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HomeMy WebLinkAboutResolution - 2017-R0232 - Nardis Public Safety - 06/22/2017Resolution No.2017-R0232 Item No.6.22 June 22,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalfof the Cityof Lubbock,Contract No.13407 for Police"Off the Rack"Patrol Duty Uniforms, by and between the City of Lubbock and Nardis Public Safety,of San Antonio, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on June 22, 2017 . DANIEL M.POPE,MAYOR ATTEST: )_jW ^Cri Rebedca Garza,City Secretary APPROVED AS TO CONTENT: APPROVED AS TO FORM: /7. JeJpHartsleH(Assistant City Attorney vwxcdocs/RES.Contract-Nardis Public Safety June 5,2017 Resolution No. 2017-RO232 Contract 13407 City of Lubbock, TX Contract for Services Police "Off the Rack" Patrol Duty Uniforms THIS CONTRACT made and entered into this 22nd day of June, 2017, by and between the City of Lubbock ("City"), and Nardis Public Safety, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Police "Off the Rack" Patrol Duty Uniforms and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Police "Off the Rack" Patrol Duty Uniforms. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Police "Off the Rack" Patrol Duty Uniforms and more specifically referred to as items 1 thru 21 and 23 thru 37 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, bid form, and terms and general conditions contained herein. 3. The contract shall be a term of five years, said date of term beginning upon formal approval. This contract shall remain in effect until the expiration date, performance of services ordered, or termination by either party with a thirty (30) date written notice. Such written notice must state the reason for cancellation. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this proposal and resulting contract. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non-compliance. 4. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. Such written notice must stat the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. INSURANCE SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. INSURANCE COVERAGE REQUIRED SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following type(s) and amount(s): TYPE OF INSURANCE GENERAL LIABILITY ® Commercial General Liability ❑ Other ❑ Claims Made ® Occurrence ❑ W/Heavy Equipment ❑ To Include Products of Complete Operation Endorsements PROFESSIONAL LIABILITY AUTOMOTIVE LIABILITY ® Any Auto ❑ Scheduled Autos ❑ Non -Owned Autos EXCESS LIABILITY ❑ Umbrella Form (GARAGE LIABILITY ❑ Any Auto ❑ All Owned Autos ❑ Hired Autos COMBINED SINGLE LIMIT General Aggregate Products-Comp/Op AGG X Personal & Adv. Injury X Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) General Aggregate Combined Single Limit Per Occurrence 500 00D Each Occurrence Aggregate Auto Only - Each Accident Each Accident Aggregate _ ❑ BUILDER'S RISK ❑ 100% of the Total Contract Price ❑ INSTALLATION FLOATER ❑ 100% of the Total Material Costs ❑ POLLUTION ❑ CARGO ® WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY ® EMPLOYERS' LIABILITY $500.000 (OTHER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on Auto/General Liability on a primary and non-contributory basis. ® To include products of completed operations endorsement. ® Waiver of subrogation in favor of the City of Lubbock on all coverages, except The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the contract number for which the insurance is being supplied. ADDITIONAL POLICY ENDORSEMENTS The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: A. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; B. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; C. Provide for notice to the City at the address shown below by registered mail; D. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; E. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing and Contract Management City of Lubbock 1625 13'h Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 8. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 11. This Contract consists of the following documents set forth herein; Invitation to Bid No. 17- 13407-SS, Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOC CONTRACTOR BYE. a S� Daniel M. Pope, Mayor Authorized Representative ATTEST: ' n' _J O.._v 4 4 , - Rebec a Garza, City Secretary APPROVED AS TO CONTENT: Greg vens ief of Police APPROVED AS TO FORM: — -_ '4W A�e Jeff Ha 1, deputy City Attorney Print Name V_� lO C7p 1— Address � 0'�v --1 I City, State, Zip Code BID FORM Police "Off the Rack" Patrol Duty Uniforms City of Lubbock, TX ITB 17-13407-SS In compliance with the Invitation to Bid 17-13407-SS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 17-13407-SS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by type riter. ffEM QTY UNIT OF DESCRIPTION UNIT PRICE* EXTENDED (+/-) MEASURE BID COST Blauer Style #8470 — WOOL BLEND ARMORSKIN CARRIER I. 300 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Sewn Name Tape; Metal Eyelet Badge Tab; Qualification Patch. 'S.vO n 2 `1 0 () Blauer Style #8472 — MENS SHORT SLEEVE WOOL BLEND ARMORSKIN BASE SHIRT 2. 300 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn. Emblems include: Approved LPD Patches, Chevrons, and Soft Collar Rank. r lo5® Blauer Style #8472W — WOMENS SHORT SLEEVE WOOL BLEND ARMORSKIN BASE SHIRT 3. 150 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn. Emblems include: Approved LPD Patches, Chevrons, and Soft Collar Rank. �j �, rj Q (� Blauer Style #8471 — MENS LONG SLEEVE WOOL BLEND ARMORSKIN BASE SHIRT 4. 300 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn. Emblems include: Approved LPD Patches, Chevrons, and Soft Collar Rank. (D S• So C� St� Blauer Style #8471W — WOM ENS LONG SLEEVE WOOL BLEND ARMORSKIN BASE SHIRT 5. 150 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn. Emblems include: Approved S' S 0 LPD Patches, Chevrons, and Soft Collar Rank. �S 0v S: /PurchaseBid Does/[TB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 4 Blauer Style #: 8473 - WOOL BLEND ARMORSKIN WINTER BASE SHIRT 6. 150 EA Dark Navy With Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn. Emblems include: Approved LPD Patches, Chevrons, and Soft Collar Rank. Blauer Style #8446 — MENS SHORT SLEEVE WOOL BLEND SUPERSHIRT Dark Navy With Zippered Front and 7. 300 EA Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn, and Zipper. Emblems include: Approved LPD Patches, Chevrons, Soft Collar Rank, and Soft Qualifications Patch.. S a l-3& Blauer Style #8446W — WOMENS SHORT SLEEVE WOOL BLEND SUPERSHIRT Dark Navy With Zippered Front and 8. 150 EA Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn, and Zipper. Emblems include: Approved LPD Patches, Chevrons, Soft Collar Rank, and Soft Qualifications Patch. 1 ,l Blauer Style #8436 — MENS LONG SLEEVE WOOL BLEND SUPERSHIRT Dark Navy With Zippered Front and 9. 300 EA Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn, and Zipper. Emblems include: Approved LPD Patches, Chevrons, Soft Collar Rank, and Soft Qualifications Patch. Blauer Style #8436W — WOMENS LONG SLEEVE WOOL BLEND SUPERSHIRT Dark Navy With Zippered Front and 10. 150 EA Customization. $ $ Include Customization: Embroidered Name Tape and Emblems Sewn, and Zipper. Emblems include: Approved LPD Patches, Chevrons, Soft Collar Rank, and Soft Qualifications Patch. 1� Blauer Style #: 8561-1 — MENS WOOL BLEND ACTIVE DUTY TROUSERS Il. 600 EA $ $ Dark Navy With Customization. Include Customization: Hemming. q0, t. sj S y -40 Blauer Style #: 8561 W-1 — WOMENS WOOL BLEND ACTIVE DUTY TROUSERS 12. 300 EA $ $ Dark Navy With Customization. Include Customization: Hemming. 13. 100 EA Blauer Style #: 174-1 - ARMORSKIN SUSPENSION SYSTEM Black $ �y . Qo $ `{ M kc S: /Purehasc/Bid Does;rrB 17-13407-SS Police -01T'the Rack" Patrol Duty Uniforms Outerwear Blauer Style #9970-50 SUPERSHELL JACKET CROSSTECH FABRIC Dark Navy With Metal Eyelet Badge Tab and 14. 150 EA Customization On Jacket And SoftShell. $ $ Include Customization: LPD Shoulder Patches, Chevrons, and Metal Eyelet Badge Tab on Both Jacket and Liner. Soft Shell Liner With Epaulets Applied Only At Shoulder Seam With Button G Opening. Outerwear Blauer Style #9820-60-04 TACSHELL JACKET SOFTSHELL LINER COMBO Dark Navy With Metal Eyelet Badge Tab on 15. 150 EA Jacket and Shell. $ $ Include Customization: LPD Shoulder Patches, Chevrons, and Metal Eyelet Badge Tab on Both Jacket and Liner. Soft Shell Liner With Epaulets Applied Only At Shoulder Seam With Button Opening. Outerwear Blauer Style #9820-04 TACSHELL JACKET 16. 150 EA Dark Navy With Metal Eyelet Badge Tab on $ $ Jacket. Include Customization: LPD Shoulder Patches, Chevrons, and Metal Eyelet Badge Tab. Z 2 3C7 Li Outerwear Blauer Style #4660-04 SOFTSHELL JACKET WITH EPAULETS Dark Navy With Metal Eyelet Badge Tab on 17. 150 EA Shell. $ $ Include Customization: LPD Shoulder Patches, Chevrons, Metal Eyelet Badge Tab. Soft Shell Liner With Epaulets Applied Only At Shoulder l Seam With Button Opening. C� Rainwear Blauer Style #26990 RAIN JACKET 49" 18. 150 EA Black With Customization. $ $ Include Customization: Reflective heat sealed 4"x10.5" POLICE identification On Jacket Back of Yellow Side. No LPD Shoulder Patches. �� 110\.o\© v—T t: Rainwear Blauer Style #26991 RAIN JACKET 32" 19. 150 EA Black With Customization. $ $ Include Customization: Reflective heat sealed 4"xl0.5" POLICE Identification On Jacket Back of O �0 I e Yellow Side. No LPD Shoulder Patches. 20. 100 EA Rainwear Blauer Style #9972 SUPERSHELL $112,500.00 $- PANTS WITH CROSSTECH Dark Navy$ % -Z!S- 21. 300 1 EA Accessories Blauer #125 WATCH CAP Dark NavyuJ S /Purchase/Bid Docs/ITB 17-13407-SS Police "Ofl'the Rack` Patrol Duty Uniforms ---2�,---- ----t7$--- ------ t�-{--------- AnTssuriesihaoer-ei ip,-ON'i'Irl3wrfc-NUay------ ------------------ -t---------------- Individual EMBROIDERED NAME TAPE 23. 500 EA White or Yellow -Gold Embroidered Lettering On $ $ Dark Navy Blauer Uniform Fabric. Format: First Initial, Middle Initial, Last Name. '/2" Open Block Font. 2,0(30 - W Individual Insignia- LPD SHOULDER PATCH 24. 1000 EA $ $ Dark Navy Background With Merrowed Edge. (. SO ) CL Individual Insignia- CHEVRON PATCH 25. 1000 EA White For Corporal and Yellow -Gold for Sergeant $' $ With Dark Na Background and Merrowed Edge. S8 Individual Insignia -CUSTOMIZED SOFT QUALIFICATIONS PATCH 26. 500 EA $ $ Three Styles: FTO, Motors Wing (Gold and Silver Version), SWAT. rr,, Individual Insignia- SOFT COLLAR RANK PATCH 27. 100 EA Penn Emblem Embroidered Collar Insignia $ $ Emblem. Yellow Gold Embroidery, Black Background with Merrowed Edge, or Approved Equal. To Include: Chief (Dbl. Star); Asst. Chief (Single Star); Captain; and, Lieutenant. K9 Class C Uniform Blauer Style #8375 - ARMORSKIN MOLLE TACVEST VELCRO POLICE ID and NAMETAPE 28. 100 EA Dark Navy With Metal Eyelet Badge Tab and $ $ Customization. Include Customization: Velcro POLICE ID and Velcro Embroidered Name Tape. Embroidery Color To Follow Rank. C--n(� K9 Class C Uniform Blauer Style #8835 - OPERATIONAL TROUSERS 29, 25 EA $ $ Dark Navy With Customization. Include Customization: Hemming. K9 Class C Uniform - MOLLE POUCHES Style Iof 4 Styles 30. 50 EA DARK NAVY Matching Vest Fabric and Color. $ $ TP20-W-YB Medic 1000D. Pro -Tech Pouches or A roved Equal. 3 . q ,CA00 CIO K9 Class C Uniform - MOLLE POUCHES Style 2 of 4 Styles 31. 25 EA Dark Navy Matching Vest Fabric and Color. $ $ TP19-W-YB 8x8 Utility Pouch 1000D DNVY. vs o�q rw Pro -Tech Pouches or Approved Equal. S /Purchase/I3id Does/IT[3 17-13407-SS Police "Offthe Rack" Patrol Duty Uniforms K9 Class C Uniform - MOLLE POUCHES Style 3 of 4 Styles 32. 25 EA Dark Navy Matching Vest Fabric and Color. $ $ TP19B-W-YB 4x8 Horizontal Utility 1000D 1 DNVY. Pro -Tech Pouches or Approved Equal. 2, • K9 Class C Uniform - MOLLE POUCHES Style 4 of 4 Styles 33. 25 EA Dark Navy Matching Vest Fabric and Color. $ $ TP21A-W-YB Bungee Universal Radio 10001) NVY. Pro -Tech Pouches or Approved Equal. 3 C) q , Bike Patrol Uniform Blauer Style #8133 - COLORBLOCK PERFORMANCE POLO SHORT SLEEVE 34. 50 EA Dark Navy/Hi-Vis Yellow and Dark Navy/Hi-Vis $ $ Royal Blue With Customization. Include Customization: LPD Shoulder Patches, Chevrons, Embroidered Name Tape, POLICE Reflective ID on Shirt Back. .�d Z 145 W Bike Patrol Uniform Blauer Style #4670 - COLORBLOCK SOFT SHELL FLEECE JACKET 35. 50 EA Black With Hi-Vis Yellow With Customization. $ $ Include Customization: LPD Shoulder Patches, Chevrons, Embroidered Name Tape, POLICE Reflective ID on Jacket Back. Metal Eyelet Badge Tab. - Bike Patrol Uniform Blauer Style #8842 - FLEXFORCE BIKE SHORTS 36. 25 EA $ $ Dark Navy With Customization. Include Customization: Hemming. Bike Patrol Uniform Blauer Style #: 8822Z— FLEXFORCE ZIP -OFF BIKE PANTS 37. 25 EA $ $ Dark Navy With Customization. Include Customization: Hemming. _ `6C> •� PRICE: r.u.ts. uestmation, Freight Pre -Paid and Allowed Total: $488,062.50 Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the S /Purchase/Bid Docs/1-113 17-13407-SS Police "Off the Rack" Patrol Duty LJniforms 8 supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES N,!< NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result ofthis solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BYIS RithC corporation organized under the laws of the State of } Epc`j or a partnership consisting of of the City of or individual trading as Firm: Q-yLc�,\-C \C�F31.\ Address: LAQ 1 9, Citv: Cp"� -�,Jy t State: - Zip Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date MIWBE Firni:1 Woman Black American Native American Hispanic American Asian Pacific Americ Other (Specify) By�.._ .A ,�--1--F Date h(1 .4uthoriaed Representative - must sign by hand Officer Name and Title: R CCy U Please Print Business Telephone Number 2 10 to (o FAX: Z (-Q E-mail Address: c;Lr,� \� t1c����S P�,�tp, So,�e �U C ►�.,. S: /Purchase/Bid Docs/ITB 17-13407-SS Police "Off the Rack" Patrol Duty Unifomis \ —1 City of Lubbock, TX ITB 17-13407- SS Police "Off the Rack" Patrol Duty Uniforms Specifications Name Tape: An embroidered nametape will be sewn above the right pocket of the Class C Uniform Outer Vest Cover and Super Shirt and on the upper right chest area of the Class C Uniform Base Shirt and Bike Patrol Shirt. Attach name tape centered 1/8" to 1/4" above, and parallel to, the right chest pocket. Name Tape fabric will match the Blauer uniform fabrics. Name Tape embroidered letters will be applied clean and precise in %2" Open Block font. Name Tape letter embroidery color will follow rank. Ranking officer name tape embroidery color is Ombre letter color or approved equal. Officer/Corporal name tape embroidery color is White letter color or approved equal. Badge Tab: Badge tab with metal eyelets will be applied to ArmorSkin, Bike Patrol Shirt and all Outerwear. Badge tab will be top -stitched and centered over left breast pocket/upper right chest area, measuring approximately 1 inch wide and 2 %2" high/long having two metal eyelets spaced 1 t/ inches apart vertically, and having a center stitch for reinforcement. Example of placement: the top of the tab shall be positioned 2 3/ inches above the shirt's top pocket seam to provide no less than'/ inch between the top of the pocket flap and the bottom of a badge of 3 %2 inches height. Shoulder Patches: Officers wear Lubbock Police Department (LPD) issued shoulder patches centered on both sleeves of uniform shirts and jackets (not including those specifically designated as rain gear). The Lubbock Police Department will provide a sample patch to the successful bidder. Patch will be provided by vendor in the LPD-approved design on a background of dark navy fabric to match Blauer uniform fabric, or approved equal, with merrowed edges. The lettering, merrowing and five alternating facets of the star shall be of "Old Gold" coloration, the state outline shall be in red, and the remaining alternating facets of the star in silver coloration. Patches shall be sewn on both sleeves approximately %2 inch below the shoulder seam. Chevrons: Chevrons, when required, shall be sewn on each sleeve and outerwear (not including those specifically designated as rain gear) at least 1 inch but not more than 2 inches below the shoulder patch. All chevrons shall use a dark navy background, or approved equal, with merrowed dark navy coloration or approved equal edges. The two -bar silver chevrons (Corporal) shall exactly match the silver -white of the patch star facets and service stripes; the yellow -gold three -bar chevrons (Sergeant) shall exactly match the gold of the patch merrowing and star facets and service stripes. Chevron color: Sergeant Chevrons yellow -gold 5404S or approved equal; Corporal Chevrons 5400C or approved equal. Chevrons to be provided by vendor when required. Service Stripes: Not applicable. No Service Stripes applied to the Class C Uniform. Soft Qualification Patch: Current Field Training Officers (FTO), Special Weapons and Tactics (SWAT) team members, and Motors Officers will wear embroidered versions of these certifications sewn directly above the nametape on the Class C Uniform Outer Vest Cover and Super Shirt. Department will provide samples: S: /PurchaseBid Docs/ITB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 33 1. FTO Patch: hot knife 100% embroidery measuring 2" in length and 1 3/16" in height; green embroidered background; oval is white 800 with F.T.O lettering enclosed in oval in gold 562; 2- horizontal bars and borders gold 562 or approved equal. 2. SWAT Patch: hot knife 100% embroidery measuring 2" in length and 1.5" in height; dark navy embroidered background; gray 485 and red 701 or approved equal. 3. Motors Wing Qualification Badge/Patch: hot knife 100% embroidery measuring 2" in length and 1.5" in height; dark navy embroidered background with State of Texas Seal; 2-Rank versions gold and silver or approved equal. Motorcycle qualified officers may wear this uniform device centered horizontally, approximately 1/8" to 1/4" above the nameplate or top row of ribbon bars. 4. Soft Qualification Patch Illustration is as follows: Soft Collar Rank Patch: Penn Emblem Embroidered Collar Insignia Emblem #HC1659761 or approved equal. Yellow gold embroidery to match name tape, black background. Single rays pointed upward, centered along and approximately %" from the front edge of the collars. To include: Chief (double star), Assistant Chief (single star), Captain, and Lieutenant. The following illustration is for quick reference only. Illustration does not identify production specification. The double Chief star facets should be touching and should run parallel with the top edge of the collar. Adjoining star facets should meet/touch. S: /Purchase/Bid Docs/1TB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 34 El Rank Insignia Chief: Two Gold Stars embroidered on each collar of the Class C Uniform Base Shirt or Super Shirt, with the single rays pointed upward, centered along and approximately 1/2" from the front edge of the collars; the row of stars should run parallel with the top edge of the collar. Assistant Chief: One Gold Star embroidered on patches sewn on each collar of the Class C Uniform Base Shirt or Super Shirt, with the single ray pointed upward, centered along and approximately 1/2" from the front edge of the collars. Captain: Gold captain's bars embroidered on patches sewn on each collar of the Class C Uniform Base Shirt or Super Shirt with one bar running parallel to, centered along and approximately 1/2" from the front edge of the collars. Lieutenant: Gold lieutenant's bar embroidered on patches sewn on each collar of the Class C Uniform Base Shirt or Super Shirt with the bar running parallel to, centered along and approximately 1/2" from the front edge of the collars. Sergeant: Three embroidered yellow -gold chevron patches sewn centered on each sleeve of Class C Uniform shirts with the single point upward and at least 1/2", but not more than 2", below the shoulder patch. Outerwear chevrons sewn centered on each sleeve of inclement weather coats and liners (not including those specifically designated as rain gear) with the single point upward and at least 1/2", but not more than 2", below the shoulder patch. Detective/Corporal: Two embroidered silver -white chevron patches sewn centered on each sleeve of Class C Uniform shirts with the single point upward and at least 1/2", but not more than 2", below the shoulder patch. Outerwear chevrons sewn centered on each sleeve of inclement weather coats and liners (not including those specifically designated as rain gear) with the single point upward and at least 1/2", but not more than 2", below the shoulder patch. S: /Purchase/Bid Docs/lTB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 35 City of Lubbock, TX RFP 17-13407- SS Police "Off the Rack" Patrol Duty Uniforms Additional Requirements Account Representation: The City of Lubbock (The City) requires a primary point of contact both in- house and external acting as a sales and customer service representative assigned exclusively to the department. This person would be responsible for order fulfillment, questions, issues, problems, ensure same -day responses, and would ensure the presentation of invoices and/or transaction receipts. Emblem and Insignia Samples: The City will provide samples of all authorized emblems/insignia patches (LPD Shoulder Patch, Rank Chevrons, Service Stripes, Soft Qualification Patch, and Soft Collar Rank) to the winning bidder for reproduction. Production Samples: Production samples may be requested, at no charge to the agency, for evaluation purposes. Failure to provide samples will be justification for bid rejection. Samples will be returned to the vendor if required. Size Run: Winning bidder shall provide a complete Blauer Size -Run for Blauer uniforms, outerwear, and rainwear included in bid specifications to the City at no cost. Size runs will be housed at the Lubbock Police Department. Product Quality/Specific/No Substitutions: Brand name items listed are required, and no substitutes from the brand names listed will be accepted. Only first quality fabrics and other components are to be used in the manufacture of all items in this Request for Bid. No "Seconds," "Irregulars" "job lots", etc. will be tolerated. All loose threads shall be removed prior to delivery. Items not meeting these requirements shall be replaced at no cost to the City upon notice of deficiency. The successful bidder must guarantee their product against any defect in workmanship or materials. Failure to comply shall result in return of merchandise within thirty (30) days at the expense of the bidder for prompt replacement with merchandise that meets the specifications of this bid. Bidder shall submit letter from manufacturer (on the manufacturer's letterhead) stating bidder is in good standing and is a distributor of their product. Measurements: The cost for measurements must be included in the price quoted for each item. The successful bidder will set up a time and location to take measurements. The vendor will be notified by the agency should these services not be utilized. It is expected that the successful bidder will travel to the requesting department/division to accomplish this requirement. The successful bidder shall maintain a current log of measurements for future orders. Tailoring: The successful bidder must have, in their employment, a minimum of one (1) full-time tailor and one (1) full-time seamstress (for female customers) for alterations. S: /Purchase/Bid Docs/lTB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 36 Supplementary Trouser Hemming: Winning bidder shall provide supplementary trouser hemming at no additional charge including shipping cost. Minimum Order: There are no minimum order requirements that will be associated with this contract. Ordering Procedures: The successful bidder should understand that any request for purchase of items specified in this bid shall be accompanied by a valid Purchase Order prior or Purchasing Card Order Form to process the request. All orders for uniforms shall be placed on an "as needed" basis, without regard to any specified quantity or order date. The successful vendor should work with each division/person represented in this bid to comply with the department's ordering procedures and requirements. The successful bidder will not accept orders from, release orders to, sell any uniforms items, and/or accessory, to any person without official authorization. Bidder shall provide quick and efficient ordering methods to include: 1. Order Confirmation Documentation and/or Sales Order for each order placed; 2. Invoicing; or 3. Invoice accompanied by a Purchasing Card transaction receipt. If vendor does not currently have an ordering portal to place orders, bidder must allow orders to be placed in an email ordering method, which would be handled in the same fashion as listed in the above "ordering procedures". If bidder currently has online ordering capabilities, please provide information with your bid regarding online ordering with your company. Invoicing: The proper invoice(s) and/or purchasing card transaction receipt shall accompany all item deliveries purchased by the City. All invoices shall include the following information: l . Method of Payment (Agency Purchase Order Number, "CC") 2. Quantity Shipped 3. Requesting Department/Division Name 4. First and Last Name To Receive Uniform 5. Quantity Ordered 6. Quantity Shipped/Backordered 7. Date Ordered and Date Shipped 8. Description and product number for each line item, as shown in the bid. 9. Unit Price 10. Extended Dollar Amount Order Inquiries: Vendor shall allow inquiries via email and provide quick and efficient response to inquiries. Inventory Requirements: The successful bidder is expected to maintain a level of sufficient inventory adequate to satisfactorily service the department included in this bid's account at the distribution facility within forty-five (45) calendar days after notification of award. Delivery Schedule: Initial Order: All items shall be delivered within 60 days for complete shipments; partial shipments accepted prior to 60-day deadline. S: /Purchase/Bid Docs/ITB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 37 All items shall be delivered within 14 calendar days for in -stock inventory items and 60 calendar days for special made -to -order and non -stock items after receipt of initial order request by the requesting department/division. This delivery time schedule shall include any customization and/or any alteration required (if any) by the ordering department/division and/or officer. All shipments shall be made direct to each ordering department/division, or as indicated on purchase order. Shipping charges must be included in the pricing provided. Other than rush delivery, no shipping charges will be paid with orders under this bid. All deliveries must be packaged individually and must clearly identify the customer/employee name, quantity and sizes enclosed, and method of purchase (purchase order number/credit card). Product Line Changes: In the event a product and/or model is discontinued by the manufacturer, the City of Lubbock, at its sole discretion may allow the successful bidder to provide a substitute for the discontinued item. The successful bidder shall request permission to substitute a new product and provide the following: 1. Documentation from the manufacturer that the product or model has been discontinued; 2. Documentation that names the replacement product or model; 3. Documentation that provides clear and convincing evidence that the replacement meets or exceeds all specifications required by the original request for bid; 4. Documentation that provides clear and convincing evidence that the replacement will be compatible with all the functions or uses of the discontinued product or model; and 5. Documentation confirming that the price for the replacement is the same as or less than the discontinued product or model. Returns: Vendor shall allow exchanges and/or returns for those items, which include manufacture tags intact. Vendor shall provide shipping return labels for exchanges and/or returns at no cost to the department. Each ordering division/person may return non -conforming or defective products to the successful bidder at no charge to the department/division/person. Immediate pick up and replacement is expected, if required by the department/division. No restocking charging is authorized for items returned to successful bidder under non -conforming or defective product conditions. If the non -conforming or defective product does not receive return authorization document within fifteen (15) calendar days after notification by the agency, the item(s) will become the property of that agency, at no cost. Experience: The successful bidder and their designated representative must have a minimum of two (2) years of experience in their respective fields and be able, upon demand, to provide documentation of it to the City of Lubbock. S: /PurchaseBid Docs/lTB 17-13407-SS Police "Off the Rack" Patrol Duty Uniforms 38 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-218955 Date Filed: 06/06/2017 Date Acknowledged: 06/06/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Nardis Public Safety San Antonio, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Purchasing 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. ITB-17-13407-SS Uniforms for Lubbock Police Department 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM ,.Z95 1of1 Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-218955 Nardis Public Safety San Antonio, TX United States Date Filed: 06/06/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock Purchasing Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify description of the services, goods, or other property to be provided under the contract. the contract, and provide a ITB-17-13407-SS Uniforms for Lubbock Police Department 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. p��uuu�4 BARBARA H THURMON _..__-- ........... .._._.._ �. �Pav PU Notary Public, State of Texas Comm. Expires 05-01-2021 Signature of authorized agent of contracting business entity y ID 12686763-9 Notary AMP MoTART ST P-7 SEAL ABOVE Sworn to and subscribed before me, by the said F' AZ t2 Z)29x2%//V F" Z this the day of J Lc /V 20to certify which, witness my hand and seal of office. �.J l�iilic� x. /JAC'/>AL—)z ZZ rl-1%E'/WIV we-7q Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883