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HomeMy WebLinkAboutResolution - 3086 - Contract - CDTPF&C Inc - Criminal Justice System Comprehensive Study - 05/01/1989JCR:da RESOLUTION Resolution #3086 May 1, 1989 Item #4 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract for a comprehensive study of the Criminal Justice System in Lubbock County, Texas, by and between the City of Lubbock and Cresap Division of Towers, Perrin, Forster & Crosby, Inc., attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 1st ATTEST: Ran to Boyd, City Secre ary APPROVED AS TO CONTENT: 9 Larry J. ingham, C y Manager APPROVED AS TO FORM: ohn C. Ross, Jr., City Attorney day of May _ 1989. B.C. McMINN, MAYOR JCR: da STATE OF TEXAS § COUNTY OF LUBBOCK § CONTRACT Resolution #3086 This Contract made this 1st day of May, 1989, by and between the City of Lubbock, hereinafter referred to as "City" and Cresap Division of Towers, Perrin, Forster & Crosby, Inc., hereinafter referred to as "Consultant". WITNESSETH: WHEREAS, City is desirous of retaining Consultant for the purposes of undertaking a comprehensive study of the Criminal Justice System of Lubbock County, Texas;, and WHEREAS, Consultants have demonstrated the qualifica- tions and expertise to undertake such study; and WHEREAS, City deems it to be in the best interest of the City to engage Consultants to undertake the above refer- enced comprehensive study; NOW THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS: I. GENERAL SCOPE OF SERVICES Consultant shall undertake and perform the following general scope of services under the terms and conditions set forth in this agreement and Consultant hereby accepts and agrees to perform the following general scope of services: 1. Conduct an analysis of crime patterns in Lubbock County. 2. Determine the extent to which the various compo- nents of the Criminal Justice System in Lubbock County have been able, with the resources provided, to meet the expectations of citizens in dealing effectively with crime. 3. Develop an overall improvement plan aimed at reducing crime in Lubbock, specifying what should be done, by whom, when, and identify probable costs of adopting the plan. 4. Determine if duplication of effort exists between various components of the Criminal Justice System and make recommendations to eliminate or consoli- date services where feasible. Attention should also be devoted to identifying any possible gaps in service or unmet needs. 5. Consult with members of the Lubbock County Crimi- nal Justice Commission, consider information and reports prepared by this committee, and incorpo- rate feasible recommendations into the overall implementation plan. 6. Examine existing policies and procedures to deter- mine if these are the most effective methods of handling criminals and/or victims within the Criminal Justice System. - 2 - 7. Prepare a definitive written report containing the findings, conclusions and recommendations includ- ing: scope of services, methodology and scientific or empirical basis on which recommendations are based, and provide sufficient copies as requested. 8. Make oral presentation of the results of the study to the Lubbock City Council and to appropriate other agencies as may be indicated, to facilitate understanding and acceptance of the study's implications. II. SPECIFIC SCOPE OF PURPOSES In addition to the general scope of services, Consul- tant shall perform the following specific scope of services under the terms and conditions of this agreement and Consul- tant hereby accepts and agrees to perform the following specific scope of services: Part 1 - Scope of Study - Lubbock Police Department 1. Examine existing police staffing levels, civil service and civilian, and make recommendations concerning present and future staffing needs. 2. Assess the geographic, temporal and functional assignment of personnel to determine if assign- ments are consistent with current needs. 3. Examine the organization, administration, deploy - went and operations of the Lubbock Police Depart- ment. 4. Identify long and short term facility, training and equipment needs of the Lubbock Police Depart- ment necessary to effectively fulfill its respon- sibilities as a component of the county Criminal Justice System. Part II - Lubbock County Criminal Justice System 1. Examine the organization, planning, staffing and operations of the county courts, District Attorney's Office, and the Sheriff's Department as it pertains to their capacity to deal with charges filed and persons arrested by the Lubbock Police Department. 2. Determine if staffing levels and case assignment in the various county Criminal Justice System organizations are adequate to effectively respond to the caseload provided by the Lubbock Police Department. PROJECT METHODOLOGY Consultant agrees to utilize the project methodology in performing both general and special scope of services heretofore mentioned as such project methodology appears in - 4 - Part II of Consultant's proposal to the City of Lubbock dated April 17, 1989, which Part II of such proposal is hereby incorporated by reference into this Contract as though fully set out herein and made a part hereof for all purposes. IV. ISSUE EXAMINATION In discharging both the general and specific scope of services heretofore outlined in this agreement, Consultant shall examine and pay particular attention to the following issues: Part I - General Scope of Services 1. Police manpower utilization. 2. Equipment and material resources utilization and adequacy. 3. Organization structure. 4. Administration, planning and management proce- dures. 5. Training needs and impact of TCLEOSE standards. 6. Adequacy of custody procedures including evidence, property, vehicles, and persons. 7. Caseload of investigative personnel in relation- ship to clearance probability. 8. Evaluation of community relations training in the Police Department. - 5 - 9. Evaluate operations of uniformed field personnel. 10. Examine use of commissioned and non-commissioned personnel for special projects. Part II - Specific Scope of Services 1. Determine how Lubbock Police Department staffing impacts various components of the county Criminal Justice System organizations. 2. Determine staffing levels and case assignment in the various county Criminal Justice System organi- zations to determine if adequate to effectively respond to caseload provided by the Lubbock Police Department. 3. Analyze case assignment processes in the Lubbock County Sheriff's office to determine if overlap or duplication of effort exists between the City Police Department. 4. Analyze the County Court System to determine over- all capacity to handle volume of criminal and civil cases and analyze process for case assign - went for adjudication. 5. Conduct a study of recidivism in Lubbock County and determine impact of recidivists on crime in Lubbock and make recommendations to reduce recidi- vism in Lubbock County. 6. Determine the extent to which various components of the Criminal Justice System have been able to - 6 - meet their individual and collective responsibili- ties and isolate factors preventing them from doing so. V. DUTIES OF CONSULTANT 1. Consultant shall begin work under the terms of this Contract within seven (7) days of written notification to proceed. 2. Consultant shall assign sufficient personnel to this project to accomplish the scope of services herein outlined consistent with the methodology proposed by Consultant for accomplishing those services to the end that the project deadlines, as hereinafter set forth, shall be met by Consultant. 3. Consultant will at all times consult with the City Manager or his designated representative keeping the City Manager or his designated representative informed concerning the progress made in comple- tion of the duties and scope of services to be performed by Consultant under this agreement. 4. Consultant shall consult with the City at any time desired by City concerning Consultant's work and findings undertaken and obtained as a result of this agreement. - 7 - 5. Consultant shall, as the end result of Consul- tant's work under this agreement, prepare a formal written report to be delivered to the City Council no later than September 14, 1989, which report shall contain all of Consultant's findings, comments, and recommendations applicable to this study. In addition, Consultant shall be prepared to present such report in person to the City Council and to orally review Consultant's findings and recommendations as set forth in the formal written report on the date heretofore mentioned. 6. Consultant agrees to prepare a preliminary report concerning the existing police staffing levels, both civil service and civilian, contained within the Lubbock Police Department and to have such report delivered to the City no later than June 23, 1989. Such report shall further contain recommendations concerning present and future staffing needs of the Lubbock Police Department. 7. Consultant shall be available to provide reasonable assistance to the City of Lubbock in the implementation of the findings and recommendation of Consultant as embodied in his final written report to the City Council. - 8 - 8. Consultant shall be prepared to deliver 50 copies of Consultant's final formal written report on this project to the City Council on September 14, 1989. VI. COMPENSATION City hereby agrees to pay Consultant not more than ONE HUNDRED SEVENTY-NINE THOUSAND AND NO/100 DOLLARS ($179,000) for services of Consultant rendered to City under this Contract. Payment by City to Consultant shall be made in monthly installments for four consecutive months with the first payment being due on the 14th day of June, 1989, and the final payment being due upon September 14, 1989 upon submission and acceptance of the final report prepared by Consultant for City. VII. OWNERSHIP OF MATERIALS All material developed or acquired by the Consultant for work done under this Contract shall be the property of the City. All such material shall not be released to the public by the Consultant prior to the termination of this Contract without express written consent by the City Manager. - 9 - VIII. ASSIGNMENT OF INTEREST The Consultant shall not assign any interest in this Contract and shall not transfer any interest whatsoever in the same without prior written consent of the City Manager. IX. INDEPENDENT CONTRACTOR The Consultant shall be in all respects an independent contractor and shall accept sole responsibility for the actions of its employees and shall be responsible for all materials and services secured, subcontracts entered into or liabilities incurred in the performance of this agreement. Consultant shall have the full responsibility for payment of all employee benefits required by law for his employees. X. HOLD HARMLESS The Consultant shall hold the City harmless from any and all suits, actions or claims brought on account of any injuries or damages sustained by any person or property as a result of Consultant's negligence and from any contest over infringement of patent, trademark or copyright resulting from Consultant's performance under this Contract. - 10 - XI. DUTIES OF CITY The City agrees to make available to Consultant all records and data on file that will assist the Consultant in the performance of services under this Contract. City further will make available appropriate personnel to assist the Consultant with regard to such records and data. Such personnel will be made available for a total of 50 person days of effort. XII. AMENDMENT OF CONTRACT This Contract may be amended or extended only upon written agreement of the parties. XIII. TERMINATION This Contract may be terminated by either party hereto upon thirty (30) days written notice to the other party. Such notice shall not be given until the other party has had thirty (30) days in which to correct such matters as may be complained about by the other party in writing. Termination under this section shall require that the City pay Consul- tant for such services prior to the date of termination as have been received by the City and found to be acceptable by the City Manager. EXECUTED this 1st day of May , 1989. CO AN CITY OF LUBBOCK: / � • ci0) B 11 G. Evans, V ce Pres ent . C. McM NN, MAYOR ATTEST: Secretary - 12 - ATTEST: _ Ran,�to Boyd, CityVESecretary APPROVED AS TO CONTENT: Larry unn ngha City Manager APPROVED AS TO FORM: G /�....•4. J n C. Ross, Jr. ty Attorney