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Home My WebLink AboutResolution - 4379 - Contract - Vance Hunt & Associates - Library Furiture & Installation - 02/10/1994Resolution No. 4379 February 10, 1994 Item #1.6 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and Vance Hunt and Associates, of Dodson, Texas to furnish and install all materials as bid for the Library Furniture and Installation for the City of Lubbock, which contract is attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 10th day of February 1994. ATTEST:., Betty M Jo . son, Ci Secretary APPROVED AS TO CONTENT: Victor Kilman, IPurchasing Manager APPROVED AS TO FOW. Assistant City Attorney WV:dp\GAcc&=\V&nce.Rea February 1, 1994 g379 CITY OF LUBBOCK SPECIFICATIONS FOR LIBRARY FURNITURE AND INSTALLATION BID #12811 j Lubbock, Texas CITY OF LUBBOCK REQUEST FOR BIDS FOR TITLE: LIBRARY FURNITURE AND INSTALLATION ADDRESS: LUBBOCK, TEXAS BID NUMBER: 12811 PROJECT NUMBER: 1491-552101-9951 CONTRACT PREPARED BY: PURCHASING DEPARTMENT INDEX 1. NOTICE TO BIDDERS 2. GENERAL INSTRUCTIONS TO BIDDERS 3. BID PROPOSAL - BID FOR LUMP SUM CONTRACTS 4. PAYMENT BOND 5. PERFORMANCE BOND 6. CERTIFICATE OF INSURANCE 7. CONTRACT 8. GENERAL CONDITIONS OF THE AGREEMENT 9. CURRENT WAGE DETERMINATIONS 10. SPECIFICATIONS 11. SPECIAL CONDITIONS 12. NOTICE OF ACCEPTANCE NOTICE TO BIDDERS NOTICE TO BIDDERS BID #12811 Sealed bids addressed to Ron Shuffield, Senior Buyer, City of Lubbock, Texas, will be received at the office of the Purchasing Manager, Municipal Bldg., 1625 13th St., Room L-04, Lubbock, Texas, 79401, until 3:00 o'clock p.m. on the 20th day of January,1994, or as changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and perform all work for the construction of the following described project: LIBRARY FURNITURE AND INSTALLATION After the expiration of the time and date above first written, said sealed bids will be opened by the Buyer at his office and publicly read aloud. It is the sole responsibility of the bidder to insure that his bid is actually in the office of Purchasing Manager for the City of Lubbock, prior to the expiration of the date above first written. The City of Lubbock will consider the bids on the 27th day of January, 1994, at the Municipal '.. Building, 1625 13th Street, Lubbock, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject any or all bids and waive any formalities. The successful bidder will be required to furnish a performance bond and payment bond in accordance with Article 5160, Vernon's Ann. Civil St., in the amount of 100% of the total contract price in the event that said contract price exceeds $25,000.00. Said statutory bonds should be issued by a company carrying a current Best Ratine of B or superior, as the rating of the bond company is a factor that will be considered in determination of the lowest responsible bidder. If the contract price does not exceed $25,000.00 the said statutory bonds will not be required. Bidders are required, whether or not a payment or performance bond is required, to submit a cashier's or certified check issued by a bank satisfactory to the City of Lubbock, or a proposal bond from a reliable surety company, payable without recourse to the order of the City of Lubbock in an amount not less than 5% of the total amount of the bid submitted as a guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of award of the contract to him. It shall be each bidders sole responsibility to inspect the site of the work and to inform himself regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the bid submitted. The plans, specifications, proposal forms and contract documents may be examined at the office of the Purchasing Manager for the City of Lubbock, Lubbock, Texas. Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in the contract documents on file in the office of the Purchasing Manager of the City of Lubbock, which document is specifically referred to in this notice to bidders. Each bidder's attention is further directed to provision r of Article 5159a, Vemon's Ann. Civil St., and the requirements contained therein concerning the above wage scale and payment by the contractor of the prevailing rates of wages as heretofore established by owner in said wage scale. r The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award. There will be a pre-bid conference on 13th day of January, 1994, at 10:00 o'clock a.m., in Conference Room 108, Municipal Building, 1625 13th Street, Lubbock, Texas. The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre-bid meetings and bid openings are available to all persons regardless of disability. If you would like bid information made available in a more accessible format or if you require assistance, please contact the Purchasing Department at (806) 767-2167 (Monday-Friday, 8:00 - 5:00 p.m.) or 1625 13th Street Room L-04 at least 48 hours in advance of the meeting. CI OF LUBBOCK Ron Sheffield SENIORBUYER ADVERTISEMENT FOR BIDS BID # 12811 Sealed bids addressed to Ron Shuffield, Senior Buyer, Purchasing Department, City of Lubbock, Texas, will be received at the Purchasing Office, Municipal Building, 1625 13th Street, Room L-04, Lubbock, Texas, 79401 until 3:00 o'clock p.m. on the 20th day of January. 1994, or as changed by the issuance of formal addenda to all planholders, to furnish all labor and materials and perform all work for the construction of the following described project: LIBRARY FURNITURE AND INSTALLATION After the expiration of the time and date above first written, said sealed proposals will be opened in the office of the Buyer and publicly read aloud. The plans, specifications, proposal forms and contract documents may be examined at the office of the Purchasing Manager for the City of Lubbock, Texas. Attention of each bidder is particularly called to the Schedule of General Prevailing Rate of Per j Diem Wages included in the contract documents on file in the office of the Purchasing Manager of the 4 City of Lubbock, Texas. Each bidder's attention is further directed to the provisions of Article 5159a, Vernon's Ann. Civil St., and the requirements contained therein concerning such wage scales and payment by the contractor of the prevailing rates of wages as heretofore established by the City of Lubbock. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration for an award. There will be a prebid conference on the 13th day of January, 1994, at 10:00 am., in Conference Room 108, Municipal Building, 1625 13th Street, Lubbock, Texas. The City of Lubbock does not discriminate against persons with disabilities. City of Lubbock pre-bid meetings and bid openings are available to all persons regardless of disability. If you would like bid information made available in a more accessible format or if you require assistance, please contact the Purchasing Department at (806) 767-2167 (Monday -Friday, 8:00 - 5:00 p.m.) or 1625 13th Street, Room L-04 at least 48 hours in advance of the meeting. 4OCF LUBB CK ffield SENIOR BUYER r r GENERAL INSTRUCTIONS TO BIDDERS 1. SCOPE OF WORK The contractor shall furnish all labor, superintendence, machinery, equipment and all materials necessary to complete this project in accordance with contract documents for the Library Furniture and Installation. 2. CONTRACT DOCUMENTS All work covered by this contract shall be done in accordance with contract documents described in the General Conditions. All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents for the construction of this project and shall be responsible for the satisfactory completion of all work contemplated by said contract documents. 3. PLANS FOR USE BY BIDDERS It is the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without charge of forfeiture of deposit. The contract documents, may be examined without charge as noted in the Notice to Bidders. r I' 4. TDJE AND ORDER FOR COMPLETION The construction covered by the contract documents shall be fully completed within 30 (thirty) calendar days from the date specified in the Notice to Proceed issued by the City of Lubbock to the successful bidder. The Contractor will be permitted to prosecute the work in the order of his own choosing, provided, however, the City reserves the right to require the Contractor to submit a progress schedule of the work contemplated by the contract documents. In the event the City requires a progress schedule to be submitted, and it is determined by the City that the progress of the work is not in accordance with the progress schedule so submitted, the City may direct the Contractor to take such action as the City deems necessary to insure completion of the project within the time specified. 5. PAYMENT All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of the contract documents. 6. AFFIDAVITS OF BILLS PAID The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the improvements contemplated by the contract documents have been paid in full and that there are no claims pending, of which the Contractor has been notified. 7. MATERIALS AND WORKMANSHIP The intent of these contract documents is that only materials and workmanship of the best quality and grade will be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until incorporated into the project. The presence or absence of a representative of the City on the site will not relieve the Contractor of full responsibility of complying with this provision. The specifications for materials and methods set forth in the contract documents provide minimum standards of quality which the Owner believes necessary to procure a satisfactory project. 8. GUARANTEES All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written general guarantee which shall provide that the Contractor shall remedy any defects in the work, and pay for any and all damages of any nature whatsoever resulting in such defects, when such defects appear within ONE year from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the Owner (City of Lubbock). 9. PLANS FOR THE CONTRACTOR The contractor will be furnished one set of plans and specifications, and related contract documents for his use during construction. Plans and specifications for use during construction will only be furnished directly to the Contractor. The Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors or others, as required for proper prosecution of the work contemplated by the Contractor. 10. PROTECTION OF THE WORK The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any and all parts of the work whether the Contractor has been paid, partially paid, or not paid for such work, until the date the City issues its certificate of completion to Contractor. The City reserves the right, after the bids have been opened and before the contract has been a%yarded, to require of a bidder the following information: (a) The experience record of the bidder showing completed jobs of a similar nature to the one covered by the proposed contract and all work in progress with bond amounts and percentage completed. (b) A sworn statement of the current financial condition of the bidder (c) Equipment schedule. 11. TEXAS STATE SALES TAX This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act. The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the materials to be incorporated into the work without paying the tax at the time of purchase. 12. PROTECTION OF SUBSURFACE LINES AND STRUCTURES It shall be the Contractor's responsibility to prosecute the work contemplated by the contract documents in such a way as to exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits or other underground structures which might or could be damaged by Contractor during the construction of the project contemplated by these contract documents. The City of Lubbock agrees that it will furnish Contractor the location of all such underground lines and utilities of which it has knowledge. However, such fact shall not relieve the Contractor of his responsibilities aforementioned. All such underground lines or structures cut or damaged by Contractor during the prosecution of the work contemplated by this contract shall be repaired immediately by Contractor to the satisfaction of the City of Lubbock, Texas, at Contractor's expense. 13. BARRICADES AND SAFETY MEASURES The contractor shall, at his own expense, furnish and erect such barricades, fences, lights and danger signals, and shall take such other precautionary measures for the protection of persons, property and the work as may be necessary. The Contractor will be held responsible for all damage to the work due to failure of barricades, signs, and lights to protect it, and _ when damage is incurred, the damaged portion shall be immediately removed and replaced by Contractor at his own cost 1 G. and expense. The Contractor's responsibility for maintenance of barricades, signs, and lights shall not cease until the date of issuance to Contractor of City's certificate of acceptance of the project. 14. EXPLOSIVES The use of explosives will not be permitted unless written permission to do so is obtained by the Contractor from the City. In all cases where written permission is obtained for the use of explosives, the Contractor shall assume full responsibility for all damage which may,occur as a direct or indirect result of the blasting. In addition, in all cases where explosives are authorized to be used, the Contractor shall use utmost care so as not to endanger life or property and the Contractor shall further use only such methods as are currently utilized by persons, firms, or corporations engaged in similar type of construction activity. Explosive materials shall not be stored or kept at the construction site by the Contractor. In all cases where explosives are to be used during the construction of the project contemplated by this contract, it shall be the duty of the Contractor to notify each utility company having structures (above or below the ground) in proximity to the site of the work of Contractor's intention to use explosives, and such notice shall be given sufficiently in advance to enable the companies to take such steps as they may deem necessary to protect their property from injury. Such notice, however, shall not relieve the Contractor of responsibility for any damage resulting from his blasting operations. 15. CONTRACTOR'S REPRESENTATIVE The successful bidder shall be required to have a responsible local representative available at all times while the work is in progress under this contract. The successful bidder shall be required to furnish the name, address and telephone number where such local representative may be reached during the time that the work contemplated by this contract is in progress. 16. INSURANCE The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory rto the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will i be provided ten (10) days in advance of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the right to subrogation. r.. j The insurance certificates furnished shall name the Ci ty as an additional insured and shall further state that all subcontractors are named as additional insureds, or in the alternative, shall be accompanied by a statement from the Contractor to the effect that no work on this particular project shall be subcontracted. 17. LABOR AND WORKING HOURS Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in these contract documents. The wage rate which must be paid on this project shall not be less than specified in the schedule of general prevailing rates of per diem wages as above mentioned. The bidders' attention is further directed to the requirements of Article 5159a, Vernon's Annotated Civil Statutes providing for the payment of the wage schedules above mentioned and the bidder's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem wages in these contract documents does not release the Contractor from compliance with any wage law that may be applicable. Construction work under this contract requiring an inspector will not be performed on weekends or holidays unless the following conditions exist: (1) The project being constructed is essential to the City of Lubbock's ability to provide the necessary service to its citizens. 7 L: (2) Delays in construction are due to factors outside the control of the Contractor. The Contractor is approaching the penalty provisions of the contract and Contractor can show he has made a diligent effort to complete the contract within the allotted time. Before construction work requiring an inspector is to be performed on weekends or holidays, the Contractor must notify the Owner's Representative not less than three full working days prior to the weekend or holiday he desires to do work and obtain written permission from the Owner's Representative to do such work. The final decision ion whether to allow construction work requiring an inspector on weekends or holidays will be made by the Owner's Representative. In any event, if a condition should occur or arise at the site of this project or from the work being done under this contract which is hazardous or dangerous to property or life, the Contractor shall immediately commence work, regardless of the day of the week or the time of day, to correct or alleviate such condition so that it is no longer dangerous to property or life. 18. PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS The contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without discount, not less often than once each week. The Contractor and each of his subcontractors engaged at the site of the work shall not later than the seventh day following the payment of wages, file with the Owner's Representative, or Engineer, a certified, sworn, legible copy of such payroll. This shall contain the name of each employee, his classification, the number of hours worked on each day, rate of pay, and net pay. The affidavit shall state that the copy is a true and correct copy of such payroll, that no rebates or deductions (except as shown) have been made, or will in the future be made from the wages paid as shown thereon. The Contractor must classify employees according to one of the classifications set forth in the schedule of general prevailing rate of per diem wages, which schedule is included in the contract documents. The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, ten dollars for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract documents. 19. PROVISIONS CONCERNING ESCALATOR CLAUSES Proposals submitted containing any conditions which provide for changes in the stated bid price due to increases or decreases in the cost of materials, labor or other items required for the project will be rejected and returned to the bidder without being considered. 20. PREPARATION FOR PROPOSAL — The bidder shall submit his proposal on forms furnished by the City. All blank spaces in the form shall be correctly filled in and the bidder shall state the price both in words and numerals, for which he proposes to do the work contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy between the price written in words and the price written in figures, the price written in words shall govern. If the proposal is submitted by an individual, his name must be signed by him or his duly authorized agent. If a proposal is submitted by a firm, association, or partnership, the name and address of each member must be given and the proposal —' signed by a member of the firm, association or partnership, or person duly authorized. If the proposal is submitted by a company or corporation, the company or corporate name and business address must be given, and the proposal signed by an official or duly authorized agent. Powers of attorney authorizing agents or others to sign proposals must be properly certified and must be in writing and submitted with the proposal. The proposal shall be executed in ink. Each proposal shall be enclosed in a sealed envelope, addressed as specified in the Notice to Bidders, and endorsed on the outside of the envelope in the following manner: (a) Bidder's name (b) Proposal for (description of the project). r Bid proposals may be withdrawn and resubmitted at any time prior to the time set for opening of the bids, but no proposal may be withdrawn or altered thereafter. 21. BOUND COPY OF CONTRACT DOCUMENTS Bidder understands and agrees that the contract to be executed by bidder shall be bound and include the following: (a) Notice to Bidders. (b) General Instructions to Bidders. (c) Bidder's Proposal. (d) Statutory Bond (if required). (e) Contract Agreement. (f) General Conditions. (g) Special Conditions (if any). (h) Specifications. (i) Insurance Certificates. (j) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders. If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered incorporated by reference into the aforementioned contract documents. BID PROPOSAL n BID PROPOSAL LUMP SUM PROPOSAL CONTRACT PLACE: Lubbock, TX I WE: 1-20-94: VANCE HUNT & ASSOCIATES 416 MAIN STREET DODSON, TX 79230-0417 800-228-2623 .OJECT NUMBER: LIBRARY FURNITURE AND INSTALLATION roposal of VANCE HUNT & ASSOCIATZS (hereinafter piled Bidder) the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner). Gentlemen: �e Bidder, in compliance with your invitation forbids for the construction of a Library Furniture & Ins to l lat ion Main Public Library and Godeke Branch Library desks. i-xing carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site of the proposed work, and being familiar with all of the conditions surrounding the cwnstruetien of the f'jposcd project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and to nstruct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses incurred in performing the work required under the contract documents. ExM I - MAIN CIRCULATION DESK (items A through I) per attached specifications: ATERIALS: Eleven Thousand, Four—Hundred Doilars ($ 11,400.00 ) SERVICES: (included above) ($ ) 7 EM 2 - MAIN REFERENCE DESK AND SHELVING UNITS (Items R1 through RS) as specified: TERIALS: Eleven Thousand, Five—Hundred Dollars ($ 11,500.00 ) (included above) 7 E 3 - GODEKE MAIN REFERENCE DESK (Items G1 and G2 complete) per attached specifications: MATERIALS: Seven Thousand, Ninty—Nine Dollars ($ 7,099.00 ) 7--.RVICES: (included above) ($ ) F3TAL MATERIALS: Twenty Nine Thousand, Nine Hundred,ninty—nine ($ 29,999.00 ) TAL SERVICES: (included above) ($ ) TOTAL BID (ITEMS 1, 2, AND 3):Twenty—Nine Thousand, Nine Hundred, ($ 29,999-00 A 7 and Ninty—Nine Dollars......... VANCE HUNT & ASSOCIATES 416 MAIN STREET DODSON, TX 79230-0417 800-226-2623 (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.) (*)NOTE: Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within 30 consecutive calendar days thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of S100.00 (ONE HUNDRED DOLLARS) for each consecutive calendar day in excess of the time set forth hereinabove for completion of this project, all as more fully set forth in the general conditions of the contract. documents. Bidder understands and agrees that this bid proposal shall be completed and submitted in accordance with instruction number 20 of the General Instructions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive arty formality in the bidding. The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids. The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided ii the contract documents. Bidders arc required, whether or nota payment or performance bond is required, to submit a cashier's check or certified check issued by a bank satisfactory to the City of Lubbock, or a proposal bond from a reliable surety company, payable without recourse to the order of the City of Lubbock in an amount not less than five percent (5% ) of the total amount of the bid submitted a guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of award the contract to him. Enclosed with this proposal is a Cashier's Check or Certified Check for Dollars (S ) or a Proposal Bond in the sum of .5% of attached bid Dollars which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the proposal is accepted by the Owner and the undersigned fails to execute the necessary contract documents and the required bona (if any) with the Owner withir ten (10) days after the date of receipt of written notification of acceptance of said proposal; otherwise, said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract docunucil made available to him for his inspection in accordance with the Notice to Bidders. (*)NOTE: DELIVERY CAN BE MADE WITHIN 90-150 DAYS VANCE HUNT & ASSOCIATES AFTER RECEIPT Of APPROVED SHOP DRAWINGS nonMain Street 1,1SON TX 7920 WITH ALL COLORS SPECIFIED AND DETAILS Contra APPROVED. INSTALLATION CAN BE COMPLETED WITHIN 30 DAYS AFTER DELIVERY AND RECEIPT BY: 'y OF WRITTEN NOTICE TO PROCEED. (Seal if Bidder is a Corporation) ATTEST: Secretary Vance Hunt NOTE#2: Electrical in—feed hook—ups to be provided and installed by the owner ................ r l: I�. l . LIST OF SUBCONTRACTORS I This form shall be completed and submitted with the Bidder's Proposal, I, LIBRARY BUREAU, INC. i r 2. 1 i 3. 4. 5. G. r 7. E 8• 9. 10. E�. . I E Minority Owned Yes No X VANCE HUNT & ASSOCIATES 416 MAIN STREET DODSON, TX 79230-0417 600-226-2623 r ��OONDI,r� BID BOND Know all men by these presents: That Vance Hunt & Associates (hereinafter called the Principal) as Principal, and the MERCHANTS BONDING COMPANY (Mutual) a corporation of the State of Iowa, with its Home Office in the City of De; Moines, Iowaa, (hereinafter called Surety), as Surety, are held and firmly bound to City of Lubbock, Texas, (hereinafter called the Obligee) in the full and just sum of ($---------------------------~ ) ----5%of the greatest amount of bid — — — — — — — — — — — — — — ——— Dollars good and lawful money of the United States of America, to the payments of which sum of money well and truly to be made, the said Principal and Surety bind themselves, their and each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Signed, sealed and dated this 18th day of January 1994 THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Obligee shall make any award to the Principal for purchase and install library furnishings per bid #12811 for the Lubbock library system, Lubbock, Texas, according to the terms of the proposal or bid made by the Principal therefor, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award, and sha11 give bond for the faithful performance thereof with the MERCHANTS BONDING COMPANY (Mutual) and Surety, or with other Surety or Sureties approved by the Obligee; or if the Principal shall, in case of failure to do so, pay to the Obligee the damages which the Obligee may suffer by reason of such failure, not exceeding the penalty of this bond, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect. IN TESTIMONY WHEREOF, the Principal and Surety have caused these presents to be duly signed and sealed. Witness: Attest: L E" t Vance Hunt & Associates By Q�Pri 1 WZ ge Vance Hunt (Mutual) By r wy - .<7 Pat Y. Ste Attorney—in—Fact r Merchants Bonding Company (Mutual) POWER OF ATTORNEY Know All Men By These Presents, that the MERCHANTS BONDING COMPANY (Mutual), a corporation duly organized under the laws of the State of Iowa, and having its principal office in the City of Des Moines, County of Polk, State of Iowa, hath made, Constituted and appointed, and does by these presents make, constitute and appoint Pat Y. Steed Of Childress and State of Texas its true and lawful Attorney -in -Fact, with full power and authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver in its behalf as surety: Any or all bonds or undertakings provided that no bond or undertaking executed under this authority shall exceed in amount the sum of TWO HUNDRED FIFTY THOUSAND ($250,000.00) Dollars and to bind the MERCHANTS BONDING COMPANY (Mutual) thereby as fully and to the same extent as If such bond or undertaking was signed by the duly authorized officers of the MERCHANTS BONDING COMPANY (Mutuals and all the acts of said Attorney, pursuant to the authority herein given, are hereby ratified and confirmed. This Power -of -Attorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of Directors of the MERCHANTS BONDING COMPANY (Mutual ARTICLE 2, SECTION S. — The Chairman of the Board or President or any Vice President or Secretary shall have power and authority to appoint Attomey-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seat of the Companythereto, bonds and undertakings, recognizances, contracts of indemnity and otherwritings obligatoryinthe naturethereof. ARTICLE 2, SECTION 9. — The signature of any authorized officer and the Seal of the Company may be, affixed by facsimile to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shalt have the same force and effect as though manually fixed. In Witness Whereof, MERCHANTS BONDING COMPANY (Mutual) has caused these presents to be signed by its Vice President and President, and its corporate seal to be hereto affixed, this 10th day of December A.D., 19 93 Attest: Vie•Presid•nt STATE OF IOWA COUNTY OF POLK as. MERCHANTS BONDING COMPANY (Mutual) By . Gf On this 10th day of December 19 93 , before me appeared M.J. Long and W.G. Brundage, to me personally known, who being by me duly sworn did say that they are Vice President and Secretary/Treasurer respectively of the MERCHANTS BONDING COMPANY (Mutual), the corporation described in the foregoing instrument, and that the Seal affixed to the said instrument is the Corporate Seal of the said Corporation and that the said instrument was signed and sealed in behalf of said Corporation by authority of its Board of Directors. In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal, at the City of Des Moines, Iowa the day and year first above written. �-Y N %e • 'e o as • IOWA ' • • •:0 �'4A1AVS�P0 00000000*00 STATE OF IOWA COUNTY OF POLK as. MQ�� 64 Notary Public. Polk County, town My Commission Expires 11-4-95 I, M.J. Long, Vice President of the MERCHANTS BONDING COMPANY (Mutual), do hereby certify that the above and foregoing is a true and correct copy of the POWER OF ATTORNEY, executed by said MERCHANTS BONDING COMPANY (Mutual), which is still in force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Company, at this 1$ th day of Januaxy 19, 84 t .r This power 31, 1995 power of attorney expires MSC 0814 PAYMENT BOND r 4 , dOMO% 1tDONDffNG Coo 6000 N. LAMAR• SUITE 200 • AUSTIN, TEXAS 78752-4497 PAYMENT BOND STATUTORY PAYMENT BOND PURSUANT TO ARTICLE 5160 OF THE REVISED CIVIL STATUTES OF TEXAS AS AMENDED BY ACTS OF THE 56TH LEGISLATURE, 1959 (McGregor Act — Public Works) (Penalty of this bond must be 10091c of Contract amount) KNOW ALL MEN BY THESE PRESENTS: That, Vance Hunt & Associates (hereinafter called the Principal), as Principal, and MERCHANTS BONDING COMPANY (Mutual), a corporation organized and existing under the laws of the State of Iowa, with its principal office in the City of Des Moines, (hereinafter called the Surety), as Surety, are held and firmly bound unto City of Lubbock, Lubbock, Texas, Twenty-nine thousand Nine hundred ninety-nine (hereinafter called the Obligee) in the amount of and no/100 dollars- - - - - - - - - - - - - Dollars ($ 29,999.00 ), for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Obligee, dated the 10th day of February 1994 to furnish and install library furniture per bid #12811 for the City of Lubbock, Lubbock, Texas, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, 1959, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 14th day of February 1994 Witnes : , (If Individ or Firm) Attest: BOND CHECK (If Corporation) BEST RATING -4 -"- LICENSED LICENSED IN TEXAS Va nt & Associates (Seal) B (Seal) Vance Hun (Seal) By (Seal) Principal BONDING COMPANY (Mutual) (Seal) Fe Merchants Bonding Company (Mutual) POWER OF ATTORNEY Know All Men By These Presents, that the MERCHANTS BONDING COMPANY (Mutuar, a corporation duly organized under the laws of the State of Iowa, and having its principal once In the City of Des Moines, County of Polk, State of Iowa, hath made, constituted and appointed, and does by these presents make, constitute and appoint Pat Y. Steed of Childress and State of Texas its true and lawful Attorney -in -Fact, with full power and authority hereby conferred in its name, place and stead, to sign, execute, acknowledge and deliver In its behalf as surety. Any or all bonds or undertakings provided that no bond or undertaking executed under this authority shall exceed in amount the sum of TWO HUNDRED FIFTY THOUSAND ($250,000.00) Dollars and to bind the MERCHANTS BONDING COMPANY (Mutual) thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the MERCHANTS BONDING COMPANY (Mutuals and all the acts of said Attorney, pursuant to the authority herein given, are hereby ratified and confirmed. This Power -of -Attorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of Directors of the MERCHANTS BONDING COMPANY (Mutual). ARTICLE 2, SECTION 8. — The Chairman of the Board or President or any Vice President or Secretary shall have power and authority to appoint Attorney -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, rerognizances, contracts of indemnity and otherwritings obligatory in the nature thereof. ARTICLE 2, SECTION 9. — The signature of any authorized officer and the Seal of the Company may be affixed by facsimile to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed. In Witness Whereof, MERCHANTS BONDING COMPANY (Mutual) has caused these presents to be signcid by its Vice President and President, and its corporate seal to be hereto affixed, this 10th day of December A.D., 19 93 Attest: MERCHANTS BONDING COMPANY (Mutual) STATE OF IOWA COUNTY OF POLK ss. On this 10th day of December , 19 93 , before me appeared M.J. Long and W.G. Brundage, to me personally known, who being by me duly sworn -did say that they are Vice President and SecretaryfTreasurer respectively of the MERCHANTS BONDING COMPANY (Mutual), the corporation described in the foregoing instrument. and that the Seal affixed to the said instrument is the Corporate Seal of the said Corporation and that the said instrument was signed and sealed in behalf of said Corporation by authority of its Board of Directors. In Testimony Whereof, l have hereunto set my hand and affixed my Official Seal, at the City of Des Moines, Iowa the day and year first stove written. STATE OF IOWA COUNTY OF POLK ss. Notary Public. Polk County, Iowa Aly commission Expires 11-4-95 I, M.J. Long, Vice President of the MERCHANTS BONDING COMPANY (Mutual), do herebycertify that the above and foregoing is a true and correct copy of the POWER OF ATTORNEY, executed by said MERCHANTS BONDING COMPANY (Mutual), which Is still in force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Company, at •••u'a ~ this 14th. day of February 19, 94 This power of attorney expires December 31, 1995. MSC 0814 PERFORMANCE BOND r r t - BONDING COO' 6000 N. LAMAR s SUITE 200 • AUSTIN, TEXAS 78752-4497 PERFORMANCE BOND STATUTORY PERFORMANCE BOND PURSUANT TO ARTICLE 5160 OF THE REVISED CIVIL STATUTES OF TEXAS AS AMENDED BY ACTS OF THE 56TH LEGISLATURE, 1959 (McGregor Act —Public Works) (Penalty of this bond must be 1009o' of Contract amount) KNOW ALL MEN BY THESE PRESENTS: That, Vance Hunt & Associates (hereinafter called the Principal), as Principal, and MERCHANTS BONDING COMPANY (Mutual), a corporation organized and existing under the laws of the State of Iowa, with its principal office in the City of Des Moines, (hereinafter called the Surety), as Surety, are held and firmly bound unto City of Lubbock, Lubbock, Texas (hereinafter called the Obligee) in the amount o€ Twene nty �iethousand nine hundred ninety-nine llays Dollars ($ 29,999 .00 ) , for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into 'a certain written contract with the Obligee, dated the 10 th day of February 19_L4 furnish and install library furniture per bid 4)12811 for the City of Lubbock, Lubbock, Texas, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform the work in accordance with the plans, specifications and contract documents, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Article 5160 of the Revised Civil Statutes of Texas as amended by Acts of the 56th Legislature, 1959, and all liabilities on this bond shall be determined in accordance with the provisions of said Article to the same extent as if it were copied at length herein. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this 14th day Of February 19 94 Witness: If IndividuM or Firm). Attest: BOND CHECK (H Corporation) REST RATING fi LICENSED IN TEXAS DATEaLn/9ygy Van c t & Assod tes (Seal) B (Seal) Vance Hunt (Seal) By 'D r K,.. . at Y. S (Seal) Principal BONDING COMPANY (Mutual) r Merchants Bonding Company (Mutual) POWER OF ATTORNEY Know All Men By These Presents, that the MERCHANTS BONDING COMPANY (Mutua% a corporation duly organized under the laws of the State of Iowa, and having its principal office in the City of Des Moines, County of Polk, State of Iowa, hath made, constituted and appointed, and does by these presents make, constitute and appoint Pat Y. Steed Of Childress and State of Texas its true and lawful Attorney -in -Fact, with full power and authority hereby conferred In its name, place and stead, to sign, execute, acknowledge and deliver in its behalf as surety: Any or all bonds or undertakings provided that no bond or undertaking executed under this authority shall exceed in.amount the: sum of TWO HIINDRED FIFTY THOUSAND ($250,000.00) Dollars and to bind the MERCHANTS BONDING COMPANY (Mutual) thereby as fully and to the same extent as lf such bond or undertaking was signed by the duly authorized officers of the MERCHANTS BONDING COMPANY (Mutual), and all the acts of said Attorney, pursuant to the authority herein given, are hereby ratified and confirmed. This Power -of -Attorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of Directors of the MERCHANTS BONDING COMPANY (Mutual ARTICLE 2, SECTION 8. — The Chairman of the Board or President or any Vice President or Secretary shalt have power and authority to appoint Attorney4n-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnityand otherwritings obligatory in the nature thereof. ARTICLE 2, SECTION 9. — The signature of any authorized officer and the Seat of the Company may be affixed by facsimile to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed. In Witness Whereof, MERCHANTS BONDING COMPANY (Mutual) has caused these presents to be signed by its Vice President and President, and its corporate seal to be hereto affixed. this 10th day of December A -D.,19 93 Attest: Vit*President STATE OF IOWA COUNTY OF POLK ss. MERCHANTS BONDING COMPANY (Mutual) By On this 10th day of December , 19 93 , before me appeared M.J. Long and W.G. Brundage, to me personally known, who being by me duly sworn did say that they are Vice President and SecretaryfTreasurer respectively of the MERCHANTS BONDING COMPANY (Mutual), the corporation described in the foregoing instrument, and that the Seal affixed to the said instrument is the Corporate Seal of the said Corporation and that the said instrument was signed and sealed in behalf of said Corporation by authority of its Board of Directors. In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal, at the City of Des Moines, Iowa the day and year first above written. STATE OF IOWA COUNTY OF POLK ss. Notary PYblic. Polk County. lows My Commission Expires 11-4-95 t, M.J. Long, Vice President of the MERCHANTS BONDING COMPANY (Mutual), do hereby certify that the pibovee and foregoing is a true and correct copy of the POWER OF ATTORNEY, executed by said MEfit,}i NTS:,BONDING COMPANY (Mutual), which is still in force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Company, at this 14th day of February 1994 This power of attorney expires December 31, 1995. t . MSC 0814 CERTIFICATE OF INSURANCE .. :....... 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'-$.'•i:: rtirl.C:�~i'+'v]Cv L� /� .v t]--r `:k!}t9...n ...•$_'t2L%-ti SA%R?3 vI?.I'4":�4`::_3rirr: f r � J �:1 :?} _ }I. niyY� RI,•]i>r{:�r.C'-??I.o .f.1. �].-v. ,:r�:J_4_�{ri],�C is vir:...s✓':,�K4'::, �f3 3.a A n-.. ...�. . }.r 4�>_Gv4y C::2_'J{v.'lti JOO.✓l D... :'floi .. �.'v1i. rrx.+M_ O } : ifin: .,.?..K .G:K¢hfFl.-{., . ..;c•�.,..4r:. :.,�•°rf z . .G.r.a....�. . v.{ ...� •c 02/14/94 '.v: .. � :v:,:: .:• :,.. .... .. i-: :..:;nwr..4.... :.:• - .:..3. PII00lle:Et THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND STEED INSURANCE AGENCY P. o. sox 717 CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND, E(TEND OR ALTER THE COVERAGE AFFORDED BY THE COMPANIES AEFORDING COVERAGE 415 Commerce Street Childress, TX 79201 LETTER A The Trinity Companies (817) 937-3681 CONIPA LETTERmy B VANCE HUtRT DBA VANCE HUNT i< ASSOCIATES L B INTERIORS COWANY LETTER �' P O BOX 417 DODSON, TX 79230 E D �� E . 4►T:%•'• �r;:;ic2ti:;;y_y:]i:-rci:>'":?;];:.'r:'='=:3iai ��i::;i-:';:-y-;4s `::y:a. c39a� �.'-{i.'-> Y %: i• :,.. ..... :..:. V....•!.•:..tc•.[•:.•.,-c:=:::::::::. n•.v._:.::,.: V.:.ti.......-... :v::::w:•a".!.'ti"J':: ..:::.'-Y-:i::::x!:�: c:;:r-..:].:::vn•:::-:::-.v`'.?:.;:;>aj:;-`:.;=i'.: �'S:iR:i-.'.<::]:g:: .....n.,::.::.::.:,.::::..::::..............:.r,,...,.:]::.,.::::.,v-:::.,:.:::.,<,.::,a.,f..;..,:{...:r,..�:::;:<:,::;::..:.,.:.ar4:o:4::;riy:;.;?{.. : :_ ttl.,,::• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PEmj) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LD TYPE OFMJOURANCE POLICYNiJRAHI M M LMAnB GENERAL LUABi1TY BOMLY INJURY OCC, S 500,000 X BODILY WJURYAGM $ 500,000 A COMPREHENSIVEFOFM TXP9983444 06/11/93 06/11/94 PiiOPERTY DAMAGE OCC. $ 500,000 PREMISES►OPERATION5 PAOPEF"DAMAGE AGM $ 500,000 DERGROUND EXPLOSION COLLAPSE HAZARD 81 a PC) COMBHJEO OCC.) $ 0 PRODUCTSJCOMPLETED OPERL 1116 PC) COMBINED AGM $ 0 CONTRACTUAL PERSONAL IN.K)RY AGG. $ 500,000 INDEPENDENT CONTRACTORS BROAD FORM PAOPEM DAMA13E PERSONAL INKIRY ALnX*AOBLE LIABILITY ANY ALITO BODILY INJURY (Pr P—) _ ALLOWNEDAUTOS {Phv. PwL I ALL OWNED AUTOS { � R� j BODILYMIJURY (Per acddeffl) = HIFEOAUTOS NON-OWNELI AUTOS PROPERTY DAMAGE $ GARAGE L64SCUY BODILY INJURY 6 PROPERTY DAMAGE COMBINED _ EXCESS LIABILITY EACH OCCURRENCE i 1,000,000 AGGREGATE = 1,000,000 A % UMBRELLA FORM U06112230 02/07/94 06/11/94 OTHER THAN UMBRELLA FORM - WOFVMM COMPENSATION STATUTORY LNM[5 EACH ACCIDENT = AND OtSEAS£-POLICY LMtT i E#APLdYEfg' LIABtII'fY DISEASE -EACH EMPLOYEE $ Om"M DTION OF OPEWATK7N81LOCA UAL FRR3vm BID #12811 {�,q}.'�;r�.::::...... .........vt..t:.......t: ..:.. .. n .... , .. .J � .....: r..:::: -:: -.,�}.�-•�?:ivi::{j:{i 4$}j:�� r tip:?.Li:': =:w3�: i:.:..v, =. iii:.1.•:.:.ij:yc r , J Y•. yI�' v. :: v]-4l.•]:•UiY':iiiinS:4r:]�r;;n';nvr•+rait?•i:i;{-i•Y{• �tili,T,s:'•i'`.f.'r:? ]:o] :x�:;ii :''c:>-'r.+i`': lc;JiiR�1 ` �!: , :'":=,- ,:a, •. : I..to„ 4 . ].... x... .............. ........ .........x.. a•:.t•+::•: J'":: ,.:. ... +......�;:':::`;.;•'::;:: ';;:r::. �c�i`-'`=.. ;aY2•:.... .u-..:b:.. ..a asr.: w::,]' .., rv>v]..::,,.,......,....,..:........r_..................,..........c..�......rsr..,n.:.........,�,.,.,,.,4....,..:,.::....,:]:,.,-.�.� tlt-�1•.�..-,JET,-.-•f-!!7�t._._.,>.: ..]nif.;o: r.�...:......k 4::::...............�:'.�'Sv4'.:c::]h].]`J.bJ.:,t4:i;+:4y;o]'.:]:.iri;]]]iSnr.4]::xo.'-:-x,�: — , `: SHOULD ANY OF THE ABOVE DESCftlBED POLICIES BE CANCE7 LED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO - CM OF LUBBOCK < MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR P O BOX 2000 r'? LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. LUBBOCK, TX 79457 AUTHOFIZEDREPRESENTATIVE :o]:4:aa!4:ao: :{-?]::a:{c:A {s:a::4::: =:� y:.i:::cy � �:•+•; .: o:.c-�::•;:;::•:ci::•:isr.:::•::]:cc•:<r-y":.y-:;v{4::.::,:::::�zirr�:.>:;!-:{,::::::ay �y� :.1�'�'+.:-t.::�x::lrt:�'•."'�c=s~:<S::_.•'<:;:::;a.::;;z:t.:: ; �:: ��:4:;_;.'i,' i;::%<:cz"`avcr: CONTRACT r w r CONTRACT STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREEMENT, made and entered into this 10th day of February, 1994, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through David K Langston, Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and VANCE HUNT & ASSOCIATES of the City of DODSON, County of COLLINGSWORTH. and the State of TEXAS, hereinafter termed CONTRACTOR WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID #12811- LIBRARy FURNITURE AND INSTALLATION FOR $29,999.00. and all extra work in connection therewith, underthe terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement . The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the proposal submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. �•� a -ym` APPROVED AS TO CONTENT: ATTEST: Corporate Secretary CONTRACTOR: • COMPLETE ADDRESS: 416 Main Street Dodson, Texas 79230-041.7 GENERAL CONDITIONS OF THE AGREEMENT GENERAL CONDITIONS OF THE AGREEMENT t 1. OWNER whenever the word Owner, or the expression Party of the First Part, or First Party, are used in this contract, it shall be understood as referring to the City of Lubbock, Texas. 2. CONTRACTOR Whenever the word Contractor, or the expression Party of the Second Part, or Second Party, is used, it shall be understood to mean the person, persons, co -partnership or corporation, to -wit: YANCE HUNT & ASSOCIATES who has agreed to perform the work embraced in this contract, or to his or their legal representative. k 3. OWNER'S REPRESENTATIVE Whenever the word Owner's Representative or representative is used in this contract, it shall be understood as referring to =JEFF RIPPLE. LIBRARY DIRECTOR City of Lubbock, under whose supervision these contract documents, including the plans and specifications, were prepared, and who will inspect constructions; or to such other representative, supervisor, or inspector as may be authorized by said Owner to act in any particular under this agreement. Engineers, supervisor or inspectors will act for the Owner under the direction of Owner's Representative, but shall not directly supervise the Contractor or men acting in behalf of the Contractor. 4. CONTRACT DOCUMENTS The contract's documents shall consist of the Notice to Bidders, General Instructions to Bidders, Proposal, Signed Agreement, Statutory Bonds (if required), General Conditions of the Agreement, Special Conditions of the Agreement (if any), Specifications, Plans, Insurance Certificate, and all other documents made available to Bidder for his inspection in accordance with the Notice to Bidders. 5. INTERPRETATION OF PHRASES Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary,". "Prescn'bed," or words of 7 like import are used, it shall be understood that the direction, requirement, permission, order, designation or prescription of the Owner's Representative is intended; and similarly, the words "Approved," "Acceptable," "Satisfactory," or words of like r import shall mean approved by or acceptable or satisfactory to the Owner's Representative. 6. SUBCONTRACTOR The term Subcontractor, as employed herein, includes only those having a direct contract with the Contractor for performance of work on the project contemplated by these contract documents. Owner shall have no responsibility to any Subcontractor employed by Contractor for performance of work on the project contemplated by these contract documents, ., but said Subcontractors will look exclusively to Contractor for any payments due Subcontractor. 7. WRITTEN NOTICE Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent certified mail to the last business address known to him who gives the notice. 8. WORK Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the contract documents. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words which so applied have well known, technical or trade meaning shall be held to refer such recognized standards. All work shall be done and all materials furnished in strict conformity with the contract documents. 9. SUBSTANTIALLY COMPLETED The term "Substantially Completed" is meant that the structure or project contemplated by the contract documents has been made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but still may require minor miscellaneous work and adjustment. 10.AL YOUT Except as specifically provided herein, the Contractor shall be responsible for laying out all work and shall accomplish this work in a manner acceptable to the Owner's Representative. The Owner's Representative will check the Contractor's layout of all major structures and any other layout work done by the Contractor at Contractor's request, but this check does not relieve the Contractor of the responsibility of correctly locating all work in accordance with the Plans and Specifications. 11. KEEPING OF PLANS AND SPECIFICATIONS ACCESSIBLE The Contractor shall be furnished with one copies of all Plans, Profiles and Specifications without expense to him and he shall keep one copy of same consistently accessible on the job site. 12. RIGHT OF ENTRY The Owner's Representative may make periodic visits to the site to observe the progress of quality of the executed work and to determine, in general, if the work is proceeding in accordance with the contract documents. He will not be required to — make exhaustive or continuous onsite inspections to check the quality or quantity of the work, nor will he be responsible for the construction means, methods, techniques, sequences or procedures, or the safety precautions incident thereto. His efforts will be directed towards providing assurances for the Owner that the completed project will conform to the requirements of the contract documents, but he will not be responsible for the Contractor's failure to perform the work in accordance with the Contract Documents. On the basis of his onsite observations, he will keep the Owner informed of the progress of the work and will endeavor to guard the Owner against defects and deficiencies in the work of the Contractor. 13:. ; � LINES AND GRADES All lines and grades shall be furnished by the Owner's Representative whenever necessary for the commencement of the work contemplated by these contract documents or the completion of the work contemplated by these contract documents. Whenever necessary, Contractor shall suspend his work in order to permit Owner's Representative to comply with this requirement, but such suspension will be as brief as practical and Contractor shall be allowed no extra compensation therefore. The Contractor shall give the Owner's Representative ample notice of the time and place where lines and grades will be needed All stakes, marks, etc., shall be carefully preserved by the Contractor, and in case of careless destruction or removal by him, his Subcontractors, or his employees, such stakes, marks, etc., shall be replaced by the Owner's Representative at Contractor's expense. s 14. OWNER'S REPRESENTATIVE'S AUTHORITY AND DUTY Unless otherwise specified, it is mutually agreed between the parties to this Agreement that the Owner's Representative shall review all work included herein. He has the authority to stop the work whenever such stoppage may be necessary to insure the proper execution of the contract. In order to permit delays and disputes and to discourage litigation, it is further agreed that the Owner's Representative shall, in all eases, determine the amounts and quantities of the several kinds of work which are to be paid for under this contract. He shall determine all questions in relation to said work and the construction thereof, and shall, in all cases, decide every question which may arise relative to the execution of this contract on the part of said Contractor. The Owner's Representatives's estimates and findings shall be conditions precedent to the right of the parties hereto to arbitration or to any action on the contract, and to any rights of the Contractor to receive any money under this contract; provided, however, that should Owner's Representative render any decision or give any direction, which in the opinion of either party hereto, is not in accordance with the meaning and intent of this contract, either party may file with said Owner's Representative within 30 days his written objection to the decision or direction so rendered, and by such action may reserve the right to submit the questions so raised to arbitration as hereinafter provided. It is the intent of this Agreement that there shall be no delay in the execution of the work, therefore, written decisions or direction of the Owner's Representative as rendered shall be promptly carried out, and any claim arising therefrom shall be thereafter adjusted to arbitration as hereinafter provided. The Owner's Representative shall, within a reasonable time, render and deliver to both the Owner and the Contractor a written decision on all claims of the parties hereto and on all questions which may arise relative to the execution of the work or the interpretation of the contract, specifications and plans. Should the Owner's Representative fail to make such decision within a reasonable time, an appeal to arbitration may be taken as if his decision had been rendered against the party appealing. 15. SUPERINTENDENCE AND INSPECTION It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from time to time such subordinate engineers, supervisors, or inspectors as the said Owner's Representative may deem proper to inspect the materials furnished and the work done under this Agreement, and to see that said material is furnished and said work is done in accordance with the specifications therefore. The Contractor shall furnish all reasonable aid and assistance required by the subordinate engineers, supervisors or inspectors for the proper inspection and examination of the work. The Contractor shall regard and obey the directions and instructions of any subordinate engineers, supervisors or inspectors so appointed, when such directions and instructions are consistent with the obligations of this Agreement and accompanying plans and specifications provided, however, should the Contractor object to any orders by any subordinate engineer, supervisor or inspector, the Contractor may within six (6) days make written appeal to the Owner's Representative for his decision. 16. CONTRACTOR'S DUTY AND SUPERINTENDENCE The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory to Owner's Representative. The superintendent shall represent the Contractor in his absence and all directions given to him shall be binding as if given to the Contractor. Adequate supervision by competent and reasonable representatives of the Contractor is essential to the proper performance of the work and lack of such supervision shall be grounds for suspending operations of the Contractor. The work, from its commencement to completion, shall be under the exclusive charge and control of the Contractor and all risk in connection therewith shall be borne by the Contractor. The Owner or Owner's Representatives will not be responsible for the acts or omissions of the Contractor, or any subcontractors, or any of his agents or employees, or any other persons performing any of the work. 17. CONTRACTOR'S UNDERSTANDING It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the confirmation of the ground, the character, quality and quantity of materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, and the general and local conditions, and all other matters which in any way effect the work under this contract. No verbal agreement or conversation with any officer, agent, or employee of the Owner, either before or after the execution of this contract, shall effect or modify any of the terms or obligations herein contained. Is. CHARACTER OF WORKMEN The Contractor agrees to employ only orderly and competent men, skillful in the performance in the type of work required under this contract, to do the work; and agrees that whenever the Owner's Representative shall inform him in writing that any man or men on the work, are, in his opinion, incompetent, unfaithful, or disorderly, such man or men shall be discharged from the work and shall not again be employed on the work without the Owner's Representative's written consent. 19. CONSTRUCTION PLANT The Contractor shall provide all labor, tools, equipment, machinery and materials necessary in the prosecution and completion of this contract where it is not otherwise specifically provided that Owner shall furnish same, and it is also understood that Owner shall not be held responsible for the care, preservation, conservation, or protection of any materials, tools, equipment or machinery or any part of the work until it is finally completed and accepted. The building of structures for the housing of men or equipment will be permitted only at such places as the Owner's Representative shall direct, and the sanitary conditions of the grounds in or about such structure shall at all times be maintained in a manner satisfactory to the Owner's Representative. 20. SANITATION Necessary sanitary conveniences for the use of laborers on the work site, properly secluded from public observation, shall be constructed and maintained by the Contractor in such manner and at such points as shall be approved by the Owner's Representative and their use shall be strictly enforced. 21. OBSERVATION AND TESTING The Owner or Owner's Representative shall have the right at all reasonable times to observe and test the work. Contractor shall make necessary arrangements and provide proper facilities and access for such observation and testing at any location wherever work is in preparation or progress. Contractor shall ascertain the scope of any observation which may be contemplated by Owner or Owner's Representative and shall give ample notice as to the time each part of the work will be ready for such observation. Owner or Owner's Representative may reject any work found to be defective or not in accordance with the contract documents, regardless of the stage of its completion or the time or place of discovery of such errors and regardless of whether Owner's Observer has previously accepted the work through oversight or otherwise. If any work should be covered without approval or consent of the Owner, it must, if requested by Owner or Owner's Representative, be uncovered for examination at Contractor's expense. In the event that any part of the work is being fabricated or manufactured at a location where it is not convenient for Owner or Owner's Representative to make observations of such work or require testing of said work, then in such event Owner or Owner's Representative may require Contractor to furnish Owner or Owner's Representative certificates of inspection, testing or approval made by persons competent to perform such tasks at the location where that part of the work is being manufactured or fabricated. All such tests will be in accordance with the methods prescribed by the American Society for Testing and Materials or such other applicable organization as may be required by law or the contract documents. )rte If any work which is required to be inspected, tested, or approved is covered up without written approval or consent of the Owner or Owner's Representative, it must, if requested by the Owner or Owner's Representative, be uncovered for observation and testing at the Contractor's expense. The cost of all such inspections, tests and approvals shall be borne by the Contractor unless otherwise provided herein. Any work which fails to meet the requirements of any such tests, inspections or approval, and any work which meets the requirements of any such tests or approval but does not meet the requirements of the contract documents shall be considered defective. Such defective work shall be corrected at the r Contractor's expense. Neither observations by the Owner or Owner's Representative, nor inspections, tests, or approvals made by Owner, Owner's Representative, or other persons authorized under this agreement to make such inspections, tests, or approvals shall relieve the Contractor from his obligation to perform the work in accordance with the requirements of the contract documents. 22. DEFECTS AND THEIR REMEDIES It is further agreed that if the work or any part thereof, or any material brought on the site of the work for use in the work or selected for the same, shall be deemed by the Owner or Owners' Representative as unsuitable or not in conformity with plans, specification and contract documents, the Contractor shall, after receipt of written notice thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with this contract. It is further agreed that any remedial action contemplated as hereinabove set forth shall be at Contractor's expense. 23. CHANGES AND ALTERATIONS r The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit, in the line, grade, form dimensions, plans or or materials for the work herein contemplated, or any part thereof, either before or after the beginning of the construction, without affecting the validity of this contract and the accompanying bond. If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for damages, or anticipated profits on the work that may be dispensed with. If they inCrease the amount of work, and the increased work can fairly be classified under the specifications, such increase shall be paid according to the quantity actually done and at the unit price established for such work under this contract; otherwise such additional work shall be paid for as provided under Extra Work. In case the Owner shall make such changes or alterations as shall make useless any work already done or material already furnished or used in said work, then the Owner shall recompense the Contractor for any material or labor so used, and for any actual loss occasioned by such change, due to actual expenses incurred in preparation for the work as originally planned. 24. EXTRA WORK The term "extra work" as used in this contract shall be understood to mean and include all work that may be required by the Owner or Owner's Representative to be done by the Contractor to accomplish any change, alteration or addition to the work as shown on the plans and specifications or contract documents and not covered by Contractor's proposal, except as provided under Changes and Alterations herein. It is agreed that the Contractor shall perform all extra work under the direction of the Owner's Representative when presented with a written work order signed by the Owner's Representative; subject, however, to the right of the Contractor to require written confirmation of such extra work order by the Owner. It is also agreed that the compensation to be paid to the Contractor for performing said extra work shall be determined by the following methods: Method (A) - By agreed unit prices; or Method (B) - By agreed lump sum; or Method (C) - If neither Method (A) or Method (B) be agreed upon before the extra work is commenced, then the Contractor shall be paid the actual field cost of the work, plus fifteen (151/6) per cent. 7 In the event said extra work be performed and paid for under Method (C), then the provisions of this paragraph shall apply and the "actual field cost" is hereby defined to include the cost of all workmen, such as foremen, timekeepers, mechanics and laborers, materials, supplies, teams, trucks, rentals on machinery and equipment, for the time actually employed or used on such extra work, plus actual transportation charges necessarily incurred, together with all expenses incurred directly on account of such extra work, including Social Security, Old Age Benefits, Maintenance Bonds, Public Liability and Property Damage and Workmen's Compensation and all other insurances as may be required by law or ordinances or directed by the Owner or Owner's Representative, or by them agreed to. Owner's Representative may direct the form in which accounts of the actual field cost shall be kept and records of these accounts shall be made available to the Owner's Representative. The Owner's Representative may also specify in writing, before the work commences, the method of doing the work and the type and kind of machinery and equipment to be used; otherwise, these matters shall be determined by the Contractor. Unless otherwise agreed upon, the prices for the use of machinery and equipment shall be determined by using 100%, unless otherwise specified, of the latest Schedule of Equipment and Ownership Expenses adopted by the Associated General Contractors of America. Where practical, the terms and prices for the use of machinery and equipment shall be incorporated in the written extra work order. The fifteen percent (15%) of the actual field cost to be paid to Contractor shall cover and compensate him for his profit, overhead, general superintendence and field office expense, and all other elements of cost and expense not embraced within the actual field cost as herein defined, save that where the Contractor's Camp or Field Office must be maintained primarily on account of such Extra Work, then the cost to maintain and operate the same shall be included in the "actual field cost." No claim for extra work of any kind will be allowed unless ordered in writing by Owner's Representative. In case any orders or instructions appear to the Contractor to involve extra work for which he should receive compensation or an adjustment in the construction time, he shall make written request to the Owner's Representative for a written order authorizing such extra work. Should a difference of opinion arise as to what does or does not constitute extra work or as to the payment therefore, and the Owner's Representative insists upon its performance, the Contractor shall proceed with the work after making written request for written order and shall keep adequate and accurate account of the actual field cost thereof, as provided under Method (C). The Contractor will thereby preserve the right to submit the matter of payment to arbitration as herein below provided. 25. DISCREPANCIES AND OMISSIONS It is further agreed that it is the intent of this contract that all work described in the proposal, the specifications, plans and other contract documents, is to be done for the prices quoted by the Contractor and that such price shall include all appurtenances necessary to complete the work in accordance with the intent of these contract documents as interpreted by Owner's Representative. If the Contractor finds any discrepancies or omissions in these plans, specifications, or contract documents, he should notify the Owners' Representative and obtain a clarification before the bids are received, and if no such request is received by the Owner's Representative prior to the opening of bids, then it shall be considered that the Contractor fully understands the work to be included and has provided sufficient sums in his proposal to complete the work in accordance with these plans and specifications. It is further understood that any request for clarification must be submitted no later than five days prior to the opening of bids. 26. RIGHT OF OWNER TO MODIFY METHODS AND EQUIPMENT If at any time the methods or equipment used by the Contractor are found to be inadequate to secure the quality of work with the rate of progress required under this contract, the Owner or Owner's Representative may order the Contractor in writing to increase their safety or improve their character and efficiency and the Contractor shall comply with such order. — If, at any time, the working force of the Contractor is inadequate for securing the progress herein specified, the Contractor shall, if so ordered in writing, increase his force or equipment, or both, to such an extent as to give reasonable assurance of compliance with the schedule of progress. — 4 27. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC The Contractor shall takeout and procure a policy or policies of Workmen's Compensation Insurance with an insurance company licensed to transact business in the State of Texas, which policy shall comply with the Workmen's Compensation laws of the State of Texas. The Contractor shall at all times exercise reasonable precaution for the safety of employees and others on or near the work and shall comply with all applicable provisions of federal, state and municipal laws and building and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of Associated General Contractors of America, except where incompatible with federal, state or municipal laws or regulations. The Contractor, his sureties and insurance carriers shall defend, indemnify and save harmless the Owner and all of its officers, agents and employees from all suits, actions, or claims of any character whatsoever, brought for or on account of any injuries or damages received or sustained by any person or persons or property, on account of any negligent act or fault of the Contractor or any subcontractor, their agents or employees, in the execution and supervision of said contract, and the project which is the subject matter of this contract, on account of the failure of Contractor or any subcontractor to provide necessary barricades, warning lights, or signs and will be required to pay any judgment with costs which may be obtained against the Owner or any of its officers, agents, or employees including attorney's fees. The safety precautions taken shall be the sole responsibility of the Contractor, in his sole discretion as an Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given by the Owners or the POO Owner's Representative concerning omissions under this paragraph as the work progresses, are intended as reminders to the Contractor of his duty and shall not be construed as any assumption of duty to supervise safety precautions by either the Contractor or any of his subcontractors. 28. CONTRACTOR'S INSURANCE The Contractor shall procure and carry at his sole cost and expense through the life of this contract, insurance protection as hereinafter specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall be carried with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering the operation of each subcontractor. A. Comprehensive General Liability Insurance The contractor shall have Comprehensive General Liability Insurance with limits of $500,000 Combined Single Limit in the aggregate and per occurrence to include: Premises and Operations Explosion & Collapse Hazard Underground Damage Hazard Products & Completed Operations Hazard Contractual Liability Independent Contractors Coverage Personal Injury (with exclusion "c" waived) The City is to be named as an additional insured on this policy for this specific job, and copy of the endorsement doing so is to be attached to the Certificate of Insurance. i is C. ILI E. F G Owner's Protective or Contingent Public Liability Insurance and Property Damage Liability Insurance. The Contractor shall obtain an Owner's Protective or Contingent Public Liability Insurance policy naming the City of Lubbock as insured and the amount of such policy shall be as follows: For bodily injuries, including accidental death and or property damage, $500,000 Combined Single Limit. Comprehensive' Automobile Liability Insurance The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less than; Bodily Injury/Property Damage, $500,000 Combined Single Limit, to include all owned and nonowned cars including: Employers Nonownership Liability Hired and Nonowned Vehicles. The City is to be named as an additional insured on this policy for this specific job and copy of the endorsement doing so is to be attached to the Certificate of Insurance. Builder's Risk Insurance The Contractor shall obtain a Builder's Risk policy in the amount of (100% of potential loss) naming the City of Lubbock as insured. Excess or Umbrella Liability Insurance The Contractor shall have Excess or Umbrella Liability Insurance in the amount of $500,000 with coverage to correspond with Comprehensive General Liability and Comprehensive Automobile Liability coverages. The City is to be named as an additional insured on this policy for this speck job and copy of the endorsement doing so is to be attached to the Certificate of Insurance. Worker's Compensation and Employers Liability Insurance Worker's Compensation Insurance covering all employees whether employed by the Contractor or any Subcontractor on the job with Employers Liability of at least' 500 000 Proof of Coverage Before work on this contract is commenced, each Contractor and subcontractor shall submit to the Owner for approval five Certificates of Insurance covering each insurance policy carried and offered as evidence of compliance with the above insurance requirements, signed by an authorized representative of the insurance company setting forth: (1) The name and address of the insured. (2) The location of the operations to which the insurance applies. (3) The name of the policy and type or types of insurance in force thereunder on the date borne by such certificate. (4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by such certificate. (5) A provision that the policy may be canceled only by mailing written notice to the named insured at the address shown in the bid specifications. r- r (6) A provision that written notice shall be given to the City ten days prior to any change in 'or cancellation of the policies shown on the certificate. (7) The certificate or certificates shall be on the form (or identical copies thereof) contained in the job specifications. No substitute of nor amendment thereto will be acceptable. (8) If policy limits are paid, new policy must be secured for new coverage to complete project. 29. DISABLED EMPLOYEES Contractors having more than 15 employees agree to comply with the Americans with Disabilities Act of 1990, and agree not to discriminate against a qualified individual with a disability because of the disability of such individual in regard to job application procedures, the hiring, advancement, or discharge of employees, employee compensation, job training, and other terms, conditions, and priviliges of employment. 30. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS LABORERS MATERIALMEN, AND FURNISHERS OF MACHINERY EQUIPMENT AND SUPPLIES The Contractor agrees that he will indemnify and save the Owner harmless from all claims growing out of any demands of subcontractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts thereof, equipment, power tools, all suppliers, including commissary, incurred in the furtherance of the performance of this contract. When Owner so desires, the Contractor shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. If during the progress of the work, Contractor shall allow any indebtedness to accrue for work furnished by any of those designated in the preceding paragraph and shall fail to pay and discharge any such indebtedness within five (5) days after demand is made, then Owner may, during the period for which such indebtedness shall remain unpaid, withhold from the unpaid portion of this contract, a sum equal to the amount of such unpaid indebtedness or may apply the sum so withheld to discharge any such indebtedness. Any and all communications between any party under this paragraph must be in writing. 31. PROTECTION AGAINST ROYALTIES OR PATENT INVENTION The contractor shall pay all royalties and license fees, and shall provide for the use of anv design, device, material or process covered by letters patent or copyright by suitable legal agreement with the Patentee or Owner thereof. The Contractor shall defend all suits or claims for infringement of any patent or copyrights and shall indemnify and save the Owner harmless from any loss on account thereof, except that Owner shall defend all such suits and claims and shall be responsible for all such loss when a particular design, device, material or process or the product of a particular manufacturer or manufacturers is specified or required in these contract documents by Owner; provided, however, if choice of alternate design, device, material or process is allowed to the Contractor, then Contractor shall indemnify and save Owner harmless from any loss on account thereof. If the material or process specified or required by Owner is an infringement, the Contractor shall be responsible for such loss unless he promptly gives written notice to the Owner of such infringement. 32. LAWS AND ORDINANCES The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and regulations, which in any manner effect the contract or the work, and shall indemnify and save harmless the Owner against any claims arising from the violation of any such laws, ordinances, and regulations, whether by the Contractor or his employees. If the Contractor observes that the plans and specifications are at variance therewith, he shall promptly notify the Owners' Representative in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. k t If the Contractor performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the Owner's Representative, he shall bear all costs arising therefrom. The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as the same regulates the objects for which, or the manner in which, or the conditions under which the Owner may enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect as though embodied herein. 33. ASSIGNMENT AND SUBLETTING The Contractor further agrees that he will retain personal control and will give his personal attention to the fulfillment of this contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required in the performance of this contract, shall not relieve the Contractor from his full obligations to the Owner, as provided by this contractual agreement. 34. TIME FOR COMPLETION AND LIOUIDATED DAMAGES It is hereby understood and mutually agreed by and between the Contractor and the Owner, that the date of beginning and time for completion as specified in the contract of work to be done hereunder are essential conditions of this contract; and it is further mutually understood and agreed that the work embraced in this contract shall be commenced on a date to be specified in the Notice to Proceed. If the Contractor should neglect, fail, or refuse to complete the work within the time herein specified, or any proper extension thereof granted by the Owner, then the Contractor does hereby agree as part of the consideration for the awarding of this contract, the Owner may withhold permanently from Contractor's total compensation, the sum of $100.00 (One Hundred) PER DAY, not as a penalty, but as liquidated damages for the breach of the contract as herein set forth for each and every calendar day that the Contractor shall be in default after the time stipulated for completing the work. It is expressly understood and agreed, by and between Contractor and the Owner, that the time for the completion of the work described herein is reasonable time for the completion of the same, taking into consideration the average climatic change and conditions and usual industrial conditions prevailing in this locality. The amount is fixed and agreed upon by and between the Contractor and the Owner because of the impracticability and extreme difficulty in fixing and ascertaining actual damages the Owner would in such event sustain, and the amount is agreed to be damages the Owner would sustain and shall be retained by the Owner from current periodical estimates for payments or from final payment. It is further agreed and understood between the Contractor and Owner that time is of the essence of this contract 35. TIME AND ORDER OF COMPLETION It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall be allowed to prosecute his work at such time and sessions, in such order of precedence, and in such manner as shall be most conductive to economy of construction; provided, however, that the order and time of prosecution shall be such that the work shall be substantially completed as a whole and in part, in accordance with this contract, the plans and specifications, and within the time of completion designated in the proposals; provided, also, that when the Owner is having other work done, either by contract or by his own force, the Owner's Representative may direct the time and manner of constructing work done under this contract so that conflicts will be avoided and the construction of the various works being done for the Owner shall be harmonized. The Contractor shall submit, at such times as may reasonably be requested by the Owner's Representative, schedules which shall show the order in which the Contractor proposes to carry on the work, with dates at which the Contractor will start the —' several parts of the work and estimated dates of completion of the several parts. C^ 1 4 36. EXTENSION OF TIME The Contractor agrees that he has submitted his proposal in full recognition of the time required for the completion of this project, taking into consideration the average climatic range and industrial conditions prevailing in this locality, and has considered the liquidated damage provisions of paragraph 33 hereinabove set forth and that he shall not be entitled to, nor will he request, an extension of time on this contract, except when his work has been delayed by an act or neglect of the Owner, Owner's Representative, employees of the Owner or other contractors employed by the owner, or by changes ordered in the work, or by strike, walkouts, acts of God or the public enemy, fire or flood. The Contractor may apply in writing for an extension of time, submitting therewith all written justification as may be required by Owner's Representative for such an extension as requested by Contractor. The Owner's Representative within ten (10) days after receipt of a written request for an extension of time by the Contractor supported by all requested documentation shall then submit such written request to the City Council of the City of Lubbock for their consideration. Should the Contractor disagree with the action of City Council on granting an extension of time, such disagreement shall be settled by arbitration as hereinafter provided. 37. HINDRANCE AND DELAYS In executing the contract agreement, the Contractor agrees that in undertaking to complete the work within the time herein fixed, he has taken into consideration and made allowances for all hindrances and delays incident to such work, whether growing out of delays in securing material or workmen or otherwise, No charge shall be made by the Contractor for hindrance or delays from any cause during the progress of any part of the work embraced in this contract except where the work is stopped by order of the Owner or Owner's Representative for the Owner's convenience, in which event, such expense as in the judgment of the Owner's Representative that is caused by such stoppage shall be paid by Owner to Contractor. 38. QUANTITIES AND MEASUREMENTS No extra or customary measurements of any kind will be allowed, but the actual measured or computed length, area, solid contents, number and weight only shall be considered, unless otherwise specifically provided.In the event this contract is let on a unit price basis, then Owner and Contractor agree that this contract, including the specifications, plans and other contract documents are intended to show clearly all work to be done and material to be furnished hereunder. Where the estimated quantities are shown for the various classes of work to be done and material to be furnished under this contract, they are approximate and are to be used only as a basis for estimating the probable cost of the work and for comparing their proposals offered for the work. It is understood and agreed that the actual amount of work to be done and the materials to be furnished under this contract may differ somewhat from these estimates, and that where the basis for payment under this contract is the unit price method, payment shall be for the actual amount of work done and materials furnished on the project. 39. PROTECTION OF ADJOINING PROPERTY The Contractor shall take proper means to protect the adjacent or adjoining property or properties in any way encountered, which may be injured or seriously affected by any process of construction to be undertaken under this agreement, from any damage or injury by reason of said process of construction; and he shall be liable for any and all claims for such damage on account of his failure to fully protect all adjacent property. The Contractor agrees to indemnify, save and hold harmless the Owner against any claim or claims for damages due to any injury to any adjacent or adjoining property, arising or growing out of the performance of this contract, but such indemnity shall not apply to any claim of any kind arising out of the existence or character of the work. 40. PRICE FOR WORK In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work by the Contractor, and on the delivery of all materials embraced in this contract in full conformity with the specifications and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to receive such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all expenses incurred by him and for well and truly r -A performing the same and the whole thereof in the manner and according to this agreement, the attached specifications, plans, contract documents and requirements of Owner's Representative. 41. PAYMENTS No payments made or certificates given shall be considered as conclusive evidence of the performance of the contract, either wholly or in part, nor shall any certificate or payment be considered as acceptance of defective work. Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's Representative with a verifying certificate showing the Contractor's total outstanding indebtedness in connection with the work. Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there are no outstanding liens against Owner's premises by reason of any work under the contract. Acceptance by Contractor of final payment of the contract price shall constitute a waiver of all claims against Owner which have not theretofore been timely filed as provided in this contract. 42. PARTIAL PAYMENTS On or before the tenth day of each month, the Contractor shall submit to Owner's Representative an application for partial payment. Owner's Representative shall review said application for partial payment and the progress of the work made by the Contractor and if found to be in order shall prepare a certificate for partial payment showing as completely as practical the total value of the work done by the Contractor up to and including the last day of the preceding month; said statement shall also include the value of all sound materials delivered on site of the work that are to be fabricated into the work. The Owner shall then pay the Contractor on or before the fifteenth day of the current month the total amount of the Owner's Representative's Certificate of Partial Payment, less 5% of the amount thereof, which 5% shall be retained until final payment, and further, less all previous payments and all further sums that may be retained by Owner under the terms of this agreement. It is understood, however, that in case the whole work be near to completion, and this fact is certified to by Owner's Representative and some unexpected and some unusual delay occurs due to no fault or negligence on the part of the Contractor, the Owner may upon written recommendation of Owner's Representative pay a reasonable and equitable portion of the retained percentage due Contractor. 43. FINAL COMPLETION AND ACCEPTANCE Within thirty-one (3 1) days after the Contractor has given the Owner's Representative written notice that the work has been completed or substantially completed, the Owner's Representative and the Owner shall inspect the work and within said time, if the work be found to be completed or substantially completed in accordance with the contract documents, the Owner's Representative shall issue to the Owner and Contractor his certificate of completion, and thereupon it shall be the duty of the Owner within thirty-one (3 1) days to issue a certificate of acceptance of the work to the Contractor. 44. FINAL PAYMENT Upon the issuancdcfkhdQzrtifix=t of completion, the Owner's Representative shall proceed to make final measurement and prepare a final statement of the value of all work performed and materials furnished under the terms of the agreement, and shall certify same to the Owner, who shall pay to the Contractor on or before the 31st day after the date of certificate of completion, the balance due Contractor under the terms of this agreement, provided he has fully performed his contractual obligations under the terms of this contract; and said payment shall become due in any event upon said performance by the .— Contractor. Neither the certificate of acceptance nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the obligation for fulfillment of any warranty which may be required in the special conditions (if any) of this contract or required in the specifications made a part of this contract. 45. CORRECTION OF WORK BEFORE FINAL PAYMENT FOR WORK Contractor shall promptly remove from Owners' premises all materials condemned by the Owner's Representative on account of failure to conform to the contract, whether actually incorporated in the work or not, and Contractor shall at his own expense promptly replace such condemned materials with other materials conforming to the requirements of the contract. Contractor shall also bear the expense of restoring all work of other contractors damaged by any such removal or is t replacement. If Contractor does not remove and replace any such condemned work within a reasonable time after a written notice by the Owner or the Owner's Representative, Owner may remove and replace it at Contractor's expense. Flo 46. CORRECTION OF WORK AFTER FINAL PAYMENT Neither the final payment nor certificate nor any provision in this contract shall relieve the Contractor of responsibility for faulty materials or workmanship, and he shall remedy any defects due thereto and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of substantial completion. The Owner or the Owner's Representative shall give notice of observed defects with reasonable promptness. r P 47. PAYMENT WITHHELD The Owner may, on account of subsequently discovered evidence, withhold or nullify the whole or part of any certificate to such extent as may be necessary to protect himself from loss on account of: (a) Defective work not remedied. r (b) Claims filed or reasonable evidence indicating possible filing of claims. r (c) Failure of the Contractor to make payments promptly to subcontractors or for materials or labor. (d) Damage to another contractor. When the above grounds are removed, or the Contractor provides a surety bond satisfactory to the Owner, which will protect the Owner in the amount withheld, payment shall be made for amounts withheld because of them. �^ 48. TIME OF FILING CLAIMS It is further agreed by both parties hereto that all questions of dispute or adjustment presented by the Contractor shall be in writing and filed with the Owner's Representative within fifteen (15) days after the Owner's Representative has given any directions, order or instruction to which the Contractor desires to take exception. The Owners' Representative shall reply to such written exceptions by the Contractor and render his final decision in writing. In case the Contractor should appeal from the decision of the Owner's Representative, any demand for arbitration shall be filed with the Owner's Representative r" and the Owner in writing within ten (10) days after the date of delivery to Contractor of the final decision of the Owner's a Representative. It is further agreed that final acceptance of the work by the Owner and the acceptance by the Contractor of the final payment shall be a bar to any claim by either party, except where noted otherwise in the contract documents. 49. ARBITRATION All questions of dispute under this agreement shall be submitted to arbitration at the request of either party to the dispute. The parties may agree upon one arbitrator, otherwise, there shall be three; one named in writing by each party and the third chosen by the two arbiters selected; or if the arbiters fail to select a third within ten (10) days, he shall be chosen by the District Judge, 72nd Judicial District of Texas. Each arbiter shall be a resident of the City of Lubbock. Should the party r demanding arbitration fail to name an arbiter within ten (10) days of the demand, his right to arbitrate shall lapse, and the t decision of the Owner's Representative shall be final and binding on him. Should the other party fail to choose an arbiter within ten (10) days, the Owner's Representative shall appoint such arbiter. Should either party refuse or neglect to supply the arbiters with any papers or information demanded in writing, the arbiters are empowered by both parties to take Ex Parte Proceedings. The arbiters shall act with promptness. The decision of any two shall be binding on both parties to the contract, unless either or both parties shall appeal within ten (10) days from date of the award by the arbiters, and it is hereby agreed that iw each party shall have the right of appeal and all proceedings shall be according to and governed by Arbitration Statutes of Texas, being Article 224, et seq., Vernon's Annotated Civil Statutes. THE DECISION OF THE ARBITERS UPON ANY i QUESTION SUBMITTED TO ARBITRATION UNDER THIS CONTRACT SHALL BE A CONDITION PRECEDENT TO ANY RIGHT OF LEGAL ACTION. The arbiters, if they deem the case demands it, are authorized to award the party whose contention is sustained, such sums as they deem proper for the time, expense and trouble incident to the appeal, and if the appeal was taken without reasonable cause, they may award damages for any delay occasioned thereby. The arbiters shall fix their own compensation, unless otherwise provided byagreement, and shall assess the costs and charges of the arbitration upon either or both parties. The award of the arbiters must be made in writing and shall not be open to objection on account of the form of proceedings or award. 50. ABANDONMENT BY CONTRACTOR In case the Contractor should abandon and fail or refuse to resume work within ten (10) days after written notification from the Owner or the Owner's Representative, or if the Contractor fails to comply with the orders of the Owner's Representative, when such orders are consistent with this contract, this Agreement, or the Specifications hereto attached, then the Surety on the bond shall be notified in writing and directed to complete the work and a copy of said notice shall be delivered to the Contractor. After receiving said notice of abandonment, the Contractor shall not remove from the work any machinery, equipment, tools, materials or supplies then on the job, but the same, together with any materials and equipment under the contract for work, may be held for use on the work by the Owner or the Surety of the Contractor, or another contractor, in completion of the work; and the Contractor shall not receive any rental or credit therefore (except when used in connection with Extra Work, where credit shall be allowed as provided for under paragraph 24 of this contract); it being understood that the use of such equipment and materials will ultimately reduce the cost to complete the work and be reflected in the final settlement. In case the Surety should fail to commence compliance with the notice for completion hereinbefore provided for within ten (10) days after service of such notice, then the Owner may provide for completion of the work in either of the following elective manners: (a) The Owner may employ such force of men and use of machinery, equipment, tools, materials and supplies as said Owner may deem necessary to complete the work and charge the expense of such labor, machinery, equipment, tools, materials and supplies to said Contractor, and the expense so charged shall be deducted and paid by the Owner out of such moneys as may be due, or that may thereafter at any time become due to the Contractor under and by virtue of this Agreement. In case such expense is less than the sum which would have been payable under this contract, if the same had been completed by the Contractor, then said Contractor shall receive the difference. In case such expense is greater than the sum which would have been payable under this contract, if the same had been completed by said Contractor, then the Contractor and/or his Surety shall pay the amount of such excess to the Owner; or (b) The Owner, under sealed bids, after notice published as required by law, at least twice in a newspaper having a general circulation in the County of location of the work, may let the contract for the completion of the work under substantially the same terms and conditions which are provided in this contract. In case of any increase in cost to the Owner under the new contract as compared to what would have been the cost under this contract, such increase shall be charged to the Contractor and the Surety shall be and remain bound therefore. However, should the cost to complete any such new contract prove to be less than that which would have been the cost to complete the work under this contract, the Contractor or his Surety shall be credited therewith. When the work shall have been substantially completed, the Contractor and his Surety shall be so notified and certificates of completion and acceptance, as provided in paragraph 42 hereinabove set forth, shall be issued. A complete itemized statement of the contract accounts, certified to by Owner's Representative as being correct shall then be prepared and r" f delivered to Contractor and his Surety, whereon the Contractor or his Surety, or the Owner as the case may be, shall pay the balance due as reflected by said statement within 30 days after the date of certificate of completion. In the event the statement of accounts shows that the cost to complete the work is less than that which would have been the cost to the Owner had the work been completed by the Contractor under the terms of this contract, or when the Contractor and/or his Surety shall pay the balance shown to be due by them to the Owner, then all machinery, equipment, tools, materials or supplies left on the site of the work shall be turned over to the Contractor and/or his Surety. Should the cost to complete the work exceed the contract price, and the Contractor and/or his Surety fail to pay the amount due the Owner within the time designated hereinabove, and there remains any machinery, equipment, tools, materials or supplies on the site of the work, notice thereof, together with an itemized list of such equipment and materials shall be mailed to the Contractor and his Surety at the respective addresses designated in this contract; provided, however, that actual written notice given in any manner will satisfy this condition. After mailing, or other giving of such notice, such property shall be held at the risk of the Contractor and his Surety subject only to the duty of the Owner to exercise ordinary care to protect such property. After fifteen (15) days from the date of said notice the Owner may sell such machinery, equipment, tools, materials or supplies and apply the net sum derived from such sale to the credit of the Contractor and his Surety. Such sale may be made at either public or private sale, with or without notice, as the Owner may elect. The Owner shall release any machinery, equipment, tools, materials, or supplies which remain on the *jobsite and belong to persons other than the Contractor or his Surety, to their proper owners. 51. ABANDONMENT BY OWNER In case the Owner shall fail to comply with the terms of this contract, and should fail or refuse to comply with said terms within ten (10) days after written notification by the Contractor, then the Contractor may suspend or wholly abandon the work, and may remove therefrom all machinery, tools, and equipment, and all materials on the ground that have not been included in payments to the Contractor and have not been incorporated into the work. Thereupon, the Owner's Representative shall make an estimate of the total amount earned by the Contractor, which estimate shall include the value of all work actually completed by said Contractor at the prices stated in the the attached proposal, the value of all partially completed work at a fair and equitable price, and the amount of all Extra Work performed at the prices agreed upon, or provided for by the terms of this contract, and a reasonable sum to cover the cost of any provisions made by the Contractor to carry the whole work to completion, and which cannot be utilized. The Owner's Representative shall then make a final statement of the balance due the Contractor by deducting from the above estimate all previous payments by the Owner and all other sums that may be retained by the Owner under the terms of this Agreement, and shall certify same to the Owner who shall pay to the Contractor on or before thirty (30) days after the date of the notification by the Contractor the balance shown by said final statement as due the Contractor, under the terms of this Agreement. 52. BONDS The successful bidder shall be required to furnish a performance bond and payment bond in accordance with Article 5160, Vernon's Annotated Civil Statutes in the amount of 100% of the total contract price, in the event said contract price exceeds $25,000.00. If the contract price does not exceed $25,000.00, the statutory bonds will not be required. All bonds, if required, shall be submitted on forms supplied by the Owner, and executed by an approved Surety Company authorized to do business in the State of Texas. And it is further agreed that this contract shall not be in effect until such bonds are so furnished. 53. SPECIAL CONDITIONS In the event special conditions are contained herein as part of the contract documents and said special conditions conflict with any of the general conditions contained in this contract, then in such event the special conditions shall control. 54. LOSSES FROM NATURAL CAUSES Unless otherwise specified herein, all loss or damage to the Contractor arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the same, or from unusual obstructions or difficulties which may be encountered in the prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense. 55. INDEPENDENT CONTRACTOR Contractor is, and shall remain, an independent contractor with full, complete and exclusive power and authority to direct, _ supervise, and control his own employees and to determine the method of the performance of the work covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's work during his performance and to carry out the other prerogatives which are expressly reserved to and vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time change or effect the status of the Contractor as an independent contractor with respect to either the Owner or Owner's Representative or to the Contractor's own employees or to any other person, firm, or corporation. 56. CLEANING UP The Contractor shall at all times keep the premises free from accumulation of debris caused by the work, and at the completion of the work he shall remove all such debris and also his tools, scaffolding, and surplus materials and shall leave the work room clean or its equivalent. The work shall be left in good order and condition. In case of dispute Owner may remove the debris and charge the cost to the Contractor. 0 CURRENT WAGE DETERNIINATIONS r �• Resolution;;2502 r. January 8, 1987 Agenda Item 7#18 DGV:da r RESOLUTION WHEREAS, the City Council has heretofore established the general prevailing rate of per diem wages for each craft or type of workmen or mechanics needed to execute public works contracts for the City of Lubbock in accordance with the provisions of Vernon's Ann.Civ.St., Art. 5159a; and r- WHEREAS, such wage rates were established by Resolution No. 719 enacted February 12, 1981, updated by Resolution No. 1590 enacted February 23, 1984; and WHEREAS, such rates need to be updated at the present time in order to reflect the current prevailing rate of per diem wages; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the general prevailing rate of per diem wages for public works contracts shall be as set forth in the following named exhibits, which exhibits shall be attached hereto and made a part hereof for all intents and purposes: Exhibit A: Building Construction Trades ' Exhibit B: Paving and Highway Construction Trades Exhibit C: Electrical Trades Exhibit D: Overtime Rate Exhibit E: Weekend and Holiday Rate Such wage rates are hereby found and declared to be the general prevailing rate of per diem wages in all localities where public works are undertaken on behalf of the City of Lubbock and such wage rates shall be included in all public works contracts as provided by law. Passed by the City Council this 8th day of January 1987. . ATE � - v Ranett6,Boyd, City Secretary APPROVED T NTENT: Bi 1 P yne, Dilrector of Building Services r f e . G ) B.C. MCMINN, MAYOR APPROVED AS TO FORM: Do Id G. Vandiver, First Assistant City Attorney EXHIBIT A City of Lubbock . Building Construction Trades Prevailing Rates — Craft Hourly Rate Acoustical Ceiling Installer $11.60 Air Conditioner Installer 8.35 Air Conditioner Installer -Helper 5.50 Bricklayer 10.50 Bricklayer -Helper 5.00 — Carpenter 11.00 Carpenter -Helper 5.50 Cement Finisher 7.35 Drywall Hanger 8.70 —' Electrician 10.50 Electrician -Helper 5 25 Equipment Operator - .50 -- Heavy Light 8.00 Floor Installer 5.70 8.00 — Glazier 7.50 Insulator, Piping/Boiler 9.50 Insulator -Helper 5.00 Iron Worker 7.30 Laborer, General 4.75 Mortar Mixer 5.60 Painter 8.75 - Plumber 9.25 Plumber -Helper 6.00 Roofer 7.65 Roofer -Helper 4.75 Sheet Metal Worker 8.75 Sheet Metal Worker -Helper 5.50 — Welder - Certified 8.00 EXHIBIT B Paving and Highway Construction Prevailing Wage Rates Craft Hourly Rate Asphalt Heaterman $5.25 Asphalt Shoveler 4.75 Concrete Finisher 7.35 Concrete Finisher -Helper 4.75 Electrician 10.50 Fla er 4.75 FormgSetter 6.50 Form Setter -Helper 5.50 Laborer, General 4.75 Laborer, Utility 5.80 Mechanic 6.50 Mechanic -Helper 6.00 POWER EQUIPMENT OPERATORS Asphalt Paving Machine 6.00 Bulldozer 5.25 Concrete Paving Machinist 6.50 Front End Loader 5.85 Heavy Equipment Operator 6.40 Light Equipment Operator 6.40 Motor Grade Operator. 8.00 Roller 5.25 Scraper 5.25 Tractor 5.50 Truck Driver - Light 5.25 Heavy 5.25 EXHIBIT C Electric Construction Trades Prevailing Wage Rates Craft Hourly Rate Power Line Foreman $11.00 Lineman Journeyman 10.45 Lineman Apprentice Series 8.90 Groundman Series 7.25 EXHIBIT D Prevailing Wage Rates Overtime Rate The rate for overtime (in excess of forty hours per week) is 1 1/2 times base rate. EXHIBIT E Prevailing Wage Rates Weekend and Holiday Rate The rate for weekend and holiday is.l 1/2 times base rate. SPECIFICATIONS r i i BID SPECIFICATIONS TECHNICAL LIBRARY FURNITURE FOR LUBBOCK CITY -COUNTY LIBRARY SYSTEM 1. The specialized library furniture described in these specifications will permit the better control and expanded customer service functions in the daily operations of Lubbock's downtown Mahon Library and the Godeke Branch Library. Bids will be based on products from manufacturers regularly engaged in the manufacture and installation of technical library furniture and equipment similar in design and scope, for a minimum of the past ten (10) years. 2. GUARANTEE: The contractor shall guarantee the entire installation against defect in material or workmanship for a minimum of five (5) years, dating from time of acceptance of the work and receipt of final payment. The contractor shall replace any work proved to be defective, upon notification in writing, within the period of this guarantee, without r expense to the owner. 3. FINISHES AND COLORS: Finishes and colors of all products must be as called for to match and intermember with the Owner's existing furniture, which is Library Bureau Brand. All wood must be select northern red oak, with special sliced veneers that match the existing grain and pattern in Library Bureau #220 WALNUT DARK finish. High Pressure Laminate (HPL) where called for is to be a full 1/16" thickness to N.E.M.A. standards, in matching Library Bureau #220 WALNUT DARK grain and color, or in L standard horizontal grade 1/16" thick HPL Formica, Wilsonart or Nevamar in solid colors, or grained patterns as selected by the owner. Wood finish for all items must meet, or exceed, the quality and performance tests specified for the Library Bureau PERMA- SEAL, baked -on Catalytic Varnish finish, to match existing installation. (NOTE: REFERENCE DESK FOR GODEKE BRANCH to be in finish to match existing Library PM Bureau #100A Amber finish, stain, Perma-Seal, to match existing). 4. MINIMUM ACCEPTABLE STANDARDS: All references and catalog numbers listed in this specification are from: LIBRARY BUREAU, INC., 801 Park Ave., Herkimer, NY r 13350. NOTE: Brand names and identification numbers shown are to be "Descriptive" and not "Restrictive". These details indicate the minimum acceptable standard, the features of which must be complied with in exact standards. Acceptable products offered by other manufacturers shall be guaranteed to meet or exceed the quality, construction design detail, materials and the performance features of the items shown, as well as to match as closely as possible to the design, sizes, material and finish of the Owner's existing furniture. 5. SAMPLES: The Owner reserves the right to call for samples of any and all items for comparison to the items specified, before the award of contract. DETAILED SHOP DRAWINGS of the items may also be required in making comparison to the specified standards. If called for, drawings and samples shall be furnished with 10 days after written notice. 6. FURNITURE CONSTRUCTION: Construction shall require manufacturing to a smooth, ' finished condition, free from splits and bruises and other surface irregularities. Quality of the construction shall be known as "library cabinet work". Mill -work type construction or products will not be acceptable. Joinery may consist of the following: Mortise and tenon, glued wood splines or dowels, wood screws, wedge tenons, and lock comer joints. All work to be securely glued and blocked. Removable ends or to be secured by use of threaded concealed metal bushings and machine bolts, to permit dismantling and ready i ease in rearrangement to meet future needs, etc. ALL FINISHING MUST BE DONE AT L 2 THE FACTORY EXCEPT FOR MINOR TOUCH UP OR REPAIR, DUE TO POSSIBLE DAMAGE IN TRANSIT, ETC. 7. ACCESSORIES:Where called for in the specifications and/or schedule, electrical outlets, etc. shall be provided. Grommets specified shall be 3" o.d. complete with cap, furnished and installed by contractor, located as directed by Owner. Paper slot (17") wide and cover grommets shall be installed where called for. Complete WIRE MANAGERS AND WIRING SYSTEM shall be installed underneath desk tops designed to receive all electrical cords from Grommets and directing the wiring properly to the WIRING SYSTEM ELECTRICAL OUTLETS. All to be custom installed and furnished by the contractor, as specified. 8. ALL BIDS TO BE TOTAL, ALL OR NONE, FOR FURNISHING AND INSTALLING, COMPLETE, ALL ITEMS AS CALLED FOR IN THE ATTACHED SCHEDULE. 9. BID PRICE SHALL INCLUDE COMPLETE DELIVERY AND INSTALLATION. 10. ALL ITEMS SHALL BE FURNISHED IN ACCORDANCE WITH THE EQUIPMENT SCHEDULE ATTACHED. DETAILED SPECIFICATION FOR REQUIRED ITEMS ARE AS FOLLOWS: 2.1 CIRCULATION DESKS AND REFERENCE DESKS UNITS shall be complete sectional design. Individual modular sections to be of dimensions listed, assembled with concealed bolts and bushings to form, continuous custom desks/counters in appearance .., and design, while permitting completeflexibility for re -arrangement, etc. UNIT TYPE sections are MANDATORY(including UNIT TOPS) to permit re -arrangement and additions by Owner for future requirements and changes. 2.2 Sectional tops shall be assembled level and smooth with precisely splined fated joints and tight -joint fasteners. (Must be splined and secured with concealed hardware). All. sections shall be complete free-standing to join any other desk section and to receive finished oak end panels by concealed bolts and bushings (metal to metal). 2.3 SECTIONAL DESK TOPS must be five (5) ply construction, full 1-3/8" thick solid cores with inset HPL top faces (as selected by owner) and all edges bound in solid oak binders 3/8" x 1-3/8", bulinosed edges, stained and finished to match desk units. Tops shall overhang the desk sections as called for in the schedule of equipment. 24 Front panels shall be three (3) ply construction, 5/8" thick solid cores with sliced selected oak veneers both faces. Bottom edges of front panels to be bound in solid oak to prevent splintering. Bottom of fronts to receive recessed closed toe bases as specified. 2.5 Each individual section shall be a complete free-standing cabinet constructed with side panels 5/8" thick (like front panels). Base of panels machined front and rear for toe space 4" high x 2" deep. All side panels to be bored in at least six (6) locations to properly secure unit to unit connections. Rear edges or woring sides of panels to have solid oak binders 314". Top rails should be 2-1/8" wide x 3/4" thick to secure and support sectional tops for all desk units. All panels to be drilled to receive threaded shelf pins to full depth or half depth adjustable shelves, to allow free interchange of needed accessories and to fit future needs. �,. 2.6 Base of each side upright panel to be notched to provide ingress and exit for power and/or communication cables. Notch to be half round 3" diameter to be located immediately behind front toe bases. 2.7 BASES: Each unit or section shall have a front closed base at the toe space. Base to be of hardwood 4" H x 3/4" recessed 2", in black ebonized finish and securely blind fastened to cabinet upright panels. Full -bases, where listed in the schedule shall have base as described above at both front and rear. A fixed oak base shelf shall cover the open space. The shelf to be full width and depth of the unit and 3/4" thickness, oak. A Hal base is same as above except positioned 12-7/8" in from rear of desk unit. 2.8 All individual units or sections in the desk shall be installed level and true, with splined tops forming a'continuous' flush surface. Units to be assembled by six (6) hex head bolts at each connection. Bolts to be min. 5/16" which shall pass through counterboared holes to adjacent units. Each bolt will be designed to engage in 5116" #18 Metal "T" nuts in adjoining units. Connections to be capped with brass plated covers concealing all hdwe. 4 DETAILED SPECIFICATION CONTINUED: 3.1 WIRE MANAGER AND ELECTRICAL SYSTEM FOR DESKS: All desks and units included in this specification are to be fitted with a complete wire manager and electrical wiring system, UL approved, which is a 3 circuit, 3 phase system with one circuit being fully shielded and internally grounded. The system shall consist of a mufti -circuit infeed system; modular outlets and connecting wire harnesses. 3.2 The system shall be completely MODULAR and connected by snap together feature. Harnesses shall be placed in strategically located "J" channels as specified. The electrical systems to be equal to LIBRARY BUREAU wire management system #MN - 727, or equal. 3.3 FURNISH FOLLOWING ITEMS: (Furnish & Install) 3.4 Main Circulation Desk - Lubbock downtown library: A = (1) #25602 Multi Circuit infeed 6 ft. long terminating with eight wires which must be hard wired to the building's power by a qualified electrician. The opposite end shall have a quick connect [female end connector]. B = (5) #53852 31" J -Channel 4-1/2" x 4-1/2" 18 gauge steel Ebony Brown finish. Channels to be assembled on inside (work side) face of desk front panels at height determined by the owner. Each section to be fitted with 3" dia openings and grommets, aligned for 'pass-th rough' of the wiring manager system throughout all sections of the desk/counter, forming a continuous system. Each J -Channel complete with #25608 wire harness and hardware for assembly. Two duplex receptacles shall be furnished and installed in each channel (inserted in two power blocks, attached to the "J" channel.) Each duplex is to be marked for easy identification of circuits. Receptacle (#IV) shall have an isolated ground for use with computers and sensitive equipment, furnished as requested. C = (8) #XG "pass-through" grommet (3" dia) D = (7) #8782 Grommet in desk tops E = (10) Duplex receptacles total (#IV type) 3.5 Main Reference Desk - Lubbock downtown library: A = (1) #25602 Multi Circuit infeed ( as A listed above) B = (6) #53852 31" J -Channel with #25608 wire harness (as B listed above) C = (10) #XG'pass-through' grommet (as C listed above) D = (3) #8782 Grommet in desk top (as D listed above) E = (10) Duplex receptacles total (#IV type) as E listed above. 3.6 Main Reference Desk - Godeke Branch Library: A = (1) #25602 Multi -Circuit infeed (as A listed above) B = (3) #53852 31" J -Channel with #25608 wire harness (as B listed above) C = (2) #XG 'pass-through' grommet (as C listed above) D = (4) #8782 Grommet in desk top (as D listed above) E = (6) Duplex receptacles total (#IV type) as E listed above. Fj I 'HZ - -- -- - _ML I� L 5 MAIN CIRCULATION DESK LUBBOCK CITY -COUNTY LIBRARY 1308 Ninth Street LUBBOCK, TX (Floor Plan Layout: Scale 1/4" = 1 ft. 0 in.) Schedule of Equipment ITEM QTY DESCRIPTION A 2 Book Return Unit 26-3/4"D x 36"W x 39"H. B 1 Square Corner Unit 26-3/4" square with top 26-3/4" x 35" x 39" High. C 3 Computer station unit, recessed well design 35"D x 36"W x 39"High. D 1 Cash Register Unit, recessed well design 35"D x 36"W x39"H. D1 2 Desensitizer shelf units (shielded) 21"D x 17"W x 11"H, on oak shelf, installed in Items C and F. E 1 Drawer Unit 35"D x 36"W x 39"H. F 1 Sitting Height Unit (32" High) for A.D.A. 30"D x 36"W x 32"H. G 1 Hinged Dbl-Action Oak Gate 30"W x 39"H H1 1 Detachable finished Oak end panel 26-3/4"D x 39"H H2 1 Detachable finished Oak end panel (as H1 except 32"H). H3 1 Detachable 'step-down' finished oak end panel, to permit joining sectional units 39" High and 32" High. I Lot Electrical wire harnesses and Wire Manager System (complete) for all sections specified (see detailed specifications). ALL ITEMS AND SECTIONS AS SPECIFIED IN GENERAL AND DETAILED SPECIFICATION REQUIREMENTS ATTACHED .............. MAIN CIRCULATION DESK LUBBOCK CITY -COUNTY LIBRARY 1308 Ninth Street LUBBOCK, TX G ITEM A: The Book Return Unit shall be 36"W x 26-3/4"D and 39"H, with a sloping book chute 6-5/8" long x 22" wide securely blind screwed to front desk panel. Chute constructed of solid red oak. Chute opening in the front panel shall be 4"H x 14" wide (lined with solid oak). Unit shall have a toe base to allow a depressible top book truck (LB #7660.15Di) to fit into the unit under the chute. (LIBRARY BUREAU #7408 - 39) ITEM B: Square Corner Unit to be 26-3/4" square x 39" high overall. Custom top shall measure 26-3/4" x 35" x 1-3/8" thick. Unit shall consist of 3 -ply side panels, a pair of 3 -ply fronts, and 3 -ply top. A front and rear toe space 3" deep x 4" High to be included (ebonized black finish). Unit securely assembled by using blind two-way screwed and glued hardwood cleats. "T" -nuts to be installed in the side panels for attaching adjacent desk sections or units. An access hole, 14 x 14 high must be provided in each side panel to allow for electrical line and wire managers. The square corner unit to be designed forming a 90 degree corner. (LB 97410-35TMod) ITEM C: Computer Station Unit shall be 35"D x 36"W x 39"H. The 39"H. top to have an enclosed well (of solid oak wood) 22" wide x 20" long at the bottom x 8" deep x 22 long at the top, "V" design. This well designed to house the existing computers and scanner units. Well with Grommet for electrical wiring and lines. Top to include 4-3/4" overhang on public side and 8-3/4" overhang on work side (to accommodate computer keyboards). Provide knee -space, closed base shelf and 1 full -depth adjustable shelf (24" deep) below. Also provide and install wire - management system as specified. (LB #7412M -Custom) F. � 7, I� i 7 ITEM D: Cash Register Unit, recessed well design 35"D x 36"W x 39"H, with open well 18"W x 19"L x 8"D located in center of work side. Well constructed of solid oak wood with grommet in back center for electrical wiring, well open on work edge for operation of register drawer. A box drawer 8"H x 8" W x 20" L shall be installed on each side of the well. Unit to include knee - space, closed base shelf and wire -manager system as specified. Top with 4-3/4" overhang on public side and 8-3/4" overhang on work side. (LB #7400.4 -M -Custom) ITEM E: Drawer Unit to be 35"D x 36"W x 39"H. Includes full - width box drawer at top (on heavy-duty Accuride extension slides) with solid oak drw. front and solid hard maple body. Inside measurement to be 6" high x 32-1/2" wide x 21" deep. Unit below to include 1 adjustable full depth shelf, knee -space and closed base shelf. (Include wire manager system as specified). (LB #7413 -M -Custom) ITEM D 1: Desensitizer Shelf Units to be 21"D x 17"W x 11"H (shielded back and 4 sides) on full depth solid oak shelf 36"W x 24"D x 3/4" thick (adjustable and removable on threaded shelf pins). May be installed in any section of this desk. (LB #7417 -M -Custom) E ITEM F: Sitting Height Unit (32" High) for A.D.A. 30"D x 36"W x 32"H. Unit includes full depth flush top with 4-3/4" overhang at public side. Unit below has full depth closed base shelf, wire - manager system, plus full -depth oak shelf for one ITEM D1, as listed above. LIBRARY BUREAU #7407M/ADA, or equal. ITEM G: Double -action hinged gate to be 3 ply construction with solid core and oak veneer each face bound all edges with 3/8" thick solid oak (with a feathered sand break). Gate to be equipped with top and bottom hinge system to return gate to center automatically. Pivot hinge to hold door open at 90 degree on either side of opening. Dimensions for opening 30"W x 39"H are 29"H x 25"W x 13/16" thick overall. LIBRARY BUREAU #77G or equal. ITEM H1: Detachable finished oak end panel three (3) ply construction with solid core, face oak veneers and bound all edges with 3/8" solid oak. Inner face of each panel to have six (6) recessed metal bushings to receive hex head bolts for the connection to end desk sections. Ends to be 1-1/4" thick x 36- 3/16" high x 27-1/4" deep overall. Kick plate to be 3/4" thick solid hardwood (ebonized black finish) x 3-7/8"H x 21-5/8" long (installed with 2" recess for toe space at each end. LIBRARY BUREAU #7415, or equal. ITEM H2: (Same as above H1, except 32" High) LIBRARY BUREAU #7415-32, or equal. s — k u J" Chonnei 31" r POVER 1LOCK MOUNTING FLANGE i. J -CHANNEL 4, PHSTS X45 PI k f I 53852 E ITEM 1-13: Detachable "Step -Down" finished oak end panel, to permit joing sectional units 39" high and 32" high. Unit to be constructed as finished end panel (Item H1) except one side machined and fitted with bushings to receive 39" High section one side and 32" High sections on other side. 39" High panel to be finished oak veneer above the 32" height. LIBRARY BUREAU #7425, or equal. ITEM 1: Electrical and wire manager system. The desk shall be fitted with an electrical wiring system, UL approved, which is a 3 circuit, 3 phase system with one circuit being fully shielded IN-rcco and internally grounded. The system shall consist of a multi - circuit infeed system, modular outlets and connecting wire harnesses. System is modular and connected by snap together ocx features. Harnesses shall be placed in strategically located "J" 0channels as specified. The electrical and wire management system shall be equal to LIBRARY BUREAU wire management system # MN -727, or equal. I � r 1� u J" Chonnei 31" r POVER 1LOCK MOUNTING FLANGE i. J -CHANNEL 4, PHSTS X45 PI k f I 53852 E ITEM 1-13: Detachable "Step -Down" finished oak end panel, to permit joing sectional units 39" high and 32" high. Unit to be constructed as finished end panel (Item H1) except one side machined and fitted with bushings to receive 39" High section one side and 32" High sections on other side. 39" High panel to be finished oak veneer above the 32" height. LIBRARY BUREAU #7425, or equal. ITEM 1: Electrical and wire manager system. The desk shall be fitted with an electrical wiring system, UL approved, which is a 3 circuit, 3 phase system with one circuit being fully shielded IN-rcco and internally grounded. The system shall consist of a multi - circuit infeed system, modular outlets and connecting wire harnesses. System is modular and connected by snap together ocx features. Harnesses shall be placed in strategically located "J" 0channels as specified. The electrical and wire management system shall be equal to LIBRARY BUREAU wire management system # MN -727, or equal. T.2,4, 10 Floor Plan Layout: Scale 1/4" = 1 ft. 0 in. Schedule of Eouipment ITEM QTY DESCRIPTION R1 2 Computer Station Unit 72"W x 30"D x 39" H. Two sections wide with book rail 70"L x 28"D x 8" x 3/4" thick. R2 1 _ A.D.A. center unit 72"W x 30"D x 32" H. Two sections wide with book shelves and vertical file dress. R3 2 Detachable 'step-down' finished oak end panel, to permit joining sectional units 39", High and 32" High. R4 2 Detachable finished Oak End Panel 26-3/4"D x 39"H (Above units to be assembled forming Reference Desk 18 ft. 5 in. long, but sectional unit type design to permit future changes as required). R5 1 Range Double -Faced Counter Height Shelving 18 ft. 2-1/2" long overall x 45-1/4" High. Consists of six (6) double-faced sections steel library shelving with continuous counter top and end panels (to match Reference Desk R1 - R4). Each section to be 36" long x 24" deep x 44" high. One face of each section with 2 adj. shelves and 1 closed base shelf, all 12" deep "Divider -Type" with backs 5"H and 5 adj. steel dividers each shelf. Other face includes 2 adj. shelves and 1 closed base shelf, all 12" deep. Range with 1 pair of detachable end panels 45-1/4"H x 1- 1/8" thick (Oak wood to match R4). Also include continuous counter top 18 ft. 3 in. long x 25 in. deep x 1-1/4" thick with inset HPL and solid oak bullnosed edge binders to match Reference Desk R1 - R4. Steel shelving to be as LIBRARY BUREAU #106 PUTTY to match owners existing steel shelves (to match and intermember). Shelving uprights and frames to be as LIBRARY BUREAU #105 BLACK to match existing. (LB #12426-7 with accessories as specified, or equal) MAIN CIRCULATION DESK LUBBOCK CITY -COUNTY LIBRARY 1308 Ninth Street LUBBOCK, TX SRI iR2 RI T.2,4, 10 Floor Plan Layout: Scale 1/4" = 1 ft. 0 in. Schedule of Eouipment ITEM QTY DESCRIPTION R1 2 Computer Station Unit 72"W x 30"D x 39" H. Two sections wide with book rail 70"L x 28"D x 8" x 3/4" thick. R2 1 _ A.D.A. center unit 72"W x 30"D x 32" H. Two sections wide with book shelves and vertical file dress. R3 2 Detachable 'step-down' finished oak end panel, to permit joining sectional units 39", High and 32" High. R4 2 Detachable finished Oak End Panel 26-3/4"D x 39"H (Above units to be assembled forming Reference Desk 18 ft. 5 in. long, but sectional unit type design to permit future changes as required). R5 1 Range Double -Faced Counter Height Shelving 18 ft. 2-1/2" long overall x 45-1/4" High. Consists of six (6) double-faced sections steel library shelving with continuous counter top and end panels (to match Reference Desk R1 - R4). Each section to be 36" long x 24" deep x 44" high. One face of each section with 2 adj. shelves and 1 closed base shelf, all 12" deep "Divider -Type" with backs 5"H and 5 adj. steel dividers each shelf. Other face includes 2 adj. shelves and 1 closed base shelf, all 12" deep. Range with 1 pair of detachable end panels 45-1/4"H x 1- 1/8" thick (Oak wood to match R4). Also include continuous counter top 18 ft. 3 in. long x 25 in. deep x 1-1/4" thick with inset HPL and solid oak bullnosed edge binders to match Reference Desk R1 - R4. Steel shelving to be as LIBRARY BUREAU #106 PUTTY to match owners existing steel shelves (to match and intermember). Shelving uprights and frames to be as LIBRARY BUREAU #105 BLACK to match existing. (LB #12426-7 with accessories as specified, or equal) MAIN CIRCULATION DESK LUBBOCK CITY -COUNTY LIBRARY 1308 Ninth Street LUBBOCK, TX f tFlo i i 11 REFERENCE DESKS SECTIONS - Lubbock Public Library ITEM R1: Computer Station Unit 72'W x 30"D x 39"H. Two sections wide with book rail 70"L x 28"D x 8"H x 3/4" thick (solid oak). Two #7402 Knee -space units each 36"W x 39"H x 30"D (top with 4-1/2" overhang front, inset HPL in pattern or color selected by owner, with 3/8" x 1-1/4" solid oak Bulinosed edge). Both sections include foot rest, and provision for adjustable shelves. One section to include two drws. at top mounted side x side. Each drw. with combination coin and pencil tray. RH drw. with lock. Solid oak drw fronts 3" H, bodies of hard maple on steel ball bearing extension slides. One unit to include solid oak pull-out shelf 36"W x 24"D, on extension slides, fitted to accommodate printer. (Library Bureau #7402-2-30M/PS, or equal [All units fitted with wire manager system as specified] ITEM R2: A.D.A. center unit 72'W x 30"D x 32"H. Two sections wide, each section 36"W includes book shelf at top (for binders) 12"D x 13"H x 36"W plus 2 Vertical File Drawers (4 drw. total. Each file drw. with pull and label holder on solid oak front, heavy duty Accuride extension slides. Unit to include 4" High toe base (recessed 2") FRONT OF UNIT (Public Side) in recessed front panel and approx. 8" overhang on the 30" deep counter top (match top on R1) ITEM R3: Detachable 'step-down' Oak End Panel to join 39"H units with 32"H (same as Main Desk Item 1-13) ITEM R4: Detachable Finished Oak End Panels 26-3/4"D by 39"H (same as Main Desk Item H1). Godeke Branch Library - Reference Desk ITEM G1 G2 12 (Floor Plan: Scale: 1/14" = 1 ft. 0 in.) CITY DESCRIPTION 1 Library Reference Desk. L-shaped 72" x 72" x 32" High. Full panel fronts with glove ledge all edges and recessed closed bases. (Details all as specified) Includes wire management and electrical accessories. 1 Computer/Printer credenza unit (match design of G1) 38" x 24" x 32" High (Details all as specified) 13 7211 724 --1_ Pnlron Ledge 45r 68x30x291111 c c 42x26x291,11 1/ 3 210 ` IloRl�rw�— i. dyS i e l C File .... �3-11ox Urws Urw ITEM G1: Godeke Library Reference Desk: Units of solid oak construction, full panel design, "^ with construction and design, materials, all to match as specified for Main Circulation Desks in this bid. L-shaped desk assembly 72" x 72" x 32" High overall. Full panel fronts with recessed (closed) toe bases. Sizes and accessories to be as shown on specification sketch. Desk tops I- 1/4" thick, inset HPL, with solid oak bullnosed edges. All drawers to be on Accuride extension slides. File pedestals equipped for Pendaflex files (Legal or Letter). All drawers with 5 ply oak fronts, with solid oak edges. Each pedestal to include side pedestal lock (key operated) locking all dress. in the pedestal (Pedestals shall be keyed alike). Desk to include WIRE MANAGER AND ELECTRICAL system as specified (3.6). Finish of all units to be select northern oak wood, in #100 Amber finish (Library Bureau) to match existing furniture, to sample, as approved by owner. Glove ledges all around to be 1-1/4" thick, 4-314" with inset HPL and bulinosed solid oak edge binders. Desk with full finished end panels (1 pair, see sketch). LIBRARY BUREAU #7423-M-100 72/72, custom, or equal. 14 ' (papeC_' slot) Holl —Uut �� ri.nter shelf).. 32"High Paper Shelf Divider—Shelf 1_ for Books (Concealed Casters.. ITEM G2: Computer/printer credenza unit (to match design of G1 above) 38"W x 24"D x 32" High overall (all details as shown in specification sketch). Construction and materials to match all items in this specifications as listed for Main Circulation Desks (i.e. thicknesses, joinery, etc.). Printer shelf at top with 17" wide grommet and paper slot. Roll-out paper storage shelf located immediately below (pulls out on full extension slides). Divider shelf (with oak dividers as shown) providing book space 14" high clear. Closed toe base (match G1) ebonized black finish. (Base to have concealed 2" full -swivel casters). LIBRARY BUREAU #7724 -M -P -Custom, or equal. t SPECIAL CONDITIONS r G FM NOTICE OF ACCEPTANCE TO: The City of Lubbock, having considered the proposals submitted and opened on the day of 199_1 for work to be done and materials to be furnished in and for: as set forth in detail in the Specifications, Plans, and Contract Documents for such work for the City of Lubbock; it appearing that your proposal is fair, equitable and to the best interest of said City, please take notice that said proposal was accepted by the City Council of the City of Lubbock on the day of —199 _ at the bid price contained therein, subject to the execution of and furnishing of all contract documents, bonds, certificates of insurance, and all other documents specified and required to be executed and furnished under the contract documents. It will be necessary for you to execute and furnish to the City of Lubbock all such documents within ten (10) days from your receipt of this Notice. The five percent (5%) bid security, submitted with your proposal, will be returned upon the execution of such contract documents and bonds within the above specified ten (10) day period. In the event you should fail to execute and furnish such contract documents and bonds within the time limit specified, said bid security will be retained by the City of Lubbock. CITY OF LUBBOCK Owner's Representative r E GENERAL INSTRUCTIONS TO BIDDERS