HomeMy WebLinkAboutResolution - 2020-R0314 - FTA FY 2012-2018 Section 5339(a) GrantResolution No. 2020-RO314
Item No. 7.1.1
September 22, 2020
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized to execute a
FY 2017 & 2018 Federal Transit Administration Section 5339(a) Grant, for the purchase of
eight (8) ADA paratransit buses to replace older buses that are past their useful life for the
City of Lubbock, by and through Citibus. Said Grant is attached hereto and incorporated in
this Resolution as if fully set forth herein and shall be included in the minutes of the Council.
September 22, 2020
Passed by the City Council on AMguat �5, �920—
DANIEL M. POPE, MAYOR
ATTEST:
"Z'--1)y &o�
Re ecca Garza, City Secretary
Bill Ho to , Assistant C' nager
APPROVED AS TO FORM:
Ryan Br oke, Assistant City Attorney
RES Citibus— FTA Grant 5339(a) FY 2017 & 2018
8. 10.20
Resolution No. 2020-RO314
DOT
U.S. Department of Transportation
Award
FTA
Federal Transit Administration
Federal Award Identification Number (FAIN) TX-2020-160-00
Temporary Application Number 1993-2020-4
Award Name Lubbock-Citibus FY 2017 & 2018 Section 5339(a) Grant
Award Status Obligated / Ready for Execution
Award Budget Number 0
Period of Performance Start Date 8/4/2020
Original Period of Performance End Date 6/30/2024
Current Period of Performance End Date 6/30/2024 Revision #: 0
Part 1: Recipient Information
Name: Lubbock, City of
Recipient ID
Recipient OST Type
Recipient Alias
Recipient DUNS
1993
City
CITY OF LUBBOCK
058213893
Location Type
Address
City
State
Zip
Headquarters
1625 13TH St
Lubbock
TX
79401
Physical Address
1625 13th Street
Lubbock
TX
79401
Mailing Address
P.O. BOX 2000
LUBBOCK
TX
79457
Union Information
Union Name NONE
Address 1
Address 2
City
State
Zipcode 00000
Contact Name
Telephone
Fax 00000
E-mail
Website
Part 2: Award Information
FT—iftle: Lubbock-Citibus FY 2017 & 2018 Section 5339(a) Grant
FAIN Award Status Award Date Last Updated From
Type Created Date TEAM?
TX-2020-160- Obligated / Ready for Grant 7/24/2020 7/24/2020 No
00 Execution
Award Executive Summary
7/24/2020 - NB - Lubbock-Citibus FY 2017 & 2018 Section 5339(a) Bus and Bus Facilities Discretionary
Grant. These funds will be used to purchase eight (8) ADA paratranist buses to replace older buses that are
past their useful life. CitiBus is applying for $734,397 in federal funds matched with Transportation
Development Credits (TDC) in the amount of 110,160 from TXDOT. This grant request is within acceptable
limits of the fleet ratio.
Fiscal Year -
FY 2017 - $313,934
FY 2018 - $420,463
Total - $734,397
Frequency of Milestone Progress Reports (MPR)
Annual
Frequency of Federal Financial Reports (FFR)
Annual
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre -Award Authority
This award is using Pre -Award Authority.
Does this application include suballocation funds?
Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds.
Will this Grant be using Lapsing Funds?
Yes, this Grant will use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: NIA
Requires E.O. 12372 Review
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Last Name Title E-mail Address Phone
Name
chevonne.madison@dot.gov Transportation Program
Specialist
Nitra Barnes Acctg Mgr nbarnes@citibus.com (806) 775-
3641
Award Budget Control Totals
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $734,397
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$110,160
Adjustment
$0
Total Eligible Cost
$734,397
111 s1Thi-
t1/. / /
FTA Non- Total
Project Number Budget Item Amount FTA Eligible Quantity
Amount Amount
TX-2020-160-01- 111-00
00 (q 11- BUS - ROLLING STOCK $734,397.00 $0.00 $734,397.00 8
TX-2020-160-01- BUY
00 11.12.15 REPLACEMENT $734,397.00 $0.00 $734,397.00 8
VAN
Discretionary Allocations
This application does not contain discretionary allocations.
Sources of Federal Financial Assistance
PO
Numb
er
Projec
Numb
er
Scope
Name
Scope er
Numb
eScop
Suffi
X
UZA
Code
Area Account
Name Class Code
FP
C
Descripti
on
Amendm
ent
Amount
A mount
Cumulati
A
A
TX-
BUS-
111-
Bus Form
TX-34-
2020-
ROLLI
00
Al
4813
Lubboc 2017.25.34.B
00
- Formula
$313,934
$313,934
0118
160-
NG
111
( )
50
k, TX F.2
Alloc
01-00
STOCK
TX-
BUS -
_
us Form
BFormula
TX-34-
2020-
ROLLI
001
Al
4813
Lubboc 2018.25.34.B
00
$420,463
$420,463
0118
160-
NG
(111)
50
k, TX F.2
Alloc
01-00
STOCK
Part 3: Project Information
Project Title: LoneStar Promaster ADA Van Purchase
Project Number Temporary Project Number Date Created Start Date End Date
TX-2020-160-01-00 1993-2020-4-P 1
7/24/2020 10/1 /2020 3/31 /2021
Project Description
These funds will be used to purchase eight LoneStar Pomaster ADA Vans off of the Oklahoma Office of
Management & Enterprise Services Statewide contract Type 0.
The LoneStar Promaster ADA Vans have a 4 year, 100,000 mile useful life.
Project Benefits
With the purchase of eight paratransit ADA vans, we will be able to retire some older ADA vans that have far
extended their useful life which will help increase service and trip reliability. All ADA paratransit clients will
benefit from the purchase of these vans by providing a more reliable and comfortable service. The vans will
be used to provide services to all ADA clients and in all parts of the city. The addition of these ADA vans will
allow Citibus to continue to serve more passengers needs to get them to and from their choice locations.
Replacement Fleet of (8) ADA compliant cutaway buses that have exceeded their useful life that will provide
service in the Lubbock service area and increase safety and reliability of service. These are the 8 VIN
numbers of the buses that are to be replaced.
1 GBKG31 K181167953
1 GBKG31 K091114209
1 GBKG31 K291114888
1 GBKG31 K291115622
1 GBKG31 K391114592
1 GBKG31 K691115301
1 GBKG31 K691115039
1 GBKG31 K791114157
Additional Information
None provided.
Location Description
New ADA vans will be in service throughout our service area, the city of Lubbock. All operating expenses will
be from operations in the city of Lubbock.
Project Location (Urbanized Areas)
JZA Code Area Name
t81350 Lubbock, TX
Congressional District Information
State District Representative
texas 19 Randy Neugebauer
Program Plan Information
STIP/TIP
Date: 6/19/2018
Description: Page 47 thru 50
UPWP
Date: 5/19/2018
Description: Not Provided
Long Range Plan
Date: NIA
Description: N/A
Project Control Totals
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $734,397
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$110,160
Adjustment
$0
Total Eligible Cost
$734,397
Project Budget
FTA Non- Total
Project Number Budget Item Amount FTA Eligible Quantity
Amount Amount
TX-2020-160-01- 111-00
00 (A11 1- BUS - ROLLING STOCK $734,397.00 $0.00 $734,397.00 8
TX-2020-160-01- BUY
00 11.12.15 REPLACEMENT $734,397.00 $0.00 $734,397.00 8
VAN
Project Budget Activity Line Items
Budget Activity Line Item: 11.12.16 - BUY REPLACEMENT VAN
Scope Name I Code Line Item Line Item Name Activity Quantity
BUS - ROLLING STOCK 11.12.15 BUY REPLACEMENT BUY REPLACEMENTS -
(111-00) VAN CAPITAL BUS
Extended Budget Description
(8) LoneStar Promaster ADA Vans. These vans are ADA lift equipped.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Propulsion Fuel Type Vehicle Condition Vehicle Size (ft.)
NIA Gasoline New 21' ADA Vans
8
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $734,397
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$110,160
Adjustment
$0
Total Eligible Cost
$734,397
Milestone Name
Est. Completion
Date
Description
Issue Purchase Order
10/1/2020
Issuance of a purchase order to purchase 8 LoneStar 21'
Promaster ADA Vans.
Initial Delivery Date
1/15/2021
First Van Delivered
Final Delivery Date
1/31/2021
Last Van Delivered
Project Close Out
3/31/2021
Project Close Out
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class ll(c) consists of projects called categorical exclusions (CEs) which are known not to have, either
individually or cumulatively, a significant environmental impact on the human or natural environment and
are therefore categorically excluded from the requirement to prepare an environmental assessment or an
environmental impact statement. Class II(c) does not require documentation.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,
within or accommodated by existing facilities, that does not result in a change in functional use of the
facilities, such as: equipment to be located within existing facilities and with no substantial off -site impacts;
and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be
accommodated by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class lic CE Approved
Scope Name 1 Code Line Item Line Item Name Quantity FTA Total Eligible
Number Amount Cost
BUS - ROLLING 11.12.15 BUY REPLACEMENT 8 $734,397.00 $734,397.00
STOCK (111-00) VAN
Part 4: Fleet Details
Fleet Type: Other
Fleet Comments
19 Total Support Vehicles:
10 -Staff support vehicles
6 - Supervisor Vans
3 - Maintenance Shop Trucks
Current Value
I. Active Fleet
A. Peak Requirement
0
B. Spares
0
C. Total (A+B)
0
D. Spare Ratio (B/A)
0%
I1. Inactive Fleet
A. Other
0
B. Pending Disposal
0
C. Total (A+B)-
0
III. Total (I.0 and II.C) 0
Fleet Type: Fixed Route
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the
Recipient ID section.
Citibus' fleet currently consists of the following:
Type Quantity Year Make/Model
Bus 3 2000 Nova Bus RTS
Bus 112000 Nova Bus LFS
Bus 18 2001 Nova Bus LFS
Bus 3 2004 Gillig Low -Floor
Bus 5 2005 Gillig Low -Floor
Bus 7 2006 Gillig Low -Floor
Bus 6 2009 Gillig Hybrid -Electric
Bus 2 2011 Gillig Hybrid -Electric
Bus 4 2013 Gillig Hybrid -Electric
Bus 4 2017 Gillig Low -Floor
Bus 4 2018 Gillig Low -Floor
Bus 6 2019 Gillig Low -Floor
Bus 2 2019 Proterra Catalyst E2
Trolley 2 2000 Chance Trolley
Current Value
I. Active Fleet
A. Peak Requirement
67
B. Spares
10
C. Total (A+B)
77
D. Spare Ratio (B/A)
14.93%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
3
C. Total (A+B)
3
III. Total (I.0 and II.C)
80
Fleet Type: Paratransit
Fleet Comments
This grant request is within the acceptable limits of the fleet ration which is shown in the Fleet Details of the
Recipient ID section.
Citibus' paratransit fleet current consists of the following:
Van 12006 International
Van 13 2009 Chevy Arboc
Van 14 2016 Chevy Arboc
Current Value
I. Active Fleet
A. Peak Requirement
23
B. Spares
5
C. Total (A+B)
28
D. Spare Ratio (B/A)
21.74%
II. Inactive Fleet
A. Other
0
B. Pending Disposal
4
C. Total (A+B)
4
III. Total (I.0 and II.C)
32
Part 5: FTA Review Comments
Application Conditions
Entered By Eldridge Onco
Condition Type Special Conditions
Date 8/4/2020
This award of Federal financial assistance is subject to the terms and conditions set forth in
Condition the U.S. Department of Labor's certification letter dated August 4, 2020, to the Federal Transit
Administration with respect to this numbered grant, including any attachments to the letter,
which are fully incorporated herein by reference.
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-26, October 1, 2019)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official
signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon
execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters
into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(26), October 1, 2019,
hftp://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided
to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE
APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET
FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS
FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: Lubbock, City of
Recipient ID: 1993
DUNS No: 058213893
Award Information
Federal Award Identification Number: TX-2020-160-00
Award Name: Lubbock-Citibus FY 2017 & 2018 Section 5339(a) Grant
Award Start Date: 8/4/2020
Oriainal Award End Date: 6/30/2024
Current Award End Date: 6/30/2024
Award Executive Summary: 7/24/2020 - NB - Lubbock-Citibus FY 2017 & 2018 Section 5339(a) Bus and Bus
Facilities Discretionary Grant. These funds will be used to purchase eight (8) ADA paratranist buses to replace
older buses that are past their useful life. CitiBus is applying for $734,397 in federal funds matched with
Transportation Development Credits (TDC) in the amount of 110,160 from TXDOT. This grant request is within
acceptable limits of the fleet ratio.
Fiscal Year -
FY 2017 - $313,934
FY 2018 - $420,463
Total - $734,397
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these
apportioned funds.
Pre -Award Authority: This award is using Pre Award Authority.
Award Budget
Total Award Budget: $734,397.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $734,397.00
Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $734,397.00
Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00
Award Budget Control Totals
The Budget includes the individual Prolect Budoets (Scopes and Activitv Line Items) or as attached
Funding Source
Section of Statute CFDA Number Amount
5339 — Buses and Bus Facilities Formula
5339-1 20526 $734,397
Local
$0
Local/In-Kind
$0
State
$0
State/In-Kind
$0
Other Federal
$0
Transportation Development Credit
$110,160
Adjustment
$0
Total Eligible Cost
$734,397
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 8/4/2020
Special Conditions
Comment By Eldridge Onco
Comment Type Special Conditions
Date 8/4/2020
This award of Federal financial assistance is subject to the terms and conditions set forth in
Comment the U.S. Department of Labor's certification letter dated August 4, 2020, to the Federal Transit
Administration with respect to this numbered grant, including any attachments to the letter,
which are fully incorporated herein by reference.
FINDINGS AND DETERMINATIONS
By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law
and regulations before this Award may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
Gail Lyssy
Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: gail.lyssy@dot.gov
Award Date: 8/4/2020
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the
Federal Government awarded Federal assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the
Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Lubbock, City of