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Home My WebLink AboutResolution - 2017-R0255 - Stewart And Stevenson - 07/27/2017Resolution No.2017-R0255 Item No.6.16 July 27,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalfof the City of Lubbock,Contract No.13362 for maintenance and repair of fixed generators at various locations, by and between the City of Lubbock and Stewart and Stevenson of Lubbock,Texas and related documents.Said Contract is attached hereto and incorporated in this resolution asif fully set forth herein and shall be included inthe minutes ofthe City Council. Passed by the City Council on July 27,2017 ATTEST: jJUx.M Repecca Garza,City Secretary APPROVED AS TO CONTE Scott Snider,Assistant City Manager APPROVED AS TO FORM: Kelli Leisure,Assistant City Attorney ccdocs/RES.Contract-13362StewartandStevenson 06.30.17 DANIEL M.POPE,MAYOR Resolution No. 2017-R0255 Contract 13362 City of Lubbock, TX Maintenance and Repair of Fixed Generators at Various Locations Service Agreement This Service Agreement (this "Agreement") is entered into as of the 27th day of July 2017 ("Effective Date") by and between Stewart & Stevenson of Lubbock, TX, (The Contractor), and the City of Lubbock, TX (the "City"). RECITALS WHEREAS, the City has issued a Request for Proposals 17-13362-SG, Maintenance and Repair of Fixed Generators at Various Locations services. WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best meets the needs of the City for this service; and WHEREAS, Contractor desires to perform as an independent contractor to provide Maintenance and Repair of Fixed Generators at Various Locations, upon terms and conditions maintained in this Agreement; and NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and Contractor agree as follows: City and Contractor acknowledge the Agreement consists of the following exhibits which are attached hereto and incorporated herein by reference, listed in their order of priority in the event of inconsistent or contradictory provisions: 1. This Agreement 2. Exhibit A — General Requirements 3. Exhibit B — Best and Final Offer Price Sheet 4. Exhibit C — Insurance Requirements Scope of Work Contractor shall provide the services that are specified in Exhibit A. The Contractor shall execute services as the named Secondary provider. The Contractor shall comply with all the applicable requirements set forth in Exhibit B and C attached hereto. Article 1 Services 1.1 The Contract shall be for a period of one year, with an option to extend the contract for one additional one-year period. During the period of the Contract, the Contractor shall provide all the services described in the Contract. The Contractor understands and agrees that this is a requirements Contract and that the City shall have no obligation to the Contractor if no services are required. Any quantities that are included in the proposal form and/or specifications reflect the current expectations of the City for the period of the Contract. The amount is only an estimate and the Contractor understands and agrees that the City is under no obligation to the Contractor to buy any amount of the services as a result of having provided this estimate or of having any typical or measurable requirement in the past. The Contractor further understands and agrees that the City may require services in an amount less than or in excess of the estimated annual Contract amount and that the quantity actually used, whether in excess of the estimate or less than the estimate, shall not give rise to any claim for compensation other than the total of the unit prices in the Contract for the quantity actually used. 1.2 The Contractor shall not assign any interest in this Agreement and shall not transfer any interest in the Agreement, whatsoever, without prior consent of the City. 1.3 All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this Agreement is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Contractor on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the date of termination. Article 2 Miscellaneous. 2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in accordance with the laws of said State, without reference to choice of law provisions. 2.2 This Agreement is performable in, and venue of any action related or pertaining to this Agreement shall lie in, Lubbock, Texas. 2.3 This Agreement and its Exhibits contains the entire agreement between the City and Contractor and supersedes any and all previous agreements, written or oral, between the parties relating to the subject matter hereof. No amendment or modification of the terms of this Agreement shall be binding upon the parties unless reduced to writing and signed by both parties. 2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original. 2.5 In the event any provision of this Agreement is held illegal or invalid, the rernaining provisions of this Agreement shall not be affected thereby. 2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of any parties otherwise to insist upon strict performance of any provision hereof shall not constitute a waiver of any subsequent breach or of any subsequent failure to perform. 2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, representatives and successors and may be assigned by Contractor or the City to any successor only on the written approval of the other party. 2.8 All claims, disputes, and other matters in question between the Parties arising out of or relating to this Agreement or the breach thereof, shall be formally discussed and negotiated between the Parties for resolution. In the event that the Parties are unable to resolve the claims, disputes, or other matters in question within 30 days of written notification from the 2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor 2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this do. 2.11 The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance from the Subcontractor that complies with all contract Insurance requirements document, this provision shall control. IN WITNESS WHEREOF, this Agreement is executed as of the Effective Date. CITY OF LUBB CK, TX: CONTRACTOR Daniel M. Pope, Mayor Contractor's Signature ATTEST: Q It Adz�� )�<7 Re cca Garza, City Secreta APPROVED AS TO CONTENT: Ti�46 Billy Taylor, Director of Fleet Services APPROVED AS TO FORM: �& - hwtw Ke li Leisure, Assistant City Attorney Printed Name Title Exhibit A City of Lubbock, TX RFP 17-13362-SG Maintenance and Repair of Fixed Generators at Various Locations II. GENERAL REQUIREMENTS Specifications 1.0 GENERAL 1.1 The City of Lubbock owns and operates generators of various sizes and kilowatt ratings in order to provide backup electrical power for critical equipment at a number of principal City facilities. 1.2 The intent of these specifications is to secure the services of local factory authorized service center that is actively engaged in field repair and service of generators. 1.3 All work and equipment shall be furnished as outlined within these specifications. 1.4 Vendor shall furnish their own equipment and tools to perform all manufacturer authorized service work and/or repair when warranted. 1.5 Vendor shall meet the requirements of the City of Lubbock for insurance. 1.6 Vendor shall comply with security policies in place by the City of Lubbock. 1.7 The Contract shall be for a period of one year, with an option to extend the contract for one additional one-year period. During the period of the Contract, the Contractor shall provide all the services described in the Contract. The Contractor understands and agrees that this is a requirements Contract and that the City shall have no obligation to the Contractor if no services are required. Any quantities that are included in the proposal form and/or specifications reflect the current expectations of the City for the period of the Contract. The amount is only an estimate and the Contractor understands and agrees that the City is under no obligation to the Contractor to buy any amount of the services as a result of having provided this estimate or of having any typical or measurable requirement in the past. The Contractor further understands and agrees that the City may require services in an amount less than or in excess of the estimated annual Contract amount and that the quantity actually used, whether in excess of the estimate or less than the estimate, shall not give rise to any claim for compensation other than the total of the unit prices in the Contract for the quantity actually used. 1.8 No modification, alteration, or waiver of any condition of this specification and any amendments shall be valid unless in writing and executed by City of Lubbock and Contractor. 1.9 Contractor must comply with all laws, regulations, requirements, and guidelines applicable to a Contractor providing these services to the City of Lubbock as these laws, regulations, requirements, and guidelines currently exist and as they are amended throughout the term of this Contract. The City of Lubbock reserves the right, in its sole discretion; to unilaterally 1.10 amend this Contract throughout its term to incorporate any modifications necessary for the City of Lubbock's or Contractor's compliance will all applicable State and federal laws and regulations. 1.11 Except as provided in Section 1.9 of this specification, this Contract may be amended only upon written agreement between the City of Lubbock and Contractor; however, any amendment of this Contract that conflicts with the laws of the State of Texas shall be void ab initio. 2.0 SCOPE OF WORK 2.1 These specifications will address three specific types of service work that are required for this contract. The first level of service is an inspection to be performed semi-annually, as requested by the department. The second level is a full maintenance service performed annually. The third level of service is a bi-annual load bank test that will be scheduled at the request of the city department representative. These items will be addressed in greater detail within these specifications. The generators being considered are listed on the spreadsheet, attached. 2.2 Vendor shall coordinate all service activities with the appropriate City representative. A mutually agreeable service schedule shall be developed prior to performing service work. 2.3 Vendor shall supply a field service report that includes a general inspection and maintenance checklist on condition and recommendations for correction where warranted prior to administering repair work. 3.0 EVALUATION CRITERIA 3.1 The following criteria will be used to evaluate and rank submittals: a) Local service center and proposed response time after notification of emergency repairs needed. (25%) b) Experience, as well as prior performance with City and/or other references. (30%) c) Price Sheet. (45%) 4.0 PROPOSAL FORMAT 4.1 Cover letter addressed to the Honorable Mayor and City Council that states the Offeror's understanding of the services to be provided. Include any additional information believed necessary that is not requested elsewhere in the RFP. 4.2 The proposal should be bound in a single volume where practical. All documentation submitted with the proposal should be bound in that single volume. 4.3 The proposal must be organized into the following response item sections and submitted in an indexed binder. TAB A Experience 1. Briefly introduce your company, providing a summary of the business history, locations and business hours. 2. Identify the staff members that will be handling the City's Account. Describe the experience your company has with the maintenance and repair of fix generators. 4. Are Technicians servicing or repairing of the generators certified? What type of certifications? TAB B Price Sheet 1. Contractor must complete the Price Sheet. Cost for furnishing the material, equipment, labor and everything necessary for providing the service at various locations must be listed. 2. All pricing submitted in the proposal shall include expenses that will be required during the course of this contract. Vendor shall submit total pricing for all services, materials, labor, and other expenses that can be reasonably anticipated for the services outlined in these specifications. Vendor shall not increase pricing for any of these items during the time this contract remains in effect. It is not necessary to provide this information separately but each Vendor must consider these items as a part of their Proposal. TAB C Emergency Repairs Describe how your company will handle emergency repairs. TAB D Qualifications Describe Offeror's understanding of the services to be provided. Include any additional information believed necessary that is not requested elsewhere in the RFP. Describe the Offeror's methodology for handling errors and omissions. TAB E Conflict of Interest Disclosure of any obligations posing a potential conflict of interest, including service on City boards and/or commissions and any current contracts with the City of Lubbock. This would apply to Offeror's and subcontractor(s) contracted by the Offeror. TAB F References Provide references for similarly services from five current business /agencies including the name of the business/agency, contact name, telephone, fax and email address. 5.0 PREVENTIVE MAINTENANCE INSPECTION - (PMI) 5.1 Each generator shall be inspected semi-annually, if authorized by the department. If requested, scheduling for services shall be coordinated through the appropriate City representative at least ten (10) business days prior to work being performed. 5.2 Upon completion of service, immediate repair(s) identified must employ replacement parts exactly to manufacturer specifications as prescribed by brand name generator. 5.3 When applicable, PMI service shall include but not be limited to the following: • Inspect engine oil and coolant for proper levels and condition • Inspect air filter(s) and crank case breathers • Inspect and adjust belts, as required • Inspect generator set for loose, bare, or broken wiring or connections • Inspect generator bearings, slip rings, vibration isolators • Inspect air and exhaust system including air inlet system, exhaust manifold, valves and valve rotators, and exhaust duct • Inspect operation of control panel and all associated metering devices including voltmeter, ammeter, frequency meter, circuit breaker, and starting controls • Inspect governor operation, stability and linkage • Inspect fuel tanks, fuel pumps and fuel lines for leaks or damage • Inspect engine, heaters, radiator, hoses and heat exchanger for leaks and condition • Inspect inlet screen if water is supplied from a source other than a radiator • Inspect condition of batteries (load test) electrolyte level and charge rate, and replace as needed • Start and run engine. Check engine operating temperature and all gauges for functionality and proper operation. • Inspect unit for proper frequency/speed, voltage and amperage • Submit a written report advising of any further work required • All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe clean and properly dispose of any leak spillage before the departure from the job site. 6.0 FULL MAINTENANCE SERVICE — (FMS) Each generator listed in this project shall receive a Full Maintenance Service once every 12 months. All scheduling for services shall be initiated by the Vendor and coordinated through the appropriate City representative at least ten (10) business days prior to work being performed. When applicable, FMS shall include, but not be limited to, the following: • PMI • Replace engine lubricating oil and remove used oil from premises • Replace oil, fuel and coolant filters, add corrosion inhibitor as needed • Natural gas/LPG fueled engines — inspect spark plugs, spark plug wires, and rotor and cap and replace as needed • Replace air filter and crankcase breathers as needed • Adjust and replace belts as needed • Inspect generator for loose, bare, or broken wiring or connections • Inspect coolant for proper levels and condition • Inspect all hoses and belts, replace as needed. Belts shall be tightened to OEM standards. • Change block heater and thermostats, as recommended by the manufacturer • Inspect water pump • Check fuel system including fuel lines, connections, and hoses; drain any water from separator, and check fuel pressure. • Check air and exhaust system including air inlet system, exhaust manifold, valves and valve rotators, exhaust duct • Check starting system including batteries, connections, battery charger, and starting motor • If any leaks are detected, technician shall wipe clean and properly dispose of any leak spillage and any fluids that may be spilled during FMS service before departure from the job site. • If the technician notices a potential hazardous leak, the COL should be notified immediately. • Submit a written report advising of any further work required • All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe clean and properly dispose of any leak spillage before the departure from the job site. 7.0 LOAD BANK TESTING 7.1 Each generator shall be scheduled a Load Bank Test at the request of the city department representative. This test shall be performed immediately after the FMS has been completed and shall be within the same time period. 7.2 All scheduling for Load Bank Testing work shall be initiated by the Vendor and coordinated through the appropriate City representative at least thirty calendar days prior to work being performed. Contact information for departmental generators will be given at the City's pre - award meeting. 7.3 All scheduled generators shall receive a full test for two (2) continuous hours. As minimum, these generators shall receive a test at intervals of approximately 25%, 50%, 75%, and 100% load. The 1250 kW generators shall each receive testing for four (4) continuous hours. As minimum, these generators shall receive a test at intervals of 25%, 50%, 75%, and 100% load, one (1) hour each interval. 7.4 During the Load Bank Test for all scheduled generators, recording shall be made in 15 minute intervals for the following parameters, as minimum: • Volts • Amps • Hertz • RPM • Hour meter reading • Oil Pressure • Temperature • Battery Voltage • kW 7.5 All recorded information shall be presented on a spreadsheet format along with the generator information, generator ID #, V# (if equipped), and date. This information shall be provided upon completion of all tests performed under this contract. Information shall be furnished to the City within thirty (30) calendar days of the final test date. 7.6 If any transformers are required to perform Load Bank Testing, it is understood that the Vendor shall provide such transformers at no additional cost to the City outside the scope of this contract. 7.7 In addition to Load Bank Testing, the following maintenance procedures shall be performed, and pricing shall be included in the Load Bank Testing: • Radiators shall be flushed and refilled with new coolant according to manufacturer recommendations to provide freeze and boil protection • Replace all hoses and belts on all listed units 8.0 PREVENTIVE MAINTENANCE SERVICE SITES 8.1 Please see the list of generators to be included in this RFP on Attachment. 8.2 Technician(s) shall remove all debris, discarded fluids and properly dispose of all used upon completion of PMI, FMS, and Load Bank Testing performed at each job site. 9.0 LOAD BANK TESTING SITES 9.1 Every two (2) years, the Vendor shall coordinate scheduling activities with the appropriate City representative in order to perform load bank testing. 9.2 All Stationary units must be serviced at their respective locations. 10.0 ADDITIONAL REPAIRS 9.1 If the technician discovers repair work is necessary for proper operation during PMI, FMS, or Load Bank Testing, the repair item(s) will be discussed with the appropriate City representative for evaluation. If authorization to repair is granted, the repair work will need to be performed by the factory trained technician. 9.2 Cost estimates shall be provided to the appropriate City representative prior to repair work performed. 9.3 The City shall maintain the right to obtain offers for all repair work if the Vendor submits a cost estimate that appears excessive. 9.4 As a part of the Proposal for this contract, each Vendor shall also guarantee that all repair parts will be priced competitively at below list price levels. 9.5 All repair work authorized by the City shall be performed in a timely manner. Vendor shall complete all repair work and shall ensure the generator unit(s) are operating properly. 9.6 Under no circumstances shall the technician remove or bypass safety devices, guards, or shields that would compromise the safety of personnel or jeopardize proper operation of the equipment when service is complete. 10.0 EMERGENCY REPAIRS 10.1 During the time this contract remains in effect, the vendor shall provide emergency repair services upon request by the City's representative. 10.2 When possible, all work shall be performed during normal business hours, Monday through Friday between 8:00 A.M and 5:00 P.M. However, situations could arise that may require immediate assistance during nights, weekends, or holidays. Vendor shall maintain a commitment to provide repair services during the entire term of this contract. Regular and overtime rates shall be clearly stated in the proposal and shall include all labor, truck, and equipment costs. Replacement items shall be quoted as the need arises. The vendor agrees that these stated charges shall apply when invoices are prepared. 11.0 VENDOR QUALIFICATIONS 11.1 Vendor must provide technician(s) that are highly skilled with repair, setup, diagnostics, and PM work associated with the generators listed herein. 11.2 Technicians shall provide their own tools and supplies at each job site. 11.3 Technicians shall perform all services in a timely manner to minimize the time in which each generator is out of service. 11.4 Technicians shall be required to remove all debris, discarded parts and material, discarded waste oil, coolant, and other fluids from each job site. Proper disposal is the responsibility of the technician. 11.5 All pricing submitted in Vendor's proposal shall include expenses that will be required during the course of this contract. Vendor shall submit total pricing for all services, materials, labor, and other expenses that can be reasonably anticipated for the services outlined in these specifications. Vendor shall not increase pricing for any of these items during the time this contract remains in effect. It is not necessary to provide this information separately but each Vendor must consider these items as a part of their Proposal. 11.6 Each Vendor submitting a Proposal for this contract must supply information regarding the experience of their company and the technicians employed by them. This information is to be submitted with the proposal submittal. Exhibit B City of Lubbock, TX RFP 17-13362-SG I:laintenarce a -id Rena r of Fixed Generators at Vane,- s Lc -:a; cr- Best and Final Ofier Price Shea r ,.cmp1 lalce'w'::r the Request For Proposa, t`;e unders.gned Offeror having exarr nnec t= r =e^ est -fc• rr.. Cam_ :yu r 75� a'- J '!CaiiJrs, a"c e;rg fam.,lar wlth the condiaors to be met, h eby subm's `, ie fo;icvirrg Pr^ cs8_ fS- eq-jipmer` labor and everything necessary for p-ev;ding the itemslistedbelow and agrees tc de ver sa d gems at t`:e ccat;or,s aid for the prices set forth en this form. The Request for Proposal 17-133c2-SG is by reference ir•-crpc a;ed in this contras -The proposal Form rust be cerp'eted in blue cr black irk or by tyaewriter ITEM QTY * DESCRIPTION SEMI- ANNUAL ANNUAL Bi-ANNUAL ANNUAL U/M ANNUAL Inspection Full Load Bank CONTRACT Inspection ! Maintenance Testing only PRICE Inspection Full C. E. Cummins 1,000- KW - ! i I Model DFHD- EA 5774238 as specified $ 423.00 Onan/Cummins - 150 KW Model DGFA- EA 3371218 as specified $ 272.00 C tIt T F.=E x Z As required P.laintenance and Load Bank Testing G. N. 1.=F+G+H $ 846.00 $ 2,185.00 $ 822.00 $ 3 ,583.00 $ 544.00 T $ 503.00 $ 554.00 $ 1,501.00 a zip ar 600 - KW, Model 3412 as EA I specified $ 423.00 ---� $ 846.00 ------ $ 2,185.00 $ 822.G0 $ 3,853.00 Kohler 475 KW -- -- - - - - Model - SOCREOZV as _EA _- - specified - _ $ 374.00 ! $ 748.00 $ 1,245.00 $ 582.00 $ 2,575.00 Caterpillar 120- KW I Model D125 as EA -� specified $ 272.00 $ 544.00 $ 522.00 $ - 273.00 - --- $ 1,33 .00 j Generac 100 KW _ - -- - Model - 770326010C EA _ as specified 5 272.00 $ 544.00 . _$_ 565.00 $ 345.00 $ 1,454.00 Caterpillar 80 KW Model D80-5 as EA specified $ 275.00 :, $ 550.00 $ 656.00 $ 360.00 $ 1,565.00 Caterpillar90 KW --- ----- Model Model 90-938 as EA t specified $ 272.00 $ 544.00 $_ 641.00 $ 360.00 $ 1,545.00 Stewart & Stevens - - 250 K`rV Model - t 6V926DTA-2505Bas 9 1 i EA Specified $ 318.00 $ 636.00 $ 1,086.00 I $ 508.00 $ 2,230.00 Generac 350 KW Model - 78990701CO 10 1 _ EA as specified $ 372.00 $ 744.00 $ 1,221.00 $ 583.00 $ 2,5418.00 0.- -- - Offerors Initials Item Qty * Ulm Description a B. 15 1 16 1 I I i 17 1 18 1 Semi- Annual Annual Full Bi- ANNUAL Annual Inspection Maintenan ANNUAL CONTRACT Inspection ce Load Bank PRICE Testing Inspection, only is Full Maintenance and Load Bank Testing _C.-- - ---E. - F=Ex2 G. Stewart & Stevens -- -- - -- 200 KW Model - j i 6GDT2005D as EA specified I $ 318.00 ! $ 636.00 ! $ 1,101.00 $ 508.00 Generac 150 KW - Model - j 9T15068KNNNNA as EA specified j $ 272.00 $ 544.00 -__.-. $ 503.00 $ 553.00 $ - 1,600.00 _ Cummins 200 KW _ --- I Model NT335GS as EA specified Olympia 10C KW I $ 318.00 $ 636.00 ' $ _ 1,098.00 $ 508.00 -- -_ $ -- -1,242.00 - Model PL100PL as EA specified j $ 272.00 $ 544.00 $ 1 565.00 ; j $ 345.00 $ 1,454.00 Caterpillar 150 AMPS, Model 3304 -EA I as specified $ 272.00 I $ 544.00 ` $ 503.00 { $ 553.00 $ 1,60.0.0.0_ KATO 10 KW Model ! EA 10FPW4 as specified $_ 272.00 i $ - 544.00 $ 396.00 -- -- $ 330.00 -- { $ 1,270.00 ---- I Yamaha 60 KW i Model EF6000 as EA ; specified $ 270.00 $ 540.00 1 $ . 522.00 $ 273.00 $ 1,335.00 Caterpillar 400 KW i Model C15 as I EA _ _ specified $ 372.00 $ 744.00 { $ 1,246.00 $ 583.00 $ 2,573.00 ' Olympian 50 KW -_--__--_._-- - 19 1 1 1 EA 20 1 1 1 EA 21 i 1 1 EA 22 ! 1 ► EA 23 1 1 { EA Model D50P1 as { specified $ 270.00 _ $_ 540.00 $ 522.00 $ 273.00 $ 1,335.00 - Olympian 50 KW i Model D50P1 as I specified $ 270.00 $ 540.00 { $ 522.00 $ 273.00 $ 1,335.00 j Olympian 50 KW --� Model D50P1 as specified $ 270.00 ! $ 540.00 $ 522.00 $ 273.00 $ 1,335.00 Caterpillar 1250 KW Model 3512 as i specified I $ 427.00 ! --- $ 854.00 I -- ---- $ 3,682.00 j - -- $ 1,799.00 -- $ 6,335.00 -- Olympian 17 KW Model D17LHlS as I j specified $ 270.00 $ 540.00 S 427 nn C :z:zn nn t , ,n-) nn Offeror's Initials Ite Qt * Description m Y U/M A. B. C. Caterpillar 1250 KW Model 3512 as 24 1 EA specified Caterpillar499 KW i Semi- Annual ! Annual Full Bi-ANNUAL Annual Price Annual Inspectio Maintenanc Load Bank -Inspection, Inspectio n e Testing only Full n As require Maintenance and Load Bank Testing E. F.=f x 1 G. H. 1.=F+G+lq $_427.00 $ 854.00 $ 3,682.00 5 1,799.00 $ 6,335.00 IY{UU CI 1.1J c" 1 25 1 1 EA specified i $ 372.00 $ 744.00 $ 1,296.00 $ 583.00 $ 2,623.00 Caterpillar 155 KW I - - --- -- Model SR-4 as I i 26 1 EA specified $ 320.00 $ 640.00 $ 503.00 $ 554.00 $ 1,697.00 Caterpillar 1250 KW 27 1 1 i 1 EA Model3512 -I- $ 427.00 $ 854.00 $ 3,682.00 $ 1,799.00 $ 6,335.00 Olympian 17 KU1 -----� Model! D17LH1S as I 28 I 1 EA ! specified $ 270.00 $_ 540.00 $ 441.00 330.00 Cummins 1750 KW Model DQKAA- 7364865 as 29 1 EA specified j $ 427.00 $ 854.00 $ 3,742.00 $ 1,799.00 $ 6,395.00 Caterpillar 1250 KW I 30 1 EA Model3512 _ $ 427.00 $ 854.00 $ 3,682.00 - - $ 1,799.00 $ 6,335.00 Olympian 17 KW --- Model D17LH15 as 31 1 EA specified . $ 270.00 $ 540.00 $ 441.00 $ - 660.00 -- - $ 1,641.00 - ---� i Onan 60 KW Model GGHE-5635611 as 32 1 EA specified $ 270.00 $ 540.00 $ 522.00 i $ 273.00 $ 1,335.00 Onan 100 KW Model IOOGDBL3311A as { 33 1 EA specified $ 270.00 $ 540.00 $ 572.00 $ 345.00 $ 1,457.00 Stewart & Stevens 100 KW Model G415JAY-002 as 34 1 EA specified $ 268.00 $ 536.00 $ 565.00 $ 345.00 $ 1446.00 T Multiquip 85 KW Model DCA-8555K 35 1 EA as specified ! $ 270.00 $ 540.00 $ 548.00 $ 362.00 1 $ 1,450.00 � Multiquip 85 KW Model DCA-8555K 36 1 EA as specified $ 270.00 $ 540.00 $ 548.00 $ 362.00 1 $ 1,450.00 _ OVERALL TOTAL ITEMS 1 THROUGH 36: $ 88,325.00 *Unit of measure - Offeror's Initials CITY OF Lubbock, TX RFP 17-13362-SG Maintenance and Repair of Fixed Generators at Various Locations Emergency Generator Repairs Response Time, Service Fees and Labor Rates Guaranteed Response Guaranteed Response Time Time 1. When calied for emergency repairs, what is the guaranteed response time? Normally within 2 hours _ Emergency Service Call Fees Service Call Fee 2. What is the service call fee for emergency repairs during normal 2 hour minimum, business hours, Monday - Friday 8:00 A.M. - 5:00 P.M. $ 270.00 3. What is the service call for emergency repairs outside of normal i 2 hour minimum. business hours? --- -- -- $330.00 - Emergency Hourly Labor Rate _ Hourly Labor Rate 4. What is the hourly labor rate for emergency repairs during normal $ 135.00 business hours. Monday - Friday 8:00 A.M - 5:00 P.M. 5. What is the Hourly labor Rate for emergency repairs outside of $ 165.00 normal business hours? Company Name: Stewart and Stevenson Prepared by: Ron Edward Title: Branch Manager Date: June 1, 2017 Signed: ,� Exhibit C City of Lubbock, TX RFP 17-13362-SG Maintenance and Repair of Fixed Generators at Various Locations Insurance Requirements SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): INSURANCE (Copies of Endorsements will be Required) TYPE OF INSURANCE GENERAL LIABILITY ® Commercial General Liability ❑ Other ❑ Claims Made ® Occurrence ❑ W/Heavy Equipment ❑ XCU ❑ To Include Products of Complete Operation Endorsements CRIME POLICY ❑ Crime Policy AUTOMOTIVE LIABILITY ® Any Auto per Occurrence EXCESS LIABILITY ❑ Umbrella Form GARAGE LIABILITY ❑ Any Auto COMBINED SINGLE LIMIT General Aggregate $1,000,000 Products-Comp/Op AGG X Personal & Adv. Injury X Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) General Aggregate Combined Single Limit $1,000,000 Each Occurrence Aggregate Auto Only - Each Accident Each Accident Aggregate ❑ BUILDER'S RISK ❑ 100% of the Total Contract Price ❑ INSTALLATION FLOATER ❑ 100% of the Total Material Costs ❑ POLLUTION ❑ CARGO ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY $1,000,000 ® EMPLOYERS' LIABILITY $1,000,000 OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory basis. ® To include products of completed operations endorsement. ® Waiver of subrogation in favor of the City of Lubbock on all coverages, except The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include waivers of subrogation on ALL coverages except Professional Liability. All Copies of the Certificates of Insurance and all applicable endorsements are required. ADDITIONAL POLICY ENDORSEMENTS The City shall been, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 day notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13`h Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability