HomeMy WebLinkAboutResolution - 2020-R0358 - Amendment #1 to Contract 14121, Freese and Nichols, Inc.Resolution No. 2020-RO358
Item No. 6.8
October 13, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Amendment No. 1 to Contract No. 14121 dated June 28,
2018, for engineering services related to the Demolition of Pump Station 7, Low Head B, and the
Reese Pipeline, by and between the City of Lubbock and Freese and Nichols, Inc., and related
documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set
forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on October 13, 2020
DANIEL M. POPE, MAYOR
ATTEST:
N-
Rebeka Garza, City Secre
APPROVED AS TO CONTENT:
C—�
Jesica McEachern, Assistant City Manager
APPROVED AS TO FORM:
K lli Leisur , Assistant City Attorney
ccdocs/RES.Amend >#I Agrmt- Demolition of Pump Station 7. Low Head B and Reese Pipeline
September 24, 2020
Resolution No. 2020-R0358
Amendment 1
To Agreement Between
The City of Lubbock, TX
And
Freese and Nichols, Inc.
THIS IS THE FIRST AMENDMENT TO THE AGREEMENT, Contract No. 14121, dated and entered
into the 28th day of June 2018 by and between the City of Lubbock ("City") and Freese and Nichols, Inc.
("Engineer"), a Texas Professional Corporation, for providing engineering services related to the
Demolition of Pump Station 7, Low Head B, and the Reese Pipeline ("Project').
WITNESSETH:
WHEREAS, the City desires to increase the scope of the work to be performed by Engineer on the
Project. The new scope shall include: final design services, waterline replacement modifications, and
construction materials testing. The details of work to be performed and associated additional fees are
described in Exhibits A-B, Part 2, attached to and incorporated herein. The additional services shall be
provided for an amount not exceed $74,530.00 The term of the contract shall be extended an additional
180 days for the performance of these additional services.
WHEREAS, all other portions of the original Agreement and previous Amendments, if any, shall remain
in place and are not altered by this amendment.
NOW, THEREFORE, the City and Engineer agree to the terms of this FIRST AMENDMENT:
IN WITNESS HEREOF, the parties have executed this Agreement as of this 13th day of October
2020.
CITY OF LUBBOCK
U,�'N
Daniel M. Pope, Mayor
ATTEST:
Reb ca Garza, City SecrIld
Amendment 1 — Contract 14121
APPROVED AS TO CONTENT:
Michael G. Keenum, P.E., Division Director of Engineering/City Engineer
Josh Kris f ek, P.E. Assistant City Engineer/Capital Projects and Design
APPROVED AS TO FORM:
Ke li Leisure, Assistant City Attorney
FREESE AND NICHOLS, INC.
By: Nr c� de/yu
Nick Lester, P.E., Vice President/Principal
Amendment 1 — Contract 14121
EXHIBIT A
AMENDMENT NO. 1
SCOPE OF SERVICES FOR:
DEMOLITION OF PUMP STATION 7, LOW HEAD B AND THE REESE PIPELINE
FINAL DESIGN and CONSTRUCTION REPRESENTATION
GENERAL:
A. Amendment for City of Lubbock Professional Service Agreement Contract No. 14121 for Demolition of
Pump Station 7, Low Head B and the Reese Pipeline (The "Project") includes the project administration,
design modifications and finalization for the Demolition of Pump Station 7 and Waterline Replacement
Bid Package.
B. The following facilities are not part of the Project. If added to the Project, this Agreement may be
amended to provide such facilities, and additional compensation may be granted to Engineer therein.
1. Design of Demolition of the Electrical substations or power transmission lines at the Pump Station
7 site.
2. Additional Asbestos Survey of the Low Head B Pump Station (Limited Asbestos Survey was
conducted at the Low Head B Pump Station August 2011).
BASIC SERVICES: The Basic Services include the project administration, finalization of detailed design and
construction documents, Construction bid and award services as set forth herein. Engineer sometimes
referred to as "FNI" shall render the following professional services in connection with the development of
the Project Amendment:
A. GENERAL SCOPE OF SERVICES TASKS: ENGINEER will provide the following as part of the final design
phase of The Project:
1. Provide administration and managements of The Project. Review ongoing activities. Monitor
schedule and budget. Review progress with OWNER on a regular basis. Discuss issues with the
OWNER as they are noted.
2. Provide monthly update reports which include the following:
Page 1 of 5
*Status of the work
•Major tasks to be completed in the next month
*Discussion of major issues
*Scope changes to project scope or Engineer's scope
*Project budget update (if major changes since the last update)
*Project schedule update (if major changes since the last update)
•Status of deliverables
B. LOW HEAD B DESIGN FINALIZATION: FNI shall provide professional services in this phase as follows:
1. Prepare plans, specifications, contract documents, designs, and layouts of improvements to be
constructed.
2. Submit plans, specifications, and contract documents to the applicable federal and state
agency(s) for approval, where required. Submittals will include TCEQ if required.
3. Furnish necessary information to utility companies whose facilities may be affected, or services
may be required for the Project. Provide site civil design of the pump station sites to support the
electric utilities site requirements for the demolition.
4. Level 3 Review: Furnish OWNER five (5) copies of preliminary (100%) Demolition of Low Head B
Bid Package plans, specifications, and bid proposals marked "Preliminary" for approval by
OWNER. ENGINEER will meet with the OWNER to present the preliminary plans and
specifications. After OWNER'S review, ENGINEER will meet with OWNER to receive comments.
Upon final approval by OWNER, ENGINEER will complete the plans and specifications and provide
OWNER five (5) sets of copies of "Final" plans and specifications. Level 3 Review documents will
include all drawing sheets and specifications with some minor corrections and notes still
remaining.
5. Prepare bidder's proposal forms (project quantities) of the improvements to be constructed.
6. Prepare revised opinion of probable construction cost at the Level 3.Review.
C. PS7 WATERLINE REPLACEMENT MODIFICATION: FNI shall provide professional services in this phase as
follows:
1. Design and prepare Field Order for replacement of existing 42-inch pipeline in front of Pump
Station 7 in the Marsha Sharp frontage road, from the existing gate valve in the PS7 site to the
24-inch isolation valve that cuts of the Grace Clinic line before it crosses under Marsha Sharp.
Page 2 of 5
D. PS7 CONSTRUCTION MATERIALS TESTING
1. Soil
a) D698 proctors — Every 500 LF native - 3 total
b) D1557 proctors —1 total
c) Nuclear density testing — Approximately 12 per day. Testing will be performed as
directed by the RPR. Approximately 5 days with technician time of 4-6 hours per
day.
2. Embedment Material
a) ASTM D 4253 Proctor-1 sample per source. 3 total as needed.
b) Dry gradation — 2 total as needed.
c) 5-cycle magnesium soundness — 2 total as needed
d) L.A. Abrasion — 2 total as needed
e) Atterberg limits of fines — 2 total as needed
f) Resistivity — 2 total as needed
3. Flex Base
a) ASTM D 4253 proctor — 3 total as needed.
b) ASTM D 698 proctor — 3 total as needed.
c) Wet Ball Mill — 2 total as needed.
d) Atterberg limit . bar linear shrinkage - 2 total as needed.
e) Washed Gradation - 2 total as needed.
f) Tex-117-E Tri-Axial -1 total as needed.
Page 3 of 5
EXHIBIT B, PART 1— BUDGET
AMENDMENT NO. 1
DEMOLITION OF PUMP STATION 7, LOW HEAD B AND THE REESE PIPELINE
FINAL DESIGN and CONSTRUCTION REPRESENTATION
CITY and ENGINEER have established a not -to -exceed budget. of $74,530.00 to complete all services under
this AGREEMENT. This amount will not be exceeded without a contract amendment agreed upon and
executed by both parties to this agreement. CITY will pay the ENGINEER hourly, for services identified in
Exhibit A, Part 1, based on ENGINEERS Fee Schedule presented as EXHIBIT B, Parts 1-2. Subconsultant
services will be billed at cost to ENGINEER with a 10 percent handling fee. The Budget is presented for the
services of ENGINEER under this AGREEMENT is provided in this Exhibit B. CITY and ENGINEER agree to
allow redistribution of funds between Activities as appropriate to allow flexibility in providing the needed
services within the not -to -exceed budget.
ENGINEER agrees to complete these services as delineated above. Should there be a Change in Scope of
Work or Time of Performance, then this can result in an amendment or modification for extension of time
to this agreement which shall be negotiated at that time.
The budget assumes that all work will be completed within 180 calendar days from the Notice to Proceed.
Budget - General and Resident Representation
Detailed Breakdown
Phase Description Fee
12 LOW HEAD B DESIGN FINALIZATION $ 39,867
13 PS7 WATERLINE REPLACEMENT MODIFICATION $ 12,663
14 PS7 WATERLINE CONSTRUCTION MATERIALS TESTING $ 22,000
Total $ 74,530
Page 4 of 5
EXHIBIT B. PART 2, HOURLY RATE SCHEDULE COMPENSATION
AMENDMENT NO. 1
DEMOLITION OF PUMP STATION 7, LOW HEAD B AND THE REESE PIPELINE
FINAL DESIGN and CONSTRUCTION REPRESENTATION
LUBBOCK RATE SCHEDULE
COMPENSATION
Compensation to FNI for Basic Services in Attachment SC shall be computed on the basis of the following Schedule of Charges, but
shall not exceed Seventy -Four Thousand Five Hundred and Thirty Dollars ($74,S30).
If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those services
described as Additional Services in Attachment SC, FNI will notify OWNER for OWNER's approval before proceeding. Additional
Services shall be computed based on the following Schedule of Charges.
Position
Rate
Principal / Group Manager
305
Technical Professional - 6
293
Technical Professional - 5
234
Technical Professional - 4
200
Technical Professional - 3
173
Technical Professional - 2
152
Technical Professional -1
125
CAD Technician/Designer- 3
168
CAD Technician/Designer- 2
126
CAD Technician/Designer-1
100
Senior CAD Technician/Designer
207
Construction Manager- 4
165
Construction Manager- 3
135
Construction Manager- 2
128
Construction Manager-1
100
Corporate Project Support - 3
140
Corporate Project Support - 2
126
Corporate Project Support -1
96
Intern/ Coop
65
Rates for In -House Services
Technology Charge
Bulk Printing and Reproduction
$8.50 per hour
9M
Color
Small Format (per copy)
$0.10
$0.25
Travel
Large Format (per sq. ft.)
Standard IRS Rates
Bond
$0.25
$0.75
Glossy / Mylar
$0.75
$1.25
Vinyl /Adhesive
$1.50
$2.00
Mounting (per sq. ft.) $2.00
Binding (per binding) $0.25
OTHER DIRECT EXPENSES:
Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproduction
expense, communication expense, travel, transportation and subsistence away from the FNI office and other miscellaneous
expenses directly related to the work, including costs of laboratory analysis, test, and other work required to be done by
independent persons other than staff members. For Resident Representative services performed by non-FNI employees and CAD
services performed In-house by non-FNI employees where FNI provides workspace and equipment to perform such services, these
services will be billed at cost times a multiplier of 2.0. This markup approximates the cost to FNI if an FNI employee was performing
the same or similar services.
Rates to be adjusted no more than 5% annually
LUB19
Page 5 of 5
r FREESE
City of Lubbock, TX
1314 Avenue K, Floor 7
Lubbock, TX 79401
Project Name: Demolition of Pump Station 7
Description of Services: Final Design and Construction Representation
PROFESSIONAL SERVICES AGREEMENT
AMENDMENT #1
FNI PROJECT NO. LUB18411
City of Lubbock PSA Contract No. 14121
DATE: 8/31/2020
Amended Deliverables: Additional bid package for Demolition of Low Head B and as defined in the attached
proposal. Original contract included one bid package. Demolition of Low Head B has been
broken out of the Demolition of Pump Station 7 Bid Package. Amendment also includes
construction materials testing for the Demolition of Pump Station 7 Bid Package.
Amended Schedule: The proposed amendment adds 180 days to the contract amendment dated June 26th 2020,
to cover the duration of construction of the Demolition of Pump Station 7 Bid Package.
Revised end of contract would be June 25, 2021.
Compensation shall be amended as follows: A not -to -exceed budget amount of Seventy -Four Thousand Five Hundred
Thirty Dollars ($74,530).
Current Contract Amount:
$593,094.00
Amount of this Amendment:
$74,530.00
Revised Total Amount Authorized:
$667,624.00
The above described services shall proceed upon execution of this amendment. All other provisions, terms and
conditions of the Professional Services Agreement which are not expressly amended shall remain in full force and
effect.
FREESE AND NICHOLS, INC.
Nicholas C. Lester, PE
Print Name
TITLE: Vice President
CITY OF LUBBOCK, TX
BY:
Daniel M.
Print Name
TITLE: Mayor
DATE: 01 61Lotry DATE: October li, 2020
L\Client\OLCR\L\Lubbock\Demolition of P57 LHB and Reese Waterllne\Amendment for P57 CMT and LHB Sep Bel Package\01- PSA - Amtl #Ldocx
Rev. 4/19