Loading...
HomeMy WebLinkAboutResolution - 3959 - Create 11 Member Multi-Purpose Special Events Center Task Force - 09/10/1992Resolution No. 3959 September 10, 1992 Item #30 RESOLUTION WHEREAS, the City Council has had under discussion the feasibility of the construction of a new multipurpose special events center for the City of Lubbock; and WHEREAS, the City Council has determined that additional study and review of the location, associated costs of land acquisition, actual capacity and size of such center, and financial alternatives available to construct such center must be undertaken; and WHEREAS, the City Council has determined that all of the above issues may best be reviewed by a local citizen group; and WHEREAS, such citizen group may find it helpful to solicit additional help from volunteer citizens who possess special expertise to act as ad hoc subcommittee members; and WHEREAS, such citizen groups should be made up of a cross section of business and community leaders; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT there is hereby created and established an Advisory task force consisting of eleven (11) members who shall be appointed by the City Council in the following manner: (a) One member shall be appointed from the City of Lubbock Civic Center Board; (b) One member shall be appointed from the Lubbock Visitor's and Convention Bureau; (c) One member shall be appointed from the Texas Tech University administrative or athletic staff; (d) One member shall be appointed from CenterCorp.; (e) One member shall be appointed from the Lubbock Chamber of Commerce; (f) One member shall be appointed from C.O.M.A.; (g) One member shall be appointed from the Lubbock Black Chamber of Entrepreneurs; (h) One member shall be appointed from any of the Lubbock Financial Institutions; and (i) Three members to be appointed from the general public, such as the Hotel/Motel Association, the Hospitality Industry, the Neighborhood Association or at large. SECTION 2. THAT each member of the multipurpose special events center task force shall serve no greater than two (2) years or until a final recommendation is made to the Council, whichever is less time. SECTION 3. In the event that a vacancy occurs on the task force for any reason, then in such event the City Council shall appoint a person to fill such vacancy for the unexpired term of such appointee. SECTION 4. The task force shall appoint one of its members as chairperson and one of its members as vice chairperson. It shall be the duty of the chairperson to preside at all meetings of the task force and the vice chairperson shall preside in the absence of the chairperson. The City Manager or his designated representative shall act as secretary to the task force, keep records and provide assistance to the task force as required to enable them to perform their duties. SECTION 5. Any and all recommendations made by the task force to the City Council shall be made by the concurring vote of at least six (6) members of the task force. A majority of the total membership of the task force shall constitute a quorum for the transaction of all matters to be considered by the task force. This task force is further authorized to establish ad hoc citizen subcommittees made up of citizen volunteers appointed by the task force when such action is deemed advisable by the task force to assist it in the discharge of its duties. The ad hoc citizen subcommittees shall have no right to vote on any matter before the task force and shall only make recommendations to the task force as a whole. SECTION 6. The task force may adopt rules for its internal operation not inconsistent with the terms and conditions of this Resolution. SECTION 7. The task force shall meet as often as said task force deems necessary to discharge their duties hereinafter set forth. SECTION 8. The task force shall undertake the following duties: (a) Recommend criteria to be used in determining site selection of a multipurpose special events center. In this respect, the task force shall consider the following: (1) Location/Demographics What are the alternative locations? What is or should be the adjacent land use? Should it be adjacent to Texas Tech, Civic Center, South Plains Fair, or separate remote facility? What are the pros and cons of the different locations? What are the acquisition costs of the land? - 2 - Is there going to be demolition of homes? If so, what are the relocation costs and issues? How many residents will be affected and how do we deal with their relocation? Is there going to be any relocation of businesses? What is the access? Is public transportation avail- able or needed? Will adjacent streets handle the traffic patterns? Will there be changes in traffic patterns? What will the requirements be for utilities? Are utilities readily available? Are there any unique drainage/flood plain issues associated with location? Will location generate additional adjacent hotels, restaurants, retail stores? What zoning problems will be involved? (2) Number of Acres Is there sufficient land available for the center? Is there enough land for required parking? (b) Recommendations concerning facility characteristics. In this respect the task force shall consider the following: (1) Size of Facility What seating capacity is required for Lubbock's market? How much floor space is required for the anticipated events? (2) Type of Facility What are the alternative uses available for an all- purpose center? What type of events should the Lubbock events center accommodate (basketball, concerts, trade shows, etc.)? What amenities will be included in the center (box seats, theater, concessions, acoustics, meeting rooms, dining facilities, etc.)? (c) Recommendations concerning financial alternatives. In this respect, the task force shall consider the following: (1) Funding Sources Need to determine source of funding for construction of a center? Need to determine source of funding for operation and maintenance (0&M) costs of center once completed? - 3 - What are the various funding sources? (bond election, sales tax, etc.) When should the committee present these financing options to the public? How? (2) Proposed Budget Design Engineering Demolition of existing Relocation Costs Land Acquisition Utilities Construction Personnel Operations Maintenance areana, if applicable SECTION 9. In addition to the duties set forth in Section 8 of this Resolution, the task force shall undertake the following activities: (a) Review the existing Price Waterhouse Feasibility Study concerning a multipurpose special events center for Lubbock, Texas. (b) Upon completion of the above review, make a determination as to whether or not updates to the above study are needed. (c) In the event the task force determines that updates to the study described in subparagraph (a) above are needed, it shall develop recommendations as to the specific areas to be updated and deliver said recommendations to the City Council. (d) Based upon the criteria developed as required in Section 8, subparagraph (a) of this Resolution, recommend a minimum of three (3) locations where a multipurpose special events center could be constructed. (e) Recommend to the City Council the best financial alternatives available for the construction of the multipurpose special events center. (f) Make recommendations to the City Council as to how best to manage a multipurpose special events center in the event said center is constructed. In this regard the task force shall give close consideration to public vs. private management of such a center. (g) The task force shall investigate and make recommendations to the City Council concerning the size of such proposed center, the estimated cost to construct such a center and the estimated cost to operate and maintain such a center. - 4 - (h) The task force shall establish timelines to accomplish the duties and tasks herein set forth. (i) The task force shall determine if the acquisition of a multipurpose special events center could be accomplished in phases and if so, determine which phase or phases should be given priority. SECTION 10. The task force shall make its final recommendations to the City Council within thirty (30) days of the expiration of the terms of the members of the task force. Upon receipt of the final report and recommendations by the City Council the task force as herein created shall cease to exist and be of no further force or effect. Passed by the City Council this ATTEST: arwtte boyo, c,ty setretary APPROVED AS TO CONTENT: Rita P. Harmon, Assistant City Manager/Public Safety & Services APPROVED AS TO FORM: John C. Ross, Jr., City Attorney JCR:da/AGENDA-D3/MULTICNT.res September 1, 1992 - 5 - CITY OF LUBBOCK MEMO TO: File FROM: Betty Johnson, City Secretary SUBJECT: Resolution No. 3959 DATE: August 23, 1994 Don Vandiver, Assistant City Attorney, has ruled that Resolution No. 3959 does not have to be amended to extend the length of the term of the board members because their recommendations as a task force have already been made.