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HomeMy WebLinkAboutResolution - 3999 - Contract - TDOHCA - 1992-93 Energy Crisis Grant - 10/22/1992Resolution No. 3999 October 22, 1992 Item #13 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents during the effective dates of the Contract, by and between the City of Lubbock and the Texas Department of Housing and Community Affairs for energy crisis intervention for low income persons, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully c Passed by the City Council th ATTEST: Sally SfIll Abbe Acting City cretary APPROVED AS TO CONTENT: SyTviaA. Martinez -Flores, Community Services Supervisor APPROVED AS TO FORM: uuxia u. vanaiver, rirst Nssistan City Attorney DGV:dw/Agenda-D2/Energy.Res October 14, 1992 Resolution No. 3999 October 22, 1992 Item #13 Page 1 of 8 ATTACHMENT 2 GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Energy Crisis Program GRANT AGENCY: Texas Department of Community Affairs GRANT FISCAL PERIOD: 10-1-92 to 9-30-93 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Sylvia A. Martinez (Whom to contact in case of questions) APPROVALS: DE ARTMENT HEAD r r � ASSISTANT CITY MANAGER OR CHIEF OF POLICE DATE DATE 1c -i4-9 2 BUDGET AND RESEARCH DIRECTOR DATE DEPUTY CITY MANAGER DATE Upon completion of approvals, return to: Sylvia A. Martinez -Flores / Community Services by INDIVIDUAL CITY DEPARTMENT OR SECTION DEADLINE DATE A25-1 CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS• page 2 of 8 This form must be completed and signed by the appropriate individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. The Energy Crisis Program is designed to assist individuals in an Energy Crisis situation with utility assistance to restore utility service or to prevent loss of utility service. Through Community Involvement, Project Help, Inc. has provided local utility assistance funding to the department in order to assist clients who do not meet the state guidelines. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. Yes. Alliance for the 90's Community Needs Assessment. B. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. Approximately 12% of the population is low-income within Lubbock County, of these many are in need of utility assistance of which the grant may provide assistance. A25-2 page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. - Ensure that the elderly, disabled, and families with small children meeting the requirements are assisted with utility assistance. - Inform clients applying for utility assistance with energy saving information. - Ensure that community contributions through Project Help are utilitized by the department for utility assistance clients. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. No. Only families with an energy crisis and meet income guidelines and must be experiencing an energy crisis. 4. Are other agencies (other than the City of Lubbock) available to administer this program? Yes. If so, list the agencies: Catholic Family Services Lubbock County General Assistance Neighborhood House Salvation Army A limited number of churches A25-3 Page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. If not, why not? Yes. Catholic Family Services Neighborhood House County General Assistance Salvation Army 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: No. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in-kind contribution? Hom A25-4 Page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). Operating (only): Personnel : 5.26% of full-time employee's salary is paid through this grant. Other: Direct utility assistance A. If the grant is for capital outlay or a capital project, will it result in ongoing City operational costs? Is so, explain in detail. No. B. If the grant is for an operating program or programs, is it a one-time grant which will result in ongoing city expenses, if the program is to be continued in the future? This grant is dependent on the availability of federal appropriation. The percentage of funding varies from year to year. A25-5 C. Does the grant require continuation of the program, at after grant funding has expired? If so, how long will obligated to expend local funds, and in what areas? Be No. Page 6 of 8 City expense, the City be specific. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on-going grant? If the grant in on-going, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. This grant has been administered by the City for ten years. This will be the 11th year and it is a 12 month grant. Renewal is based on Council accepting the grant, as well as federal funds available. 10. Are indirect costs reimbursed by the grant? am A25-6 Page 7 of 8 11. Are grant audit costs reimbursed by the grant? No. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? 5.26% of one full-time employees salary is paid through this grant. Additional funds are provided through the Community Services Block Grant. 13. What is the long-term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? See no. 14. A25-7 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CONTRACT N0. 593048 FOR THE FY 1993 ENERGY CRISIS PROGRAM SECTION 1. PARTIES TO CONTRACT This contract is made by and between the Texas Department of Housing and Community Affairs, an agency of the State of Texas (herein the "Department") and City of Lubbock, Community Services Department (herein the "Contractor"). SECTION 2. CONTRACT PERIOD This contract shall commence on October 1, 1992 and unless earlier terminated, shall end on September 30, 1993 (herein the "Contract Period"). SECTION 3. CONTRACTOR PERFORMANCE Pursuant to the Low -Income Home Energy Assistance Act of 1981, as amended, 42 U.S.C. sec. 8621 et seg. (herein the "LIHEAP Act") Contractor shall operate, on an equitable basis throughout Contractor's service area, an energy crisis program (hereinafter "ECP") in accordance with all applicable state and federal regulations, and this contract, including the Performance Statement (herein Exhibit "A"), the budget (herein Exhibit "B"), and the Allowable Activities Document (herein Exhibit "C"). Contractor's service area consists of the following Texas counties: Lubbock. SECTION 4. DEPARTMENT OBLIGATIONS A. In consideration of Contractor's satisfactory performance of this contract, Department shall reimburse Contractor for the actual allowable costs incurred in the amount of: FY '93 Available ECP Funds: Eleven Thousand Five Hundred Forty -Nine and no/100 Dollars ($11,549.00). B. By written notice to Contractor, Department may obligate additional funds under Section 4(A). For planning purposes only, Contractor may assume that the total award to Contractor during the Contract Period will be: FY '93 Anticipated ECP Funds: Twenty -Three Thousand Six Hundred Eighty and no/100 Dollars ($23,680.00). PAGE 1 OF 9 C. Any decision to obligate additional funds shall be made by Department based upon factors, including but not limited to, the status of funding under grants to Department, the rate of Contractor's utilization of funds under this or previous ECP contracts, the existence of questioned or disallowed costs under this or other contracts between the parties, and Contractor's overall compliance with the terms of this contract. D. Department's obligations under this Section are contingent upon the actual receipt by Department of funds from the U.S. Department of Health and Human Services and the Office of the Governor of the State of Texas. Department acknowledges that it has received obligations from those sources, which, if paid, will be sufficient to pay the allowable costs incurred by Contractor under this contract. E. Contractor shall plan for the provision of ECP services through March 15th of the contract period utilizing no more than 75% of the funds received under this Contract. The remaining 25% of the funds are reserved for ECP services after March 15. F. Department is not liable for any cost incurred by Contractor which: (1) is subject to reimbursement by a source other than Department; (2) is for performance of services or activities not authorized by the LIHEAP Act, or which is not in accordance with the terms of this contract; (3) is not reported to Department on an ECP Monthly Funding/Financial/Performance Report within ninety (90) days following the termination of this contract; or, (4) is not incurred during the Contract Period. SECTION 5. METHOD OF PAYMENT/CASH BALANCES A. For each month of the Contract Period, Contractor may request an advance payment by submitting to Department at its offices in Travis County, Texas, no later than the twentieth (20th) day of the month prior to the month for which advance payment is sought, a properly completed ECP Monthly Funding/Financial/Performance Report and a State of Texas Purchase Voucher for an amount not to exceed Contractor's actual cash needs for the month for which such advance is sought. B. Contractor's requests for advances shall be limited to the minimum amount needed for the effective performance of this contract, and shall be timed as closely as possible to coincide with Contractor's actual immediate cash requirements. Contractor shall establish procedures to minimize the time elapsing between the transfer of funds from Department to Contractor and the disbursal of such funds by Contractor. C. Department reserves the right to utilize a cost reimbursement method of payment if (1) Contractor maintains excessive cash balances or requests advance payments in excess of thirty (30) days need; (2) Department identifies any deficiency in the internal controls or financial management system used by Contractor; (3) Contractor violates any of the terms of this contract; or (4) Department's funding sources require the use of a cost reimbursement method of payment. PAGE 2 OF 9 ECP/Rev. 10/92 D. Contractor shall refund, within fifteen (15) days of Department's request, any sum of money paid to Contractor by Department which Department determines (1) has resulted in an overpayment to Contractor or (2) has not been spent strictly in accordance with terms of this contract. Department may offset or withhold any amounts otherwise owed to Contractor under this contract against any amount owed by Contractor to Department arising under this contract. E. All funds paid to Contractor under this contract are paid in trust for the exclusive benefit of the eligible recipients of the Energy Crisis Program and for allowable administrative expenditures. SECTION 6. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS Except as specifically modified by law or the terms of this contract, Contractor shall comply with the cost principles and uniform administrative requirements set forth in the Uniform Grant and Contract Management Standards for State Agencies, 1 T.A.C. §§ 5.141 et seg. (herein the "Uniform Grant Management Standards") provided that all references therein to "local government" shall be construed to mean Contractor. SECTION 7. ALLOWABLE ADMINISTRATIVE EXPENDITURES Administrative costs incurred by Contractor in carrying out this contract shall be allowable up to a maximum of 5.26% of the total allowable contract expenditures within the Contract Period. Contractor shall pay from non-federal sources the remaining costs of planning and administering the program assisted under this contract. SECTION 8. TERMINATION AND SUSPENSION A. Department may terminate this contract, in whole or in part, at any time Department determines that there is cause for termination. Cause for termination includes but is not limited to Contractor's failure to comply with any term of this contract. Department shall notify Contractor in writing at least thirty (30) days before the date of termination. B. Nothing in this Section shall be construed to limit Department's authority to withhold payment and immediately suspend Contractor's performance of this contract if Department identifies possible instances of fraud, abuse, waste, fiscal mismanagement, or other serious deficiencies in Contractor's performance. Suspension shall be a temporary measure pending either corrective action by Contractor or a decision by Department to terminate this contract. C. Notwithstanding any exercise by Department of its right of termination or suspension, Contractor shall not be relieved of any liability to Department for damages due to Department by virtue of any breach of this contract by Contractor. Department may withhold any payment due to Contractor until such time as the exact amount of damages due to Department from Contractor is agreed upon or is otherwise determined. D. Department shall not be liable for any costs incurred by Contractor after termination or during suspension of this contract. PAGE 3 OF 9 ECP/Rev. 10/92 SECTION 9. CHANGES AND AMENDMENTS Any change in the terms of this contract required by a change in federal or state law or regulation is automatically incorporated herein effective on the date designated by such law or regulation. Except as otherwise specifically provided herein any other change in the terms of this contract shall be by amendment in writing and signed by both parties. SECTION 10. DEPARTMENT ISSUANCES Department may issue regulations or policy directives which serve to establish Contractor eligibility or interpret and clarify the terms of this contract. Such regulations or policy directives shall be issued by Department in the form of ECP Issuances. Issuances shall not alter the terms of this contract so as to relieve Department of any obligation to reimburse an allowable cost incurred by Contractor prior to the effective date of the Issuance or 5 days after such Issuance is mailed or delivered to Contractor, whichever is later. All ECP Issuances promulgated by Department, whether before or after the execution of this contract, shall govern the performance of this contract until specifically rescinded by Department. SECTION 11. MONITORING Department or its designee may conduct on and off-site monitoring and evaluation of Contractor's compliance with the terms of this contract. Department's monitoring may include a review of the efficiency, economy, and effectiveness of Contractor's performance. Department will notify Contractor in writing of any deficiencies noted during such monitoring. Department may provide training and technical assistance to Contractor in correcting the deficiencies noted. Department may require or suggest corrective action to remedy deficiencies noted in Contractor's accounting, personnel, procurement, and management procedures and systems. Department may conduct follow-up visits to review the previously noted deficiencies and to assess the efforts Contractor has made to correct them. Department may terminate or suspend this contract or invoke other remedies Department determines to be appropriate in the event monitoring uncovers material deficiencies in Contractor's performance or if Contractor fails to correct any deficiency within a reasonable period of time. SECTION 12. RETENTION AND ACCESSIBILITY OF RECORDS A. Contractor shall maintain fiscal records and supporting documentation for all expenditures made under this contract in accordance with the retention and custodial requirements for records set forth in the Uniform Grant Management Standards, Common Rule §_.42. B. Contractor shall maintain a client file system to document direct services rendered. Each ECP client file shall contain the following: 1. Department's ECP Client application; 2. Documentation/Verification of Client Income; 3. Declaration of Income Eligibility (when required); 4. Copy of Client's Utility Bill(s); and, 5. Documentation of Payment. Documentation of payment may separate file, but must be accessible at the site where maintained. PAGE 4 OF 9 ECP/Rev. 10/92 be maintained in a client files are C. Contractor shall give the U.S. Department of Health and Human Services, the U.S. General Accounting Office, and Department, or any of their duly authorized representatives, access to and the right to examine and copy, on or off the premises of Contractor, all records pertaining to this contract. Such right to access shall continue as long as the records are retained by Contractor. Contractor agrees to maintain such records in an accessible location and to cooperate with any examination conducted pursuant to this Subsection. Contractor shall include the substance of this subsection in all subcontracts. SECTION 13. REPORTING REQUIREMENTS A. Contractor shall submit, for receipt by Department no later than twenty (20) days after the end of each month of the Contract Period an ECP Monthly Funding/Financial/Performance Report of all expenditure of funds under this contract during the previous month. B. Contractor shall submit to Department no later than sixty (60) days after the end of the Contract Period an inventory of all equipment acquired in whole or in part with funds received under this or previous Energy Crisis Program contracts. Upon the termination of this Contract, Department may transfer title to any nonexpendable personal property so acquired to itself or to any other entity receiving funds under the LIHEAP Act. C. Contractor shall submit to Department no later than sixty (60) days after the termination of this contract, a final ECP Monthly Funding/Financial/Performance Report of all expenditures of funds under this contract. The failure of Contractor to provide a full accounting of funds expended under this contract may result in the termination of this contract and holding contractor ineligible to receive additional ECP funds. D. If Contractor fails to submit, in a timely and satisfactory manner, any report or response required by this contract, Department may withhold any or all payments otherwise due or requested by Contractor hereunder. Payments may be withheld until such time as the delinquent report or response is received by Department. If the delinquent report or response is not received within forty-five (45) days of its due date, Department may suspend or terminate this contract. If Contractor receives ECP funds from Department over two or more contract periods, funds may be withheld or this contract suspended or terminated for Contractor's failure to submit a report or response (including a report of audit) past due from a prior contract period. SECTION 14. INDEPENDENT CONTRACTOR It is agreed that Department is contracting with Contractor as an independent contractor. Contractor agrees to indemnify Department against all disallowed costs or other claims which may be asserted by any third party in connection with Contractor's performance of this contract. SECTION 15. SUBCONTRACTS A. Contractor may not subcontract the performance of this contract unless it receives Department's prior written approval. Contractor shall submit to Department a signed copy of each such subcontract. Department is in no way liable to Contractor's subcontractor(s). PAGE 5 OF 9 ECP/Rev. 10/92 B. Subcontractors shall comply with the terms of this contract to the same extent as if the performance rendered by the subcontractor were being rendered by Contractor. Subcontractors will be subject to monitoring and investigation by Department. SECTION 16. CONFLICT_OF INTEREST/NEPOTISM A. Contractor covenants that neither it nor any member of its governing body presently has or shall acquire any interest, direct or indirect, which would conflict in any manner with the performance of this contract. No person having such interest shall be employed by Contractor or appointed as a member of Contractor's governing body. B. Contractor agrees that it will comply with TEX. REV. CIV. STAT. ANN. ART. 5996 by ensuring that no officer, employee, or member of the governing body of Contractor shall vote or confirm the employment of any person related within the second degree by affinity or third degree by consanguinity to any member of the government body or to any other officer or employee authorized - to employ or supervise such person. C. Contractor shall ensure that no employee, officer, or agent of Contractor shall participate in the selection, or in the award or administration of a subcontract supported by funds provided hereunder if a conflict of interest, real or apparent, would be involved. Such a conflict of interest would arise when: 1) the employee, officer, or agent 2) any member of his or her immediate family 3) his or her partner or 4) any organization which employs or is about to employ, any of the above, has a financial or other interest in the firm or person selected to perform the subcontract. D. Contractor's employees, officers, and/or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from subcontractors, or potential subcontractors. SECTION 17. NON-DISCRIMINATION AND EQUAL OPPORTUNITY No person shall on the grounds of race, color, religion, sex, national origin, age, handicap, political affiliation or belief be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or be denied employment in the administration of or in connection with any program or activity funded in whole or in part with funds made available under this contract. SECTION 18. LEGAL AUTHORITY A. Contractor represents that it possesses the legal authority to enter into this contract and to perform the services Contractor has obligated itself to perform hereunder. B. The person signing this contract on behalf of Contractor hereby warrants that he/she was been duly authorized by Contractor to execute this contract on behalf of Contractor and to bind Contractor to the terms herein set forth. PAGE 6 OF 9 ECP/Rev. 10/92 C. Department shall have the right to suspend or terminate this contract if there is a dispute as to the legal authority of either Contractor or the person signing this contract to enter into this contract or to render performances hereunder. Contractor is liable to Department for any money it has received from Department for performance of the provisions of this contract, if Department has su-spended or terminated this contract for reasons enumerated in this Section 18. SECTION 19. AUDIT A. Contractor shall arrange for the annual performance of a financial and compliance audit of the funds received under this contract. The audit shall be made in accordance with the Single Audit Act of 1984, 31 U.S.C. sec 7501 et sZ . (herein the "Audit Act"), and OMB Circular No. A-128, "Audits of State and Local Governments", 45 CFR Part 74, Appendix J or OMB Circular No. A-133, "Audits of Instructions of Higher Education and other nonprofit Institutions", 45 C.F.R. Part 74, Appendix I. Where a contract is awarded for audit services, the contract shall include a reference to the Audit Act and OMB Circular A-128 or A-133. Contractor shall take such action to facilitate the performance of the audit(s) conducted pursuant to this Section as Department may require. Audits are to be conducted in accordance with GAGAS (generally accepted government auditing standards). B. Contractor shall submit three (3) copies of the report of such audit .to Department no later than one hundred twenty (120) days after the end of the audit periods. Audits performed under this Section are subject to review and resolution by Department or its authorized representative after the end of the audit period. C. Contractor shall take immediate appropriate corrective action after issuance of the audit report in instances of material noncompliance with laws, regulations or this contract. Contractor shall be liable to Department for any costs disallowed pursuant to financial and compliance audits(s) of funds received under this contract. Reimbursement to Department of disallowed costs shall be paid by Contractor from funds which were not made available to Contractor under any contract with Department. SECTION 20. POLITICAL AND SECTARIAN ACTIVITY PROHIBITED A. No funds received by Contractor hereunder may be used for any political activity including, but not limited to, any attempt to influence the outcome of any election or the passage or defeat of any legislation or appropriation. B. No funds received by Contractor under this contract may be used, either directly or indirectly, to support any religious or anti -religious activity. C. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, Contractor shall complete and submit a Certification Regarding Lobbying form in accordance with its instructions and 45 CFR Part 93. PAGE 7 OF 9 ECP/Rev. 10/92 SECTION 21. PREVENTION OF WASTE, FRAUD, AND ABUSE A. Contractor shall establish, maintain, and utilize systems and procedures to prevent, detect and correct waste, fraud and abuse in activities funded under this contract. The systems and procedures are to address possible waste, fraud and abuse- by Contractor, its employees, recipients, vendors and administering agencies. Contractor's internal control systems and all transactions and -other significant events are to be clearly documented, and the documentation is to be readily available for monitoring by Department. B. Contractor shall give Department complete access to all of its records, employees, and agents for the purposes of any investigation of the Energy Crisis Program. Contractor shall immediately notify Department of any discovery of waste, fraud or abuse. Contractor shall fully cooperate with Department's efforts to detect, investigate, and prevent waste, fraud and abuse in the Energy Crisis Program. C. Contractor may not discriminate against any employee or other person who reports a violation of the terms of this contract or of any law or regulation to Department or to any appropriate law enforcement authority, if the report is made in good faith. SECTION 22. MAINTENANCE OF EFFORT Funds provided to Contractor under this contract may not be substituted for funds or resources from any other source nor in any way serve to reduce the funds or resources which would have been available to or provided through Contractor had this contract never been executed. SECTION 23. NO WAIVER Any right or remedy given to Department by this contract shall not preclude the existence of any other right or remedy, nor shall any action taken in the exercise of any right or remedy by deemed a waiver of any other right or remedy. The failure of Department to exercise any right or remedy on any occasion shall not constitute a waiver of Department's right to exercise that or any other right or remedy at a later time. SECTION 24. SEVERABILITY If any portion of this contract is held to be invalid by a court or administrative tribunal of competent jurisdiction, the remainder shall remain valid and binding. SECTION 25. ORAL AND WRITTEN AGREEMENTS All oral and written agreements between the parties relating to the subject matter of this contract have been reduced to writing and are contained in this document and the exhibits attached hereto. PAGE 8 OF 9 ECP/Rev. 10/92 SECTION 26. DEBARRED AND SUSPENDED PARTIES or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549: 45 CFR Part 76, "Debarment and suspension." SECTION 27. EXHIBITS The exhibits identified below are hereby made a part of this contract: (1) Exhibit A, Performance Statement (2) Exhibit B, Budget (3) Exhibit C, Allowable Activities Document Signed this day of APPROVED AS TO CONTENT: Sylvia A. Martinez -Flores, Community Services Supervisor APPROVED AS TO FORM: Obald G. Vandiver, first Assistant City Attorney CITY OF LUBBOCK, COMMUNITY SERVICES DEPARTMENT as David R. Langston, Mayor . 1992. TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS BY: Susan J. Leigh, Executive Director This contract is not effective until signed by the Executive Director of the Department or her designee. PAGE 9 OF 9 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS EXHIBIT A PERFORMANCE STATEMENT ENERGY CRISIS PROGRAM CONTRACT NO. 593048 WITH CITY OF LUBBOCK, COMMUNITY SERVICES DEPARTMENT NUMBER OF NUMBER OF HOUSEHOLDS PERSONS ACTIVITIES DESCRIPTION SERVED SERVED 1. Contractor shall develop an Energy 231 919 Crisis Program for low-income residents of the geographic area referenced in Section 3 of this contract by providing assistance in the following areas: Utility Assistance 231 919 Temporary Shelter Emergency Fuel Delivery Purchase of Portable Heating and Cooling Units Evaporative Water Cooler Operating Costs 2. Contractor shall maintain in its files supporting documentation satisfactory to Department of activities conducted pursuant to this Exhibit A. PAGE 1 OF 1 ECP/Rev. 10/92 Disc #3