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HomeMy WebLinkAboutResolution - 4553 - Agreement- Boys & Girls Clubs Of Lubbock- 3301 Cornell Center Renovation, CDBG - 07/28/1994Resolution No. 4553 Item #10 July 28, 1994 D EjL: 1994 CITY ATTORNEY'S OFFICE RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock and Agreement with the Boys' & Girls' Clubs of Lubbock to provide up to $54,875.00 from Community Development Block Grant (CDBG) funds to be used in the renovation of the Boys' & Girls' Club center at 3301 Cornell. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this ATTEST: Betty M. JohnsorY, City Secretary APPROVED AS TO CONTENT: Sy is A. Martinez -Flores, Manager, Community Development/Neighborhood Initiatives APPROVED AS TO FORM: Linda L. Chamales, Assistant City Attorney Resolution No. 4553 Item #10 July 28, 1994 COMMUNITY DEVELOPMENT FUNDING AGREEMENT BETWEEN THE CITY OF LUBBOCK AND THE BOYS' & GIRLS' CLUBS OF LUBBOCK STATE OF TEXAS S COUNTY OF LUBBOCK $ This Agreement entered into this 28th day of July, 1994, by and between the CITY OF LUBBOCK (herein called "City") and BOYS' & GIRLS' CLUBS OF LUBBOCK, a non-profit center (herein called "Grantee"). WHEREAS, the City is obligated to do and perform certain services in its undertaking of a Community Development Plan pursuant to the Housing and Development Act of 1975, as amended; and WHEREAS, the Grantee operates a non-profit center offering services to low-income individuals in the Arnett- Benson area; and WHEREAS, the services provided by the Grantee benefit citizens of the City of Lubbock and constitute a valuable public service; and WHEREAS, the City Council of the City of Lubbock has declared the maintenance and operation of the Boys' & Girls' Clubs to be a public purpose; and WHEREAS, the Grantee and the services it provides have been found to meet the criteria for funding under provision 570-201(c) of the Community Development Regulation for Facilities and Improvements; and WHEREAS, the accomplishment of the above public purpose is the predominant purpose of this transaction; continuing supervision by the City together with statutory and contractual requirements provide sufficient assurance that the public purpose will be accomplished; the City Council has found that the Grantee has the special expertise, knowledge and experience necessary for the operation of a Boys' & Girls' Club center and that the City will receive adequate consideration in the form of substantial public benefit; and WHEREAS, the City desires to contract with the Grantee to make available assistance for the renovation of the Boys' & Girls' Club center, 3301 Cornell; NOW, THEREFORE, it is agreed between the parties hereto that: B & G FUNDING AGREEMENT 1 - I. SCOPE OF SERVICE A. City Responsibilities: 1. City agrees to provide Grantee assistance from Department of Housing and Urban Development funds in an amount not to exceed $54,875.00 in return for Grantee performing the activities set forth in this Agreement as consideration for said funds. 2. City's financial assistance will be limited to the following: a. The assistance made available through this Agreement shall be used by the Grantee solely for the purpose of the Boys' & Girls' Club Renovation Program; and b. The assistance shall provide funding for renovations of the center at 3301 Cornell as detailed in Attachment "A"; and c. The services provided by the Grantee shall exclusively benefit lower-income families residing in the Community Development Eligible Area and whose gross household income does not exceed the lower-income eligibility requirements as established by the Department of Housing and Urban Development. B. Grantee's Responsibilities 1. Grantee agrees to use the funds made available through this Agreement solely for the purpose of the renovation of the Boys' & Girls' Club located at 3301 Cornell. 2. Grantee agrees to submit all documents relating to its ownership or right to occupy the above-described structure for approval by the City within ten (10) days after the date of execution of this Agreement; 3. Grantee agrees that none of the renovations covered by this Agreement will be subcontracted without the prior written consent of the City; 4. Upon completion of this project, if the entire funded amount is not used, Grantee agrees to refund any unused portion to City within thirty (30) days. 5. Grantee agrees to return to the City any program income received or accounts receivable which are attributable to the use of Community Development Block Grant funds. B & G FUNDING AGREEMENT 2 .3- IV. 1V VI. TIME OF PERFORMANCE This Agreement shall commence July 28, 1994, and shall terminate May 31, 1995. PAYMENT City will pay up to $54,875.00 to Grantee based upon the receipt of request for funds and project expense summary for the above-described project. NOTICES Communication and details concerning this Agreement shall be directed to the following contract representatives: Sylvia A. Martinez -Flores City of Lubbock P. O. Box 2000 Lubbock, TX 79457 SPECIAL CONDITIONS Tom Vermillion Boys' & Girls' Club of Lubbock 3221 59th Street Lubbock, TX Grantee agrees to comply with the requirements of Title 24 Code of Federal Regulations, Part 570 of the Housing and Urban Development regulation concerning Community Development Block Grants (CDBG) and all federal regulations and policies issued pursuant to these regulations. Grantee further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. GENERAL CONDITIONS A. General Compliance Grantee agrees to comply with all applicable federal, state and local laws and regulations governing the funds provided under this Agreement which were made available under City's Community Development Block Grant program. B. Independent Contractor B & G FUNDING AGREEMENT 3 Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Grantee shall at all times remain an independent contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Worker's Compensation insurance as the Grantee is an independent Grantee. C. Hold Harmless Grantee shall hold harmless, defend and indemnify City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of Grantee's performance or nonperformance of the services or subject matter called for in this Agreement. D. Worker's Compensation Grantee shall provide Worker's Compensation insurance coverage for all employees involved in the performance of this Agreement. E. Insurance and Bonding Grantee shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum, shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from City. F. City Recognition Grantee shall insure recognition of the role of City's Oommunity Development Block Grant program in providing funding through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Grantee will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. G. Amendments City or Grantee may amend this Agreement at any time, provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly -authorized representative of both organizations and approved by the City Council if required by law. Such amendments shall not invalidate this Agreement, nor B & G FUNDING AGREEMENT 4 -5- relieve nor release City of Grantee from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both City and Grantee. H. Suspension or Termination Either party may terminate this Agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least thirty (30) days before the effective date of such termination. Partial termination of the Scope of Service in Paragraph "I.B" above may only be undertaken with the prior approval of City. In the event of any termination for convenience, all finished or unfinished documents, data,studies, surveys, maps, models, photographs, reports, or other materials prepared by Grantee under this Agreement shall at the option of City, become the property of City, and Grantee shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. City may also suspend or terminate this Agreement, in whole or in part, if Grantee materially fails to comply with any term of this Agreement, or with any of the rules, regulations, or provisions referred to herein; and the City may declare the Grantee ineligible for any further participation in City contracts, in addition to other remedies as provided by law. In the event there is probable cause to believe Grantee is in noncompliance with any applicable rules or regulations, City may withhold up to fifteen percent (15%) of said contract funds until such time as Grantee is found to be in compliance by City or is otherwise adjudicated to be in compliance. VII. ADMINISTRATIVE REQUIREMENTS A. Financial Management 1. Accounting Standards Grantee agrees to comply with Attachment F of OMB Circular A-110 and agrees to adhere to the accounting principles and B & G FUNDING AGREEMENT 5 -4�- procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles Grantee shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non -Profit Organizations", or A-21, "Cost Principles for Educational InstitLtions", as applicable, for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record -Keeping 1. Records to be Maintained Grantee shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506, and that are pertinent to the activities to be funded under this Agreement. 2. Retention Grantee shall retain all records pertinent to expenditures incurred under this Agreement for a period of three (3) years after the termination of all activities funded under this Agreement, or after the resolution of all Federal audit findings, whichever occurs later. - 3. Client Data Grantee shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to City monitors or their designees for review upon request. 4. Audits and Inspections All Grantee records with respect to any matters covered by this Agreement shall be made available to City, their designees or the Federal Government, at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Grantee within thirty (30) days after receipt by the Grantee. B & G FUNDING AGREEMENT 6 Failure to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. VIII. PERSONNEL AND PARTICIPANT CONDITIONS A. Civil Rights Comraliance Grantee agrees to comply and to require all subcontractors to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive`Order 11063, and with Executive Order 11246 as amended by Executive Orders 11375 and 12086. B. Emr)lovment Restrictions 1. Labor Standards Grantee agrees to comply and require all subcontractors to comply with the requirements of the Secretary of Labor in accordance with the Davis -Bacon Act as amended the provisions of Contract Work Hours, the Safety Standards Act, the Copeland "Anti -Kickback" Act, and all other applicable federal, state, and local laws pertaining to labor standards insofar as those acts apply to the performance of this Agreement. Grantee will maintain documentation which demonstrates compliance with hour and wage requirements of this part; this documentation shall be made available to the City for review upon request. Grantee agrees that all contractors engaged under contracts in excess of $2,000.00 for construction, renovation or repair of any building or work financed in whole or in part, which assistance provided under this Agreement shall comply with federal requirements adopted by the City pertaining to such contracts and with the applicable requirements of the regulations of the Department of Labor, under 29 CFR, Parts 3, 1, 5, and 7, governing the payment of wages and wages of apprentices and trainees to journeymen; provided that, if wage rates higher than those required under the regulations are imposed by state or local laws, nothing hereunder is intended B & G FUNDING AGREEMENT 7 ._ d — to relieve Grantee of its obligation, if any, to require payment of the higher wage. Grantee shall cause or require to be insured in full, in all such contracts subject to such regulation, provisions meeting the requirements of this paragraph for contracts in excess of $10,000.00. 2. "Section 3" Clause Grantee agrees to comply with the provisions of Section 3 and to include the following clause in all subcontracts executed under this Agreement: "The work to be performed under this Contract is a project assisted under a program providing direct federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower-income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part, by persons residing in the areas of the project." . C. Conduct 1. Prohibited Activity Grantee is prohibited from using funds provided herein or personnel employed in the administration of the program for political activities; sectarian or religious activities; lobbying, political patronage, and nepotism activities. 2. Conflict of Interest Grantee and City agree to abide by the provisions of 24 CFR 570.611 with respect to conflicts of interest, and Grantee covenants that it presently has no financial interest, direct or indirect, which would conflict in any manner or degree with the performance of the services required under this Contract and that no person having such an interest will be employed as or by the subcontractor carrying out this Agreement. B & G FUNDING AGREEMENT 8 - y_ IN WITNESS WHEREOF, the Parties have executed this contract as of the date first ATTEST: Betty M . Johnso City Secretary APPROVED AS TO CONTENT: Sylvia A. artinez-Flores l Manager, Community Development/ Neighborhood Initiatives APPROVED AS TO FORM: Linda Charnales, Assistant City Attorney BOYS' & GIRLS' CLUBS OF LUBBOCK TOM -z VERMILLION - EXECUTIVE DIRECTOR B & G FUNDING AGREEMENT 9 LUBBOCK BOYS' & GIRLS' CLUB ESTIMATE OF RENOVATION COSTS Remodel Toilets & Dressing Rooms Add Bleachers Ball Field Reconstruction Backstop Building Landscaping Beach Volleyball Court Funding Sources: $47,684.00 $ 1,750.00 $ 34,641.00 $ 1,500.00 $ 2,800.00 $ 1,500.00 $ 89,875.00 C.D.B.G. $ 54,875.00 Boys' & Girls' Club $ 35,000.00 $ 89,875.00