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HomeMy WebLinkAboutResolution - 2020-R0415 - PO 31055872 with Jim Bass FordResolution No. 2020-RO415 Item No. 7.9 December 1, 2020 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31055872 for the purchase of mid -size sport utility vehicle as per ITB 21-15568-JM, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on December 1, 2020 DANIEL M. POPE, MAYOR ATTEST: Mebkqa Garza, City Secre APPROVED AS TO CONTENT: Mark Yearwo(Yd, Assistant City Manager APPROVED AS TO FORM: elli Leisure, Assistant City Attorney ccdocs/RES.-PurchaseOrd 31055872 -- Mid -size sport utility vehicle November 5, 2020 F City of � Lubbock TEXAS PURCHASE ORDER TO: JIM BASS FORD, INC 4032 W HOUSTON HARTE EXPRESS SAN ANGELO TX 76901 Page - 1 Date - 11 /4/2020 Order Number 31055872 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: — IV Marta Alvarez, DirectorV Purchasing & Contract Management Ordered 11/4/2020 Freight Requested 4/1/2021 Taken By Delivery D ESPERAT REQ 56493 Description/Supplier Item Mid -Size Sport Utility Vehicle 4 Door, 4X4, CC 5735 Mid -Size Sport Utility Vehicle 4 Door, 4X4, CC 6113 Terms NET DUE ON RECEIPT ITB 21-15568-JM PURI5568 Ordered Unit Cost UM 1.000 28,508.0000 EA 2.000 28,508.0000 EA R ROCHA Extension Request Date 28,508.00 4/1/2021 Total Order 57,016.00 4/1/2021 85,524.00 This purchase order encumbers funds in the amount of $85,524.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX, on December 1 , 2020. The following is incorporated into and made part of this purchase order by reference: ITB 21-15568-JM from Jim Bass Ford, Inc. of San Angelo, TX, dated October 16, 2020. Resolution # 2020-RO415 CITY OF L OCK ATTEST: ro L&ej -.0 - )"Ic Daniel M. Pope, Mayor a cca Garza, t y ecr a s-- BID FORM City of Lubbock, TX Purchasing and Contract Management Mid -Size SUVs M 21-1SS68-JM In compliance with the Invitation to Bid 21-15%8,1M, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices at forth on this form. A bid will be subject to being considered irregular and maybe rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 21-13568-JM is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. T QTY Delivery ( ) UOM DESCRIPTION PRICE; COST* days ARO Mid -Size, 4-door, g-Cylinder, Sport Utility Vehicle, 4x4. Please see SPEC q 1 3 EA 2020 Mid -Size SUV for the specifications. Total for line item (i) IS "PRICE: F.O.B. Desdaation, Freight Pre -Paid and Allowed "Days After Receipt of order (ARO) Unless otherwise speeiSed herein, the City may award the bid either item -by —item or on an all -or --none basis for any Item or group of Items shown on the bid. The City of Lubbock is seeking a contract for with one or more contractors. In order to assure adequate coverage, the City ERRY make multiple awards, selecting multiple vendors to provide the products desired, If multiple awards are In the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of % net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the Stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity, and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERI.00AL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the succewfid bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Jj e , Lynn County, and City of Woltfortb. ES NO • if you (the bidder) checked YES, the following will apply. - Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed entity and paid by that governmental entity. City of Lubbock will not be responsible to that governmental entity's debts. Each governmental entity will order their own materialstserviceasas named for another governmental THIS BID IS SUBMITTED BY " Wt Ua rdr ' C �. roa corporation organized under the laws of the State of or a partnership consisting of or individual trading as of the City of pot Sw�s F�� � i ,c.r Address: LfQ- r•�Vti, City: Seim e—Alde, Bidder acknowledges receipt of the following addenda: Addenda No. Date h rL3 M/WBE Firm: Addenda No. Z Date - state. TSL Addenda No. Date 7 Addenda No. _ Date man L-A-sp Black AmericanE Native American anic American Asian Pacific Ameri Other S eci sign by (rand Officer Name and Please Print Business Telephone Numb S-clqq�Z.1 FAX: Ismail Address: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council Uor bids over Date P.O./Contract W 0 RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS` LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 10/1/2020 1 of 2 CITY OF LUBBOCK, TX MINIMUM SPECQrICATIONS (3) MID -SIZE, SPORT UTILITY VEHICLE, 44)OOR, 4X4 SPEC 2020 MID SIZE SUV VENDOR NAME: J! Al ead PHONE: ,7ZS'q J�E I/ b YEAR _ Z D Z I MAKE FD�� MODEL &g1 e IT HS THE INTENT OF THIS SPECIE!CATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCULBE MINIMUM PERFORMANCE REQUIREMENTS. THIN VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRMED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRIPIEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHEDEXCEPTIONS TO THE SPEC21CATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITS RESPONSE QUOTA77ON MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BIDS TERMS AND CONDITIONS. � VENDOR NAME:j�G,f S FL�(T�H�-L PHONE: No. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE f:� YES These specifications describe a Mid -Size, 4-door, 6- Cylinder, Sport Utility Vehicle, 4x4. Unless otherwise specified, all units shall be furnished GENERAL complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the State of Texas fleet automobiles and tracks Texas specifications. 1. GVWR 4,000 pounds V 2. WHEEL BASE 119 inches 3. OVERALL 198inches 4. PASSENGER VOLUME 152 CU. FT. (� 5' PAYLOAD ALLOWANCE 1,200 Pounds RUNNING 6. GROUND CLEARANCE 7.5 inches 7. ENGINE Gasoline, V6, 3.3 liter 8• TRANSMISSION OEM automatic 1� 9 REAR VISION OEM Rear vision camera 10. MAXIMUM CARGO 80 cubic feet VOLUME TIRES OEM All Weather Tires t� 12. KEY Must include (3) sets of keys and /or key fobs (if applicable) t/" 13. POW POW Tncludes power windows, power locks, power mirrors, Cruise control and tilt steering wheel. 1� 14. SEATS OEM 40/20/40 cloth fabric. Color. charcoal or gray, with rear bench seat. 15. COLOR OEM fleet white Provide build dates in space provided V dRt�OtN>� L PQ ;�sts.&a, Vehicle/equipment will not be accepted by the City of Lubbock without The MSO all kW, warranty, and all paperwork reneral uirement and Tnformadon Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. ExceDtIODAto the 11 anon of any items stated herein shall be fully described in writing by the bidding vendor in the space Provided below. List items by item numbers.