HomeMy WebLinkAboutResolution - 2020-R0431 - Contract 15484 with Mighty Wash 12.15.2020Resolution No. 2020-RO431
Item No. 7.13
December 15, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 15484 for car wash services
as per RFP 20-15484-CM, by and between the City of Lubbock and Mighty Wash
Operations, LLC, of Lubbock, Texas, and related documents. Said Contract is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on December 15, 2020
DANIEL M. POPE, MAYOR
ATTEST:
K-
Rebk,c,aGarza, City Se et
APPROVED AS TO CONTENT:
Mark Yearwood, Assistant City Manager
APPROVED AS TO FORM:
/jl&fio�,6 ---
K lli Leisure, Assistant City Attorney
ccdocs/RES.Contract 15484 Car Wash Services
November 11, 2020
Resolution No. 2020-RO431
City of Lubbock, TX
CAR WASH SERVICES
Agreement
Contract 15484
This Service Agreement (this "Agreement") is entered into as of the I5thday of December 2020
("Effective Date") by and between Mighty Wash Operations, LLC, (the Contractor), and the City of
Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 20-15484-CM, CAR WASH SERVICES.
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide CAR WASH
SERVICES, upon terms and conditions maintained in this Agreement; and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A General Requirements
3. Exhibit B Proposal Price Sheet (Best and Final Offer)
4. Exhibit C -Insurance
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one year, with the option of two, one-year extensions, said
date of term beginning upon formal approval. All stated annual quantities are approximations
of usage during the time period to be covered by pricing established by this bid. Actual usage
may be more or less. Order quantities will be determined by actual need. The City of Lubbock
does not guarantee any specific amount of compensation, volume, minimum, or maximum
amount of services under this bid and resulting contract. The Contractor must maintain the
insurance coverage required during the term of this contract including any extensions. It is
the responsibility of the Contractor to ensure that valid insurance is on file with the
Purchasing and Contract Management Department as required by contract or contract may
be terminated for non-compliance.
1.2 Prices quoted shall be set for a period for one (1) year, said date of term beginning upon City
Council date of formal approval. The rate may be adjusted upward or downward at this time
at a percentage not to exceed the effective change in Consumer Price Index (CPO or Product
Price Index (PPO, which ever is most appropriate for the specific contract for the previous
12-months at the City's discretion, the effective change rate shall be based on either the local
or national index average rage for all items. If agreement cannot be reached, the contract is
terminated at the end of the current contract period.
1.3 The Contractor shall not assign any interest in this Agreement and shall not transfer any
interest in the Agreement, whatsoever, without prior consent of the City.
1.4 All funds for payment by the City under this Agreement are subject to the availability of an
annual appropriation for this purpose by the City. In the event of non -appropriation of funds
by the City Council of the City of Lubbock for the goods or services provided under the
Agreement, the City will terminate the Agreement, without termination charge or other
liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this Agreement is spent, whichever
event occurs first. If at any time funds are not appropriated for the continuance of this
Agreement, cancellation shall be accepted by the contractor on 30 days prior written notice,
but failure to give such notice shall be of no effect and the City shall not be obligated under
this Agreement beyond the date of termination.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration
date, (2) performance of services ordered, or (3) termination of by either party with a 30 day
written notice. The City of Lubbock reserves the right to award the canceled contract to the
next lowest and best bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract Insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor
unless agreed upon in writing by the parties. In the event of conflict between these terms
and conditions and any terms and conditions provided by the Contractor, the terms and
conditions provided herein shall prevail. The terms and conditions provided herein are the
final terms agreed upon by the parties, and any prior conflicting terms shall be of no force
or effect.
2.13 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.14 TEXAS GOVERNMENT CODE SECTION 2252.15
The Contractor (i) does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under Section 2252.153, Texas
Government Code, as a company known to have contracts with or provide supplies or
services to a foreign terrorist organization. As used in the immediately preceding sentence,
"foreign terrorist organization" shall have the meaning given such term in Section
2252.151, Texas Government Code.
2.15 TEXAS PUBLIC INFORMATION ACT
The requirements of Subchapter J, Chapter 552, Government Code, may apply to this
contract and the contractor or vendor agrees that the contract can be terminated if
the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter.
To the extent Subchapter J, Chapter 552, Government Code applies to this agreement,
Contractor agrees to: (1) preserve all contracting information related to the contact as
provided by the records retention requirements applicable to the governmental body for the
duration of the contract; (2) promptly provide to the governmental body any contracting
information related to the contract that is in the custody or possession of the entity on request
of the governmental body; and (3) on completion of the contract, either: (A) provide at no
cost to the governmental body all contracting information related to the contract that is in the
custody or possession of the entity; or (B) preserve the contracting information related to the
contract as provided by the records retention requirements applicable to the governmental
body.
2.16 HB 89
The Contractor warrants that it complies with Chapter 2270.001 of the Texas Government
Code by verifying that:
(1) The Contractor does not boycott Israel; and
(2) The Contractor will not boycott Israel during the term of the Agreement.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel " means refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict
economic harm on, or limit commercial relations specifically with Israel, or
with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made for ordinary business
purposes; and
2. "Company" means a for profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned
subsidiary, majority -owned subsidiary, parent company or affiliate of those
entities or business associations that exist to make a profit.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and
year first above written. Executed in triplicate.
CITY OF LUBBOCK
BY:
Daniel M. Pope, Mayor
ATTEST:
Reb ca Garza, City S re ry
ZVED AS TO CONTENT:
l/L -
Billy Taylor, Direct of Fleet Operations
APPROVED AS TO FARM
Dr
&A�k
elli Leisure, Assistant City Attorney
Print Name
Address
Z—Jo�&) C- . 1 �iC --n H l
City, State, Zip ode
EXl 1IBIT A
City of Lubbock, TX
RFP 20-15484-CM
Car Wash Services
II. GENERAL REQUIREMENTS
1 INTENT
a) This specification is for car washing services for the City of Lubbock, hereinafter referred to as
"City," owned vehicles. The City of Lubbock would like to utilize a Radio -Frequency Identification
(RFID) system, provided by the vendor to insure proper billing of each vehicle run through the car
wash.
b) City owned vehicles are grouped so that the appropriate washing charges can be determined and
applied. This Contract is to be used for City Vehicles only, not personal.
2 SCOPE OF WORK
a) The City is seeking proposals for Car Washing Services utilizing an RFID system to include
unlimited monthly wash with a monthly fee. The City reserves the right to make multiple contracts.
b) All detergents/soaps/rinses utilized by the vendor shall not contain any acids. All products utilized
by the vendor shall be environmentally friendly.
c) Vendor shall provide car washing services strategically located throughout the City.
1) Vendor shall provide fully -equipped facilities located strategically throughout the City
where any City employee, operating a City owned vehicle, may drive-thru and wash their
vehicle. Each facility shall accommodate the washing of any type and size, as specified on
Price Proposal Sheet. Each facility shall include, at a minimum but not limited to, the
following equipment: vacuum, brush or brushless washing system and trash receptacles.
2) Exterior cleaning of vehicles shall include, but not be limited to, the following: wash
vehicles with soapy water and rinse with clear water; tires, rims, and lower exterior panels
around vehicles will be steam cleaned; and all exterior surfaces, including windows and
mirrors, are to be cleaned and be free of streaks, spots, and lint.
3) If the vendor has an "extremely dirty, or a too muddy or dirty" wash policy, they must
provide a copy of the policy with their proposal to the City with an explanation of the
reasons and use of this policy.
d) The vendor will perform the duties necessary for washing, to include the washing of wheels, tires,
wheel wells, front and rear bumper areas, and the entire exterior body of the vehicle, or provide the
operator of the vehicle the availability of a high-pressure vehicle washer and/or heavy-duty, high-
powered vacuum cleaner.
1) The vendor shall be open for business for a minimum of eight (8) hours per day, six (6)
days a week, excluding holidays.
2) The City of Lubbock Fleet Services Department will provide the vendor a list of vehicles
with license plate numbers, divided by City departments.
3 OTHER REQUIREMENTS
a) Vendor Qualifications
1) The City reserves the right to visit the proposer's facility or facilities to determine if the
proposer is capable of providing these services and at the level of volume as specified
herein.
S Purchase Bid Docs RFP 20.15484-CM , t
EXI I I13IT A
City of Lubbock, TX
RFP 20-15484-CM
Car Wash Services
b) Invoices
1) For unlimited monthly washes
i) Invoices shall include, at a minimum, the vehicle license plate number, the department
name, the description of service(s) provided during the billing cycle, the monthly price
and total price(s).
ii) City employees utilizing this service shall be equipped with an RFID vehicle tag prior
to service. Monthly billing invoices will be required to be mailed to the Fleet Services
Department for departmental review prior to payment. The vendor shall provide a
detailed, monthly invoice each month for all services performed the previous month.
The vendor agrees to accept purchasing card payments for services without any
additions or surcharges.
S Purchue Bid Docs RFP 20 15434-CM a 4
EXHIBIT B
BEST AND FINAL OFFER
Cite of Lubbock, TX
RFP 20-15484-CM
CAR WASH SERVICES
Proposal Price Sheet
(To be completed and returned with Proposal)
Price Sheet
ITEM Q- T UOM DESCRIPTION M PRICE �� 1 EXTENDED COST
1. 1055 EA -Class I - 2 Vehicles: % tons trucks and S20 unlimited S25 hand wash for Duallys -
smaller vehicles, and Ys ton trucks see Addendum A
Class 3 - 5 Vehicles: 1-ton trucks and S 20 unlimitedRS25.00 hand wash for Duallys
2. 352 EA medium duty trucks: 9,800 GV'R ee addendum A
33,000 GVWR
I-OCATIGN-S HOURS OF OPERATION CONTACT NAME/PHONE
6506 82nd St.
8AM to 8PM
6212 19th St. 8AM to 8PM
4444 S. Loop 289 8AM to 8PM
3011 50th St. 8AM to 8PM
8002 University Ave
114th St.
8AM to 8PM
Opening Soon
Montae Barber 806-368-9743
Cole Coggins 806-549-9731
Nick Carter 806-782-9279
Jason Rosales 806-589-5724
Eric Maze 806-589-5732
806-589-5846
It is the responsibility of the vendor to update Contact information. should it change throughout the
term of the contract
EXHIBIT C
City of Lubbock, TX
RFP 20-15484-CM
CAR WASH SERVICES
INSURANCE
SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to
the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and
termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated
thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH
CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY.
INSURANCE COVERAGE REQUIRED
SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the
contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based
upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor.
SECTION C. The Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension
hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to
the City, in the following type(s) and amount(s):
TYPE OF INSURANCE
JERAL LIABILITY
Commercial General Liability ❑ Other
Claims Made ® Occurrence
❑ W.'Heavy Equipment
❑ To Include Products of Complete Operation Endorsements
PROFESSIONAL LIABILITY
EJ
AUTOMOTIVE LIABILITY
❑ Any Auto
❑ Scheduled Autos
❑ Non -Owned Autos
EXCESS LIABILITY
❑ Umbrella Form
'AGE LIABILITY
Any Auto
BUILDER'S RISK
INSTALLATION FLOATER
POLLUTION
CARGO
❑ All Owned Autos
❑ Hired Autos
COMBINED SINGLE LIMIT
General Aggregate $1,000,000
Products-Comp/Op AGG X
Personal & Adv. Injury X
Contractual Liability X
Fire Damage (Any one Fire)
Med Exp (Any one Person)
General Aggregate $
Combined Single Limit
Each Occurrence $
Each Occurrence
Aggregate
Auto Only - Each Accident
Each Accident Aggregate
❑ 100% of the Total Contract Price
❑ 100% of the Total Material Costs
WORKERS COMPENSATION -- STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY
EMPLOYERS' LIABILITY $
ER: COPIES OF ENDOSEMENTS ARE REQUIRED
® City of Lubbock named as additional insured on AutoiGeneral Liability on a primary and non-contributory basis.
® To include products of completed operations endorsement.
❑ Waiver of subrogation in favor of the City of Lubbock on all coverages, except
EXHIBIT C
The City of Lubbock shall be named as an additional insured on a primary and non-contributory basis and shall include waivers
of subrogation in favor of the City on all coverage's. Copies of the Certificates of Insurance and all applicable endorsements are
required.
ADDITIONAL POLICY ENDORSEMENTS
The City shall be entitled, upon request, and without expense, to receive copies of the policies and all endorsements thereto and
may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the
underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish
such changes in policy coverages, and shall pay the cost thereof.
REQUIRED PROVISIONS
The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will
contain and state, in writing, on the certificate or its attachment, the following required provisions:
a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest
of each insured may appear) as to all applicable coverage;
b. Provide for thirty (30) days' notice to the City for cancellation, nonrenewal, or material change;
c. Provide for notice to the City at the address shown below by registered mail;
d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected
representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by
the proceeds of insurance;
e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the
indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations
within applicable policies.
NOTICES
The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior
the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE.
All notices shall be given to the City at the following address:
Marta Alvarez, Director of Purchasing and Contract Management
City of Lubbock
1314 Ave. K, Floor 9
Lubbock, Texas 79401
SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not
relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither
shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability.
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2020-688096
Mighty Wash
LUBBOCK, TX, TX United States
Date Filed:
11/10/2020
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
11/10/2020
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
15484
Car Washes
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Landin, Joe
Lubbock, TX United States
X
Spore, Scott
Lubbock, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms orovided by Texas Ethics Commission www.ethics.state.tx.us Versinn V1.1 _RaRaaf7d
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1011
Complete Nos. 1- 4 and 6 If there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no Interested parties.
CERTIFICATION OF FILING
Certificate Number.
2020-688096
1 Name of business entity filing form, and the city. state and country of the business entity's place
of business.
Mighty Wash
LUBBOCK, TX, TX United States
Date Flied:
11/10/2020
2 Name of governmental entity or state agency that is a party to the contract for whiche form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the Identification number used by the govemmental entity or state agency to track or Identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
15484
Car Washes
4 Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Landin, Joe
Lubbock, TX United States
X
Spore, Scott
Lubbock, TX United States
X
5 Check only If there is NO Interested Party.
6 UNSWORN DECLA TION
My name is-5 w(1 and my date of birth is ~ _(/
My address is __ '"-) l9 o 3 CDL� ea l✓u0 IBC &,k ,
(street) I (city) (state) (ZIP code) (country)
try)
I declare under penalty of perjury that the foregoing is true and correct.
Executed In L A 6 0C*-- County, state of S , on the 1 o day of u v2m 2oA .
() (year)
Signature of authorized affit of contrabbrV business entity
Forms provided by Texas Ethics Commission www_athics_state_bY_us Vandnn V1 i _ nAAAf4ft