HomeMy WebLinkAboutResolution - 2020-R0400 - Grant Application, TWDB Cat 1 Flood Infrastructure FundsResolution No. 2020-RO400
Item No. 6.11
November 17, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock an Application for Grant Funds, by and between the City of
Lubbock and Texas Water Development Board for the receipt of Grant Funds for Flood Protection
Planning for Watersheds, and related documents. Said Agreement is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the minutes of
the City Council.
Passed by the City Council on November 17, 2020
L-"
DANIEL M. POPE, MAYOR
ATTEST:
Rebe ca Garza, City Sec tary
Jesica McEach , Assistant City ?*
APPROVED AS TO FORM:
ccdocs/RES.Texas Water Development Board.Grant Funds
10.30.20
Texas Water Resolution No. 2020-RO400
—�� —
Development Board
P.O. Box 13231, Austin, Texas 78711-3231
Flood Protection Planning for Watersheds - Cateciory 1
Due October 19, 2020 at 5:00 p.m. CST
Email to F1F@twdb.texas.gov Include the Applicant's Name, Abridged Application Number, and
Category in the subject line.
Submittal Instructions: Please email one indexed, electronic copy to FIF@twdb.texas.gov using MS Word,
Shapefile, Excel, and/or Adobe Acrobat. All Adobe Acrobat PDFs must be searchable. Include the Applicant's
Name, Abridged Application Number, and Category in the subject line of the email. For applications in excess of
150 MB, please contact FIF@twdb.texas.gov for submission instructions.
For more information, please email FIF@twdb.texas.gov. Include the Applicant's Name, Abridged Application
Number, and Category in the subject line of the email.
Example email subject line: Applicant Name, Abridged Application 12345, Category 1
Thank you.
Project information submitted in this application must be consistent with the project's submitted abridged application;
any information that is inconsistent with the project's ranking in the prioritization list as approved by the board could
result in the project loosing prioritization points to the extent that the project may fall below the board -approved
funding line. By submitting this Application, you understand and confirm that the information provided is true and
correct to the best of your knowledge and further understand that the failure to submit a complete Application by the
stated deadline, or to respond in a timely manner to additional requests for information, may result in the withdrawal of
the Application without review.
GENERAL INFORMATION
Entity Name
City of Lubbock
Entity Type
Municipal Government
A citation of the law under which the political subdivision operates and was created
The city of Lubbock was incorporated in 1909 and has a Home Rule Charter (Texas Local
Government Code 5.004)
Physical Address
1314 Avenue K, Lubbock, TX 79401
Mailing Address
1314 Avenue K, Lubbock, TX 79401
Primary Contact
Please list the primary
project contact for
day to day project
implementation
Name
Josh Kristinek
Title
Assistant City Engineer
Phone
806-775-3397
Email
jkristinek(@mylubbock.us
Name
Mark Evans
Grant Coordinator
Internal ❑
Title
Funding Specialist
External ®
Phone
512-596-3670
Email
Mark.Evans@freese.com
Other Contact
Name
Heather Keister
(Financial Advisor,
Legal/Bond
Title
Project Manager/Engineer
Counsel,
Project Engineer, etc.)
Phone
806-686-2706
Email
Heather. Keister freese.com
Other Contact
Name
(Financial Advisor,
Legal/Bond
Title
Counsel,
Project Engineer, etc.)
Phone
Email
Other Contact
Name
(Financial Advisor,
Legal/Bond
Title
Counsel,
Project Engineer, etc.)
Phone
Email
GENERAL PROJECT INFORMATION
Abridged Application Number(s)
13797
Project Name
Flood Protection Planning for Watersheds
Project Location
(Latitude/Longitude)
33.566505,-101.886758 (centroid of City of Lubbock)
Counties in Project's Area
List counties where the project is located
Lubbock, Hockley, Lamb, Hale
or providing service
Category Invited For
®
❑
❑
❑
Category 1
Category 2
Category 3
Category 4
Flood Protection Planning for
Planning, Acquisition, and Design, Construction /
Federal Award
Measures immediately effective in
Watersheds
Rehabilitation (All combinations)
Matching Funds
protecting life and property
Page 2 of 33
STATEMENT OF FUNDING
Please indicate the funding sources anticipated to sufficiently fund the project. Insert the dollar amounts
applicable to the sources identified below. Entities may either use its own available funds or borrow FIF funds at
0% for any portion of the required local share not provided through the FIF grant funds. Other funding sources
indicated below must be committed/awarded or under consideration by the funding agency. If federal funding
is a source, please indicate the specific source and federal disaster number in the box below. While you may
propose to use in -kind services on this form, any proposal must receive TWDB's approval.
Sources of Funding
Amount ($)
Percent of Total Project
Cost
a. Federal Funding
$0
0%
Disaster Number:
b. Local Contribution
$187,500.00
25%
(All cash/loan/bond proceeds/non-federal grant
sources excluding FIF
c. In -Kind Contribution (estimated value)
$0
0%
d. TWDB FIF Grant
$562,500.00
75%
e. TWDB FIF Loan
$0
0%
Applicants with a loan component MUST FILL OUT the
loan component questions below
TOTAL PROJECT COST (equals a+b+c+d+e)
$750,000.00
100%
Attach a budget and explanation of funds if needed
❑ Attached ® NA
Page 3 of 33
DESCRIPTION OF PROPOSED PROJECT -
Project Need: Description of Project Need:
The City of Lubbock proposes to complete flood protection planning activities for restoration of the Canyon Lakes
System on the City of Shallowater-Yellow House Draw HUC-10 (1205000113) and the Buffalo Springs Lake -North Fork
Double Mountain Fork Brazos River HUC-10 (1205000301). Recent storms have emphasized the need to implement
detailed planning for flood protection in this area. Most of the waterways in these two HUC-10s do not have effective
detailed hydrologic and hydraulic models. The publication of NOAA Atlas 14 data in October of 2018 and the resultant
change in our understanding of extreme rainfall events has prompted the need for comprehensive floodplain modeling
and mapping. This proposed project will aid in planning for regional projects that manage and control flood waters in
order to reduce, or potentially eliminate, flood losses within the community served.
Project Description: Description of Project, including a bulleted list of project elements/components, flood risk evaluation and
alternatives considered (including existing facilities):
This flood protection planning study includes use of the best and most current data with regard to cumulative changes
in land cover and land use (development), updated rainfall data (NOAA Atlas 14), updated topographic data (LiDAR),
topographic survey and stream cross -sectional data, and application of new technology to develop more accurate
floodplain modeling and mapping. Updated software shall be used to better represent the conditions in Lubbock. The
updated models will be compared to the existing FEMA floodplain maps and all differences will be noted. Coordination
with FEMA will occur throughout the process so that the submitted data complies with the latest FEMA requirements.
The scope of work for the flood protection planning study includes, but is not limited to:
• Develop or update hydrologic and hydraulic models for the study area. The models will utilize the latest
estimates of rainfall for the area (Atlas 14), and the most appropriate level of detail as outlined below.
o Low Detail — Typically undeveloped, rural areas. Simplified hydrology and 1 D unsteady flow hydraulic
modeling of large riverine drainage features.
o Medium Detail — Low to moderate development, fringe areas of municipalities. Standard hydrology, 1 D
unsteady flow hydraulic modeling of large riverine and major local channel drainage features.
o High Detail — Mostly developed areas, low to medium density. Detailed hydrology and high resolution
hydraulic modeling of open channels, including limited use of 2D modeling.
• Storm events to be evaluated including: 2-yr, 5-yr, 10-yr, 25-yr, 50-yr, 100-yr, and 500-yr storms.
• H&H models will be based on the most current topography (LiDAR) and limited survey where appropriate.
• Develop inundation maps representing existing conditions for all storm events listed previously.
• Identify areas at risk for structural and major roadway flooding due to riverine conditions, damage centers.
• Identify flood mitigation measures for the damage centers identified above. These may include conveyance
improvements, regional detention, levees, etc.
• Develop planning level estimate of probable project cost for each alternative.
• Assist with community outreach and education of the public about study purpose, findings, and
recommendations.
Page 4 of 33
FLOOD INFRASTRUCTURE FUND QUESTIONS
Category 1: Flood Protection Planning for Watersheds
Projects must conduct planning of entire watersheds no smaller than Hydrologic Unit Code 10-digit (HUC-10) to
better inform the development of strategies using structural and nonstructural measures before a flood event, such as
determining and describing problems from or related to flooding, identifying and planning solutions to flooding
problems, and estimating the benefits and costs of these solutions.
All activities under this category must be considered 'flood control planning" as defined in Texas Water Code Section
15.405. It does not include the actual preparation of a Federal Emergency Management Agency Flood Insurance Rate
Map.
Questions to meet Flood Intended Use Plan and/or Statutory Requirements:
1. Attach a map showing project location and delineation of project watershed, conforming to 31 TAC
§363.408(b)(4).
2. Project Area and Component Map. Attach a GIS map at the appropriate scale to show the project location, proposed
project area, watersheds including HUC boundaries, and all major project components. Add a GIS shapefile of the project area
boundary.
® Attached ❑ NA
3. Has the applicant fulfilled Notice Requirements for Category 1 Projects as outlined in the Flood Intended Use
Plan?
® Yes, Attach Documentation, including
i. one copy of the notice sent to affected political subdivisions,
ii. a list of the political subdivisions to which notice was sent, and
iii. the date on which the notice was sent.
❑ No
4. Has the applicant acted cooperatively with other political subdivisions to address flood control needs in the
area?
M Yes, Attach Documentation (Flood Application Affidavit TWDB-0171)
❑ No
Have all political subdivisions been notified of the proposed study, were provided adequate notice, and will
have ample opportunity to participate in the study? Providing adequate notice and ample opportunity to any
such eligible political subdivision that elects not to participate further would fulfill this requirement, provided
evidence of notification is included in the application.
M Yes, Attach Documentation (Flood Application Affidavit TWDB-0171 or evidence of adequate
notification)
❑ No
6. Will in -kind services be substituted for any part of the local share? [Note: In -kind services maybe substituted
for any part of the local share, if such services are directly in support of the planning effort, are fully explained
and documented in the complete application, and approved as part of the TWDB commitment.]
❑ Yes, Attach Documentation with full explanation of applicant's in -kind contribution including a
description of in -kind services to be provided
® No
Other Pertinent Attachments:
7. Detailed description of the degree to which proposed planning duplicates previous or ongoing flood plans.
8. Detailed description of project service area including
a. identification of the watershed (USGS HUC-10 or larger) or watersheds to be studied for this project,
b. a map of identified watershed or watersheds showing major hydrologic features and political
subdivision boundaries as applicable,
Page 5 of 33
c. historical flooding and flood damages,
d. existing or potential flood hazards this project intends to address, including how the proposed
planning will address those hazards, and
e. identification of which eligible entities do or do not participate in the National Flood Insurance
Program.
9. Description of areas identified for flood risk evaluation, including hydrologic and hydraulic modeling,
mapping, and proposed method of evaluation.
10. Detailed description of the proposed method for estimating the benefits and costs of potential solutions to
identified flooding problems.
11. Detailed scope of work for the proposed flood protection planning project including
a. project organization,
b. a description of how flood protection needs of the entire watershed will be considered,
c. identification of tasks,
d. a task budget*,
e. a time schedule for completing tasks,
f. an expense budget by category*, and
g. potential benefits of the project.
*see attached example task and expense budgets.
12. Detailed description of why state funding assistance is needed.
13. Applicants Consultants. Please attach copies of all draft and/or executed contracts for consultant services to be used by
the applicant. If there are any significant scope components that the applicant will be handling in-house, please attach a
brief description of those services.
14. Legal Documents:
a. Resolution. Attach the resolution from the governing body requesting financial assistance. (TWDB-
0201A)
❑ Attached
b. Application Affidavit. Attach the Application Affidavit. (TWDB-0201)
® Attached
c. Certificate of Secretary. Attach the Certificate of Secretary. (TWDB-020113)
® Attached
Page 6 of 33
TASK AND EXPENSE BUDGETS
TASK BUDGET
TASK
DESCRIPTION
AMOUNT
1
Project Management and Meetings
$ 56,212
2
Public Outreach
$ 29,663
3
Data Collection and Survey
$ 149,140
4
Screening Assessment
$ 62,750
5
Flood Risk Analysis Hydrology & Hydraulics
$ 141,042
6
Critical Flood Hazard Alternatives Analysis
$ 63,450
7
Dam Safety Assessment
$ 162,078
8
Technical Report
$ 85,665
TOTAL
$ 750,000
EXPENSE BUDGET
CATEGORY
AMOUNT
Salaries & Wages'
Fringez
Travel3
Subcontract Services
$750,000
Other Expenses4
Overheads
Profit
TOTAL
$750,000
1 Salaries and Wages is defined as the cost of salaries of engineers, draftsmen, stenographers, surveymen, clerks, laborers, etc., for
time directly chargeable to this contract.
2 Fringe is defined as the cost of social security contributions, unemployment, excise, and payroll taxes, workers' compensation
insurance, retirement benefits, medical and insurance benefits, sick leave, vacation, and holiday pay applicable thereto.
3 Travel is limited to the maximum amounts authorized for state employees by the General Appropriations Act, Tex. Leg. Regular
Session, 2011, Article IX, Part 5, as amended or superseded
40ther Expenses is defined to include expendable supplies, communications, reproduction, and postage directly chargeable to this
CONTRACT.
Page 7 of 33
5 Overhead is defined as the costs incurred in maintaining a place of business and performing professional services similar to those
specified in this contract. These costs shall include the following:
• Indirect salaries, including that portion of the salary of principals and executives that is allocable to general supervision;
• Indirect salary fringe benefits;
• Accounting and legal services related to normal management and business operations; Travel costs incurred in the normal course
of overall administration of the business; Equipment rental;
• Depreciation of furniture, fixtures, equipment, and vehicles;
• Dues, subscriptions, and fees associated with trade, business, technical, and professional organizations;
• Other insurance; Rent and utilities; and Repairs and maintenance of furniture, fixtures, and equipment
Page 8 of 33
SCHEDULE
The proposed total duration for this study is twenty-four (24) months. See below for an estimate of project schedule by
Task:
Task
Duration
1
PM and Meetings
24 Months
2
Public Outreach
6 Months (parallel
task)
3
Data Collection and Survey
5 Months
4
Screening Assessment
3 Months
5
Flood Risk Analysis Hydrology & Hydraulics
8 Months
6
Critical Flood Hazard Alternatives Analysis
4 Months
7
Dam Safety Assessment
12 Months (parallel
task)
8
Technical Report
4 Months
Total Project Duration =
24 Months
Page 9 of 33
ATTACHMENT CHECKLIST
✓ N/A Attachment Description
N ❑ Maps - Project Area Boundary GIS Shapefile of Feature Class
N ❑ Notice Requirements
N ❑ Flood Application Affidavit (TWDB-0171)
N ❑ Evidence of Adequate Notification
N ❑ Detailed description of the degree to which proposed planning duplicates previous or
ongoing flood plans
N ❑ Detailed description of project service area
❑ N Benefit -Cost Ratio required information
❑ ❑ Detailed scope of work
N ❑ Description of why state funding assistance is needed
Page 10 of 33
ATTACHMENTS
Page 11 of 33
ITEM 1 AND 2 - WATERSHED MAP
Page 12 of 33
Zo
ITEM 2i - NOTICE SENT TO AFFECTED POLITICAL SUBDIVISIONS
(insert City of Lubbock letterhead)
Date (needs to be date notice is mailed)
Political Subdivision Name
Political Subdivision Contact
Address
City, TX zip
Re: Notification of Application for Planning Assistance with TWDB
Flood Infrastructure Fund Category 1
Dear Mr./Ms. [name of notified subdivision representative]:
The City of Lubbock is currently pursuing financial assistance from the newly created Texas Flood Infrastructure
Fund (FIF). The FIF is managed by the Texas Water Development Board (TWDB) and it was created to assist in
the financing of drainage, flood mitigation and flood control projects. The City of Lubbock proposes to
complete flood protection planning activities for restoration of the Canyon Lakes System on the City of
Shallowater-Yellow House Draw HUC-10 (1205000113) and the Buffalo Springs Lake -North Fork Double
Mountain Fork Brazos River HUC-10 (1205000301). Recent storms have emphasized the need to implement
detailed planning for flood protection in this area. Most of the waterways in these two HUC-10s do not have
effective detailed hydrologic and hydraulic models. The publication of NOAA Atlas 14 in October of 2018 and
the resultant change in our understanding of extreme rainfall events has prompted the need for
comprehensive floodplain modeling and mapping. This proposed project will aid in planning for regional
projects that manage and control flood waters in order to reduce, or potentially eliminate, flood losses within
the community served.
The planning activities will be performed at a regional scale, providing benefits to multiple political subdivisions
across Lubbock, Hockley, Lamb, and Hale Counties and in surrounding areas. As part of the TWDB application
process, applicants must identify potential collaborating entities within the project watersheds to meet the
regional participation requirement for grant award. Therefore, I am writing to respectfully solicit the
collaboration of the [name of notified subdivision] in the planning process for this watershed study.
We anticipate that the [name of notified subdivision] could collaborate by providing readily available flood
related data, historical flood damage information, identification of flooding hotspot locations, comments to the
study, and/or helping disseminate information to the general public. We want to highlight that the [name of
notified subdivision] will not be required to enter into any kind of financial commitment by expressing their
intent to participate and collaborate in this study. If the [name of notified subdivision] considers this a
beneficial endeavor and is willing to participate, please fill out and sign the attached Participation Letter and
send it to Mr. Josh Kristinek, Assistant City Engineer, via e-mail within 30 days of the date on this letter.
Page 15 of 33
Additionally, if the [name of notified subdivision] wishes to voice any comments or concerns regarding these
flood protection planning activities, any comments must be filed with the TWDB Executive Administrator and
the applicant within 30 days of the date on this letter. The relevant contact information is included below.
We look forward to working with you on this watershed study. If you have any questions, please contact us at
your convenience.
Sincerely,
(signed by authorized representative)
Applicant:
Josh Kristinek
Assistant City Engineer
City of Lubbock
1314 Avenue K
Lubbock, TX 79401
ikristinekCa�mail.ci.lubbock.tx.us
TWDB Contact:
Tom Entsminger
Team Manager, Program Administration
Texas Water Development Board
P.O. Box 13231
Austin, Texas 78711-3231
FIF@twdb.texas.gov
Page 16 of 33
ITEMS 3ii AND iii
A LIST OF THE POLITICAL SUBDIVISIONS TO WHICH NOTICE WAS SENT AND THE
DATE ON WHICH THE NOTICE WAS SENT
Page 17 of 33
Name of Entity
Name of Entity Contact
Entity Address, phone, & email
Date sent
Lubbock
The Honorable Curtis Parrish
Lubbock County Courthouse
10/19/20
County
904 Broadway, Ste 101
Lubbock, Texas 79401
(806) 775-1679
Hockley County
The Honorable Sharla
802 Houston Street, Ste 101
10/19/20
Baldridge
Levelland, Texas 79336
sbaldridge@hockleycounty.org
(806) 894-6856
Lamb County
The Honorable James M.
100 6th Drive, Room 101
10/19/20
DeLoach
Littlefield, Texas 79339
(806) 385-4222, Ext. 200
Hale County
The Honorable David B. Mull
Hale County Courthouse
10/19/20
500 Broadway, Room 200
Plainview, Texas 79072
(806) 291-5214
Whitharral WSC
Attn: General Manager
P.O. Box 34
10/19/20
Whitharral, Texas 79380
(806) 299-1135
City of Smyer
Jo Ann Beard, City Secretary
P.O. Box 203
10/19/20
Smyer, Texas 79367-0203
(806) 234-3861
City of Slaton
Mike Lamberson, City
130 S. 9th St.
10/19/20
Administrator
Slaton, Texas 79364
(806) 828-2000
City of
Russel Moses, City
P.O. Box 246
10/19/20
Shallowater
Administrator
Shallowater, Texas 79363
(806) 832-4521
Town of
Maria Elena Quintanilla, City
24 Lee Litchens Drive
10/19/20
Ransom
Administrator
Ransom Canyon, Texas 79366-2299
Canyon
(806) 829-2470
Page 18 of 33
ITEMS 4 AND 5
FLOOD APPLICATION AFFIDAVIT-0171
Page 19 of 33
TWDM171
9/8/2020
Flood Application
Affidavit (Category 1)
THE STATE OF TFXAS $
COUNTY OF Lubbock §
APPLICANT City of Lubbock §
BEFORE_ME, the undersigncd, a Notary Public in and for the Statc of Texas, on this day personally appcarcd
Josh Klr><S1t111tujC as the Authorized Repreaxvtative of the City Of LilbbDCk who being
by me duly sworn, upon oath says that:
1. in accordance with the 2020 Flood Intended Use Plan, the City of Lubbock (city, county, disina,
authority) has acted coopeatwely with other pol nical subdivisions to address flood control needs in the area in
which the cligible political subdivisions are located; and
2. in accordance with the 2020 Flood Intended Use Plan, all eligible political subdivisions subsiantiely affected
by the proposed flood project have participated in the process of developing the proposed flood project.
Official Repmsentative
Title:
SWORN TO AND SUBSCRIBED BEFORE ONE, by
on this day of 20_
(NOTARY'S SEAL)
Notary Public. State of Texas
Page 20 of 33
ITEM 7 - DEGREE TO WHICH PROPOSED PLANNING DUPLICATES PREVIOUS OR
ONGOING FLOOD PLANS
To the best of the applicant's knowledge, there are no ongoing flood plans of this nature in this project area. Previous
flood plans of this nature and in this project area are relatively outdated.
Page 21 of 33
ITEM 8
PROJECT SERVICE AREA
Page 22 of 33
M.
00
0
m
a,
0_
CL
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0
0
O
(D
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(D
Z
n'
lD
(D
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Q
(D
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n'
a,
,-r
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(D
(D
Q
C
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S
C
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v
tc
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8c. Historical flooding and flood damages within the studied watershed
Table 94. Overall Historical Flood Everts by County,1960-20114
Lubbock 34 0 1
Table 9-5. Historical Flood Events,1960.2011°
Countywide
5/21/1963
0
O
$50,000
$0
Countywide
6/1/1967
0
1
$250,000
$0
Countywide
7/14/1968
0
0
$50,000
$0
Countywide
5/15/1990
0
0
$2,778
$0
Countywide
6/10/1980
0
0
$227,273
$22,727
Countywide
9/26/1980
0
0
$68,493
$68,493
Countywide
10/18/1983
O
0
$501OW000
$0
Countywide
20/20/2983
0
0
$4,310
$0
Countywide
10/2/1986
0
0
$250
$0
Countywide
7/7/1988
0
0
$2,500
$0
Countywide
5/1/1990
0
0
$4,310
$0
Countywide
5/4/1990
0
0
$43,203
$0
Countywide
5/23/1990
0
0
$500
$0
Countywide
7/27/1990
0
0
$500
$50
Countywide
7/27/1990
0
0
$50
$50
Countywide
2/1/1992
0
0
$4,310
$0
Countywide
5/23/1992
0
0
$5,000
$0
Lubbock
6/11/2999
0
0
$2,0DO,000
$0
Countywide
6/22/1999
0
O
$2,000,OW
$0
Lubbock
7/16/1999
0
0
$20,000
$0
Lubbock
3/12/2007
0
0
$115,000
SO
Lubbock
3/25/2007
0
0
$501000
$0
Lubbock
5/8/2007
0
0
$100,000
$0
Lubbock
6/3/2007
0
0
$15,000
$0
Lubbock
6/191=7
0
0
$15,000
$0
Lubbock
9/26/2007
0
0
$100,000
$0
Lubbock
5/27/2008
0
0
$51000
$0
Wolffarth
9/11/2009
0
0
$4,500,OW
$0
Lubbock
7/29/2009
0
0
$10,000
g0
Lubbock
4/16/2010
0
0
$150,000
$0
Wolfforth
7/3/2010
0
0
$000,000
$0
Doud
7/4/2010
0
O
$1,000,0W
$3,800,000
Lubbock
8/11/2011
0
0
$500,000
50
Table copied from "Hazard Mitigation Plan", Lubbock County, January 2015.
8d. Existing or potential flood hazards this project intends to address, including how the proposed planning will address
those hazards.
This project will identify areas at risk for structural and major roadway flooding due to riverine conditions, as well as other
damage centers. Results from this flood study will be used to identify flood mitigation measures for the damage centers,
which may include conveyance improvements, regional detention, levees, etc.
8e. Identification of which eligible entities do or do not participate in the National Flood Insurance Program.
Name of Entity Participates in NFIP CID # Counta
City of Lubbock Yes 480452C Lubbock
Source: https://www.fema.gov/cis/TX.html
Page 25 of 33
ITEM 9 - AREAS IDENTIFIED FOR FLOOD RISK EVALUATION
Areas identified for flood risk avaluation are City of Shallowater-Yellow House Draw HUC-10 (1205000113) and the Buffalo
Springs Lake -North Fork Double Mountain Fork Brazos River HUC-10 (1205000301). This flood protection planning study
includes use of the best and most current data with regard to cumulative changes in land cover and land use
(development), updated rainfall data (NOAA Atlas 14), updated topographic data (LiDAR), topographic survey and stream
cross -sectional data, and application of new technology to develop more accurate floodplain modeling and mapping.
Updated software shall be used to better represent the conditions in Lubbock. The updated models will be compared to
the existing FEMA floodplain maps and all differences will be noted. Coordination with FEMA will occur throughout the
process so that the submitted data complies with the latest FEMA requirements.
The scope of work for the flood protection planning study includes, but is not limited to:
Develop or update hydrologic and hydraulic models for the study area. The models will utilize the latest estimates
of rainfall for the area (Atlas 14), and the most appropriate level of detail as outlined below.
o Low Detail — Typically undeveloped, rural areas. Simplified hydrology and 1 D unsteady flow hydraulic
modeling of large riverine drainage features.
o Medium Detail — Low to moderate development, fringe areas of municipalities. Standard hydrology, 1 D
unsteady flow hydraulic modeling of large riverine and major local channel drainage features.
o High Detail — Mostly developed areas, low to medium density. Detailed hydrology and high resolution
hydraulic modeling of open channels, including limited use of 2D modeling.
• Storm events to be evaluated including: 2-yr, 5-yr, 10-yr, 25-yr, 50-yr, 100-yr, and 500-yr storms.
• H&H models will be based on the most current topography (LiDAR) and limited survey where appropriate.
• Develop inundation maps representing existing conditions for all storm events listed previously.
• Identify areas at risk for structural and major roadway flooding due to riverine conditions, damage centers.
• Identify flood mitigation measures for the damage centers identified above. These may include conveyance
improvements, regional detention, levees, etc.
• Develop planning level estimate of probable project cost for each alternative.
Assist with community outreach and education of the public about study purpose, findings, and recommendations.
Page 26 of 33
ITEM 10 - PROPOSED METHOD FOR ESTIMATING THE BENEFITS AND COSTS OF
POTENTIAL SOLUTIONS TO IDENTIFIED FLOODING PROBLEMS
This item is not applicable for Category 1 applications.
Page 27 of 33
ITEM 11
SCOPE OF WORK
Page 28 of 33
City of Lubbock Watershed Study
Preliminary Scope of Work
SCOPE OF SERVICES
Flood Protection Planning for Watersheds
City of Lubbock, Texas
PROJECT UNDERSTANDING: The City of Lubbock is pursuing financial assistance from the newly created
Texas Flood Infrastructure Fund (FIF) to develop a watershed study for restoration of the Canyon Lakes
System on the City of Shallowater-Yellow House Draw HUC-10 (1205000113) and the Buffalo Springs
Lake -North Fork Double Mountain Fork Brazos River HUC-10 (1205000301). The FIF is managed by the
Texas Water Development Board (TWDB) and it was created to assist in the financing of drainage, flood
mitigation and flood control projects. The watershed study will include the development of hydrologic
and hydraulic models that will serve as planning tools to define flood hazard risks for private property
and public infrastructure. The models will also provide a platform for developing and evaluating
improvement alternatives. A dam safety assessment of NRCS dam structures will also be performed
including inspections, hazard classifications updates, and breach analyses.
Task 1: Project Management and Meetings
A. General project management and communications with the City and partner entities.
B. Project kickoff meeting with City staff and partner entities staff.
C. Monthly status reports.
D. Up to six (6) meetings including a project kickoff and data collection meeting, hydrology review
meeting, hydraulics review meeting, alternatives review meeting, dam assessment meeting, and
final report review meeting.
Task 2: Public Outreach
A. Development of a web survey to collect resident feedback on known drainage issues within the
watershed. The web survey will be posted on the City's website and promoted via social media
platforms.
B. Prepare for and facilitate three (3) public meetings during the project to communicate with the
public. The public meetings will be held at the project kickoff phase, after completion of the
flood risk analysis task, and at the completion of the project to present the watershed study
results.
Task 3: Data Collection
A. GIS data: topographic maps, LiDAR, zoning maps, storm drain system mapping, roadways,
property lines, buildings, future land use maps, aerial imagery.
B. Previous plans and studies from partnering entities and other related authorities.
C. Existing hydrologic and hydraulic models.
D. Field Survey will be collected at bridge/culvert crossings and at intermittent creek cross
sections to supplement and ground truth the LIDAR. At each crossing, survey will be collected
for the hydraulic openings, railings, curbs, and centerlines. In addition, each crossing survey
City of Lubbock Watershed Study
Preliminary Scope of Work
includes cross sections upstream of the crossing. Cross sections to be surveyed will include
the channel geometry for 20 feet on either side of the banks. The remainder of the section
will be supplemented with LIDAR as needed. The location of cross sections and bridges to be
surveyed is not defined. The location of all survey to be collected will be verified with the City
prior to commencing work.
Task 4. Screening Assessment
A. Development of a two-dimensional (2D) hydraulic model to perform high-level planning and
analysis for the entirety of the City of Shallowater-Yellow House Draw HUC-10 (1205000113)
and the Buffalo Springs Lake -North Fork Double Mountain Fork Brazos River HUC-10
(1205000301).
B. Perform "Rain -on -Mesh" analysis to define overland flow paths and identify flooding areas
within and outside of the floodplain. Flow hydrographs will be developed for standard design
storms including the 2, 5, 10, 25, 50, and 100-year events (24-hr duration) for existing and
ultimate development conditions.
C. Evaluate flooded structures and roadways within the watershed to identify flooding hotspot
locations.
Task 5. Flood Risk Analysis
The purpose of this task is to develop detailed hydrologic and hydraulic modeling for City of Shallowater-
Yellow House Draw HUC-10 (1205000113) and the Buffalo Springs Lake -North Fork Double Mountain Fork
Brazos River HUC-10 (1205000301). These streams have been selected for detailed study due to the
location of existing developments. The models will be developed in a format suitable for future submission
to FEMA as a Letter of Map Revision (LOMR), but the preparation of a LOMR and associated FEMA
coordination is beyond the scope of this study.
A. Detailed Hydrologic Analysis
1) Delineate watersheds and sub -watersheds for the study area.
2) Define model input parameters for the study area.
3) Create both existing and fully -developed land use hydrologic models in HEC-HMS for
the study area based on the Soil Conservation Service (SCS) unit hydrograph method.
4) Determine the existing and fully -developed discharges for the study area for the 2-, 5-
, 10-, 25-, 50-, 100-, and 500-year storm events.
5) Calculate basin routing parameters using the Modified Puls (where hydraulic models
are available) or Muskingum Cunge method.
B. Detailed Hydraulic Analysis
1) Develop new HEC-RAS Steady hydraulic models.
2) Update channel and pond routings in hydrologic modeling.
3) Determine the existing and fully -developed water surface elevations for the streams
within the study area for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year storm events.
4) Develop the existing and fully -developed conditions 100-year floodplains within the
stream study limits.
City of Lubbock Watershed Study
Preliminary Scope of Work
5) Identify flood prone areas and document existing and fully -developed structure
overtopping (road crossings) and flooding potential (structures).
Task 6. Critical Flood Hazard Alternatives Analysis
A. Utilize staff input and results from Task 4 and 5 to identify up to ten (10) critical flood hazard
areas within the City of Shallowater-Yellow House Draw HUC-10 (1205000113) and the
Buffalo Springs Lake -North Fork Double Mountain Fork Brazos River HUC-10 (1205000301).
B. If necessary, refine hydrologic and hydraulic analyses to achieve greater level of detail for
critical flood areas identified in Task 3. It is assumed that additional analysis will be required
for up to five (5) areas.
C. Develop up to two (2) conceptual level alternatives to resolve identified structure and roadway
crossing flooding at up to ten (10) critical flood areas.
D. Evaluate the alternatives for the 2-, 5-, 10-, 25-, 50- and 100-year storm events.
E. Develop corresponding exhibits depicting the concept and resulting reduction in flooding
risks.
F. Develop alternatives with the goal of minimizing flood risk considering economic constraints.
Achieving a 100-yr level of protection may not be economically feasible for all locations.
G. Prepare planning level opinion of probable construction cost (OPCC) for each alternative in
2020 dollars.
H. Develop a ranking criteria and associated weights for the storm water Capital Improvement
Projects (CIP) in conjunction with City Staff.
I. Score and rank each project following a pairwise ranking methodology.
J. Identify funding sources and financing strategies to adequately fund the necessary
improvements for high ranking projects.
Task 7. Dam Safety Assessment
FNI will perform a Dam Safety Assessment for up to ten (10) dams within the City of Shallowater-Yellow
House Draw HUC-10 (1205000113) and the Buffalo Springs Lake -North Fork Double Mountain Fork Brazos
River HUC-10 (1205000301). The Dam Safety Assessment will consist of the following tasks:
1) Data Collection
a. Original Natural Resources Conservation Service (NRCS) watershed workplans and
supplements.
b. Original design plans (i.e. as-builts).
c. Repair of modification design plans.
d. Inspection reports.
e. NRCS dam assessment reports, breach analyses and/or emergency action plans.
f. Texas Commission on Environmental Quality (TCEQ) dam inventory data.
2) Site Visits
a. Visual inspection to assess dam conditions and current status of operation and
maintenance (O&M) activities.
City of Lubbock Watershed Study
Preliminary Scope of Work
b. Create condition worksheet to record inspection findings, including representative
photographs.
3) Dam Breach Analysis
Develop breach analysis using the simplified DSS-WISE model. DSS-WISE is considered
an appropriate program by TCEQ for screening and estimating downstream impacts.
b. Develop inundation maps and estimates of population at risk (PAR).
4) Hydrologic Capacity Analysis
a. Develop hydrologic model using HEC-HMS model to evaluate dams in accordance to
TCEQ Guidelines.
b. Develop one (1) conceptual rehabilitation alternative to upgrade the dams to comply
with TCEQ hydrologic capacity criteria based on dam size and hazard classification.
c. Develop planning level cost estimates for rehabilitation alternatives.
d. Make recommendations for any TCEQ filings or regulatory actions.
Task 8. City of Lubbock Watershed Study — Technical Report
1) Prepare Draft Technical Report documenting the findings and recommendations of the
watershed study including digital deliverables such as field survey, GIS information, and
hydrologic and hydraulic models.
2) Draft report will be submitted in digital format (.pdf file) for City review. Up to one (1) round
of revisions to the report will be performed after receiving City feedback. Final report will be
submitted in digital format (.pdf file) and up to two (2) hard copies will be provided.
ITEM 12 - STATE FUNDING ASSISTANCE NEED
The City of Lubbock proposes to complete flood protection planning activities for restoration of the Canyon Lakes System
on the City of Shallowater-Yellow House Draw HUC-10 (1205000113) and the Buffalo Springs Lake -North Fork Double
Mountain Fork Brazos River HUC-10 (1205000301). Recent storms have emphasized the need to implement detailed
planning for flood protection in this area. Most of the waterways in these two HUC-10s do not have effective detailed
hydrologic and hydraulic models. The publication of NOAA Atlas 14 data in October of 2018 and the resultant change in
our understanding of extreme rainfall events has prompted the need for comprehensive floodplain modeling and
mapping. This proposed project will aid in planning for regional projects that manage and control flood waters in order to
reduce, or potentially eliminate, flood losses within the community served.
Page 29 of 33
ITEM 14
LEGAL DOCUMENTS
Page 30 of 33
-rvrnn.oiot
Rev I 1 16
Application Affidavit
THE STATE OF TEXAS §
COUNTY OF Lubbock 3t
APPLICANT City of Lubbock �
BEFORE ME, the undcrsigncd, a Nary Public in and for the Static of Texas, on thus day
personally appeared W Josh Kriistinek as the Authori2ed Representative of the
who being by me duly sworn, upon oath says that:
1. The decision by die Clay of Lubbock, Texts (authority. city, wormy. cwgtaxaticm.
dimwt) to request financial assistance from the Texas Water Development Board ("TWDE") was made in a public
muting held in accordance with the Open Mcctings Act (Govenemcnt Codc, 5551.WI, et scq,) and after providing
all such notice as required by such Act as is applicable to the City of Lubbock, Texas ta,tthjor,y, city,
county, corlwa'atiun, district)
2. The information submitted in the application is true and correct accot)ding to my hest knowledge and
belie£
3. The 'City of Lubbock, Texas *dwnty, city, caatny, catpomion, dionet) has no
pending, threatened, or outstanding judgments, orders, tines, penalties, taxes, assessment or other enforcement or
compliance issue of any kind or nature by the Environrnerrtal Protection Agency, Texas Commission on
Environmental Quality, Texas Comptroller, Texas Secretary of State, or any ether federal, state or local government,
except for the following (if no such outstanding compliance issues, write in `note`).
None
4. The City of Lubbock, Texas (-9writp, city, cwnty, corpotntion, distnct) warrants
cornpliancv with the representations made in the application in the event that the TWDB provides the financial
assiswnce; and
s, the City of Lubbock, Texas 0udwnly, tity, county, corpowtion. district, will comply
with all applicable federal laws, rile, and regulations as well as the laws of this state and the rules and regulations
of the TWDB.
SWORN TO AND SUBSCRIBED BEFORE ME, by
on this
(NOTARY'S SEAL)
Official Rep==ntative
Title:
day of .20
Notary Public, State of Texas
Page 31 of 33
TwDB-0201 A
Rcv 11 16
Application Filing and Authorized Representative Resolution
A RESOLUTION by the _city council of the
City of Lubbock, Texas requesting financial assistance from the Texas Water
Development Board; authorizing the filing of an application for assistance; and making certain findings in
cotmcction therewith.
BE rT RESOLVED BY THE Ci!Y Council OF
THE City of Lubbock, Texas
SECTION I: That an application is hereby approved and authorised to be filed with the Texas Water
Development Board seeking financial assistance in an amount not to exceed $ 750,00 to provide
Vo
thr the costs of
srcTloN 2: That . Josh Kristinek, Assistant City En ' eer sae and is hcrcby
designated the authorised repaesentative of the L City of Lubbock, Texas for purposes
of furnishing such information and executing such documents as may be required in connection with the preparation
and filing of such application for financial assistance and the rules of the Texas Water Development Board.
SECTION 3: That the following firms and individuals are hereby authorized and directed to aid and insist
in the preparatio_e and_ submission of such application and appear on behalf of and represent the
City of Lubbock, Texas before any hearing held by the Texas Water
Development Board on such application, to wit;
Financial Advisor;
Engineer: Heather Keister, P.E.
Freese and Niebols, Inc.
Bond Counsel:
PASSED ARID APPROVED, this the 2nd day of November , 2a
ATTEST:
(Seal)
By:
Page 32 of 33
Rev I U lb
Application Resolution - Certificate of Secretary
THE STATE OF TEXAS
COUNTY OF Lubbock §
APPLICANT City of Lubbock, Texas ,
I, the undersigned, Secretary of the i!y of Lubbock, Texas Texas,
DO HEREBY CERTIFY as follows:
1. Tbat on the 2nt day of November 20 20 , a rcgululspccial mceiing of the
City counCll was held; the duly constituted members of the
City COouncit being as follows:
all of whom w= present at the meeting, cxoept the following_
Among other business considered at the meeting, the attached resolution entitled;
"A RESOLUTION by the City Council or the City of Lubbock, Texas requesting
financial participatiom from the Texas Water Development Board, authorizing the filing of an application
for financial participation; and ,making certain findings in connection therewith."
was introduced and submitted to the City Council --for passage "adoption. After
presentation and consideration of the rcsolution, and upon a motion made by and
seconded by , the resolution was passed and adopted by the
by the following vote:
voted "For voted "Against" abstained
all as shown in the official minutes of the
for this meeting.
2. That the attached resolution is a true and correct copy of the original on file in the official records
of the ; the qualified and acting members of the on
the date of this meeting are those persons shown above and, according to the records of my office, advance notice of
the time, place, and puapose of meeting was given to each member of the ; and that the
meeting, and the deliberations of the public business described above, %vas open to the public and written notice of
The nipmung, including the subject of the resolution described above, was posted and given in advance of the meeting
In compliance with the pro%ristons of Chapter $51 of the Texas Government Code.
IN WITNESS WHEREOF, I have signed my name and affixed the seal of
the , this the day of 20
Secretary
(SEAL)
Page 33 of 33
CITY OF LUBBOCK, TX
BUDGET CHANGE REQUEST (BCR)
Page 1 of DATE:
TRANSACTION aTRANSFER SUPPLEMENT
10/08/20
Center -Account -Sub
Current
Approved - Funds = New Approved
Budget Reduced Budget
Current
Approved = New Approved
Budget + Funds Added Budget
8545 - Concrete Drainage Channel
Repairs
1,087,142.00
(9,236)
1,077,906.00
92175 - Storm Water Repair and
Replacement
1,150,000.00
(96,029)
1,053,971.00
92518 - Storm Water System
Improvements
2,200,000.00
105,265.00
2,305,265.00
TOTAL
2,237,142.00
(105,265.00)
2,131,877.00
2,200,000.00
105,265.00
2,305,265.00
FUND(S) NAME: Storm Water Capital Fund
CENTER(S) NAME: 8545, 92175
ACCOUNT(S) NAME:
JUSTIFICATION
Storm Water Capital Fund
92518
This BCR will move funds from the two accounts to 92518 for construction actives associated with stormwater system improvements at 114th and Trafalgar Ave
n the Vintage Township.
------------------------------- -----;
I I
:DEPARTMENT HEAD DATE /( AyA, I
I IACM.* I
DATE I
ICFO/CITY MANAGER* DATE :
I
:DIRECTOR OF FP&A DATE I
I I
---------------------------------------- -----------------------------�
' Signatures from the Assistant City Manager over the department submitting the BCR is required on all Budget Change Requests. Budget Supplements and
transfers of more than $25,000 will need to be approved by the City Manager, below $25,000 are approved by the CFO. All budget supplements and transfers
between funds require City Council approval. Any move of bond proceeds from one project to another require approval of the CFO.
FO Approval to Move Bonds DATE
move of bond proceeds from one project to another require
FINANCIAL PLANNING AND ANALYSIS (FP&A) USE ONLY
BCR#: 2021-1 ENTERED BY:
DATE ENTERED: CHECKED BY:
CIP
DATABASE _YES NO ENTERED BY: CHECKED BY:
BONDS _YES NO
IF YES, BONDS MOVED IN BOND SHEETS DATE MOVED BY:
TWDB-0201
Rev 11116
THE STATE OF TEXAS
COUNTY OF LUBBOCK
Application Affidavit
APPLICANT CITY OF LUBBOCK §
BEFORE ME, the undersigned, a Notary Public in and for the State of Texas, on this day
personally appeared Josh Kristinek as the Authorized Representative of the
City of Lubbock , who being by me duly sworn, upon oath says that:
1. The decision b the City of Lubbock
y (authority, city, county, corporation,
district) to request financial assistance from the Texas Water Development Board ("TWDB") was made in a public
meeting held in accordance with the Open Meetings Act (Government Code, §551.001, et seq,) and after providing
all such notice as required by such Act as is applicable to the City of Lubbock (authority, city,
county, corporation, district) .
2. The information submitted in the application is true and correct according to my best knowledge and
belief.
(authority, city, county, corporation, district) has no
pending, threatened, or outstanding judgments, orders, fines, penalties, taxes, assessment or other enforcement or
compliance issue of any kind or nature by the Environmental Protection Agency, Texas Commission on
Environmental Quality, Texas Comptroller, Texas Secretary of State, or any other federal, state or local government,
except for the following (if no such outstanding compliance issues, write in "none").
3. The City of Lubbock
None
4. The City of Lubbock (authori
ty, ty, city, county, corporation, district) warrants
compliance with the representations made in the application in the event that the TWDB provides the financial
assistance; and
5. the City of Lubbock (authority, city, county, corporation, district) will comply
with all applicable federal laws, rules, and regulations as well as the laws of this state and the rules and regulations
of the TWDB.
SWORN TO AND SUBSCRIBED BEFORE ME, by
on this
(NOTARY'S SEAL)
day of
Official Representative
Title:
20
Notary Public, State of Texas