HomeMy WebLinkAboutResolution - 2017-R0272 - Txdot Grant For Citibus - 08/10/2017Resolution No.2017-R0272
Item No.6.15
August 10,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Manager of the City of Lubbock, or his designee, is hereby authorized to
execute a FY 2018 Texas Department of Transportation Section 5307 Grant for Citibus,to
provide operating assistance,preventative maintenance,and ADA paratransit planning and
capital assistance. Said Grant is attached hereto and incorporated in this Resolution as if
fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council on _August 10, 2017
ATTEST:
DANIEL M.POPE,MAYOR
.ca Garzi
<£=4^
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
ccdocs/RES.Agreement -Citibus -TxDOT 5307 Grant FY2018
Julv26.2017
Resolution No. 2017-RO272
PGA PUBLIC TRANSPORTATION - URBAN STATE FUNDS
SUBRECIPIENT Lubbock City of
FAIN N/A
CFDA *
TXDOT PROJECT # URB 1801 (05)
PROJECT 10 * 51309010518
MASTER GRANT AGREEMENT#, MGA-2017-2021-LUBBOCK-074
NOT RESEARCH AND DEVELOPMENT
URBANIZED AREA Lubbock
STATE OF TEXAS §
COUNTY OF TRAVIS §
FISCAL YEAR 2018
PROJECT GRANT AGREEMENT
THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting
through the Texas Department of Transportation, called the "State" and Lubbock, City of, called the
"Subrecipient".
WITNESSETH
WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Subrecipient in
procuring aid for the purpose of establishing and maintaining public and mass transportation projects
and to administer funds appropriated for public transportation under Transportation Code Chapter 456;
and
WHEREAS, the Governor of the State of Texas has designated the Texas Department of Transportation
to provide state funds for public transportation purposes; and
WHEREAS, the Subrecipient submitted a Fiscal Year 2018 Grant Application (if applicable) for state
financial assistance, and the Texas Transportation Commission approved the application by Minute
Order Number(s) 114980; and,
WHEREAS, the Subrecipient must execute a Grant Application (if applicable) and Fiscal Year
Certifications and Assurances each fiscal year grant period for consideration for new state and federal
grants; and
WHEREAS, a Master Grant Agreement (MGA) between the Subrecipient and the State has been
adopted and states the general terms and conditions for grant projects developed through this PGA;
NOW THEREFORE, the State and Subrecipient agree as follows:
AGREEMENT
Lubbock, City of Project ID # 51309010518
State Funds Page 1 of 5 Revised 08/26/2013
ARTICLE 1. GRANT TIME PERIOD
This PGA becomes effective when fully executed by both parties or on 09101 /2017, whichever is later.
This PGA shall remain in effect until 08/31/2018, unless terminated or otherwise modified in an
Amendment. This PGA will not be considered fully executed until both parties have executed a MGA,
and the Subrecipient has submitted the Grant Application (if applicable) and Certification and
Assurances to the State. The time period of this PGA cannot be extended past the MGA, without
exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement.
ARTICLE 2. PROJECT DESCRIPTION
A. The Subrecipient shall complete the public transportation project described in the Grant Application,
the Attachment A - Approved Project Description, and the Attachment B - Project Budget.
Attachments A and B are attached to and made a part of this agreement. The Subrecipient shall
complete the project in accordance with all of the documents associated with the MGA and with all
applicable federal and state laws and regulations.
B. If applicable, the Subrecipient shall begin competitive procurement procedures by issuing an
invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this
grant agreement for the purchase of the approved line items referenced in Attachment A. No later
than sixty (60) days after the issuance of public notification, the Subrecipient shall publicly open all
bids or privately review proposals. The Subrecipient shall enter into a binding agreement with a
supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The
Subrecipient shall notify the department in writing when it is necessary to exceed these deadlines.
ARTICLE 3. COMPENSATION
The maximum amount payable under this PGA without modification is $614,690 and 0 Transportation
Development Credits, provided that expenditures are made in accordance with the amounts and for the
purposes authorized in the Grant Application, the Attachment A, and the Attachment B.
Invoices are to be submitted electronically through the eGrants system
ARTICLE 4. AMENDMENTS
Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized
in this agreement shall be enacted by written amendment approved by the parties before additional work
may be performed or additional costs incurred. Any amendment must be executed by both parties within
the grant period specified in Article 1, Grant Time Period.
ARTICLE S. INCORPORATION OF MGA PROVISIONS
This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution
of this PGA, unless an exception has been made in this agreement.
ARTICLE 6. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of
the entity represented.
ARTICLE 7. ACCESS TO INFORMATION
The Subrecipient is required to make any information created or exchanged with the state pursuant to
this contract, and not otherwise excepted from disclosure under the Texas Public Information Act,
available in a format that is accessible by the public at no additional charge to the state.
Lubbock, City of Project ID #:5130901051 a
State Funds Page 2 of 5 Revised 08/26/2013
THIS AGREEMENT IS EXECUTED by the State and the Subrecipient in duplicate.
THE SUBRECIPIENT
Signature
Dan Pope, MAYOR
Title
August 10, 2017
Date
THE STATE OF TEXAS
Signature
Public Transportation Coordinator
Title
Date
List of Attachments
A — Approved Project Description
B — Project Budget
Lubbock. City of Project ID # 51309010518
State Funds Page 3 of 5 Revised 08/26/2013
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
As presented in the City of Lubbock's FYI Grant Application, the City will provide public transportation
within the urban transit district service area. The City will provide fixed route public transportation with
ADA complementary paratransit service and demand response services within the urbanized area of
Lubbock.
Transit provider shall comply with Article 12: Project Records and Reports of the Master Grant
Agreement requiring procurement and project milestones / quarterly progress reports. Within 30 days of
PGA execution, the subrecipient will provide the TxDOT Public Transportation Coordinator with a project
milestone plan that delineates fund expenditures throughout the contract period.
Per Texas Administrative Code (TAC) 31.47, Audit and Project Close -Out Standards: The subrecipient
shall make every reasonable effort to complete all project activities and request appropriate
reimbursements within the time period specified in the project agreement and TAC 9.136, Suspension or
Termination for Cause: On termination of a subgrant, the unexpended and unobligated funds awarded to
the subgrantee immediately revert to the department (TxDOT).
Lubbock, City of Project ID # 513090iQ518
State Funds Page 4 of 5 Revised 08/26/2013
ATTACHMENT B
PROJECT BUDGET
# Description Fuel Type Cost] # of Total Cost Award State
Unit Units Amount Match
1 Operating - 30 09.01 $1 614690 $614,690 $614,690
Totals: $614,690 $614,690
Lubbock, City of
State Funds Page 5 of 5
Local In -Kind Total TDC Match TDC
Match Match Funds Ratio Amount
$614,690 p
S0 $0 $0 $614,690 J
Project ID #•51309010518
Revised 08/26/2013