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HomeMy WebLinkAboutResolution - 5181 - Agreement - Parkhill Smith & Cooper Inc - 82Nd St Improvements - 05/09/1996RESOLUTION NO.51811 May 9, 1996 Item #30 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Agreement with Parkhill, Smith and Cooper, Inc., for engineering services for improvements to 82nd Street from Frankford Avenue to US 62182 for the City of Lubbock, attached hereto, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein i Passed by the City Council this ATTEST:. - 4JL'- kK r), r - Betty M. Johnson, -C-0y Secretary APPROVED AS TO CONTENT: Hertel, City Engineer APPROVED AS TO FORM: Harold Willard, Assistant City Attorney dp\ccdocslparkhil l.res April 26, 1996 RESOLUTION NO.5181 May 9, 1996 Item #30 AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKIIILL, SMITH & COOPER, INC. FOR ENGINEERING SERVICES THIS IS AN AGREEMENT made and entered into by and between CITY OF LUBBOCK, hereinafter called the "Owner," and PARKHILL, SMITH & COOPER, INC., Engineers -Architects -Planners, hereinafter called the "Engineer," of 4010 Avenue R, Lubbock, Texas, a corporation which is duly chartered under the laws of the State of Texas. RECITALS Owner intends to design improvements to 82nd Street from Frankford Avenue to US 62182. Such improvements are hereinafter called the "Project" and are further described to include the following: 1. Demolition and removal of existing paving 2. Excavation and embankment to result in proper street grade 3. Curb and gutter 4. Concrete pavement at appropriate street intersections 5. Flexible pavement for all other areas 6, Coordination with public and private utilities 7. Illumination 8. Signing and marking CONTRACTUAL UNDERTAKINGS SECTION TITLE FACE Section I Employment of Engineer I-1 Section II Character and Extent of Services U-1 Section III Authorization of Services III -1 Section IV Period of Service IV -1 Section V Owner's Responsibilities V-1 Section VI The Engineer's Basic Compensation VI -1 Section VII Special Assignments and Services Not Included in Basic Compensation VII -1 Section VIII Revisions to Drawings and Specifications VIII -1 Section IX Reuse of Documents IX -1 Section X Termination X-1 Section XI Addresses of Notices and Communications XI -I Section XII Section Captions XII -1 Section XIII Successors and Assigns XIII -1 Exhibit A Fee Proposal Summary A-1 Exhibit B Outline of Services B-1 Exhibit C Preliminary Project Schedule C-1 Exhibit D Environmental Assessment Scope of Services D-1 Exhibit. E Soil and Foundation Investigation Basic Scope of Services E-1 SECTION I EMPLOYMENT OF ENGINEER The Owner agrees to employ the Engineer and the Engineer agrees to perform professional engineering services in connection with the Project as stated in the Sections to follow, and for rendering such services, the Engineer shall be paid compensation from the Owner as stated in the Sections to follow. The professional engineering services shall include normal civil, structural, mechanical and electrical engineering services and normal architectural services incidental thereto. Prior to the time the Engineer is entitled to commence any part of the services under this Agreement, the Engineer shall provide the Owner with a certificate of insurance indicating Professional Liability Insurance coverage with minimum limits of $1,000,000. I - I SECTION II CHARACTER AND EXTENT OF SERVICES A. PRELIMINARY PHASE Upon execution of this Agreement, authorization is hereby given to proceed with the Preliminary Phase. The Engineer shall: (1) Attend preliminary conferences with the Owner and other interested parties regarding the Project. (2) Establish the scope and provide performance of soil and foundation investigations required for the proper execution of the Preliminary Phase. These investigations are intended only to confirm general suitability of underlying subgrade conditions for support of the Owner's standard thoroughfare pavement section.. (3) Establish the scope and provide performance of field surveys to collect information which is required in the design of the Project. Right -of -Way (ROW) surveys are specifically excluded from the Basic Services for this Project. The performance of Right -of -Way surveys is not a part of the Engineer's Basic Services, and compensation therefor is not included in the Basic Charge; the surveys may be performed by the Engineer, by agreement with the Owner, in which case compensation shall be determined by applicable portions of Section VII. (4) Establish the scope, and advise the Owner, of any spacial investigations or any special surveys or special testing which, in the opinion of the Engineer, may be required for the proper execution of the Preliminary Phase; and arrange with the Owner for the conduct of such investigations and tests. The performance of these investigations and tests is not a part of the Engineer's Basic Services, and compensation therefor is not included in the Basic Charge; the investigations and tests may be performed by the Engineer, by agreement with the Owner, in which case compensation shall be determined by the applicable portions of Section VII. (5) Perform preliminary engineering services in connection with Project in sufficient detail to indicate clearly the problems involved and the alternate solutions available to the Owner, to include preliminary layouts, sketches and cost estimates for the Project, and to set forth clearly the Engineer's recommendations. Prepare a preliminary engineering memorandum. Furnish the Owner five (5) copies of the memorandum, including preliminary layouts, sketches and opinions of probable cost. (6) Prepare an environmental assessment including advertising for opportunity for a public hearing. The scope of services for the environmental assessment is more fully identified in Exhibit D to this Agreement. Actual conduct of any required public meetings or public hearing is not a part of the Engineer's Basic Services, and compensation therefore is not included in the Basic Charge; they may be performed by the Engineer with compensation allowed under Additional Services when authorized by the Owner. B. DESIGN]' PHASE After written authorization to proceed with the Design Phase on the basis of accepted preliminary design documents, the Engineer shall: (1) Establish the scope and advise the Owner of any special investigations or any special surveys or special testing which, in the opinion of the Engineer, may be required for the proper execution of the Project; and arrange with the Owner for the conduct of such investigations and tests. The performance of these investigations and tests is not a part of the Engineer's Basic Services, and compensation therefor is not included in the Basic Charge; the investigations and tests may be performed by the Engineer, by agreement with the Owner, with compensation determined by the applicable portions of Section VII. (2) Furnish to the Owner, where required by the circumstances of the assignment, the engineering data necessary for applications for routine permits by local, State and Federal authorities, as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning advances or to meet the requirements of special programs of the Federal Government. (3) Prepare detailed specifications and contract drawings for construction authorized by the Owner. These designs shall in all respects combine the application of sound engineering principles. The documents will be prepared using metric only units and TxDOT standards. (4) Coordinate with the Owner, Lubbock County and private utility companies, as appropriate, in determining locations and necessary adjustments of existing utilities. (6) Prepare storm water pollution prevention plan, notice of intent and notice of termination, and include specifications for the construction project outlining requirements of contractors concerning storm water pollution prevention in accordance with applicable rules and regulations. Assist the Owner in required reporting and documentation during construction. II -2 (6) Prepare detailed opinions of costs and proposals of authorized construction, which shall include summaries of bid items and quantities which will be based, wherever practical, on the unit price system of bidding. The Engineer shall not be required to guarantee the accuracy of these opinions of costs. (7) Furnish to the Owner ten (10) copies of contract documents, including plans and specifications required for review by Owner and regulatory agencies. All sets of pians and specifications in excess of ten (10) are to be paid for separately under Section VII. II -3 SECTION III AUTHORIZATION OF SERVICES The Engineer shall be authorized to proceed with Preliminary Phase services for the Project upon execution of this Agreement. The Owner's written authorization shall be obtained from the City Engineer prior to the Engineer proceeding with any subsequent services or phases. SECTION IV PERIOD OF SERVICE The provisions of this Agreement and the various rates of compensation for Engineer's services provided for herein have been agreed to in anticipation of the orderly and continuous progress of the Project. The Engineer's obligation to render services hereunder will extend for a period which may reasonably be required for the design of the Project, including extra work and required extensions thereto. If the Engineer's services for design of the Project are delayed or suspended in whole or in part by Owner for more than three months for reasons beyond Engineer's control, Engineer shall on written request to Owner (but without termination of this Agreement) be paid for services performed to date as provided in Section X for the services delayed or suspended. If such delay or suspension extends for more than one year for reasons beyond Engineer's control, or if Engineer for any reason is required to render services after December 31, 1997, the various rates of compensation provided for elsewhere in this Agreement shall be subject to renegotiation. IV - 1 SECTION V OWNER'S RESPONSIBILITIES A. GENERAL The Engineer shall hold periodic conferences with the Owner, or its representatives, in order to obtain full benefit of the Owner's experience and knowledge of existing needs and facilities and be consistent with its current policies and construction standards. B. OWNER'S RESPONSIBILITIES The Owner shall: (1) Provide full information as to its requirements for the Project. (2) Assist Engineer by placing at its disposal all available reports and any other data relative to design and construction. (3) Furnish to Engineer, as required by Engineer for performance of its Basic Services, all available data prepared by or services of others, such as hydrographic surveys, laboratory tests and inspections of samples, materials and equipment; appropriate professional interpretations of all of the foregoing; property, boundary, easement and right-of-way surveys and property descriptions; zoning and deed restrictions, and other special data or consultations not covered in Section VII; all of which Engineer may rely upon in performing its services. (4) Provide access to and make all provisions for Engineer to enter upon public and private property as required for Engineer to perform its services. (5) Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Engineer, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. (6) Pay all costs, including but not limited to, advertising and reproduction and blueprinting incident to obtaining bids or proposals from contractors. (7) Provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for the Project and such auditing service as Owner may require to V-1 ascertain how or for what purpose any contractor has used the monies paid to him under the construction contract. (8) Designate in writing a person to act as Owner's representative with respect to the work to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, and interpret and define Owner's policies and decisions with respect to materials, equipment, elements and systems pertinent to Engineer's services. (9) Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of any defect in the Project. (10) Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project, except those identified in Exhibit D. (11) Furnish, or direct Engineer to provide, necessary Additional Services as stipulated in Section VII of this Agreement or other services as required. (12) Bear all costs incident to compliance with the requirements of this Section V. V-2 SECTION VI THE ENGINEER'S BASIC COMPENSATION For and in consideration of the services to be rendered by the Engineer, the Owner shall pay, and the Engineer shall receive the compensation hereinafter set forth, for the Preliminary and Design Phases of the work. All remittances by Owner of such compensation shall either be mailed or delivered to Parkhill, Smith & Cooper, Inc., 4010 Avenue R, Lubbock, Texas 79412. Should Owner fail to make payment to the Engineer of the sum named in any partial or final statement when services have been rendered and payment is past due for more than forty-five days, then the Owner shall pay to the Engineer, in addition to the sum due for such services, interest thereon at the rate of one percent per month from the date due, as provided herein, until fully paid, which shall fully liquidate any injury to the Engineer arising from such delay in payment, but the right is expressly reserved to the Engineer in the event payments are not promptly made as provided herein, at any time thereafter to treat the Agreement as terminated by the Owner and recover compensation as provided by Section X of this Agreement. Payment for services shall be made to the Engineer and will be paid for by the Owner on an hourly basis. Direct non -salary costs, such as transportation, toll telephone charges, reproduction, computer time, printing and similar Project related items will be paid for at cost plus a 15 percent service charge. Total payment shall not exceed Two Hundred Seventy -Six Thousand Seven Hundred Sixty -Eight dollars ($ 276,768.00). A summary of the fee proposal is attached as Exhibit A. Hourly rates shall be in accordance with the following schedule. Parkhill. Smith & Cooner. Inc. Principal -in -Charge $ 100.00/hr Project Manager $ 90.00/hr Project Engineer $ 75.00/hr Design Engineer $ 60.00/hr Engineer -in -Training $ 55.00/hr Drafter/CARD $ 45.00/hr Clerical $ 35.00/hr VI_ 1 Hicks & Comoan Principal -in -Charge $ 115.00/hr Senior Scientist $ 97.75/hr Senior Environmental Professional $ 63.25/hr Environmental Planner $ 51.75/hr Environmental Staff $ 40.25/hr Technician/ Clerical $ 34.50/hr Partial payments for services performed shall be made monthly, and Engineer shall submit monthly statements to the Owner for such payments. Final payment for services shall be due upon the completion of all services and acceptance by the Owner. The above rates of compensation for Preliminary and Design Phase Services are based on salaries, salary overhead, administrative overhead and direct cost estimated to be in effect until December 31, 1997. For any services authorized after December 31, 1997, the above rates of compensation shall be adjusted in accordance with the following formula: ARC = IRC x c 154.9* Where ARC = Adjusted rate of Compensation IRC = Initial Rate of Compensation c = Consumer Price Index - U.S. Average published by the Department of Labor at the time of adjustment. * CPI at time of negotiation (Feb. 1996) VI -2 SECTION VII SPECIAL ASSIGNMENTS AND SERVICES NOT INCLUDED IN BASIC COMPENSATION A. ADDITIONAL SERVICES Engineer shall furnish or obtain from others additional services and special assignments of the ollowing types which are not considered normal or customary Basic Services. SERVICES (1) Studies, tests and process determinations to establish basis of design for water and waste treatment facilities. (2) Land surveys, and establishment of boundaries and monuments, and related office computations and drafting. (3) Preparation of property or easement descriptions. (4) Preparation of any special reports required for marketing of bonds. (5) Small design assignments (estimated construction cost less than $100,000) not included in the authorized Basic Services. (6) Appearance before regulatory agencies. (7) Assistance to the Owner as an expert witness in any litigation with third parties arising from the development or construction of the Project, including preparation of engineering data and reports. (S) Special investigations involving detailed consideration of operation, maintenance and overhead expenses; preparation of rate schedules, earnings and expense statements, special feasibility studies; appraisals; valuations; and material audits or inventories required for certification of force account construction performed by the Owner. (9) Soil and foundation investigations, including field and laboratory tests, borings, related engineering analysis and recommendations beyond that included in the scope of Basic Services as listed in Exhibit E. (10) Detailed mill, shop and/or laboratory inspection of materials and equipment. (11) Travel and subsistence required of the Engineer and authorized by the Owner to points other than Owner's office and Project site. VII - 1 (12) Additional sets of contract documents and blueline print copies of drawings. (13) Preparation of applications and supporting documents for government grants, planning advances or to meet the requirements of special programs of the Federal Government. (14) Preparation of environmental statements other than that specifically identified in Section II herein and assistance to Owner in preparing for and attending public hearings. (15) Plotting, computing and filing plats of subdivisions; staking of lots; and related land planning and partitioning functions. (16) Revisions to contract drawings to provide record drawings of the completed contract. (17) Service after issuance of Certificate of Completion. (18) Services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify accuracy of drawings or other information furnished by Owner. (19) Preparation of operating instructions and manuals for facilities and training of personnel and assistance in operation of facilities. (20) Providing renderings or models for Owner's use. (21) Preparing documents for alternate bids requested by Owner for work which is not executed or documents for out -0f --sequence work. (22) Services in connection with change orders to reflect changes requested by the Owner or changes made necessary by changed site conditions, and services resulting from significant delays, changes or price increases occurring as a direct or indirect result of material, equipment or energy shortage. (23) Any other special or miscellaneous assignment specifically authorized by Owner. PAYMENT Payments to the Engineer for authorized additional services and special assignments which are not included in Basic Services will be made monthly, by the Owner, upon completion of work and presentation of monthly statements by the Engineer for such services in accordance with the following hourly rates. VII -2 Parkhill. Smith & CooDer. Inc. Principal -in -Charge $ 100.00/hr Project Manager $ 90.00/hr Project Engineer $ 75.00/hr Design Engineer $ 60.00/hr Engineer -in -Training $ 55.00/hr Drafter $ 45.00/hr Clerical $ 35.00/hr Hicks & Comnan Principal -in -Charge $ 115.00/hr Senior Scientist $ 97.75/hr Senior Environmental Professional $ 63.25/hr Environmental Planner $ 51.75/hr Environmental Staff $ 40.25/hr Technician/Clerical $ 34.50/hr Reimbursable expenses are defined as actual expenses incurred directly or indirectly in connection with the Special Assignments for: transportation and subsistence; toll telephone charges; reproduction; surveying; computer time; subsurface testing; soil testing; and services of outside consultants. Reimbursement for these expenses shall be at cost plus a 15 percent service charge. VII -3 SECTION VIII REVISIONS TO DRAWINGS AND SPECIFICATIONS The Engineer will make, without expense to the Owner, such revisions of the preliminary drawings as may be required to meet the needs of the Owner, but after a definite plan has been approved by the Owner, if a decision is subsequently made by the Owner which, for its proper execution, involves extra services and expenses for changes in, or additions to the drawings, specifications or other documents, or if the Engineer is put to labor or expense by delays imposed on Engineer from causes not within its control, the Engineer shall be compensated for such extra services and expense, which services and expense shall not be considered as covered by the Basic Charges stipulated in this Agreement. Compensation for such extra services shall be in accordance with the provisions of Section VII, Paragraph B. PAYMENT. VIII - I SECTION IX REUSE OF DOCUMENTS All documents, including Drawings and Specifications prepared by Engineer pursuant to this Agreement, are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer; and Owner shall indemnify and hold harmless Engineer from all claims, damages, losses and expenses, including attorneys' fees, arising out of or resulting therefrom. Any such verification or adaptation by the Engineer will entitle Engineer to further compensation at rates to be agreed upon by Owner and Engineer. IX - I SECTION X TERMINATION The contract may be terminated by any of the following conditions: (a) By mutual agreement and consent of both parties thereto. (b) By the Owner by notice in writing to the Engineer as consequence of failure by the Engineer to perform the services herein set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of the Engineer. (c) By either party, upon the failure of the other party to fulfill its obligations. (d) By the Owner for reasons of its own and not subject to the mutual consent of the Engineer upon not less than seven (7) days' written notice to the Engineer. (e) By satisfactory completion of all services and obligations described herein. Should the Owner terminate this contract as herein provided and upon expiration of the seven-day period, the Engineer shall discontinue all services in connection with the performance of this Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this Agreement. As soon as practicable after receipt of notice of termination, the Engineer shall submit to the Owner a statement showing in detail the services performed under this Agreement to the date of termination. The Owner shall then pay the Engineer promptly for the services actually performed under this Agreement, less such payments on account of the charges previously made. If the Engineer defaults in performance of this contract or the Owner terminates the contract for fault on the part of the Engineer, the Owner will give consideration to the actual costs incurred by the Engineer in performing work to date of default, the amount of work required which was satisfactorily complete to date of default, the value of the work which is usable to the Owner, the cost to the Owner of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the Owner of the work performed at time of default. The termination of this contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, obligations and liabilities of the Owner and the Engineer under this contract. X-1 If the termination of this contract is due to the failure of the Engineer to fulfill his contract obligations, the Owner may take over the project and prosecute the work to completion by contract or otherwise. Copies of all completed or partially completed designs, plans and specifications prepared under this Agreement shall be delivered to the Owner when and if this Agreement is terminated, but subject to the restrictions, as to their use, as set forth in Section IX. X-2 SECTION XI ADDRESSES OF NOTICES AND COMMUNICATIONS All notices and communications under this Agreement to be mailed or delivered to Engineer shall be to the following address: PARKHILL, SMITH & COOPER, INC. 4010 Avenue R Lubbock, Texas 79412 Attn: Terry G. Bilderback, P.E. Project Manager All notices and communications under this Agreement to be mailed or delivered to the Owner shall be to the following address: CITY OF LUBBOCK P.O. Box 2000 Lubbock, Texas 79457 Attn: Larry D. Hertel, P.E. City Engineer 0 SECTION X11 SECTION CAPTIONS Each Section under the contractual undertakings has been supplied with a caption to serve only as a guide to the contents. The caption does not control the meaning of any Section or in any way determine its interpretation or application. SECTION XIII SUCCESSORS AND ASSIGNS The Owner and the Engineer each binds itself and its successors, executors, administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement. Except as above, neither the Owner nor the Engineer shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be a party hereto. EXECUTED in 2 counterparts (each of which is an original) on behalf of Engineer by its President shown below, and on behalf of Owner by its Mayor (thereunto duly authorized) this Q th day of ria ;z , 1996 . APPROVED AS TO CONTENT: - Larry D. Hehel, P.E. City Engineer APPROVED AS TO FORM: Harold Willard Assistant City Attorney By - Terry ilderback, P.E. Princt al/Project Manager CITY OF LUBBOCK, TEXAS ATTEST: &nt-, "i Betty M. ohnson City Secretary PARKHILL, SMITH & COOPER, INC. XIII - 1 By C. Clayto Yeager .E President EXHIIBIT A FEE PROPOSAL SUMMARY 82ND STREET FRANKFORD AVE. TO US 62/82 FEE PROPOSAL SUMMARY BASIC SERVICES PARKHILL, SMITH & COOPER, INC. DIRECT LABOR Category Hours Principal -in -Charge 75 Project Manager 174 Project Engineer 225 Design Engineer 348 Engineer -in -Training 476 Drafter 1306 Clerical 93 Subtotal Personnel Costs 60 NON -SALARY DIRECT COSTS Travel Reproduction & Printing Photographs Toll Telephone Calls/FAX Postage Computer Time Electrical Subconsultant Geotechnical Subconsultant - Terra Engineers Surveying Subconsultant - High -Tech Survey/Engineer Subconsultant - Hugo Reed Subtotal Service Charge on Direct Costs Subtotal Direct Costs SUB -TOTAL HICKS & COMPANY DIRECT LABOR X Rate $100.00 $90.00 $68.00 $60.00 $55.00 $40.00 $35.00 $295 $6,688 $100 $465 $200 $7,932 $5,000 $5,636 $34,535 $15,980 $76,831 $11,525 Cost $7,500 $15,660 $15,300 $20,880 $26,180 $52,240 $3,255 $141,015 $88,356 $229,371 Category Hours X Rate - Cost Principal -in --Charge 74 $115.00 $8,510 Senior Scientist 35 $97.75 $3,421 Sr. Environmental Professional 146 $63.25 $9,235 Environmental Planner 60 $51.75 $3,105 Environmental Staff 318 $40.25 $12,800 Technician/Clerical 66 $34.50 $2,277 Subtotal Personnel Costs $39,347 NON -SALARY DIRECT COSTS Travel/Field Expense $1,500 Reproduction/Publishing $300 Maps/Photography $400 Tall Telephone Calls/FAX $100 Postage/FedEx $200 Noise/Air Quality Subconsultant $4,500 Subtotal $7,000 Service Charge on Direct Costs $1,050 Subtotal Direct Costs $8,050 SUB -TOTAL $47.397 TOTAL $ 276,768 82ND STREET FRANKFORD AVE. TO US 62/82 FEE PROPOSAL SUMMARY ADDITIONAL SERVICES - PUBLIC HEARING PARKHILL. SMITH & COOPER, INC. DIRECT LABOR Category Principal—in— Charge Project Manager Project Engineer Drafter Clerical Subtotal Personnel Costs NON—SALARY DIRECT COSTS Travel Reproduction & Printing Photographs/Exhibit Toll Telephone Calls/FAX Postage Legal Recorder Room Rental/Cleanup Subtotal Service Charge on Direct Costs Subtotal Direct Costs SUB—TOTAL HICKS & COMPANY DIRECT LABOR Category Principal—in—Charge Environmental Staff Technician/Clerical Subtotal Personnel Costs NON—SALARY DIRECT COSTS Travel/Field Expense Maps/Photography/Exhibit Subtotal Service Charge on Direct Costs Subtotal Direct Costs SUB—TOTAL TOTAL Hours X Rate = Cost 4 $100.00 $400 8 $90.00 $720 12 $68.00 $816 24 $40.00 $960 4 $35.00 $140 $3,036 $20 $100 $200 $20 $50 $500 �pnn 1 ,UyU $164 $1,254 $4,290 Hours X Rate = Cost 1.2 $115.00 $1,380 20 $40.25 $805 6 $34.50 $207 $2,392 $600 $200 $800 $120 $920 X3,312 $7,602 EXHIBIT B OUTLINE OF SERVICES 82nd STREET — FRANKFORD AVE. TO USe2/82 OUTLINE OF SERVICES — PARKHILL, SMITH & COOPER, INC. City of Lubbock, Texas April 23, 1996 CATFGCRY OF PERSONNEL TASK Principal Project Project Design Engineer Dralter Clerical in Charge Manager Engineer Engineer in Training Pradesign meeting, minutes 3 3 3 1 Review available maps and drawings 2 2 8 Preliminary ails investigations 3 6 6 ENVIRONMENTAL ASSESSMENT: No public participation required Coordinate Hicks effort 8 8 2 Coordinate w/ TxDOT 4 4 2 SCHEMATIC DESIGN: 8 24 Evaluate existing pavement sections 1 2 4 1. Proposed typical! pavement sections — rigid and flexible 2 4 8 1 Establish section lines 2 4 8 1 Set curb lines 4 8 24 2 Acquire existing RDW data from City and County deed records, plot 4 8 24 2 Schematic Layout 2 6 12 48 2 Coordinate lopographic survey 2 8 1 Coordinate geotechnical effort 1 4 1 Coordinate salvaged matenals wJ City and County 2 Assemble and plot survey data 6 12 24 144 2 Coordinate drainage concept design wJ HRA B 1 Coordinate utility locations and adjustments with City, County or private utilities as appropriate 4 21 8 2 Miscellaneous coordination re: ROW — City and County B 8 8 2 Miscellaneous coordination with City Traffic Engineering re: traffic signals, marking, signage, etc. 4 8 4 1 Coordinate with City, County, TxDOT re: traffic stow during construction 3 8 8 2 SW3P, NOI, NOT, etc. 2 8 16 4 Quantity takeoffs, opinions of cost 2 4 8 4 PS&E: Sheets Cover Sheet — Location Map, Sheet index 1 8 General notes 2 4 8 20 Quantity Summary 1 12 Traffic Control Plan/Phasing 6 8 24 72 Typical Sections 1 2 4 24 Misc. Details — SW, C&G, Drhms, Ramps 1 2 4 8 32 Plan & Profile 13 13 52 268 Drainage Areas 2 4 32 Hydraulic Calculations 2 4 16 Storm Drain, Grading, Ditch Details 6 6 12 24 72 Storm Drain Details — inci. conc. crossings 2 6 12 24 64 S W3P 3 8 48 tnlersection Details 2 6 12 24 64 Signing & Marking Layout and Details 4 6 12 24 04 Traffic Signal Layout and Details 3 e 18 72 Illumination Pian & Details 3 16 6 12 24 96 Utility Plans and Details 4 e 12 24 96 Miscellaneous Electrical 2 8 4 8 16 56 58 Metric Coordination re: existing data, TxDOT standards 2 4 10 16 10 58 Coord. wj US82 overpass by TxDOT 2 4 4 a 16 2 Coord. topo survey efforticontrols — incl. HRA, TxDOT, City datum 2 4 4 Eagle Pant coordination — in office, wJ High—Tech and HRA 8 Coordinate illumination in County and in City (LP&L) e 6 6 2 Specnftcatiorts — TxDOT standards and specials 4 8 28 20 TxDOT bid package 2 4 8 4 Quantity takeoffs, Opinions of Costs 1 2 4 16 4 Miscellaneous site visas during design 3 6 6 5 Presentation to Cay staff 3 5 5 1 Presentation to Cay Council 3 3 1 Presentation to County Commissioners Court 3 3 1 Presentation to Transportation Policy Committee of Metropolitan Planning Organization 3 3 3 1 Miscellaneous reviews wj City Staff, County, State Schematic 9 9 9 3 Preliminary Design 9 9 3 3 Final Design 6 6 3 21 Miscellaneous Project AdministrationJManagemerlt 12 36 8 QCJQA 24 12 6 e 2 SUBTOTALS: 75 174 225 348 476 1306 93 82nd STREET — FRANKFORD AVE. TO US 42/82 OUTLINE OF SERVICES — ENVIRONMENTAL ASSESSMENT — HICKS 8 COMPANY City of Lubbock, Turas April 23 1 gg8 CATEGORY OF PERSONNEL TASK Principal Senior Senior Envir. Envir. Technician/ in Char • Scientist Env. Prof. Planner Staff Clerical ENVIRONMENTAL ASSESSMENT DOCUMENT Project Description 2 2 4 4 Purpose and Need for the Action 2 2 4 4 Alternatives 3 1 2 8 4 Socioeconomics 2 10 20 DOT Section 4(1) 2 Land Us•rVisual 3 1 10 28 e Geology/Groundwater 1 1 8 24 N oise/Vib ration 1 1 4 Surface Water/Hydrology 1 1 12 22 6 Air Quality 2 1 4 Culturar Resources 2 2 34 44 4 Ecological Resources 3 1 4 10 12 Relocation 2 2 2 10 Prime Farmlands 1 1 4 10 4 Hazardous Waste 2 2 4 8 EA REVIEW COORDINATION Preliminary Draft Circulation 3 1 4 8 Response/Revision 3 1 8 18 8 Other Agency Communication 4 8 16 PUBLIC INVOLVEMENT Public Meeting — not included Correspond anee/Communication 5 3 8 8 4 PROJECT ADMINISTRATION Engineering Design Coordination 5 3 8 18 TxDOT1FHWA Coordination 5 3 8 16 Project QCJQA 12 4 8 8 Project Management 5 3 16 8 16 Document Production 5 3 16 24 16 SUBTOTALS: HOURS/ 74 35 146 50 318 68 EXHIBIT C PRELIIVIINARY PROJECT SCHEDULE PRELIMINARY PROJECT SCHEDULE CITY OF LUBBOCK, TEXAS 82ND STREET - FRANKFORD AVE. TO US 62182 DATE ACTIVITY May 9, 1996 City Council authorize execution of Engineering Services Agreement. May 10, 1996 130 calendar days 60 calendar days from NTP 15 calendar days 45 calendar days from NTP with Final PS&E 25 calendar days Notice -to -proceed Environmental Assessment Preliminary Design and Preliminary PS&E Preliminary PS&E Review Final PS&E Final PS&E Review and Final Revisions PS&E Package Ready for TxDOT Letting The listed timeframes are shown graphically on the following page. Timeframes and dates may be adjusted to allow for actual review times by other agencies. CO, °fL bb.& Ubb°cl. C°Imdy 82nd Street - Frankford Ave. to U.S. 62182 Preliminary Schedule Pa.i.hi[L Smith a C°°p—Inc. Tern IR Bd.l'!d Jun'% JW'9T AnE'96 d'l9 11 T�15 `^_I T9 d. E11 !'1>t %=! �A- 9�1 98 9'i5 9__ IOS 1°Il ION la:' Ill - 1 \ombhosa.d dd Lf61 dioBn la ]4anW 1 l Yndre...rW.lAr.oin..i 1JEd _. - - Tnvv.wn...wUI.Uu..lwnl 5 Enrva..m.alAnueeml B.aMeN Cnrgdee Ud e f Fn.hvnnxnul da...n.t.f R.r�m..l[mpMa � a T.I=P— lod t��Rnve Lv.Yonalm4lbwmwNllfn.Nedl E F°W Erewee-_ --•. A..a./lu. Capin. Od • NnlEminunnlAw.nem [.mpdn 9 1E R.Pmhury B..IF 91uw (W Moq ..ry RnY p— - - ]I TgnynpN.9ruvelT � ��_ _ _ �'7.pnEnRlk 9.u+5ry IS "1*.ellpurM. I51 L! Oe.elop Rasp. Cnl.n 70d I-- _ Id.rd"D..Ip. C— la Pash.nvva} %+v.+®al 3t4ort 3w hdadn ry FAW-e q R. — I! P,.4—ph..5p:r.—lF sMp l lad (- 'Fn11r.r.Y']Yr. RPdMtlw. iiuWr fMfl Id IT P. ,1 n Psi[ RerM.l'b.r ]dd �� helhnNnry PSF[ Rni.. P>Q IE n> allr•". , Rene+ l5d �r"---"-', pryyl LubUce4 RnW - 19 TkWl Woman 1M T.DOT Barin _ _ ld Rsws Cmc snae Sd i� BnLr [anWwn ll L T 1 M M.a w 9W1 ME R.r N hn F.W pw Ild ME 25 36 T5m1 ME Rr.n. TT.. JU TWITS/,[ Bwna 9h.r 37 C.T aLW*.d R— Iad 4 CWy.FL.61..1: Is ]Ad d Cn Reae.+r lad -- _I.ubE.h Cm.ay Rni.w H 11c90l Wenn Idd - i.WTBnW l0 F.W R.rs— Ib IM.IRnin... 11 3i nm P", Rudy W rwT]. ft m - • r4" ftYpR ,b WUNIT [—ft EXIHBIT D ENVIRONMENTAL ASSESSMENT SCOPE OF SERVICES Hicks & C o m p a n Y Proposed Scope of Work Environmental Assessment 82nd Street Improvements - City of Lubbock, Texas The following scope of work is intended to assist the City of Lubbock in acquiring regulatory compliance for the project referenced above. The environmental assessment process is intended to identify those issues which pose potential constraints to the proposed project's development and provide a framework within which issue resolution can occur, The following scope of work is intended to outline this process. Y. Agency Coordination. As part of the proposed effort, Hicks & Company intends to communicate with local, state, and federal agencies and organizations regarding project compliance with applicable environmental approvals, including the 18 regulatory programs listed in Section 2-204 of the TkDOT Operations and Procedures Manual, Part IIB. These entities include: • Local, county and municipal government agencies State and areawide clearinghouses (including local Council of Government) • U.S. Corps of Engineers regarding Section 404 (wetlands) compliance • State Historic Preservation Officer/Texas Historical Commission • U.S. Fish & Wildlife Service • USDA Natural Resources Conservation Service (MRCS) regarding prime farmland determination • Federal Emergency Management Agency and local flood management agency regarding NFIP compliance • Texas Parks & Wildlife Department regarding area parks, wildlife refuges, state - listed endangered species, and compliance with TxDOT/TPWD Memorandum of Understanding Texas Natural Resources Conservation Commission This task will also include considerable informal communication with personnel of both the Lubbock District and the TxDOT Environmental Affairs Division. All correspondence will be preserved for inclusion in the EA document, telephone or in- person discussions with agency officials will be logged as part of the project file. 2. Purpose and Need for Action. This task, which includes preparation of the project description, will be based on information provided primarily by the Project Engineer, Hicks & Company staff will work closely with Parkhill, Smith & Cooper (PSC) and City of Lubbock engineers in developing these sections and will provide final review and editing for the EA draft. 82nd Street Improvements — City of Lubbock, Tem [April 22, 19961 1 H i c k s & C o m p a n y 3. Alternatives. This section will provide a thorough description of the planning process leading to the selection of final alignments and design elements of the project. Working with the Project Engineer, a set of reasonable project alternatives will be identified, including a no -build alternative. The alternatives that received primary consideration during the planning process will be graphically depicted and characterized with respect to location, termini, costs, concept„ status, extent of rewired land acgca.sition, etc., in sufficient detail so that their comparative merits can be evaluated. Given the nature of the project, it is anticipated that the alternatives given primary consideration will be limited to intersection, access, and other design elements, rather than alignment options. 4. Socioeconomics. As applicable, this task will address potential changes to local neighborhoods or communities, effects on community cohesion relating to travel patterns, access, and public safety, particularly as those changes may differentially affect various social groups and minorities. The assessment will conform to FHWA guidance for compliance with Executive Order 12898, Environmental Justice, Project alternatives will also be evaluated with respect to potential effects on local economic development, secondary growth effects, tax revenues, public expenditures, employment and income, and access effects on local agricultural and commercial enterprises. The assessment will address potential economic effects upon adjacent businesses due to diversion of traffic during and after construction. S. Und Use. The effects of project alternatives will be characterized in light of land use trends, plans, and policies within the study area. This effort will entail close coordination with local and regional planning bodies and will include an analysis of potential secondary effects of the proposed improvements. The final EA will include a detailed photo -based land use map of the project area. 6, Geology and. Groundwater. This task, in association with the surface water hydrology task, entails a characterization of the geophysical environment of the project, including an understanding of the project area bedrock geology and subsurface strata, groundwater regime, soils, terrain units, and surface processes which may affect or be affected by the proposed project. The geology/groundwater component will complement with the surface water hydrology task with respect to surface processes. 7. Noise and Vibration. The project noise assessment wili inventory potential noise sensitive receptors and establish the project area's existing noise level range. In accordance with TxDOT noise assessment guidelines, the roadway alignment for the design year will be computer simulated and future noise levels will be predicted at each of the sensitive receptors using the FH'WAITxDOT approved STANUNA 2.0 model. 8. Surface. Water Hydrology. The assessment team surface hydrology specialists will coordinate with the Texas Natural Resources Conservation Commission (TNRCC), and the Environmental Protection Agency (EPA) to collect data on surface water resources, 82nd Street Improvements -- City of Lubbock, Texas (April 22, 19961 2 Hicks & Company identify trends, and focus on potential pollution issues, including non -point source pollution and the presence of criteria pollutants and/or toxic substances. Baseline information will include state waste load evaluations, stream monitoring network segment standards, and erodibility/sediment loading characteristics of project area soils. Potential pollutant loadings from project alternatives will be evaluated, with appropriate mitigation measures identified. Flood management effects will be evaluated in c=rdinabon with the local flood management agency. The effort will also reflect the requirements of the NPDES stormwater general permit program for construction activities and the anticipated project Stormwater Pollution Prevention Plan (SWPPP), particularly with respect to potential mitigation benefits to be achieved through the SWPPP,. 9. Air Quality. The proposed project is located in Lubbock County, which is currently in attainment or is unclassifiable with respect to all criteria pollutants for which a National Ambient Air Quality Standard (NAAQS) exists. The air quality assessment will therefore focus on the changes in highway -related carbon monoxide (CO) and other criteria emissions that may result from the proposed improvements. Using existing literature, an analysis will be prepared of the study area's existing meteorological dispersion and air quality characteristics. Coordination with TxDOT and the Air Quality Division of the TNRCC and preliminary calculation of microscale effects with reference to the NAAQS will determine whether additional field data collection is required at selected receptor locations. Using the MOBILE 5A emission factor and the CALINE 3 line - source dispersion model, the baseline and design year roadway configurations will be simulated and the roadway impacts will be quantified for comparison with the NAAQS, as well as with TxDOT and FHWA criteria. too Cultural Resources. The cultural resources task will include a background review of historical and archeological sources, including an inventory of recorded sites from the Texas Archeological Research Laboratory, to evaluate the potential for occurrence of sites which may be eligible for inclusion on the National Register of Historic Places. This scope also includes a 100% pedestrian survey of the selected alignment, in compliance with Section 106 of the National Historic Preservation Act and the Texas Antiquities Code, 11. Ecological Resources. A characterization of project area ecological resources, including vegetational and wildlife habitat characteristics, will be performed by Hicks & Company botanists and wildlife biologists. Ecologically sensitive resources, if any, will be identified in order to assess potential effects of project construction and operation. Hicks & Company wetlands specialists will perform wetlands evaluations in all areas potentially affected by the primary alternatives. If required, a wetlands delineation will be performed pursuant to coordination with. the U.S. Corps of Engineers, according to currently recommended procedures (1987 Manual). Nicks & Company also proposes to conduct appropriate literature review, habitat assessment, and U.S. Fish and Wildlife 82nd Street Improvements — City of Lubbock, Tends (Apri 22, 19%) 3 Hicks & Company Service coordination in order to identify and address threatcned/endangered species issues and achieve compliance with the Endangered Species Act. The assessment will focus on federally listed species of potential occurrence, including species protected under the Migratory Bird Treaty Act. State listed species will be addressed as well. 12. Relocation. This task will identify all structures which may be subject to relocation within the rights-of-way of the alternatives of the proposed project. If relocations are required, the EA will address compliance; with TxDOT's Relocation Assistance Program, the Federal Uniform Act, and other potential mitigation actions, 13. Prime Farmlands. The prime farmlands evaluation will involve early coordination with the NRCS and application of NRCS's Land Evaluation and Site Assessment procedure to potentially affected resource units. The evaluation will also consider the potential effects of project construction and operation on farming operations, productivity and agricultural income. 14. Hazardous Materials. A hazardous materials file search will be conducted in order to identify potential constraints. Both federal and state databases will be searched, with emphasis on known sites within the alternative corridors. 15. Public Participation. Hicks & Company will assist the City of Lubbock and the Project Engineer in carrying out informal communication, as appropriate:, with affected members of the public and/or property owners. It is not anticipated that a Public Meeting or Public Hearing will be required for the proposed project, and is not reflected in this scope and budget. The final EA document will comply in all respects with the National Environmental Policy Act and the guidelines of TxDOT and the FHWA for preparing environmental documents. The analysis will address the adverse and beneficial impacts of project construction and operation, and will also include secondary and induced impacts, as well as cumulative impacts. The impacts analysis will be organized to facilitate equivalent comparisons of alternatives, employing charts, tables, maps, and matrices as appropriate. Mitigation options will be emphasized where adverse impacts may potentially occur, The baseline and impacts analyses in all environmental disciplines will be performed by environmental professionals with specialized technical training and experience in their respective disciplines. As with all our impact assessment projects, Hicks & Company combines technically sound and thorough analyses with high quality document presentation to ensure a final document that satisfies agency scientific and technical criteria while remaining accessible to the general public. 82nd Street Improvements — Ory of Lubbock, Texas iAprU 22, 19961 4 EXHIBIT E SOIL AND FOUNDATION INrVESTIGATION BASIC SCOPE OF SERVICES CITY OF LUBBOCK. TEXAS 82ND STREET. FRANKFORD AVE. TO US 62182 SOILS INVESTIGATION AND MATERIALS TESTING FOR DESIGN 1. Soil Borings - Twelve (12) required (10 -foot depth) in existing pavement. Soil samples at various soil strata; - Prepare soil boring logs, including indicated depths and composition of various surface, base and subgrade courses; Determine Unified Soil Classification of each soil sample; In-situ soil moisture content for each soil sample; - Percent finer than #200 for representative soil samples; and Atterburg limits (liquid limit, plastic limit and plasticity index) for representative soil samples. ASTM D 4318. 2. Soil Borings - Nine (9) required (20 -foot depth) along the existing roadway in the shoulder. - No testing of materials is needed. These holes are intended to determine if there any subsurface conditions which would impact the pavement structure such as landfills, clay soils, etc. If conditions are encountered that would seem to raise a concern, further testing may be authorized.