HomeMy WebLinkAboutResolution - 3009 - Grant Application - TDHPT - 55 National Maximun Speed Limit Program, LPD - 01/12/1989DGV:js
Resolution 0009
January 12, 1989
Item #35
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Manager of the City of Lubbock BE and is hereby
authorized and directed to execute for and on behalf of the City of
Lubbock a grant application filed by the City of Lubbock to allow the
Lubbock Police Department to establish a program to enhance the
enforcement of the 55 National Maximum Speed Limit, attached herewith,
which shall be spread upon the minutes of the Council and as spread
upon the minutes of this Council shall constitute and be a part of this
Resolution as if fully copied herein in detail.
Passed by the City Council this 12th day of January , 1988.
F.
C. MCMINN, MAYOR
ATTEST:
Ranktte Boyd, City Secretary
APPROVED AS -'O CONTENT:
1
Thomas J. Nichols, Chief of Police
APPROVED AS TO FIRM:
Donald G.Vandiver, First Assistant
City Attorney
e
4 r.
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TEXAS TRAFFIC SAFETYPROGRAM CONTRACT
REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS
UAL OPPORTUNITY: (check appropriate boxes)
The Contractor represents that it ® as of participated in a previous contract or
subcontract subject either to the Equal Opportunity Clause herein, the clause originally contained in
Section 301 of ExeCutive Order30925, or the clause contained iri Section 201 of Executive Order No. -
11114; that it has not -filed all required compliance reports; and that representations
Indicating submission of required compliance reports, signed by proposed subcontractors, will be ob-
tained prior -to subcontract award.
11. AFFIRMATIVE ACTION PROGRAM: (check appropriate box)
The Contractor represents that it:
® has developed and has on file at each establishment affirmative action programs as required by the
rules and regulations of the Secretary of labor 141 CFR 80-1 and 60-2).
0 has not developed or does not have on file at each establishment affirmtive action programs as re•
quired by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2).
has not previously had contracts subject to the written affirmative action program requi ements of
the rules and regulations of the Secretary of Labor.
Ill. CERTIFICATION OF NONSEGREGATED FACILITIES:
The Contractor certifies that it does not maintain or provide for employee's facilities which are
segregated on the basis of race, color, religion, sex or national origin, whether such facilities are -
segregated by directive or on a de facto basis. The offeror further agrees that he will not maintain such
segregated facilities. - -
IV. CLEAN AIR ACT COMPLIANCE:
For all contracts In excess of $100,000, the recipient agrees to comply with all applicable standards,
- orders, or regulations issued pursuant to the Clean Air Act of 1970. Violations shall be reported to the
Department and the Regional Office of the Environmental Protection Agency.
V. PRINCIPAL PLACE OF PERFORMANCE:
_ TheJocation-of the_ Contractor's plant or place of business where the item(s) will be produced or the
principal services will be performed under the contract is:
CITY Lubbock ,:: k Lubboc
COUNTY STATE Texas
VI. ASSURANCE:
The Contractor hereby assures compliance with ON terms, conditions and general and special provi-
Bions for this contract. including attachments.
FU* 18A33-2 page 2 of 3
W
a
TEXAS TRAFFIC SAFETY PROGRAM CONTRACT
STATE.DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION
TRAFFIC SAFETY SECTION
- AUSTIN, TEXAS 78701 17560005906.000
` 589xxF6054
(89)01 -01 -B1 -BN
3
1
5
NATIONAL
STANDARD
'.
PROJECT NAME
NATIONAL
MAXIMUM SPEED LIMIT ENFORCEMENT '-
`CONTRACTOR : Citv of Lubbock
BRIEF DESCRIPTION OF PROJECT (FOR DETAILS, SEE STATEMENT OF WORK)
,.The contractor
will detect and apprehend 55
Natimial Maximum Speed
Limit offenders.'
_ -
GOALS T O obtain compliance with the
METHOD OF EVLUATION (FOR DETAILS, SEE STATEMENT OF WORK)
National Maximum Speed Limitat STE
Administrative and Impact
AMOUNT
COST CATEGORY
PROPOSED PROJECT PERIOD
01-01-89
This Contract
Future Years
Total Project
PERSONAL SERVICES ............
54,154.53
FROM
CONTRACT SERVICES ............
9-30-89 �
To
COMMODITIES.... ...............
OTHER DIRECT COST .............
5,845.35
CONTRACT PERIOD
ENDS
INDIRECT COST ..................
-
9-30-89 - -
PROFIT........... .........
TOTAL
59,999.88
-
-
TYPE OF RENSURSEMENT
SOURCES OF FUNDS
AMOUNT
REIMBURSEMENT LIMITS
a LUMP SUM
1. MAXIMUM AMOUNT ELIGIBLE FOR
REIMBURSEMENT 1159. 999 RR
FEDERAL ..(4 0.2.)..
59,999.88
F COST PER UNIT OF WORK
GTSF ................
Z NO COST CATEGORY MAY BE EXCEEDED
BY MORE THAN 5% OF THE CON•
•
a COST PLUS FOCED FEE
TRACT TOTAL BUDGET
3. ONLY THOSE COSTS INCURRED DURING
THE CONTRACT PERIOD SHALL BE
a SPECIFIC RATES
ELIGIBLE FOR REIMBURSEMENT.
X ACTUAL COST
LOCAL ..............
THE CONTRACTOR MUST BEAR ALL COSTS
NOT ELIGIBLE FOR REIMBURSEMENT.
TOTAL
59,599.88
FOR DETAILS. SEE STATEMENT OF WORK
• THIS CONTRACT INCLUDES 9_ ATTACHMENTS:
1. STATEMENT OF WORK
4. operations plan
5• Action Plan
2. GENERAL PROVISIONS
3. SPECIAL PROVISIONS
• FEDERAL AND STATE REGULATIONS AND GUIDELINES SHALL BE THE BASIS FOR DETERMINING ELIGIBILITY OF COSTS
File 18.133.1 (rev. 31 4) page 1 Of 3
(Reolaces TSS Form A3.0)
The Contractor is hereby authorized to perform work on this project during the contract period, subject to the
terms and conditions of this contract and all applicable state and federal laws and regulations.
9
STATE OF TEXAS
Certified as being.executed for the purpose
and effect of activating and/or carrying
out the orders, established policies, or
work programs heretofore approved and
authorized by the State Highway and Public
Transportation Commission under the
authority of Minute Order 82513.
APPROVED:
BY:
Signature of Person Authorized Date
to Commit Contractor
BY
Title
Date
Contractor
Contractor Mailing Address:
Street or P.O. Box
City, State, Zip Code
Area Code Phone Number
Fib 18.133-3 (Rev. 6/88) page 3 of 3
�
- STATEMENT OF WORK Attachment I
I. HSP AUTHORIZATION• r
This contract implements Task B, Sub -Task 2 PSP (89) 01 -01 -
of the FY 89 Highway Safety Plan.
II. PROBLEM STATEMENT-
The Contractor -has submitted a list of roadways to be tested
for degrees of noncompliance with NMSL. The roadways listed
in Attachment 4 were found to have substantial- degrees of
noncompliance. -
III. OBJECTIVES:
1. To achieve compliance with 55 NMSL at STEP sites by the
end of the contract period. ("Compliance" will be
measured under DOT 23 CFR, Part 659.)
IV. RESPONSIBILITIES OF THE CONTRACTOR:
A. Carry out the objectives according to the
milestone schedule in the approved Operations Plan
(Attachment 4) and in the Project Action Plan
(Attachment 5).
B. Report to the Department, on approved forms, according
to the following:
1. A quarterly Project Performance Report
describing activities and accomplishments will be -
submitted no later than the 28th of the month, .
following the reporting period. This report will. -
be on Form 18.308-1 and should contain information
from Attachment 5 (action plan) and performance
indicators listed in Section VII of this
Attachment.
If requested in writing by the Department, this
provided more frequently than
quarterly.
_ 2. A Financial Status Report will be submitted no
less than quarterly by.the 28th of the month,
following the end of the quarter.
3. Requests for Advance or Reimbursement will be
submitted no later than the 28th of the following
month.
Page 1 of 3
4. -•A Final Report --summarizing all activities and -
accomplishments will be submitted no later than 30
days after the contract end date.
5. -The contractor -must complete an officers daily
report form -that is approved by the state.
C. In addition to STEP enforcement activities, maintain
__.-_non_ -STEP_ _ traffic enforcement .arrests jurisdiction -wide
at not 'less'than the level attained prior to contract
approval. -- - _
D. -Insure that 95% of the hours planned for -each month are
-
_ --actually actually worked that month, and that 90% of the
�- enforcement hours for which reimbursement is claimed
_ are spent at STEP sites as specified in the operational
- plan.
E. Attend meetings according to the following:
1. The contractor will arrange for meetings with the
Department no less than quarterly to present
status of activities, discuss problems and present
a schedule for the following quarter's work.
2. The project coordinator or other qualified person
will be available to represent the Contractor at
- meetings requested by the Department.
F. Cooperate with the Texas Transportation Institute in
the selection of enforcement sites and the development
of an operations plan.
V. RESPONSIBILITIES OF THE DEPARTMENT: -
A. Monitor the Contractor's compliance with performance
obligations and fiscal requirements of this contract.
B. Provide program management and technical assistance as
appropriate. -
C. Perform an administrative -evaluation of the project at
the close of the contract period to include a review of
adherence to budget and milestone schedule and
attainment of objectives.
D. Reimburse the. Contractor according to the following
cost categories up to the Reimbursement Limits on Page
1 of Form File 18.131-1.
Page 2 of 3
Personal Services: -�
_ - .1. Actual cost Qf wages for STEP enforcement
employees except that the contractor will not be
`reimbursed for patrol duty wages earned by
officers above the rank of Lieutenant.
2. A c t u a l c o s t o f w a g e s f o r
secretarial/clerical/supervisory support, not to
•• exceed -10% of the -total contract amount.
3. Actual costs for travel and per diem '(not to
exceed state reimbursement rates) for attending
meetings called by the State.
Other Direct Costs: -
1. Mileage, actual costs (not to exceed 21 cents per
mile) .
VI. MILESTONES:
Page 3 of 3
ACTION
RESPONSIBLE
COMPLETION
A.
Reimbursement
Contractor
no more than 30
request submitted
days after re-
porting period
B.
Activity reports
Contractor
no more than `30
submitted
days after re-
porting period
C.
Progress Review
Contractor &
60 days after
-
Department
contract imple-
mentation
D.
Progress Review
Contractor &
150 days after
Department
_
contract imple-
mentation
VII. PERFORMANCE INDICATORS•
A.
Total citations issued.
B.
Enforcement hours worked.
C.
Enforcement hours at
STEP -sites; -
D.
Speeding citations
issued at STEP
sites.
E.
Level of compliance
with NMSL.
Page 3 of 3
Attachment 3
SPECIAL PROVISIONS
1. State Department of Highways and Public Transportation
Commission policy mandates that employees of the Department
shall not accept any benefits, gifts or favors from any
person doing business or who reasonably speaking may do
business with the .State under this contract. _
The only exceptions allowed are -ordinary business lunches
and- items that have received the advanced written approval -
of the State Department of Highways and Public
Transportation Engineer -Director.
Any person doing business with or who may "reasonably
speaking do business with the State under this contract may
not make any offer of benefits, gifts or favors to
Departmental employees, except as mentioned hereabove.
Failure on the part of the contractor to adhere to this
policy may result in the termination of this contract.
2. The maximum amount payable under this contract is'cor�tingent
upon the availability of appropriated funds.
3. The Grantee shall comply with the requirements of the Single
Audit Act of 1984, P.L. 98-502, ensuring that the single
audit report includes the coverage stipulated in paragraphs
6, 8, and 9 of OMB Circular No. A-128.
4. For out of state travel expenses to be reimbursable, the
Contractor must have obtained the approval of the Department -
prior to the beginning of the trip. A copy of the
documentation of that approval must accompany the request
for reimbursement.
STEP-OPERATJONAL PLAN
City of: Lubbock
-_ LDTV.Pv n*n.ww
ATTACHMENT 4
19th St. (Hwy. 114)
STEP
4
W. City Limits to Frankford
TIME(S)
DAY(S)
NO. OF
SITE
_MILES
OF
OF
OF
MAN
LUMBER
SITE DESCRIPTION
ROADWAY
DAY
17EEK
HRS. PEti/moi:. �
Loop 289
7-11 AM
M—F
4th St. (FM 2255)
1
Brownfield Rd. to N. Ash
4— 8 PM
M—F—S
_
.5 W of W City Limits to
9
12— 4 PM
S—S
6.5
Loop 289
4.75
6-10 PM
F—S—S
6.5
2
_
N. Ash to S. Quirt
O
a
n—
19th St. (Hwy. 114)
Loop 289
4
W. City Limits to Frankford
N
3
S. Quirt to Brownfield Rd.
n
n
5
8
6.5
19th St. (Hwy. 114)
4
W. City Limits to Frankford
N
��
5
6.5
4th St. (FM 2255)
5
.5 W of W City Limits to
o
Elkhart
4.75
6.5
Brownfield Rd. (US 62-82)
6
S.W. City Limits to
e
.2 SW Slide Rd.1
2
6.5
Southeast Drive
7
Quirt Ave to U.S. 84
4.5
6.5
Slaton Road
8
S.E. City Limits to Quirt
3
6.5
Idalou Road
9
N.E. City Limits to 62 - 82
u
�
- -
2
6.5
Clovis Road
10
W. City Limits to Indiana
1.5
6.5
a, A
Additional PI&E activities (quantify where possible):
STEP.OP/JP _
3/1/88 cw
ATTACHMENT 4A
STEP OPERATIONAL
PLAN
-
EDUCATION�.COMPONENT - -
CONTRACTOR City of Lubbock
- -- -
Estimated How
Number
Often
1.
- Officer PI&E hours worked: -
- - 45 hrs.l As Needed -.
2.
Newspaper contacts: -
a. News Releases
__ 15 hrs.I
As -Needed
b.'PSAs
3•
TV Station contacts:
a. News Releases
- 8 hrs., As Needed
b. PSAs -
— 8 hrs.' As Needed
4.
Radio Station contacts:
a., News Releases
-
b. PSAs
_ 4 hrs . I As Needed
5.
_Speaking engagements:
_ 6-10 hrs.I As Requested
Additional PI&E activities (quantify where possible):
STEP.OP/JP _
3/1/88 cw
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STEP E=IMATED BUDGET
(Not a part of the contract)
CITY OF LUBBOCK
Contractor -
ENFORCEMENT ACTIVITIES:
I. Personal Services:
A. Enforcement (Overtime)
1. Patrol Officers: 1300 hours - @ 18.60 per hour= $ 24,180.0a-
2.
4,180.02. Corporals: 1200 hours @ 20.31 per hour= $ 24,372.00
3. Lieutenants: hours @ per hour= $
B. *Staff/Supervisory Support
**1. Keypunch Operator: hours @ per hour= $
2. Clerk Typist: 78 hours @_L66 per hour= $ 675.48
**3. Project Director: 195 hours @ 22.19 per hour= $ 4,327.05
C. Travel &.Per Diem (State Rate
1. Travel for two people to attend two meetings called by D-18STO
$ 600.00
II. Other Direct Costs: -
*A. Mileage (not to exceed
state rate) 27,835miles @ •21G per mile =_$5,845-.35
TOTAL- CONTRAC-T COST • $ 59.999.88
*These combined costs may not exceed 10% of the total contract amount.
**Only cost allowable under TRASER STEP.
Contractor Certification
(Negotiated Contracts)
being
duly sworn or under penalty b **jury under the laws of the United States,
certifies that, except as noted below, -- c i t y of Lu b b n_n k or
any person associated therewith in the capacity of owner, partner, director,
officer, principal investigator, project director, manager, auditor, or any
position involving the administration of federal funds:
• is not currently under suspension, debarment, voluntary exclusion, or
determination of ineligibility by any federal agency;
• has not been suspended, debarred, voluntarily excluded or determined
ineligible by any federal agency within the past three years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or had a civil judgment rendered
against it by a court of competent jurisdiction in any matter involving
fraud or official misconduct within the past three years.
Exceptions will not necessarily result in denial of award, but will be considered
in determining bidder responsibility. For any exception noted, indicate below
to whom it applies, initiating agency, and dates of action. Providing false
information may result in criminal prosecution or administrative sanctions.
Exceptions:
Signature of
tle
Date
Form 1734
6.88
official
-See Reverse for Instructions.
(1)
(2)
(s)
(4)