HomeMy WebLinkAboutResolution - 4960 - Approves LECD Budget FY1995/96 - 09/28/1995Resolution No. 4960
September 28, 1995
Item #5
RESOLUTION
WHEREAS, under the authority of V.T.C.A., Health & Safety Code,
Chapter 772, Subchapter D, Lubbock County voters approved in a Lubbock County
election, April 5, 1986, the creation of the Lubbock Emergency Communication District;
and
WHEREAS, the Lubbock Emergency Communication District Board of Managers
approved the L.E.C.D, proposed budget for fiscal year 1995196 and set the service fee
at 4.5% of the telephone base rate, acting under the authority of V.T.C.A., Health &
Safety Code, Section 772.314; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City of Lubbock City Council hereby approves the Lubbock Emergency
Communication District Budget for fiscal year 1995/96 and the L.E.C.D. action in setting
the service fee at 4.5 % of the telephone base rate as defined by V.T.C.A., Health & Safety
Code, Section 772.314.
Passed by the City Council this 28th
ATTEST:.
Betty .
johnso6, City Secretary
APPROVED AS TO CONTENT:
Dan Dennison, Manager
Communication Services and Emergency
Preparedness
APPROVED AS TO FORM:
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D ald G. Vandiver, First Assistant
City Attorney
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Sept. 12, 1995
Lubbock Emergency Cori municafion District
FY 1995 / 96
BUDGET
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August 31, 1995
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
Lubbock City Council
The Honorable Mayor David Langston
P.O. Box 2000
Lubbock, TX 79457
After an extensive review process, the Lubbock Emergency Communication District
Board of Managers has approved the L.E.C.D. Budget for fiscal year 1995/96
commencing October 1, 1995. The Board feels the budget fairly, accurately, and
prudently reflects an aggressive program of work for the District Administrative Office for
the new year.
L.E.C.D, is required to submit its annual budget for approval to governing bodies within
the boundaries of the District. For that reason, I am requesting that you consider a
Resolution approving the L.E.C.D. budget as submitted.
Attached are a memo from the L.E.C.D. Board of Managers, a brief description of the
District, a copy of the budget, and two copies of the proposed resolution After passage
of the resolution, please return one copy to our office.
If you want additional information, or if you desire my presence when you discuss the
resolution, please call.
Sincerely,
Joe Sparkman, Chairman
Board of Managers
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX (806) 747-5803
CALL
9.2.1
EMERSEN(Y
To
From
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
Honorable Mayor David Langston and Members of the Lubbock City Council
The Lubbock Emergency Communication District
Texas Health and Safety Code Section 772.301 through 772.329 requires the Board of Managers
of the Lubbock Emergency Communication District to submit the proposed budget of the
L.E.C.D. for FY 1995/1996 for your approval.
It is the unanimous opinion of the Lubbock Emergency Communication District Board of
Managers that the proposed budget represents a fair and prudent financial plan to accomplish the
L.E.C.D. mission of providing Enhanced 9-1-1 service to the citizens of the cities of New Deal,
Lubbock, Slaton, Shallowater, Buffalo Springs Village, Lake Ransom Canyon, Idalou, Wolfforth,
Reese Air Force Base, Texas Tech University, and rural Lubbock County.
The Board of Managers of the Lubbock Emergency Communication District recommends
approval of the proposed L.E.C.D. FY 1995196 budget by the Lubbock City Council.
oe N. Sparkman, Chairman
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Mike Coke
William P. Tynan
Dan Dennison
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o ert Massengale
916 Main Street, Suite 1101 . Lubbock, Texas 79401-3410 6 (806) 747-6911 • FAX(806)747-5803
Lubbock Emergency Communication District
Organizational Information
On April 5, 1986, voters of Lubbock County approved creation of the Lubbock Emergency
Communication District as provided in The Texas Health & Safety Code Section 772.301
through 772.329, the Emergency Telephone Number Act for Cities over 120,000, with the
following mission:
"The mission of the Lubbock Emergency Communication District is to
provide the best possible, trouble free network for the citizens we serve to
access emergency services by dialing 9-1-1; to provide the best tools
(equipment and information) to each service provider agency that will
enhance their ability to provide public safety services; and to educate the
public on the effective and appropriate use of the 9-1-1 network. "
The vote (86.2% in favor) confirmed the Board of Managers, with current appointments,
as follows:
Two representatives from the City of Lubbock, Robert Massengale and Dan Dennison,
One representative from the County of Lubbock, Earl Bartley,
One representative from the City of Slaton, Joe Sparkman,
One representative At Large, William P. Tynan, and
One non-voting member from Southwestern Bell Telephone, Mike Coke.
The Lubbock Emergency Communication District constitutes a body corporate and politic
with all the power to carry out the above mission, which includes collecting a fee not to
exceed 6% of the primary telephone service provider's base rate. Initially, the rate was set
at 3 % and in January of 1989 the fee was increased to 4.5 % to match revenues with
expenses. The typical monthly service fees are:
$ 0.41 for residential lines
$ 0.96 for business lines
It has not been necessary to adjust the service fee since. With these service fees collected,
the Lubbock Emergency Communication District provides Enhanced 9-1-1 services to the
unincorporated areas of Lubbock County as well as the following communities:
Abernathy
Buffalo Springs Village
Lubbock
Slaton
Wolfforth
New Deal
Plainview
Ransom Canyon
Reese AFB
Shallowater
Idalou
TTU Campus Police
TTU HSC Police
The administrative staff of LECD is made up of four approved full-time positions,
Executive Director, Database Manager, Operations Manager, and Information Systems
Manager. Three of the positions are currently filled by Ben Goodloe, Director, Mary
McCullough, Database Manager, and Dyanne Neill, Operations Manager. Additionally,
there are two part-time positions occupied by Debra Perry and Mark Payne.
August, 1994
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
ORDER
By unanimous action, the Board of Managers of the Lubbock Emergency Communication District
hereby adopts the proposed budget for district operations for Fiscal Year 1995196.
It is further ordered, by the Board of Managers of the Lubbock Emergency Communication
District, that the service fee, as authorized by Texas Health and Safety Code Section 772.301
through 772.329, is set at 4.5% of the base telephone rate.
Date: August 31, 1995
Joe N. Sparkman, Chairman
Earl Bartley
Mike Coke
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William
P. Tynan
an„ V
Dan Dennison
Obert Massengale
OWN- 1"Pro 1. 0 a �V' -
Den D. Goodloe
Secretary
916 Main Street, Suite 1101 + Lubbock, Texas 79401-3410 • (806) 747-6911 • FAX(806)747-5803
Ed
August 31, 1995
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
The LECD Board of Managers:
In compliance with Texas Health and Safety Code Section 772.301 through 772.329, the
proposed budget for FY 1995/96 is submitted for your approval,
CURRENT YEAR
FY 1994195 has been a very eventful year for the District. Throughout the fall,
preparations were made for the implementation of new public safety answering point
equipment at Texas Tech University to include the automatic location display of 9-1-1
calls made on the campus. This process required a complete revision of the database
update procedures used for all telephones on campus, to ensure dependable accuracy of
the data. Other equipment modifications were made at the Lubbock Communications
Center with the installation of two additional 9-1-1 answering positions which were
required because of increased call volume.
In September of 1994, Jenny Findley, with Lubbock EMS, handled an emergency call
from a young boy who had accidentally wounded his younger brother with a shotgun. Her
quick thinking and ability to communicate pre -arrival instructions to the older brother
resulted in a very successful outcome, and the event was later re-enacted on the television
show "Rescue 9-1-1." For her efforts, Jenny will receive a "Top 10" Telecommunicator
Award from the State of Texas. Two other telecornmunicators, Stacy Thornhill from
Lubbock EMS and Daimon Hale from the Lubbock Communication Center, will also be
awarded as "Silent Heroes" for their efforts in teaching the public on the proper and
effective use of the 9-1-1 system. Their efforts, in tandem with that of the District staff,
have produced a very effective and educational presentation that is in great demand. Their
"road show" illustrates various scenarios of when and when not to call 9-1-1, and
encourages group participation.
Maintenance of the 9-1-1 database continues with the task of converting rural routes.
During the past year, approximately four routes were converted in Lubbock county. In
conjunction with the conversions, rural intersection street signs are being manufactured
and will be installed with the assistance of Lubbock County road crews. The staff
compiled detailed map books illustrating addresses in individual county subdivisions.
Copies have been placed in all Lubbock EMS vehicles and distributed to sheriff's deputies.
The map books will be updated as areas in the District's geographic information system
map are completed.
916 Main Street, Suite 1101 • Lubbock, Texas 79401-3410 • (806)747-6911 • FAX(806)747-5803
The City of Lubbock completed the initial phase of their electronic mapping project.
Details of connecting the two systems are being examined, with plans being finalized for
the District to participate in a network connection with both the City's and County's fiber
optics network. Upgrades to the District's computer network have been facilitated by
cost savings realized when the LECD Board of Managers authorized the District to join
the General Services Commission, providing access to purchases on the State of Texas
Purchasing Contract. Other upgrades accomplished were to the District's accounting and
communications software, expediting the daily download of database records to the
telephone company.
Significant dates in the past year included celebration of the fifth anniversary of 9-1-1
service in Plainview. The District shared in hosting the event with South Plains
Association of Governments, the administrators of the 9-1-1 system in Hale County.
Highlights included the recognition of "Five Year Team Members" - those who have been
an integral part of 9-1-1 in Hale county since its inception. Also during the year, the
District successfully rebid its bank depository contract, and held a public hearing, as
required in the enabling legislation, for continuing the operations of the District. In
January, an original member, and long-time Chairman of the LECD Board of Managers,
stepped down from his position. Bill Payne will always be appreciated for his many years
of service to the District.
There were many successful training opportunities for both LECD staff and area
telecommunicators. The District was able to support attendance to many conferences,
seminars, and classes focusing on such topics as 9-1-1 call taker training, new
technologies affecting the public safety industry, legislative issues, stress management for
telecommunicators, and this year for the first time, a video conference focusing on
effective communication with a telecommunication device for the deaf (TDD).
PROPOSED WORK FOR FY 1995/96
As earlier stated, plans are developing for the District to participate in a joint
District/City/County connection to a fiber optics network. This network will become the
"backbone" for many future technologically advanced system implementations. When
final testing is completed by Southwestern Bell Telephone, staff will recommend beginning
replacement of 9-1-1 telephone equipment at the District's public safety answering points.
This equipment will provide the tools necessary to handle many of the challenges faced by
9-1-1 call takers today, as well as the flexibility to adapt to new technologies.
This "backbone" will also facilitate plans to implement a network wide computer assisted
dispatch management system that will use the information compiled in the District's
geographic information system. The system will contain tools to assist dispatchers with
tasks such as maintaining status of emergency vehicles in the field, connecting data
compiled by different agencies, performing instant interagency communication, and
eventually in locating emergency calls from wireless telephones.
Efforts will continue in the ongoing project of rural route conversions and county wide
installation of street signs at rural intersections. Although considered complete,
maintenance of the addressing database will continue to consume staff time, always
chasing the illusive 140%. Public education opportunities will increase with the formation
of an area speaker's bureau, targeting audiences in the community such as the elderly and
other specific segments of the population. The staff will continue to seek and provide
training opportunities for 9-1-1 telecommunicators.
The staff feels that the budget as presented will provide sufficient funds for the continuing
mission of the District and is an accurate projection of planned expenditures for FY
1995/96. It will allow for the continuation of the 9-1-1 system for Lubbock County and
Plainview, and will continue to build toward future enhancements of the public safety
communication system. Additionally, it represents prudent financial management of public
funds, and provides the resources to reach future goals within current revenues.
The staff recommends continuing the current service fee rate of 4.5% of the telephone
base rate as authorized by Texas Health and Safety Code Section 772.301 through
772.329.
Respectfully submitted,
Ben Goodloe, Director
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 7995/96
BUDGET SUMMARY
Proposed
Budget
PERSONNEL 234,250
SUPPLIES 11,650
MAINTENANCE 40,850
EXPENSES, OTHER 95,000
CONTINGENCY 32,000
9-1-1 TELEPHONE CIRCUIT COSTS 449,000
TOTAL OPERATIONAL BUDGET 862,750
CAPITAL 15,500
TOTAL BUDGET