costs of each in-state and each out -of --state trip to separately show
the specific costs of transportation and of per diem.
CJD -12
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE F
SUPPLIES & DIRECT OPERATING EXPENSE
DIRECTLY CHARGED SUPPLIES
& OTHER OPERATING COSTS
CJ
REQUEST
LOCAL CASH
CONTRIBUTION
TOTAL
(A) Telephone
$
75
$
S 75
(B) Miscellaneous supplies
$
50
$
$ 50
(C) Reproduction
$
100
$
$ 100
(D) Stickers/Brochures
$
500
$
$ 500
(E) Postage
$
200
$
$ 200
(F) nffiro Maintenance
$
250
$
S 250
(G)
$
$
$
(H)
$
$
$
(I)
$
$
S
(J) -
$
$
$
TOTAL SUPPLIES & DIRECT OPERATING
EXPENSE BUDGET
$
1,175
$
$ 1,175
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
Items (A) - (F) Costs are based upon current year expenditures.
SCHEDULE G
INDIRECT COSTS
CJ LOCAL CASH
REOUEST CONTRIBUTION TOTAL
(A) Indirect Costs Per Approved Cost
Allocation Plan $ 1,551 $ $ 1,551
(B) Indirect Costs Per CJD Computation Table $ $ XXXXXXXXX $
NOTE: Indirect costs are authorized in an amount not to exceed the computation table in Ap-
pendix B, 1987 Criminal Justice Plan for Texas, or as.authorized per the applicant's cost
allocation plan.
REQUIRED NARRATIVE: If method (A) is used, specify the rate and attach a copy of the docu-
ment by which the current cost allocation plan was approved.
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
CJ LOCAL CASH
DESCRIPTION OF SERVICE REQUEST CONTRIBUTION TOTAL
(A) Officer Salary
$ 4,945
$
$ 4,945
(g) Officer Travel
$ 1,584
$
$ 1,584
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$ 6,529
$
$ 6,529
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES BUDGET $ $. $
REQUIRED NARRATIVE: Briefly describe any - anticipated contractual arrangement and work
products expected. Describe the basis for arriving at the cost of
each line item.
(A) Officer Salary - SPAG will continue to contract individually 'With trained
officers to present programs in the region. Officers will be paid the base
rate of $11.69 per hour for off duty time with no fringe benefit. It is
anticipated, based upon previous years, that the oficers will work 423
hours and be paid a total of $4,945.
(B) Officer Travel - Travel at .221t per mile is the approved rate for Lubbock.
90 presentations X 80 miles per trip X .22a = $1,584. This
travel reimbursement is payable to the city for travel outside the officers'
normal work area.
CJD -11
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I. Objectives and Need for this Assistance.
Crime statistics continue to indicate that Lubbock has a high crime rate, in
face one of the highest in the state. Lubbock is the hub of the South Plains
region and the fourteen counties surrounding the hub are affected by Lubbock's
high crime rate. Crime prevention and citizen involvement are the best ways
to decrease that rate. The objective of this program is to educate the general
public to be aware of their surroundings, to secure their homes, and to be ob-
servant for neighbors; all of which lead to a decrease in criminal activity.
ll. Results and Benefits Expected.
Through an organized crime prevention program covering every county and city
on the South Plains, it is expected that the crime rate will ultimately be reduced.
The Regional Crime Prevention Program will continue to present crime prevention
training and public education programs at schools, civic clubs, banks, and
businesses, as well as offer security checks for homes and businesses. The
requests for these programs have increased with each grant year.
III. Approach
a. SPAG will continue to contract with the trained crime prevention officers of
the City of Lubbock Police Department to provide programs in the region on
off duty time. These officers have established contacts throughout the re-
gion and will continue current activities, contacting civic groups, businesses,
' schools to schedule and offer programs.
b. Refer to Project Goal Achievements, page CJD 16.
c. n/a
d. Independent School Districts
Lions, Rotary, FFA, and other civic groups
Sheriff Offices and Police Departments
Banks and businesses
Senior Citizen Centers
IV. Geographic location
State planning region 2 including Bailey, Cochran, Crosby, Dickens, Floyd, Garza
Hale, Hockley, King, Lamb, Lubbock, Lynn, Motley, Terry, and Yoakum counties.
V. n/a
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PART V
ASSURANCES
The Applicant hereby assures and certifies that he will comply with the reputations, policles, guidelines and re—
quirements, including OMB Circulars No. A-95, A-102 and No .4.87 , os they relate to the application, accept—
aoce and use of Federal funds for this federally—assisted project. Also the Applicant assures and certifies to
the grant that:
1. It possesses legal authority to apply for the grant; that a
resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's
governing body, authorizing the filing of the application,
including all understandings and assurances contained
therein, and directing and authorizing the person identi-
fied as the official representitive of the applicant to act
in connection with the application and to provide such
additional information as may be required.
2. It will comply with Title VI of the Civil Rights Act of
1964 (P.L. 8&3521 and in accordance with Title VI of
that Act. no person in the United States shall, on the
ground of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be
otherwise , subjected to discrimination under any pro-
gram or activity for wh" the applicant receives Federal
financial assistance and will immediately take any mea-
sures necessary to effectuate this agreement
3 It will comply with Title VI of the Civil Rights Act of
1964 (42 USC 2000d) prohibiting employment discrimi-
nation where (1) the primary purpose of a grant is to
provide employment or (2) discriminatory employment
practices will result in unequal treatment of persons who
are or should be benefiting from the grant -aided activity.
4. It will comply with requirements of the provisions
of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91.646) which provides
for fair and equitable treatment of persons displaced as a
result of Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act
which limit the political activity of employees
6. It will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards
Act, as they apply to hospital and educational institu-
tion employees of State and local governments.
7. It will establish safeguards to prohibit employees from
using their positions for &'purpose that is or gives the
appearance of being motivated. by &'desire for private
gain for themselves or others, particullirly those with
whom they have family, business, or other ties.
B. It will give the sponsorir� agency or the Comptroller
General through any authorized representative the'
access to and the right to examine all records, !'oaks,
papers, or documents related to the grant.
9. It will comply with all requirements imposed by the
Federal sponsoring agency concerning special
requirements of low, program requirements, and other
administrative requirements.
10. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Epvironmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communisation from
the Director of the EPA Office of Federal Activities indicating
that A facility to be used in the project is under consideration
for listing by the EPA.
11.It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, approved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood
insurance in communities where such insurance is available as a
condition for the receipt of any Federal finaticial assistance for
construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards.
CJD -17
PART V (Continued)
The phrase "Federal financial assistance" includes any form
of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of
direct or indirect Federal assistance.
12. It will assist the Federal grantor agency in its compliance
with Section 106 of the National Histpric Preservation Act
of 1966 as amended (16 U.S.C. 470), Executive Order 11593,
and the Archeological and Historic Preservation Act of
1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the
State Historic Preservation Officer on the conduct of
investigations, as necessary, to identify properties listed
in or eligible for inclusion in the National Register of
Historic Places that are subject to adverse effects(see 36 CFR
Part 800.8) by the activity, and notifying the Federal
grantor agency of the existence of any such properties, and
by (b) complying with all requirements established by the
Federal grantor agency to avoid or mitigate adverse effects
upon such properties.
13. It will comply with the Uniform Grant and Contract Management Standards
(UGCMS) developed under the directive of the Uniform Grant and Contract
Management Act of 1981, Texas Civil Statutes, Article 4413(32g).
CJD -18