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Home My WebLink AboutResolution - 3234 - Grant Application - USED - Library Literacy Projects - 10/24/1989DGV:da RESOLUTION Resolution # 3234 October 24, 1989 Item #19 l IAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Grant Application and associated documents for library literacy projects by and between the City of Lubbock and the U.S. Department of Education, which I. grant application shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 24th day of APPROVED"AS TO CONTENT: Rita Harmon,r Assistant City Manager 1 APPROVED AS TO FORM: October i989. c C. McMINN, MA R APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: AoptiuUon ; Preappticafion ❑ Construction ❑ Construction ❑ Non -Construction ❑ Non -Construction L APPLICANT INFORMATION Legal Name L DATE SUBMRTED S. DATE RECEIVED BY STATE OMB Approval No. 0318-0O4. Applicant ld.ntti.r State Application Identifier e. DATE RECEIVED BY FEDERAL AGENCY I Federal Identifier City of Lubbock (Texas) Address (OAv COV, Catnty, state. and Zip wdok Lubbock 'City -County Library 1306 9th Street Lubbock,Texas 79401 C. EMPLOYER IDENTIFICATION NUMBER (EW): L — 6 10 10 10 15 J= L TYPE OF APPLICA710 t M New ❑ Continweton ❑Revision It Revision, enter appropriate letter(s) in box(est ❑ ❑ A. kwease Award 1 & Decrease Award C. Increase Duration O. Decrease Duration Other (specrfyk IL CATALOG OF FEDERAL DOMESTIC ASStSTANCE NUMBER $ 4 • 1 6 Closing Date:' 11/09/89 - TrrLL* LSCA VI Library Literacy Program IL AREAS AFFECTED BY PROJECT (Cifi#s. COUntfea, states: etC.k October 1, Sep em�er 1990 1991 IL ESTIMATED FUNDttitk a. Federal I I a Applicata Is Applicant • 19th Texas Organizational Lkkt Name and telephone number of the person to be contacted on nutter invdving this SPPticstmn (give arna code) Jeffrey'Rippel 806-767-2822 7. TYPE OF APPLICANT. {enter apprDprrate feffer inbox) C A. State K Independent School Oma. & County L State Controlled Mutitution of Kgher Learning C municipal I Private University D: Township K friction Tribe E interstate L Individual F. Intetmunicipet U. Profit Organization Q Special District N. Other (Specify}: L NAM[ OF FEDERAL AGENCY: 7 111. DESCRIPTIVE TITLE OF APPLICANT'S PRWEa. Application for Fiscal Year 1990. Federal grant funds to be used between October 1, 1990 and September 30, 1.991 to fund library literacy projects. a Prgect 19th Texas 18. to APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE CAM 12372 PROCESS? 24, 85 7.00 L YES. 114IS PREAPPLICATIONIAPPUCATION WAS UADE AVAILABLE TO TK STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: 10,106•W DATE November 14, 1989 C state t 1,500-00 b NO. ❑ PROGRAM tB NOT COVERED BY E.O. 12372 d. Local _ .00 ❑ OR PROGRAM IU1S NOT BEEN SELECTEO BY STATE FOR REVIEW Q. Other _ 00 L Program Income >f.00 /7. ti THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? q. TOTAL Al 00 ❑ Yee N *Yea.' attach an explanation. ® No 36,463• IL TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPuCATgN,1REAP►LICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULV AUTMO1r2ED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE K AWARDED a. TYPed Name of Authorized Representativeb. Title c. Telephone numbs. B. C: "Peck" McMinn Mayor 806-762-6411 x 2009 d. Signature of AuthorizedRepresentative L e. Oats Signed wwus tditions Klat usaoft tandard arm • t I a.88 C+ 8 Presudxrd by OMB Mrcuur A-10. Authorized for Local Reproduction CITY OF LUBBOCK Grant Proposal Evaluation I. State, as clearly as possible, the goals and objectives of the proposed project. The goal of the Read to Achieve project is to reduce the incidence of illiteracy in Lubbock County. The project will establish a Reading.Achievement Center in Lubbock City -County Library.to coordinate literacy efforts and serve as a referral center. The project will also provide organizational assistance to groups wishing to establish volunteer, non-profit literacy programs. A. Is this the fulfillment of an identifiable community goal? If so, list source. The project will advance two objectives of Lubbock: 2005 Community Goals 1985-2005. "4.4 (2) - Cope with the problems of illiterates, dropouts, and substance abusers." "15.4 - Maximize the use of school and City facilities for recreational and educational purposes." B. Is this the fulfillment of an identifiable community need? If so, please provide quantifiable data studies, etc.). According to the Lubbock Human Needs Assessment 1988,'Environmental Scan: "...probably 20,000 adults in Lubbock County are functionally illiterate. Another 20,000 are marginally illiterate, or read below eight -grade level." 2. State indicators by which the staff and City Council might be able to evaluate the program in order to determine that it has reached the stated goals and objectives noted in No. I. The project proposal has set the following performance targets: Reading Hotline contacts 500 Student referrals 100 Volunteers trained 150 Student hours 5000 3. Will this project benefit the community as a whole? If not, please provide a detailed profile of the group receiving the benefit of the program. The project will be of,direct benefit to adult illiterates and their families. The project will be publicized to the community as a whole, but the immediate beneficiaries will be self-selected —those who seek assistance. Statistics specifically on the impact of illiteracy or other social problems are not available. Failure to complete high school is an easily measurable fact associated with illiteracy."'The Lubbock Human Needs Assessment reports that in Texas though those who have not completed high school are only 36% of the population, they receive 63% of AFDC payments and are 85% of prison inmates. 4. Are other, agencies (other than the City of Lubbock) available to handle this project? Are other agencies already handling similar programs? Other agencies provide literacy training; none provide the co-ordination and skilled referral services envisioned for this project. Current programs provide services for a few hundred of the estimated 20,000 illiterate in Lubbock County. One purpose of this project is to encourage other agencies to develop programs and to assist them to make their programs as effective as possible. 5. Is the activity provided by this grant required by state or federal law or as a condition of other ongoing state or federal programs? No 6. Does the`grant require any local match? If so, is the match in the form of cash or an in-kind contribution? The grant guidelines do not require matching funds. Local in-kind contributions have been included in the proposal. Office space 3,866 Staff time 6,240 7. Is the grant for capital or operating -programs? Operating A. If capital, will it result in ongoing City operational costs? if so, explain in detail. NA B. If operating, is it a one time grant which will result in any ongoing City expenses if the program is to be continued in the future? The current grant application is for one year only; however, there are no restrictions on applying for grants from the same source for future years. The Lubbock Area Coalition for Literacy is committed to seeking other . funding sources to establish the program on a continuing basis. No continuation of the project with solely City funds is contemplated. 8. Other comments. Indirect cost is cAlculated.at 9.03% of direct charges. This rate was approved for Library grants.in 1983 by the Finance Department. a CITY OF LUBBOCK EXPENDITURES AND REVENUE PROJECTION 11990-91 19— 19 19 19_ Expenditures Personnel 18,448 Supplies 1,000 Maintenance 0 Other Charges 5,409. Capital 0 24,857 TOTAL 19n-91 19_ 19_ 19 19 Sources of Funds Federal 24,857 State Local Other TOTAL 24,857 19 90-91 l g_ i 9 19 19 Anticipated Revenues, From Project 0 APPLICANT• TITLE OF PROJECT• PROJECT DIRECTOR: ABSTRACT Lubbock City -County Library 1306 Ninth St. Lubbock, Texas 79401 Lubbock Read to Achieve Jeffrey Rippel Director, Lubbock City -County Library 1306 Ninth St. Lubbock, Texas 79401 806-767-2822 REQUESTED FUNDING: $24,857 PROJECT PERIOD: October 1, 1990 to September 30, 1991 SUMMARY The purpose of the Read to Achieve project is to reduce the incidence of illiteracy in Lubbock County. The project will establish a Reading Achievement center in the Lubbock City -County Library which will coordinate literacy efforts and serve as a referral center for those needing literacy assistance. Read to Achieve will also provide organizational assistance to groups -- including clubs, churches, and businesses -- wishing to establish volunteer, non-profit literacy programs. The project co-ordinator will arrange volunteer training workshops, monitor student progress, and secure instructional space in the library and elsewhere. BACKGROUND According to the Lubbock Human Needs Assessment, 1988, Environmental Scan: "Based on local, state, and national data, probably 20,000 adults in Lubbock County are functionally illiterate. Another 20,000 are marginally illiterate, or read below eighth -grade level." (p. 15) The 1980 census found that 19,695 residents of Lubbock County 25 years or older had completed fewer than nine years of school. While some of these people are doubtless currently reading at a grade level above their years of formal school completed, research studies confirm the intuition that people who drop out of school have, on average, an academic achievement below their peers at the time they leave school. And even completion of high school is no guarantee of literacy. Project LIFE, a model literacy program sponsored by South Plains College -Lubbock in 1987-88, found that 560 of those enrolled in their literacy classes, and reading below an eighth grade level, had received high school diplomas. There are at present limited opportunities for adults needing literacy instruction in Lubbock. Lubbock Human Needs Assessment: "Available community resources to address illiteracy include adult education, vocational training, and remedial learning classes. There is, however, a serious gap between those who seek help and those who need help." (p.15-16) The Adult Learning Center of the Lubbock Independent School District has a vigorous program of GED preparation, high school evening classes, and ESL and amnesty instruction. However, their staff are required by state law to devote 75% of their time to work directly with students; when class preparation time is allowed for, there are few resources left for publicity and co- ordination with other programs, or for seeking and training volunteers. And people with a long experience of school failure find difficulty in returning to school for help. Volunteers with the Lubbock Baptist Literacy Council provide individual Laubach tutoring, but many potential volunteers and students are reluctant to become involved with a church -based organization. Project LIFE, mentioned above, served over 100 students during its one year of operation. However, because it operated under a grant for model programs from Carl Perkins funds, which provided one year funding only, it is no longer in existence. The Private Industry Council provides literacy instruction to those whoimeet Job Training Partnership Act qualifications. (They are allowed a 10% "window" of students who`do not meet the qualification.) Their current budget assumes that they will serve 50 to 60 students in the 1988-89 fiscal year, though their program could expand somewhat with demand. 2 The West Texas Library System is a regional cooperative funded by the State of Texas for the purpose of improving public library services for all citizens. It encourages the development of public library sponsored literacy projects throughout the region. It focuses on tutor training, providing workbooks, and establishing library collections for new readers. It does not provide any services directly to the public. The Lubbock Avalanche -Journal newspaper inaugurated a literacy program in September 1989. Their aim is to start with 25 Laubach tutors. No other adult literacy training opportunities in Lubbock have been identified to date. 3 PLAN OF OPERATION The project is designed to establish a*literacy information clearing house, providing a single source of information for those seeking literacy assistance, those able to provide assistance, and others interested in the problem of illiteracy; and to cause public and private groups in the community to establish successful adult literacy programs. Specific objectives will be: --to establish the Reading Hotline, a single source of information for both providers and seekers of literacy assistance --to promote the establishment of new volunteer -based adult literacy programs by community organizations, and to help them train volunteers --to provide on-going expertise to these programs --to publicize literacy instruction opportunities in the community --to assess potential students and refer them to programs appropriate to their needs A project co-ordinator will be employed to encourage various community groups to establish literacy programs and to provide the groups with organizational assistance and information on effective literacy training. The co-ordinator will arrange 4 volunteer training workshops for each program -- at least a s beginning workshop 4nd additional workshops. -as funds permit. , A project office will be established in the Lubbock City - County Library. The co-ordinator will maintain files on local literacy resources and provide a clearing house for literacy information. When sufficient literacy programs have been established, the project telephone number will be publicized to the general public as a source of information on literacy assistance. People seeking help will be interviewed, have their reading skills assessed, and be referred to the program which best fits their individual needs. The project contract with the City of Lubbock will be administered by Jeffrey A. Rippel, director of the Lubbock City - County Library. Fiscal control will be provided by J. Robert Massengale, Assistant City Manager for Financial Services. The project will be managed by a co-ordinator employed with grant funds. The co-ordinator will work with organizations representing traditionally underrepresented groups both in seeking sponsors for literacy programs and in making the availability of literacy assistance known to those in need. Such groups as the Hispanic Association of Women, the Interdenominational Ministerial Fellowship Alliances the Lubbock Black Chamber, LULAC, and Women's Protective Services have already been contacted and.have agreed,to support the project. (see Appendix.) The project co-ordinator will also work with the staff of City of Lubbock community centers and the staff of the City's senior citizens centers. Local newspapers -- the Lubbock Avalanche -Journal and West Texas Hispanic News -- will provide information to their readers about the project. (see Appendix.) PERSONNEL The project .will- be under the supervision of Jeff Rippel, Director of the the Lubbock City -County Library and the West Texas Library System. He received an M.L.S. from the University of Texas in 1973 and has 15 years of supervisory experience in libraries in Texas and South Carolina. As branch librarian for the Waco -McLennan County Library he established an adult learning center offering GED preparation and ESL teaching. The current staff member most closely involved with the project will be Marit Dubois, a public services librarian at the Lubbock library. She received an M.L.S. from the Universitv of Texas and has more than 15 years of public library experience. She has been a volunteer mathematics tutor in a program sponsored by a school library. It is anticipated that she will devote about 10 percent of her time to the project. A project co-ordinator will be hired, who will devote his/her full working time to the project. Desired qualifications include a B.S.Ed. with a specialization in reading, fluency in Spanish (44% of Project LIFE's students were Hispanic), and administrative experience, but no applicants with all these qualifications may be available. The City of Lubbock is an Equal Employment Opportunity Employer. The Lubbock Area Coalition for Literacy will serve as a citizen advisory group. The•Coalition adopted bylaws on September 8, 1989, has received an IRS identification number, and has applied for applied for 501c3 status. The purpose of the Coalition is to develop and support literacy services. Membership in.the Coalition is open to any person in sympathy with its purposes. The Coalition board represents a broad spectrum of community leadership and interests. Board members include a City Councilman representing a largely minority district, the director of a social service organization, an instructor of reading at South Plains College, and an experienced literacy tutor. The board will receive monthly reports on the project and will seek other funding sources to establish the project on a continuing rather than a year to year basis. 12 BUDGET Salary, Wa es `and Benefits. Salary expenses will be those of the project co-ordinator working 30 hours per week at $11.00 per hour, an annual salary of $17,142. Contributions for Social Security at the rate of 7.62% will total $1306. No other benefits will be provided. The co- ordinator is the key to all three areas of the project: supplying encouragement and expertise for literacy programs, co-ordinating literacy efforts, and providing expert assessment and referral services. Other personnel associated with the project will not be paid from grant funds. The salaries of full time library employees proportional to their time spent on the project will be approximately $3400, with fringe benefits of $840. Travel. $300 is provided for travel outside Lubbock County. This amount is calculated on the basis of one two-day trip each to Amarillo, Texas, and Austin, Texas. These are cities of a size comparable to Lubbock, with exemplary literacy projects. Austin is the location of the Texas State Library. If better training opportunities become available, alternate destinations will be selected with the approval of the library director. Supplies. $1000 is allowed for office equipment such as a filing cabinet and telephone answering machine, for expendable office 9 supplies, and for photocopying. The library will provide the use of -major office furniture, .and access to computers .and , typewriters without cost to the grant. Other. $650 is allocated for travel by the co-ordinator within Lubbock County, to meet with sponsors and potential sponsors of literacy programs, to counsel and assess students, and to make presentations to interested groups. Travel is estimated at an average 50 miles per week for each week of the project, at $0.25 per mile. Funds for'workshops are estimated at $60 each for 10 workshops. This provides materials for volunteers and an honorarium to the workshop instructor. The experience of the West Texas Library System is that instructors are available at this cost. If the co-ordinator is able serve as workshop instructor there will be no honorarium expense; however, programs will be encouraged to use nationally developed systems such as Laubach Literacy or LVA, which have their own requirements for certification of workshop instructors. Space for the workshops will be provided without cost by the library, by the program sponsors, or by other agencies. Office space for the project to be contributed by the library is valued at $3866. The West Texas Library System has an established program 10 which will supply workbooks at no cost to the grant for volunteers who, meet their criteria. If the total. of 150 volunteers targeted in the evaluation plan receive workbooks valued at $10 each, this contribution will be $1500. $300 is allocated for postage and $500 for telephone expenses. A commercial telephone line will be installed in the library for the exclusive use of the project; a single telephone access point for both literacy service providers and those seeking literacy help is a basic objective of the project. $1000 is allocated for the purchase of commercial television time. The City of Lubbock Public Information office will provide approximately $2000 of production time for televion "spots" at no cost to the grant. Indirect charges Indirect charges will be payable to the City of Lubbock at the rate of 9.03% of direct charges to reimburse the cost of fiscal administration of the grant. 11 FVALUATTON PLAN The success of the program will be measured against the following performance targets: Activity Target Reading Hotline contacts 500 Student assessments and referrals 100 Community organizations contacted 50 Volunteers trained 150 Student hours in newly established programs 5000 Progress of students will be measured according to the instructional system used by the individual literacy program. For example, progress of Laubach students will be measured according to the number of workbooks completed. The project co-ordinator will keep accurate and complete records of all data necessary to determine the project's success in meeting its stated goals. 12 ADEQUACY OF RESOURCES The grant will provide a project oo-ordinator who will ' devote his/her full working time to the purposes of the project, and will also provide funds for contact with the Lubbock community, both providers and those in need of literacy services, through varied modes -- face-to-face, written, telephone, and commercial telvision. The Lubbock City -County Library will provide appropriate office space, furnishings, utilities, and access to computers and typewriters. The major expense of providing literacy services will be the in-kind contributions of the volunteers, both sponsoring organ- izations and the individual tutors. There is evidence that people wishing to make these contributions exist. After West Texas Library Sytem sponsored workshops for Laubach tutors, many of these tutors join the program of the Lubbock Baptist Literacy Council, but not all go into any organized program. As mentioned, the Lubbock Avalanche -Journal has just started a literacy program. The grant will provide workshops for newly established programs, giving them a base of well trained volunteers, without the necessity of a large out-of-pocket expense as the first step of a new program. The West Texas Library System will continue to 13 assist with training workshops for volunteers, providing s instructional materials for workshops conducted in.the library., The financial resources requested in the grant application, supplemented by the in-kind contributions pledged by the Lubbock City -County Library and other groups are adequate to the stated objectives of Read to Achieve. 14 COOPERATION AND COORDINATION The Texas Lite=racy Council produces a;statewide registry of all literacy providers which it has been able to identify. All of these groups which are active in Lubbock County have been contacted; their programs are described in the "Background" section of this program narrative. The library already has a considerable history of co- operation with two of the four currently active programs listed in the Literacy Council Directory. The West Texas Library System is headquartered in and administered by the library. The library provides and will continue to provide workshop and instructional space to the Lubbock Baptist Literacy Council. The Literacy Council Directory demonstrates the need for an active clearing -house and referral center for literacy information. Any printed source requires interpretation and becomes outdated. The Directory actually lists six programs under Lubbock County, but one of the programs, Project LIFE, is no longer in existence. Another program, the Education Service Center Region XVII, is headquartered in Lubbock but provides services only in surrounding counties; the equivalent service in Lubbock is provided by the Lubbock Independent School District. The Texas Employment Commission, listed in the Directory, refers students to the Private Industry Council. 15 Two other organizations concerned with literacy should be s mentioned. The Scottish Rite Learning Center in Lubbock works only with the disabled. Literacy Volunteers of America has held workshops in Lubbock, but is not currently organized in the Lubbock area. The closest contact person for LVA is in Littlefield, 40 miles away. The Consulting Service of the Texas State Library has reviewed and commented on the program narrative and found it in conformity with their annual plan of service. IM CONCLUSION 4 By granting this request for funding, the U.S.. Department ,of Education will give valuable and needed support to existing adult literacy programs which are now fragmented by the,lack of central organization. It will allow the public library to become the vehicle for,making established programs more effective, for establishing new programs, and for promoting community awareness of literacy training opportunites. The effective use of funds will build upon work already done, enrich local efforts, and attract additional resources to combat the devastating consequences of adult illiteracy. 17 PART III - BUDGET INFORMATION FY 1990 CFDA 64.167 Check one: Applicant is a State library X Applicant is.a local public library ' Detailed Budget by Category G9 FEDERAL LSCA Title VI OTHER A. Salary and Wages $ 17,142 $ 3,400 B. Fringe Benefits $ 1, 306 $ 840 C. Travel $ 300 $ D. Equipment $ 0 $ E. Supplies $ 1,000 $ F. Contractual Services g 0 g G. Library Materials $ 0 $ 1,500 H. Other $ 3,050 $ 5,866 I. Total Direct Costs (add lines A - H) $ 22,798 $ J. Indirect Charges $ 2,059 $ K. TOTAL PROJECT COSTS (add lines I and J) $ 24,857 $ 11,606 L. Program Income g 0 $ G9 CITY OF LUBBOCK MEMO TO: Jeff Rippel, Library Director FROM: Robert Massengale, Assistant City Manager DATE: October 17, 1989 SUBJECT: Indirect Cost Allocation - Library Grants Per your request for an attachment to your grant application for the literacy project, let me provide some background on our approach to indirect costs. The City conducted cost allocation studies in the early 1980s. The indirect cost -rates derived in one study provided 88.72% of salaries only as.a figure which could be used for grants. However, after further study, the City authorized the Library to use 9.03% of total direct costs. This is still a fair allocation, since our accounting does not build in as much overhead as compared to larger cities in Texas. Also, we rely on the library's detailed tracking when we examine, verify, and audit. Because of these conditions, the use of percentages based on direct salaries or salaries/fringes was viewed as too heavy a cost, actually penalizing smaller grants like the Library's and conflicting with the service needs to be met by the grants. The City of Garland recently lowered its percentage from 11.32% of direct costs to just over 7%, yet its system grant for the library is more than double that of Lubbock. Our present rate of 9.03% appears more valid than ever in my judgment. Robert Massengale Assistant City Manager for Finance C/Mc/DAVID M. GRIFFITH AND ASSOCIATES, LTD Professional Services to the Public Sector 1301 S BOWEN ROAQ SUITE 335 ARLINGTON, TEXAS 76013/(817) 860-22 77 March 14, 1989 Mr. J. Robert Massengale Assistant City Manager for Financial Services City of Lubbock PO Box 2000 Lubbock, TX 79457 Dear Mr. Massengale: Accompanying this letter is a completed copy of the City of Lubbock, Texas Cost Allocation Plan based on actual expenditures for the year ended September 30, 1988. The following is a summary of the results. Community Development Block Grant The OMB Actual FY 1988 plan identifies total indirect costs of $111,616. This compares to $123,197 as identified in the Actual FY 1987 plan. The decrease of $11,581 in indirect costs is due primarily to a decrease in the level of service provided to CDBG by almost all the central service departments with the major exception of the Legal Department. Attachment I gives a comparison of the allocated costs between the two years. De[)artmental Indirect Cost Rates Attachment II to this letter contains OMB fixed rates for FY 1990 based on Actual FY 1988 expenditures for the City operating departments and programs. Attachment III contains a separate rate computation for the Health Department. David M. Griffith & Associates, Ltd. is pleased to be of service to the City of Lubbock. If you have any questions, please contact me at (817)-860-2277. Sincerely, Harrison S. Reed, III Senior Vice President HSR/lp cc: Mr. Larry Cunningham, City Manager Ms. Mary Schneider, Internal Auditor Encl. ATTACHMENT I CITY OF LUBBOCK, TEXAS i Finance and Accounting departments were separated into their own cost centers in FY 1988. Prior to FY 1988 they were combined into one cost center for allocation to receiving departments. ` COMMUNITY DEVELOPMENT COMPARISON OF ALLOCATED COSTS OMB OMB Actual Actual Increase —1988 1987 (Decrease) Building Use $ 3,696 $ 3,696 $ 0 General Multipurpose 902 792 110 Building Maintenance 16,899 18,566 (1,667) Communications 2,992 3,683 (691) City Manager 617 844 (227) Public Information 97 137 (40) Legal Microfilm 3,424 (14,143) 17,567 Personnel 509 3,272 474 3,328 35 (56) Finance 88 18,466 (10,515) Accounting * 7,863 Budget & Research 2,70I 2,571 130 Purchasing 781 254 527 Print Shop/Offices Stores (626) 1,376 (2,002) Lunch Room 793 585 208 Radio Shop 12 275 (263) Garage Operations 411 905 (494) Comprehensive Planning 14,658 13,279 1,379 Codes Administration 52,527 27 10 l 5.5 82 $111,616 512�3,1_9_�7 $ 11.581 i Finance and Accounting departments were separated into their own cost centers in FY 1988. Prior to FY 1988 they were combined into one cost center for allocation to receiving departments. ATTACHAIENT II Page 1 of 4 CITY OF LUBBOCK, TEXAS s FIXED FY 1990 DEPARTMENTAL INDIRECT COST RATES BASED ON ACTUAL EXPENDITURES FOR FY 1988 Allocated Dept'l Total Direct Indirect Indirect Indirect Indirect Salaries Cost cost cost cost & Waizes Rate Human Relations S 26,775 $ 26,775 $ 25,896 103.39% Municipal Court 107,150 107,150 361,336 29.65% Traffic Engineering 144,286 144,286 573,048 25.18% Auditorium -Coliseum 52,027 52,027 138,003 37.70% Cemetery 29,539 29,539 167,555 17.63% Animal Shelter 26,303 26,303 180,881 14.54% Civic Center 3,139 53,139 786,025 6.76% Streets Department 101,672 101,672 919,711 11.05% Streets Engineering 107,876 $ 129,529 237,405 321,420 73.86% Fire Department 446,147 750,888 1,197,035 6,643,360 18.02% Community Services 22,582 22,582 130,063 17.36%' Building Inspection 59,776 59,776 311,404 19.20% Planning 52,212 52,212 121,507 42.97% Codes Administration 224,380 224,380 254,195 88.27% Street Lighting 13,060 13,060 154,145 8.47% Development Coord. 24,196 24,196 97,308 24.87% Parks & Recreation 513,769 513,769 2,256,171 22.77% Police Department 958,27I 2,123,985 3,082,256 6,988,409 44.11% Traffic Safety 29,241 29,241 3,252 899.17% Library. Serv. & Maint. $ 46,271 $ 365,364 $ 411,635 $504,261 81.63% Grants 8,702 1-47,873 156,575 176,486 88.72% Total Library $ 54 $ 513 $ 568,210 $ 680�,74?s 83.47% I ATTACHMENT II Page 2of4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1988 DIRECT SALARIES AND WAGES Section Department Number Amount Development Coordination 4113 $ 97,308 Human Relations 2421 $ 25,896 Municipal Court: Administration & Records 3211 $ 361,336 Traffic Safety 2413 $ 3,252 Community Services 3300 $ 130,063 Parks and Recreation Park Maintenance 522I $ 1,290,321 Parks Development 5223 75,002 Median Maintenance 5222 35,371 Indoor Recreation 5225 626,204 Outdoor Recreation 5227 229.273 Total $ 2,256,171 Auditorium -Coliseum 5243 $ 138,003 Cemetery 5228 $ 167,555 Animal Shelter. Shelter Operations 5311 $ 93,789 Field Operations 5313 87.092 Total $ 180,881 Civic Center 5241 $ 786,025 Traffic Engineering: Traffic Engin. Signs & Markings 4521 $ 193,482 Traffic Engin. & Design 4523 148,053 Traffic Signal Maintenance 4525 231,513 Total $ 573,048 ATTACHMENT II Page 3 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1988 DIRECT SALARIES AND WAGES Department Streets Departments: Paved Streets Unpaved Streets Street Cleaning Storm Sewer Concrete Construction Total Streets Engineering: Street & Drainage Eng. General Office Less Administration Total Fire Department: Fire Suppression Fire Prevention Training Equipment Maintenance Total Building Inspection Planning: Less Administration Total Codes Administration Less Administration Less CDBG Total Street Lighting Section Number 4531 4533 4535 4537 4539 4541 4543 4543 5619 5613 5617 5615 4311 4111 4111 4211 4211 7911 Amount $ 372,917 225,868 154,810 16,775 149.341 $ 919,711 $ 284,804 146,198 (109,582) $ 321,420 $ 6,290,589 188,543 101,571 _62,657 $ 6,643,360 $ 311,404 $ 188,405 (66,898) $ 121,507 $ 366,964 (75,069) (37,700) $ _254,195 $ 154,145 N ATTACHMENT II Page 4 of 4 CITY OF LUBBOCK, TEXAS ACTUAL FY 1988 DIRECT SALARIES AND WAGES ' Department Library. Library Services Library Maintenance Library Administration Less Administration Less Grants Total Library Grants Police Department: Special Investigations Detective Special Services Patrol Section Number 5233 5235 5231 5231 8300 8300 5721 5731 5733 5735 Amount $ 398,603 130,213 271,028 (119,097) (176,486) $ 504,261 $ 176,486 $ 381,171 1,516,858 904,465 4,185,915 $ 6,988,409 H C'7 H H W 4,= 9 C r{ d) � tU AJ 04 V V Q Co 00 m ri 0 M a w a� a� aH to OW ww HwaU HZ c�iarH�z QOW �AH4CO WHV� a Er V H W z H W H W O U a a H u a Cl a U -rI O v C U � H go 3 b N &a " 0% m 0 m r-IMLnN H0%D0 Q .... et' d' InN � 3.i ri lr Ln c N ri U inr N to o in Ln r -i c1NVHVW ' b ocv%mo rICo c'1 LnOv b'achvHHN N O 1 Ln O1 %D r -I 0VLn0 r -I O I O in r) aU to C%4 %D N a C*)NNhCD ON @ Co Ln Ln W N � 3.i sroohLnO to Ln U N H N O-) C EH inr � N N r-1 x b -4 14 3a ��r- r-I ON LU $4 It to k`oa`o 0 r -I O to ttf c As 4 a OURT.0 1 > -rI A ILS to C r -I to G) 41 wUaxln 4Pe\0dPdPdPcWowdAcW r� ell Nf st' L� h c'1 N N nQ110e-INNht4d' t�10riOC4C;C; t 000000000 HHHHHHHHH N N N N N N N N N HHHHHHHHH c"tc7mN'fc")mmMm H r -I r -I r -i r{ r -I r -I r•I rl h9-10NNmNmw r-1 r -I Ln CO t� tC) N n Ln h 0►vr-N0 0rl0 Cor-Ir�r101M 01000 s)' ri N N Ln Ln to M N h nrg0NNmNmv rIr-I 0Cow0Nh01 nO1e)'hnLnLnriN to � rI r -I 01 F1 01 O ri IV r♦ N N in m r -i $4 O >c -P N to it 14 V V 4) • N 14 N •M $4 >I tT•rI a>° V -�a r41it -I p 10 C N to til U r-1 a x N W C H $4-H W • � •�.)r. 4-rq o N r -I -.4 rq C. ri G) fu V LST .0 F. 90 -rI -r4 is :•T N .0 was=Dwcuo U D � dAdPdoCpopdA*M*0,0 to o\o h st 10 \D O 0 .-1 cl O O N\00►riONr�tOc7 c7 C')NOOOriOc'1h h t'7 O O O O O O 2 2 g r1 rI r-4 9-4 ri r-1 r-1 r 1 N f') c'1 P1 e') t 7 ch Cf th O N N N N N N N N N c'1Mc''fthMrlthehO ,I .-I r 4 ri r -'i r-1 r1 .-i r l mrq00wOhvnCS1 O l"1OrihLc)hr4hO h 011D�OOch�InN Co NepNNHtOHhco H r� Ihrlco�oonvhcl t")Orihlnhr-ihO 01�D�COOe`�e}'LnN NvNNr-I %DHnCo c th ri r -q I lw h 4T i3 C 0) M .0 LS) +) 4J is C C • Uuo cOU .•.N c) 4J Luc90.a,Vc0, O N 0 41 U 0 (a -.4 C) N a -r-I k o 14 CO o 0 C U 0) r-{ -.•1 O tT U C LU •rI o -.-I In C .0 •r, >~ C w CO as -ra 4J 10 r q -m R et) $$4 U(0 -I0 r-1 .r.I E 0 U N is -r-I r -I mwu°a auma r� �o O t V)p "4 Ln r•I N r -I M N s NOTES TO PROPOSAL (A) Reconciliation of Total Costs Incurred: FY 1988 Actual Environmental Health Expenditures FY 1988 Actual Clinical Program Expenditures FY 1988 Actual Laboratory Services Expenditures FY 1988 Actual Health Administration & Support Exp. FY 1988 Actual State -paid Salaries Direct FY 1988 City Central Services Total Costs Incurred (1) FY 1988 Annual Report (2) FY 1988 State -paid Salaries Listing (3) FY 1988 Central Services Cost Allocation Plan (B) Other Departmental Indirect Costs: Fringe Benefits Supplies Telephone Other Insurance Professional Services Other Expenses Total Indirect Personnel Ratio Indirect Other Expenses (4) Dept'] Indirect S + W $_82,083 Total Dept'1 S + W 185,624 ATTACHMENT III Page 2 of 3 $ 594,839 578,523 217,524 444,041 240,289 236.935 $2,312,151 $ 24,424 8,762 7,945 11,079 57,083 22.001 $ .131,294 x.4422 $ 58,058 .4422 (4) H M H H W O H Z cq rI M-40 1,-WI-s!'%D0m en r, 0%V C4 11Y W l" 0wr-r-iONl�tntnlnr-itiririri0l M cl b+ t31tDNtn1D01st'OOsPtt)MMst d CO 01 to U 0 04 W 0 H . . . . . . . . . . . . . V% M%Lncri%C; t0 O H �' M st H H N r-4 N M -ri a � N m v> a O N W 1"i N ri H V f%On OONco ri $4 D U N (n to ri %D ri t0 t0 V 4.) H •� (- 0% M O O r� M N (`No U a N N 41 E.i � aJ O O C OO t` N r -to co O r -I ,r.1r` ri M M If1 s!' ri to r -t r, M 01 0\ r•I r♦ d' M N O O O $a It) N e•� GO w -41 co H W 0 0 a 0 U %D tl01N MMMtfl 01 r1 to o r -f 01 M t- t0 M O M C f4 01 oOo rico!-iN O -rt Q E4 •ri 0 . . . . . . r -I to r-1 to t- N t� r -I .IJ Q EA K U [ o z P41v} ca U H W v V H H r'Oti Cai •[ r M r -i 0% r- sr d' t- %o co o r -i r -i M 01 N W) U M O t0 r M 01 H I- to !- r -I O O r�i r•i r- •.-I Ch %D OO to to v too 0 in r% v RT �O 3 a Q S � M NN H to c4 ri to NN N t0 N to r -i W -rOi H ih t1? b W d3 'O N m a V b a N 0 a o a: E4 0 4J 0) -t U b A O d! W .r4 4J U C Q ��UN 1 - - C r-4 N .ri 0 M 4J 14 0 O a O An a)-i >1i �ri9U c O to 0 •-1 O m O m .IJ b cn a -•i N „7 . " tz -ri 0 00 0 Q) $4 , D z Z M w Ma trw O'aa C �zs tc ra 14 I~ A c to a o o cc r -A r -i H •r1 0 -ri to o = .0 r -i U 0--1 9Z W a -� itWN 9: U CEU O wU b a $4 PC:3 O r I O -ri :1 G) .0 -ri M O aJ ri r-1 -ri N r -I ?r to b $41-4 O is U ri R) -r1 C --I C I it -ri V P tr U A UPC M .0 $4 'a -ri 4.1 .-. U :1' tv:10"10r1UOOtd14 OOft7 0 a -- cawcnMUUaa� aaa P404 a E -t •- oMs Approvat No. 034-0040 ASSURANCES — NON—CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: `l. Has the legal authority 'to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and com- pletion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. S. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. If 4728-4763) relating to prescribed standards for merit'systems for programs funded under one of the nineteen statutes or regulations specified In Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These Include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX, ' the Education Amendments of 1972, as amendea X20 U.S.C. If 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 1794), which prohibits dis- crimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C.11 6101-6107), which prohibits discrim. ination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P..L. 91.616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) If 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title ViIl of the Civil Rights Act of 1968 (42 U.S.C. 4 3601 et seq.), as amended, relating to non- discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles fI and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. S. Will comply with the provisions of the Hatch Act (5 U.S.C. 4# 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. If 276a to 276a- 7), the Copeland Act (40 U.S.C. 1276c and 18 U.S.C. I4 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. If 327.333), regarding labor standards for federally assisted construction subagreements. H1 - Authorized for Local Reproduction Standard Form A248 14.981 Prescribed by OMS Greular A.IO2 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P. L. 93-234) which requires recipients in a speeial flood hazard area to participate in the program andto purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursyant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. If 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. f 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. if 1271 et seq.) related to protecting components or potential components of the national wild and scenic riverspstem. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National HIstoric Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. If 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE Q Mayor APPLICANT ORGANIZATION DATE SUBMITTED City of Lubbock, TX H2 SF 4248 14.68) Back Certlflcatlon Regarding Debarment,-Suspenslon, and Other Responsibility Matters Primary Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, Section 85.510, Particlpants'reiponsibilities. The regulatlors were published as Part Vll of the May 26. 1968 Federal Register (pages 19160.19211). Copies of the regulations may be obtained by contacting the U.S. Department of Education, Grants and Contracts Service, 400 Maryland Avenue, S.W. (Room 3633 GSA Regional Office Building No. 3), Washington, D.C. 20202, telephone (202) 732-2505. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil Judgment rendered against them for commission of fraud or a criminal offense in cowdon with obtaining, attempting 10 obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embeaement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offbnses enumerated in paragraph(%) of this certification; and (d) Have not within a three-year period preceding this application /proposal had one or more public transactions (Federal, State or local) terminated for cause or default. - (2) Where the prospective primary participant Is unable to certy b any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. B. C. "Peck" McMinn, Mayor Name And Title Of Authorized Representative %.— I Signature I.1 ED Fam GCS -00k No s Date t Certification Regarding Debarment, Suspension, Ineligibilittyy and Voluntary Exclusion Lower Tier Covered 'i�ransactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, Section 85.510, Participants' responsibilities. The regulations were published as Part VII of the May 26, 1988 federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective tower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. B. C. "Peck" McMinn, Mayor Name And Tide Of Authorized Representative V/ (_•�c , Signature I.3 ED Form CCS ow. &H Date Certification Regarding Drug -Free Workplace Requirements Grantees Other Than Individuals This certification is required by the regulations implementing the Drug -Free Workplace Act of 1988,34 CFR Part 85, Subpart F. The regulations, published in the January 31,1989 Federal RW—ttcr. require certification by grantees, prior to award, that they will maintain a drug-free workplace. The certification set out below is a material representation of fact upon which reliance will be placed when the agency determines to award the grant. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants, or governmentwide suspension or debarment (see 34 CFR Part 85, Sections 85.615 and 85.620). The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace,• (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that maybe imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); - (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction, (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b),' (c), (d), (e) and (f). City of;Lubbock, Texas Read to Achieve . Organiza tion Name PR/Award Number or Project Name B. C. "Peck" McMinn Ma`or Name and Title of Authorized Repre=tattyq C gnatureEYE DAts ED 30= J APPENDIX Letters of Support - Adult ]Education, Lubbock Public Schools Bilingual Education, Texas Tech University City of Lubbock, Parks and Recreation Department Interdenominational Ministerial Fellowship Alliance Lubbock Area Coalition for Literacy Lubbock Avalanche Journal Lubbock Black Chamber of Entrepreneurs, Inc. West Texas Hispanic News Women's Protective Services of Lubbock Inc. OFFICE OF Adult Education 610 Third St. �ubbock,.,Texas 79401 LUBBOCK PUBLIC SCHOOLS LUBBOCK, TEXAS October 18, 1989 Ms. Marit Dubois Lubbock City -County Library 1306 Ninth St. Lubbock, Texas 79401 Dear Ms. Dubois: I was pleased to talk with you about the Lubbock City -County Library's proposed literacy project. We, at Lubbock Adult Education, are of course already committed to the goal of reducing illiteracy. I look forward to cooperating with the project staff to increase the use and co-ordination of all community resources for literacy and to bring together those who need help with the help that is available. If I can be of assistance, please call me. Sincerely, JSUA,dqV 4a AUeL Freddye Har 11, Coordinator Lubbock Adult Education FH/na n y r a Texas Tech University Office of Bilingual/Multicultural Education Bilingual/Multicultural Resources,Center; College of Education ' Box 4560/Lubbock, Texas 79409-1071/(806) 742-2313 TO: Marit Dubois FROM: Gonzalo Ramirez Interim Executive Director Bilingual Education DATE: October 13, 1989 RE: Literacy Service Grant Proposal This letter confirms our conversation over the phone on October 11, 1989. The Bilingual/Mulitcultural Resource Center in the College of Education at Texas Tech is excited about the possibility of working with the literacy project proposed by.the Lubbock City/ County Library. We will share in the responsibility in order to make this program a success in our area. "An Equal Opportunity/Affirmative Action Institution" City of Lubbock P.O. Box 2000 Lubbock. Texas 79457 ®06-762-641 1 '• `, Jeff Rippel Library Director Lubbock City -County Library 1306 9th Street Lubbockr Texas 79401 Dear Jeff: Office of Parks & Recreation September 29, 1989 The Lubbock Parks and Recreation Department.is more than happy to provide you with this letter of support for the Title VI, Library Services Construction Act, Grant Application for Literacy Programs. As part of the City of Lubbock Parks and Recreation Department's public service mission, we are committed to actively involve ourselves in the type programming your department offers to help people in our community. In supporting this project of yours, we envision extending the program's reach into the neighborhoods by providing space in our community centers for literacy tutoring. I believe that our centers can properly address the issue of privacy for the "one on one" tutoring relationship. As you know, our centers are well -distributed throughout the entire community, giving us contact with minority populations, both Hispanic and black. Another aspect of our program that may bear upon the literacy effort is our senior citizen centers, which in most cases are next door to our community centers. Seniors may become trained for tutoring, and you may likewise find some seniors who become literacy students. I have discussed the literacy program with my supervisor of the community and senior center programs, Kay Stiner, and we both want you to know that we will support the literacy project and work with you to make this program work. SZince Lee Osborn Director Parks and Recreation Department I. M. F. A. 2804 Walnut Avenue Lubbock, Texas 79404 " October 16, 1989 Ms. Marrit Dudois Lubbock City -County Library 1309 9th Street Lubbock, Texas 77401 Dear Ms. Dudois: SUBJECT: ILLITERACY IN THE WORKPLACE The Interdenominational Ministerial Fellowship Alliance (I.M.F.A.) of Lubbcck, Texas recognizes that for the City of Lubbock and the County of Lubbock to be competitive economically in the production of goods and the delivery of services in the marketplace, its work force must be competent. We are also aware that if our community is to take its place socially, educationally, morally, and economically, certain social and economic conditions must be created and promulgat- ed that will act as a catalyst to bring about a wholesome and produc- tive citizenry. There is an urgent need to institute programs to alleviate illiteracy in our community. Many people who could and would be productive and contribute to the health and growth of our community are unemployed because they lack the basic skills needed to work in today's work- place. They need training in areas such as reading, writing, and math. Bilingual education with fluency in English is of utmost im- portance. We need support for programs that will help those persons achieve higher self-esteem and employment longevity. Our primary goal with "financial support" is to upgrade the quality of the workers in our workplaces. Our secondary goal is to fight illiteracy to produce a lesser criminal environment. Thanks in regard to your consideration. Sincerely, Rev. Kado Lang President KL/DAS COALITION FOR LITERACY 9003 Flint Avenue - Lubbock, TX 79423 (806) 745-8679 October 6, 1989 Mr. Jeff Rippe], Library Director Lubbock City -County Library 1306 9th St. Lubbock, Texas 79401. Dear Mr. Rippe]: The Lubbock Area Coalition for Literacy, in its regular Board meeting today, unanimously approved support of the Library's literacy grant application, through this letter. The Coalition hopes that the City Council will formally approve the Library's application to the Office of Education. If this grant were funded, it would provide the first realistic opportunity to set in place a coordinating and information clearinghouse function for literacy in this community, to replace the effort formerly done by Project Life at South Plains College. As indicated in our mission statement, we intend to work for the continued funding of the program, so that it will be sustained after the period of grant funding. The Coalition understands that the Library will provide the office space for the project, and that the resources and staff provided by the Title VI grant would be subject to the Library's administration. The Coalition views its responsibility as advisory in nature, working cooperatively with the grant staff and administration, to represent the citizen needs. The Board appreciate5the work of your staff to develop this grant idea, and we pledge our sincere support toward its implementation. Sincerely, Louise Cummins, Chair Lubbock Area Coalition for Literacy LUBBOCKMALANCHE-JOURNAL SOUTHWESTERN NEWSPAPERS CORPORATION FRANK T. ANDERSON General Manager October 12, 1989 Dear Ms. Marit Dubois, We at the Avalanche -Journal want to commend you and the,Lubbock Area Coalition for Literacy for your efforts to improve the literacy rate among South Plains residents. Not being able to read is one of today's great tragedies, and your group's efforts are greatly appreciated. Although we have our own literacy program at the A -J, we believe that we can work hand -in -glove with the coalition to improve literacy throughout our circulation area. We look forward to helping you get your message out to the public whenever we can. You are doing outstanding work, and we want to assist you in this monumental task of bringing reading skills to our citizens. Whenever we can be of assistance, please call on us. Sincerely, 0. cl�l &A44;., Frank T. Anderson kn P.O. BOX 491 LUBBOCK, TEXAS 79408 (806)762-8844 Founding President, CEO Eddie P. Richardson "In today's highly competitive markets or in any low net yield business ............... doing business smartly in the BLACK Consumer Market or with BLACK Business Person ....... COULD BE YOUR MARGIN OF PROFIT." LUBBOCK BLACK CHAMBER Of ENTREPRENEURS, INC. (806) 747-9804 - 2812 Weber Drive - Lubbock, Texas 79404 OCTOBER 6, 1989 vice President Octans Givens seerelary MS. MAR I T DUBO I S Darrell Jackson CJ6Y6 gF L BBOCK TH TREET Treasurer UBBOCK, ExAs 79401 W Elliott DEAR Ms. DUBO I S: THI LETTER OF ENDORgEMENT IS TO CERTIFY THAT THE BoatKadoLd of eCt°" LUBBOCK LACK HAMBER OF tNTREPRENEURS, INC. SUPPORT Charles lanky Chairman YOUR EFFORT AT THE LIBRARY TO PROMOTE LITERACY AND Charles Planks ERADICATE ILLITERACY. Oetavla Givens DonRo"e WE WILL HELP WITH PUBLICITY FOR THE PROJECT.TO EartElilott REACH OUR MEMBERS AND OTHER GROUPS, Sam Mill Derrell Jackson WE KNOW THAT THE GRANT YOU ARE WORKING ON WILL ElroyCareon BE PUT TO GOOD USE AND SERVE A WORTHWHILE PURPOSE. winlam H. Britt Odessa L" ANY ASSISTANCE THE L.B.C.E. CHAMBER CAN BE TO YOU, WE ARE WILLING TO DO WHATEVER WE CAN, RESPECTFULLY YOURS, "g-; ",7 eid, EDE!EP. RICHARDSON, DIRECTOR .C.E.,INC EPR/AF ****ftrwwp'1291G� C� 1 �' EXAS *�kllrir 111SPAMC, NEWS (806) 747-3467 P.O. Box 24 Lubbock, Texas 79408 September 22, 1989 Ms. Marit Dubois SERVICES LIBRARIAN Lubbock City -County Library 1306 -9th Street Lubbock, Texas 79401 Dear ,els. Dubois: Thank you very much for informing us about your interest in re- ducing the rate of illiteracy in our community. We believe that your proposed Lubbock Library Literacy Project will be of great help for persons who now do not know or have difficulty in reading. West Texas Hispanic News will be very glad to publish news re- leases, stories and/or announcements to help make the project suc- cessful. At the same time, we will make time available to your project on our television show "Si Se Puede" (which means "It Can Be Done") on KAMC-TV. I will be looking forward in working with you. Sincerely, WEST TEXAS HISPANIC NEWS Ernesto Barton EFBmag The Nest Texas Hispanic News - "A Alinarfty-Oumed Bicsiness"