HomeMy WebLinkAboutResolution - 5084 - Contract & Amendment - SPAG - Senior Citizen Services (A100) - 01/25/1996Resolution No, 5084 y
January 25, 1996
Item #19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Contract and Amendment for senior citizen
services (A100), attached herewith, by and between the City of Lubbock and South Plains
Association of Governments, and any associated documents, which Contract shall be spread
upon the minutes of the Council and as spread upon the minutes of this Council shall constitute
and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 25th
ATTEST:
Betty A Johnson, City Secretary
APPROVED AS TO CONTENT:
,�i
Todd Steelman, Supervisor of Indoor
Recreation
APPROVED AS TO FORM:
J 4
ih4aldVandiver, First Assistant
City Attorney
DGV :da/ccdocs/amdspag.res
January 16, 1996
day of ,January , 1996.
//Area Agency
on Aging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
December 15, 1995
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity
as the Area Agency on Aging, contracted $17,439.00 of Older
Americans Act and State monies to provide services to the
elderly in the City of Lubbock. This contract is numbered
A100 and extends from October 1, 1995 through September 30,
1996.
This letter constitutes the authority to amend the total
FY96 budget as follows:
Recreation $1,333.00, Transportation $2,667.00 and
Congregate $33,333.00.
This amendment will purchase a maximum of 1,877 recreation
units if a total of 32,892 units are served, a maximum of
813 transportation units if a total of 3,834 units are
served and a maximum of 6,959 congregate units if a total of
29,434 units are served. The unit rates will remain the
same.
The total consideration of this contract is $37,333.00. The
provisions regarding termination will remain unchanged and
the original contract remains in effect.
These agreements, as specified above, will become effective
upon being duly authorized and executed by the CITY OF
LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVMfem
For: C TOF B
horized Siarature
David R. Langston, Mayor w
1323 58th St. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 • 806-762-8721 • I-800-858-1809 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
A100
Resolution No. 5084
January 25, 1996
Item #19
CONTRACT BETWEEN SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AND
CITY OF LUBBOCK
STATE OF TEXAS
COUNTY OF LUBBOCK :
CERTIFICATION AND EXECUTION
The parties signatory hereto on behalf of SPAG and on behalf of the CONTRACTOR do
hereby individually certify that each is authorized to execute this agreement on behalf of
his/her respective organization.
Execu in triplicate this 25th day of January , 1996
ONT CTOR
BY:
UTHORIZE&CONTRA'PwOR SIGNATURE
lu
David R. Langston, Mayor
Sufficient funds are available or have been obligated to South Plains Association
of Governments to pay the amounts specified by this contract.
SAG Director of Finance Date
Approved an'4 accepted on *half of South Plains Association of Governments
trve
This contract is entered into on the 1st of October 1995, by and between SOUTH
PLAINS ASSOCIATION OF GOVERNMENTS (hereinafter referred to as "SPAG") and CITY
OF LUBBOCK, (hereinafter referred to as "CONTRACTOR").
WHEREAS, SPAG, as the designated area agency on aging for planning and service
area number 2, desires to provide certain services for senior citizens, including, but not limited
to transportation services, senior center activities, advocacy, and nutrition services, (hereafter
"services"), such "services" to be set out with particularity below and on the attachments
affixed hereto;
WHEREAS, CONTRACTOR desires to provide certain of such "services" pursuant to
the terms and conditions set out below;
WHEREAS, SPAG desires CONTRACTOR to provide such "services" pursuant to the
terms and conditions set out below;
WHEREAS, CONTRACTOR submitted a proposal to SPAG whereby CONTRACTOR
proposes to provide such "services" as set out in said proposal;
WHEREAS, prior to submitting such proposal referenced above, CONTRACTOR has
reviewed a proposal packet provided by SPAG, included in such packet is a "Manual of
Procedures" identifying terms, definitions, and applicable guidelines pertaining to this
agreement and referenced in this agreement;
WHEREAS, CONTRACTOR understands and acknowledges that such proposal packet and
all procedures set forth therein are incorporated into this agreement by reference for all
purposes;
WHEREAS, CONTRACTOR understands and acknowledges that CONTRACTOR'S proposal
is incorporated into this agreement for all purposes;
WHEREAS, CONTRACTOR understands and acknowledges that SPAG's ability to fund this
contract is based solely upon a commitment from the Texas Department on Aging to provide
funds to SPAG for such "services";
NOW THEREFORE in consideration of the mutual promises and covenants contained
herein, the parties agree as follows:
2
CONTRACT AMOUNT
The sum total of Title III and State monies obligated by SPAG to the CONTRACTOR
under this contract shall not exceed SEVENTEEN THOUSAND FOUR HUNDRED
THIRTY-NINE Dollars ($17,439.00) for performance of the "services" set out below
and more specifically delineated on the appropriate attachment referenced below. The
amount designated for performance of each "service," if more than one service is
provided, is also set out below on the appropriate attachment referenced below.
SPAG
REIMBURSEMENT
ATTACHMENT
AMOUNT
PER UNIT
$ 667.00
3.28
ATTACHMENT A
$
ATTACHMENT B
$ 333.00
.71
ATTACHMENT E
$ 16,439.00
4.79
ATTACHMENT N
$ ATTACHMENT T
MATCH REQUIREMENT
SERVICES
TRANSPORTATION
ADVOCACY
RECREATION
CONGREGATE
MEALS
HOME DELIVERED
MEALS
The CONTRACTOR agrees to provide, as a supplement to the project, local cash or in-
kind of at least $ 955.00. For those CONTRACTORS who generate more Program
Income than required, the additional local match must be reported to SPAG on
prescribed request for payment forms. (See PART II GENERAL CONDITIONS, #6 for
definition of program income.) Match shall conform to Older Americans Act,
Administration of Grants, Title 45 Part 74, and Texas Department on Aging standards as
published in the Texas Administrative Code (TAC).
3. CONTRACT PERIOD
This agreement will become binding on the date of the signature by both parties.
Notwithstanding this date, the term of the agreement will begin on October 1, 1995 and
end on September 30, 1996. This term may be extended upon written request by the
CONTRACTOR and approval in writing by SPAG and the Texas Department on Aging.
4. NOTICE
Any and all notices required in or by this contract shall be addressed as follows:
a. If notice is to be sent to SPAG:
SOUTH PLAINS ASSOCIATION OF GOVERNMENTS
P.O. Box 3730 Freedom Station
Lubbock, Texas 79452
b. If notice is to be sent to CONTRACTOR:
CITY OF LUBBOCK
P.O. Box 2000
Lubbock, Texas 79457
5. PAYMENT
Any and all payments for this contract are to be made payable to:
CITY OF LUBBOCK
6. FINANCIAL AND PROGRAM RECORDS
Financial and program records required under this contract will be maintained at the
following location:
CITY OF LUBBOCK
P.Q. Box 2000
Lubbock, Texas 79457
7. NON-PROFIT ORGANIZATION FINANCIAL RESPONSIBILITY
It is understood that in the event any financial liability accrues to SPAG as a result of
any performance of the CONTRACTOR, including but not limited to liability arising as
a result of non-payment of goods or services provided under this contract, etc., SPAG
will seek repayment from the CONTRACTOR. In the event the CONTRACTOR is
unable to satisfy such liability then SPAG may elect to seek repayment from the
members of the CONTRACTOR's governing body.
PART II
GENERAL CONDITIONS
1. AUTHORITY
The authority on which this contract is based derives from P.L. 100-175,the Older
Americans Act of 1965, as amended, and its regulations; HHS regulations on
Administration of Grants, Title 45 C.F.R. Part 74; Title 41 C.F.R. Part 60-250
pertaining to employment of Disabled Veterans; Title 28 C.F.R. Part 35, pertaining to
the The Americans with Disabilities Act; Title VI of the Civil Rights Act of 1964;
Section 504, Rehabilitation Act of 1973, as amended; Age Discrimination in
Employment Act of 1967; the Clean Air Act; the Clean Water Act; the Contract Work
Hours and Safety Standards Act; regulations pursuant to the Rehabilitation Act
Amendments of 1974; the Historic Preservation Act of 1974; the Flood Control Act; the
Housing and Urban Development Act of 1974; and all Texas Department on Aging
policies, and rules as published in the Texas Register under Chapter 254, et seq. (Title
40, Part IX, Texas Administrative Code); and, with all state and local laws as pertains to
this contract and its attachments.
2. SPAG FUNDING OBLIGATIONS
In consideration of full and satisfactory performance of activities described in this
contract, SPAG shall be liable to CONTRACTOR for a pre -determined unit cost per -
eligible service incurred by the CONTRACTOR, within the period of this contract, not
to exceed total contracted amount.
a. It is expressly understood by the CONTRACTOR that the ability
and obligation of SPAG to fund this contract is based solely on
a commitment to SPAG from the Texas Department on Aging to
provide funds. The CONTRACTOR shall have no claim, under
terms of this contract, on any funds from SPAG other than these.
3. OPERATING BUDGET
This contract and the project operated hereunder by the CONTRACTOR shall be
governed by units of service as defined in Part IV - Special Conditions.
a. Unit rates are at an "at risk" contract. "At risk" means CONTRACTOR
is responsible for delivering service units at the unit rate contracted
with SPAG. If the cost per unit rate increases during the terms of
this contract CONTRACTOR will be responsible for other resources
than Title III to cover the difference.
b. Adjustments to unit rate reimbursement will be considered
only in instances where the CONTRACTOR suffers operation
losses due to events over which they have no control, or
reasonably could not have anticipated.
C. Unit rates will not be adjusted to offset poor management
planning, which includes hiring additional employees,
increases in salaries, supplies and other costs. Unit rates
will not be adjusted because service unit counts have dropped.
4. PAYMENT METHODOLOGY
SPAG has no obligation to remit funds under the terms of this contract until
CONTRACTOR has provided the service and the requested reimbursement pursuant to
the appropriate administrative procedure set out below. In the absence of written
agreement to the contrary, funds will be remitted by SPAG to the CONTRACTOR on a
reimbursement basis for a pre -determined unit amount subject to the appropriate
administrative procedures and contingent upon receipt of funds by SPAG from the
Texas Department on Aging.
CONTRACTOR shall submit reports of eligible units of service to SPAG on a
monthly basis. Payment of funds to the CONTRACTOR by SPAG under the terms of
this contract shall be subject to the following procedures and conditions:
a. On or before the 2nd working day of the month the CONTRACTOR
will request, in a form prescribed by SPAG, reimbursement for eligible
units of service during the previous month.
b. CONTRACTOR requests for reimbursement will be supported by
auditable records kept on file by the CONTRACTOR, and these
records will be available for inspection on request by SPAG and/or
the Texas Department on Aging at all reasonable times.
C. SPAG will reimburse the CONTRACTOR within 30 days of receipt
of a proper request form, contingent upon receipt by SPAG of funds
authorized for this purpose from the Texas Department on Aging.
d. Monthly payment will not exceed one -twelfth (1112) of the yearly
contract allocation, and in no case shall the CONTRACTOR be
paid for more than its prorated monthly annual share.
e. The CONTRACTOR will report to SPAG by the 2nd working
day of the month if no CONTRACTOR units of service were
incurred during the previous month, under the terms of this contract.
f. Final requests for payment, whether at completion of the contract
period or in the event of early contract termination, must be submitted
by the CONTRACTOR to SPAG within five (5) working days of the
final contract effective date. SPAG cannot guarantee payment of
reimbursement requests received more than five (5) working days
after the contract completion date.
5. SUBCONTRACTING FUNDS
None of the funds provided to the CONTRACTOR by SPAG under the terms of this
contract may be subcontracted or passed through by the CONTRACTOR to another
agency for the provision of services described herein without the express written
approval of SPAG.
6. PROGRAM INCOME
CONTRACTOR shall use all program income collected to further eligible program
objectives. Program income that exceeds amounts used as required match shall be spent
to achieve or expand the goals of this contract.
a. Program Income MUST be used to meet the CASH match requirements.
b. Program Income insufficient to meet snatch requirements shall be
supplemented either by other cash or by documented in-kind
contributions of goods and/or service.
(1) Program Income includes but is not limited to cash
income from fees for services, from usage or rental
fees, from the sale of goods, from meal contributions,
or from donations.
(2) Program Income from meal contributions shall be used
in such manner as to increase the number of meals
served by the project.
(3) Program income received as contributions will be accounted
for daily by at least two persons.
(4) Program Income MUST BE REPORTED TO SPAG and
must be budgeted.
C. In -Find contributions means property or services provided to
CONTRACTOR by Non -Federal third parties without charge to
CONTRACTOR or SPAG which are:
(1) identifiable from CONTRACTOR's records,
(2) not included as contributions for any other state or
federally assisted program, and
(3) adequately documented as to nature, source, and value.
7. REPORTS AND RECORDS
In addition to the submission of required financial reports, the CONTRACTOR agrees:
a. To retain auditable accounts and records required under this
contract for a period of five (5) years following expiration of
this contract.
b. To submit to SPAG other information regarding project
operations as may be necessary from time to time.
Such information as may be required will be submitted
by the CONTRACTOR in a form prescribed by SPAG.
8. PROPERTY
The CONTRACTOR shall maintain records of all property purchased under terms of
this contract. All non -expendable property having an acquisition cost of $300 or more
and having normal life expectancy of one year or more, purchased under terms of this
contract, shall revert to SPAG and shall be delivered by the CONTRACTOR to SPAG
in the event that services described herein are terminated either during or subsequent to
the contract period.
a. The CONTRACTOR shall maintain a written inventory of
all non -expendable property purchased under the terms
of this contract.
b. The CONTRACTOR shall exercise reasonable and prudent
judgment in assuring the maintenance, security, and authorized
use of property purchased under terms of
this contract.
The CONTRACTOR shall provide and furnish SPAG an annual audit by
an independent certified public accounting firm within one hundred
twenty (120) days of the end of each of the CONTRACTOR'S fiscal years
covered under the terms of this contract. The audit must cover the
entire organization and be conducted in accordance with generally
accepted auditing standards. Audits performed under this Section
are subject to review and resolution by SPAG or its authorized
representative.
The CONTRACTOR receiving more than $25,000 in Federal funding
from all sources must provide an audit in accordance with the
standards for financial and compliance audits contained in the
Standards for Audits of Governmental Organizations, Programs,
Activities and Functions, issued by the U.S. General Accounting
Office; The Single Audit Act of 1984; and the provisions of OMB
Circular A-128, Audits of State and Local Governments, or OMB
Circular A-133, Audits of Institutions of Higher Education, and
Other Nonprofit Organizations, as applicable. Nonprofit
organizations receiving between $10,000 and $25,000 in Federal
funds from all sources must provide a Financial Audit.
Nonprofit organizations receiving less than $10,000 from all
sources must provide a Financial Review.
CONTRACTOR understands and agrees that the CONTRACTOR shall be
liable to SPAG for any costs disallowed as a result of unresolved
costs revealed during the audit.
10. SUSPENSION OR TERMINATION
In the event project monitoring/evaluation activities by SPAG or its agents,
or by the Tetras Department on Aging or its agents, disclose serious deficiencies
in the operation of a project supported under provisions of this contract, SPAG
may elect to suspend or terminate this contract upon fifteen (15) days written
notice from SPAG to the CONTRACTOR. The CONTRACTOR, upon notification of
such suspension or termination, shall have the right to appeal such suspension or
termination to the SPAG Advisory Council on Aging or the SPAG Board of Directors
no later than fifteen (15) days of receipt of notice of suspension or termination.
This contract may be terminated upon the occurrence of any of the following
events:
a. Discontinuance by the CONTRACTOR of project as
described herein; or
b. Discontinuance of funding to SPAG from the Texas
Department on Aging; or
C. Failure of the CONTRACTOR to comply with any or
all of the terms and conditions of this agreement
and any attachments thereto; or
d. Mutual agreement between SPAG and the CONTRACTOR;
or
e. Discovered or disclosed deficiencies in the operation
of a project supported under the provisions of this
contract.
In the event of termination, final billings for units of services delivered pursuant to
the contract will be submitted to SPAG within fifteen (15) calendar days from date
of termination by the CONTRACTOR, but it is understood that no units delivered
after the termination date will be reimbursed. SPAG may require the CONTRACTOR
to transfer Title and deliver to SPAG or to another authorized CONTRACTOR any
property acquired by Federal funds or assigned to the CONTRACTOR by SPAG
for the purpose of this CONTRACTOR.
11. RECAPTURE OF PAYMENT
If the CONTRACTOR has failed to comply with the terms of this contract, which
governs the use of monies appropriated under this contract, SPAG may take appropriate
action including the recapture of payment and/or withholding of funds. SPAG will
assess CONTRACTOR quarterly to determine if obligated units of service are being
provided in accordance to contracted agreement. If CONTRACTOR fails to meet or
exceed obligated units of service, at the time of assessment, SPAG may re -adjust
contract by deobligating Title III funds appropriated for service. This deobligation of
funds will in no way effect the "at risk" unit rate of services.
12. LIMITATION OF LIABILITY
Notwithstanding any of the provisions of this agreement, each party named herein
agrees to indemnify the other party from any and all claims, demands, expenses or
causes of action that could be or might be assessed against the other party by any third
party which may or shall arise from a party's conduct or performance pursuant to the
terms of this agreement. It is the intention of each party, both expressed and
implied, that each party shall be solely responsible for its own actions.
13. CODE OF CONDUCT
CONTRACTOR shall maintain a written code or standards of conduct which shall
govern the performance of their officers, employees, or agents engaged in the award and
administration of this contract supported by Federal funds if such a conflict of interest,
real or apparent, would be involved.
14. POLI'T'ICAL ACTIVITY: LOBBYING
No funds provided under this Agreement may be used in any way to attempt to
influence in any manner a member of Congress to favor or oppose any legislation or
appropriation by Congress, or for lobbying with State or local legislators. The
CONTRACTOR, if a recipient of Federal assistance exceeding $100,400 through SPAG
will comply with section 319, Public Law 101-121 (31 U.S.C. 1352).
15. DRUG FREE WORKPLACE POLICY
CONTRACTOR shall develop a written drug and alcohol -free workplace policy which
will help ensure a safe and productive workplace.
16. SECTARIAN INVOLVEMENT PROHIBITED
CONTRACTOR shall ensure that no funds under this contract are used, either directly
or indirectly, in the support of any religious or anti -religious activity, worship, or
instruction.
17. RIGHT TO APPEAL
Any service provider or applicant to provide services whose application is denied or
whose contract is terminated or not renewed (except as provided in 45 C.F.R. Part 74,
Subpart M) has a right to appeal such action. Provider or Applicant must give notice of
appeal to SPAG and the Texas Department on Aging within 30 days after it receives
SPAG's action letter. Appeals will go before the SPAG Advisory Council on Aging and
the Advisory Council on Aging Review Committee for further review. If reversal of
action is denied, provider or applicant may appeal to the SPAG Board of Directors.
Appeals Procedures published by the Texas Department on Aging, 40 TAC, 254.17 et.
seq. will be used as the appeals process.
18. ORAL AND WRITTEN AGREEMENT
All oral or written agreements made prior to this contract have been reduced to writing
and are contained herein by the execution of this contract including any proposals
submitted by CONTRACTOR. CONTRACTOR evidences its understanding and agrees
that any prior agreement is terminated as of the effective date of this contract. Both
parties agree that SPAG shall not be liable for any costs incurred by CONTRACTOR
except to the extent provided in this contract. When 45 C.F.R., or its appendices,
provide that a cost is allowable only when authorized in writing, prior written approval
from SPAG must be obtained.
PART III - ASSURANCES
The CONTRACTOR shall maintain proper documentation to substantiate all of the assurance
items set out below. Such documentation will be subject to SPAG review for adequacy and
completeness. Failure to maintain the following documentation shall be grounds for
termination of this contract pursuant to the provisions of paragraph 10 above.
1. Compliance with Requirements
The CONTRACTOR agrees to administer the program in accordance
with the Older Americans Act, and all applicable regulations,
the policies and procedures established by SPAG, minimum standards
as set by the State Unit on Aging, the Commissioner on Aging and
the Secretary of Health and Human Services.
2. Efficient Administration
The CONTRACTOR shall utilize such methods of administration as
are necessary for the proper and efficient administration of the
contract and which assure avoidance of conflict of interest, both
financial and by nepotism.
3. General Administrative and Fiscal Requirements
The CONTRACTOR shall adhere to administrative and cost principles
which are in compliance with relevant provisions of 45 C.F.R. Part
74 except where these provisions are superseded by statute.
4. Manneement of Funds
The CONTRACTOR shall maintain sufficient fiscal control and
accounting procedures to assure proper disbursement of and
accounting for Federal and Non -Federal funds under this
contract.
Safeguarding Confidential Information
The CONTRACTOR shall implement such regulations, standards
and procedures as are necessary to safeguard confidential
information under relevant program regulations.
6. Reporting Requirements
The CONTRACTOR shall furnish such reports to SPAG as may be
specified to maintain its reports and files in compliance with
45 C.F.R. Part 74 and to make its reports and files available
to auditing entities as specified by 45 C.F.R. Part 74.
7. Standards for Fire, Health, Safety, Sanitation and Other Standards
Providers of services under this contract shall operate fully in
conformance with all Federal, state and local fire, health, safety,
sanitation, and other standards prescribed in law or regulations.
The CONTRACTOR assures that where the state or local jurisdictions
require licensure for the provision of services, agencies providing
such services shall be licensed.
8. Insurance Coverage
CONTRACTOR will maintain fire and casualty, worker's compensation,
fidelity bond, and general liability insurance.
9. Participant Grievances
CONTRACTOR will establish written procedures through which participants
can communicate aspects of the service which impact negatively upon them.
10. Equal Employment Opportunity'Non-Discrimination/Civi! Rights
The CONTRACTOR shall incorporate in its written personnel policies and
procedures a plan for equal employment opportunity including provisions
for disabled veterans and handicapped individuals.
The CONTRACTOR shall provide that each program activity, when viewed
in its entirety is readily accessible to and usable by handicapped
persons as provided for in Section 504 of the Rehabilitation Act of
1974, as amended. When structural changes are required, these changes
shall be in keeping with 45 C.F.R. Part 74, and the Americans with
Disabilities Act, 28 C.F.R. Part 35.
The CONTRACTOR shall ensure that benefits and services available under
the contract are provided in a non-discriminatory manner as required
by Title VI of the Civil Rights Act of 1964, as amended.
It. Outreach Efforts
The CONTRACTOR shall ensure that outreach efforts identify individuals eligible
for assistance and inform them of available services under the Older Americans
Act, with special emphasis on rural elderly, older individuals who have greatest
economic need (with particular attention to low-income minority individuals),
older individuals who have greatest social need (with particular attention to low
income minority individuals), and older individuals with severe disabilities, and
inform such individuals of the availability of such assistance.
12. Client Satisfaction Survey
The CONTRACTOR shall ensure that participants have the opportunity to complete
client satisfaction surveys on services provided.
13. Managing Property Purchased with Federal Funds
The CONTRACTOR shall maintain a property control system ensuring adequate
safeguards for property purchased under terms of this contract.
14. Training and Coordination Requirements
a. The CONTRACTOR shall participate in training as provided
by SPAG.
b. The CONTRACTOR shall coordinate its servicefs with other
service providers in the region.
C. The CONTRACTOR shall plan, identify, and assess the needs
and services for older individuals with disabilities, and where
appropriate, develop collaborative programs.
15. Contributions for Services
The CONTRACTOR shall provide voluntary opportunity for eligible participants
to contribute to the cost of services while protecting the individual's
privacy. The CONTRACTOR shall safeguard and account for such contributions,
and use such contributions to expand services. The CONTRACTOR may post
a suggested contribution schedule based on income ranges of eligible participants
in the community. Services shall not be denied because the eligible participant
will not or cannot contribute.
16. Maintenance of Non -Federal Su port for Services
The CONTRACTOR shall not replace funds for Non -Federal sources with Federal
funds. The CONTRACTOR agrees to continue or to initiate efforts to obtain
support from other sources for services funded under this part.
17. Opportunily of Older Persons to Advise CONTRACTORS
CONTRACTORS who operate focal points in the community must assure collocation
of services, where feasible.
18. Disaster Relief Activities
In the event of a disaster, whether man-made, natural, or of a civil defense
nature, the CONTRACTOR will provide appropriate resources to Federal disaster
relief agencies and may provide equipment and resources for the following
activities: temporary shelter; nutrition services; food preparation; transportation; and
volunteers, in accordance with 40 (TAC) Chapter 287.
19. Taxes
CONTRACTOR will comply with all state, Federal or local tax requirements
with respect to property and personnel.
20. Aereements
If any term, provision, covenant, or condition of this agreement is held by a
Court of competent jurisdiction to be invalid, void, or unenforceable, the
remainder of the provisions shall remain in full force and effect and shall in
no way be affected, impaired, or invalidated.
Neither this agreement nor any money due or to become due hereunder may be
assigned by CONTRACTOR.
If any action at law or inequity, including an action for declaratory relief,
is brought to enforce or interpret the provision of this agreement, the
prevailing party shall be entitled to a reasonable attorney's fee, which may
be set by the Court in the same action or in a separate action brought for
the purpose, in addition to any other relief to which he may be entitled.
Nothing contained in the agreement shall be construed so as to create an
employer/employee relationship between SPAG and CONTRACTOR. It is expressly
agreed that CONTRACTOR is an independent CONTRACTOR and CONTRACTOR
shall not represent or hold himself out to be an employee or agent of SPAG.
This agreement shall be construed under and in accordance with the laws of
the State of Texas, and all obligations of the parties created hereunder
are performable in Lubbock County, Texas.
This agreement constitutes the sole and only agreement of the parties hereto
and supercedes any prior understandings or written or oral agreements
between the parties respecting within subject matter.
PART N ATTACHMENT A
Special Conditions for Transportation
CITY OF LUBBOCK
This contract obligates SPAG to a maximum of $667.00 Federal and State dollars. The
CONTRACTOR must match these dollars with a minimum of $74.00 Cash or In -Kind. In no
event shall SPAG be obligated for more than 90 percent of TOTAL PROJECT COST, as
pertains to PART V, Budget.
1. CONTRACT PURPOSE
The purpose of this contract is to provide funds to pay for eligible units of transportation
services for persons sixty (60) years of age and older in Lubbock County.
2. DEFINITION OF ELIGIBLE UNIT OF SERVICE
A unit of service is defined as transporting a person 60 years of age or older from one
location to another.
3. CONTRACT GOAL
The goal of this contract is to provide transportation services for at least
120 unduplicated individuals, with minority and below poverty level older persons to be
served in proportion to their number in the population of Lubbock County. Transportation
services will be based on the needs of participants.
CONTRACTOR agrees to provide a minimum total of 958 units of transportation service
at a total unit rate of $3.28 during the term of this contract. Reimbursement will be
0.212089 of 958 eligible units served for a maximum of $667.00 Federal and State dollars.
However, in the event that funding is curtailed or eliminated, the contract goal shall be
reduced accordingly.
CONTRACTOR will maintain proper documentation showing actual number of units
served each month.
CONTRACTOR assures that all regulations according to the Texas Administrative Code,
*40 TAC, Section 270.3 Transportation Service Requirements for the Elderly are
appropriately followed.
CONTRACTOR understands that this attachment shall be subject to all of the terms and
conditions of the contract between SPAG and CITY OF LUBBOCK to which this attachment
is affixed and made a part thereof for all purposes.
PART IV ATTACHMENT E
Special Conditions for Recreation
CITY OF LUBBOCK
This contract obligates SPAG to a maximum of $333.00 Federal and State dollars. The
CONTRACTOR must match these dollars with a minimum of $37.00 Cash or In -Kind. In no
event shall SPAG be obligated for more than 90 percent of TOTAL PROJECT COST, as
pertains to PART V, Budget.
1. CONTRACT PURPOSE
The purpose of this contract is to provide funds to pay for eligible units of recreation
services for persons sixty (60) years of age and older in Lubbock County.
2. DEFINITION OF ELIGIBLE UNIT OF SERVICE
A unit of service is defined as a person 60 years of age or older participating in any of the
following activities or receiving any of the following services in the senior center: health
screening, recreation, telephone reassurance, and physical fitness.
3. CONTRACT GOAL
The goal of this contract is to provide recreation services for at least 4950 unduplicated
individuals, with minority and below poverty level older persons to be served in
proportion to their number in the population of Lubbock County. Recreation services
will be based on the needs of participants.
CONTRACTOR agrees to provide a minimum total of 8,225 units of recreation service
at a total unit rate of $0.71 during the term of this contract. Reimbursement will be for
0.05708 of 8,225 eligible units served for a maximum of $333.00 Federal and State
dollars. However, in the event that funding is curtailed or eliminated, the contract goal
shall be reduced accordingly.
CONTRACTOR assures that services delivered in the center will provide health screenings,
linkage with transportation services, information and referral, escort services, recreation,
group activities, and where possible, nutrition services. CONTRACTOR assures that
volunteer opportunities will be made available.
CONTRACTOR will maintain proper documentation showing actual number of units
served each month.
CONTRACTOR assures that all regulations according to the Texas Administrative Code,
*40 TAC, Section 270.2 1, Senior Center Requirements are appropriately followed.
CONTRACTOR understands that this attachment shall be subject to all of the terms
and conditions of the contract between SPAG and CITY OF LUBBOCK to which this
attachment is affixed and made a part thereof for all purposes.
LC1V 111 L\• L0.11�J 4VLl, L'10. �'LL
PART fV ATTACHMENT N
Special Conditions for Nutrition Congregate Meals Services
CITY OF LUBBOCK
This contract obligates SPAG to a maximum of $16,439.00 Federal and State dollars.
CONTRACTOR must match these dollars with a minimum of $844.00 Cash or In -Kind. In
no event shall SPAG be obligated for more than 90 percent of TOTAL PROJECT COST, as
pertains to PART V, Budget.
1. CONTRACT PURPOSE
The purpose of this contract is to provide funds to pay for eligible units of congregate
meal service for persons sixty (60) years of age and older in Lubbock County.
2. DEFINITION OF AN ELIGIBLE CONGREGATE MEAL UNIT OF SERVICE
A congregate meal unit is defined as a Title IIIC meal, meeting at least 1/3 the
Recommended Dietary Allowance (RDA) as established by the Food and Nutrition Board
of the National Academy of Sciences, that is served in a Title IIIC nutrition site to a
person 60 years of age or older or the spouse of an eligible person.
3. CONTRACT GOAL
The goal of this contract is to provide nutrition congregate services for at least
3100 unduplicated individuals, with minority and below poverty level older persons to be
served in proportion to their number in the population of Lubbock County. Nutrition
congregate services will be based on the needs of participants.
CONTRACTOR agrees to provide a minimum total of 14,516 units of nutrition
congregate service at a total unit rate of 54.79 during the term of this contract.
Reimbursement will be for 0.236424 of 14,516 eligible units served for a maximum of
$16,439.00 Federal and State dollars. However, in the event that funding is curtailed or
eliminated, the contract goal shall be reduced accordingly.
CONTRACTOR agrees to deliver congregate meals in accordance with the following
conditions:
1. Hot meals shall be provided in a congregate setting at least 5 days per week,
according to a published schedule and menu.
2. The congregate site shall be located, where feasible and appropriate, within
walking distance to the majority of eligible older persons.
I The CONTRACTOR shall comply with all state and local health laws and
ordinances concerning preparation, handling, and serving of food.
4. Special menus, where feasible and appropriate, shall be prepared to meet dietary
needs arising from health requirements, religious requirements, or ethnic
backgrounds of eligible participants.
5. Food containers and utensils for blind and handicapped participants shall be
provided.
6. The CONTRACTOR shall serve food in accordance with the Recommended
Dietary Allowance (RDA) as established by the Food and Nutrition Board of the
National Academy of Sciences National Research Council and shall follow the
menu plan developed by the nutrition consultant.
7. The CONTRACTOR shall serve food in accordance with recipes provided.
S. Each participant shall be provided the opportunity to have milk with the meal.
9. Appropriate and cost effective arrangements shall be made for the transportation
of commodities, where applicable, and for the storage and use of USDA
commodities.
10. Cash provided in lieu of commodities shall be spent only for buying USDA
commodities and food grown and produced in the United States.
11. Participants shall be assisted in taping advantage of benefits available to them
through the Food Stamp Program.
12. The CONTRACTOR shall coordinate with the Food Stamp Program administered
by the Texas Department of Human Services.
CONTRACTOR will maintain proper documentation showing actual number of units
served each month.
CONTRACTOR assures that all regulations according to the Texas Administrative Code,
*40 TAC, Section 270.5 Nutrition Service Requirements are appropriately
followed.
CONTRACTOR understands that this attachment shall be subject to all of the terms and
conditions of the contract between SPAG and CITY OF LUBBOCK to which this attachment
is affixed and made a part thereof for all purposes.
Va V -LU 1�. L[1Llr n UU1L, 1�1ay..L.
Texas Department on Aging
SOUTH PLAINS AREA AGENCY
ON AGING
1996
Proposed Original Budget
CITY OF LUBBOCK
4,150 1
DATE OF REPORT:
11/02/95
SERVICES ---? - ------
SUMMARY
ICONG MEALS
IRECREATION
ITRAN D/R I
------------------------
PARTICIPANTS
Transport
I
I
l
I
I I
i f
Total Persons
4,600
1 3,200
1 4,950
I
1 120 1
I 1
Total Elderly
4,500
I
1 3,100
I
k 4,950
I
1 120 1
1 1
1. Elderly Impairment
200 1
l
I
I k
LOW Impairment
N/A
I N/A
I N/A
I N/A I
MOD Impairment
N/A
I N/A
I N/A
I N/A l
SEV Impairment
N/A
I N/A
I
I N/A
!
I N/A I
I I
2. Elderly Minority
I
k
I I
Indian
32
1 8
k 32
1 4 1
Asian
8
1 3
1 9
1 2 1
Black
281
1 6;
I 315
1 10 1
Hispanic
661
1 130
1 695
1 25 1
Total Minority
982
1 206
I
1 1,051
I
1 41 1
I I
3. Low Income Elderly
I
I
I k
Non -Minority
1,891
1 750
1 2,945
1 75 1
Minority
669
1 190
1 1,010
l 30 1
Total Low Income
2,560
1 940
1
1 .3,955
1
1 105 1
1 I
4. Rural Elderly
0
1 0
!
1 0
I
1 0 1
I !
TOTAL -UNITS ALL PERSONS
N/A
1 88,300
1
1 98,700
1
1 11,500 1
1 1
TOTAL 60+ UNITS
N/A
1 88,300
1 98,700
1
1 11,500 1
1 1
Low IMP Units
N/A
1
k N/A
! N/A
I N/A I
Mod IMP Units
N/A
I NIA
I N/A
I N/A I
Sev IMP Units
N/A
I N/A
1
I N/A
1
I N/A I
I I
EXPENSES
Service Costs 530,695
Personnel
222,884 1
Prof. Dev.
1,025 1
Promot ion
4,150 1
Equipment Costs
1,970 1
Meals/Food
229,602 1
Materials
101992 1
Occupancy
49,972 1
Transport
4,900 1
Other Costs
5,200 1
Admin Alloc
0 1
1
Capital Equipment 0 I
Cap Equip, Contract Admin 0 1
Direct Purchased Services 0 k
PAGE i
I
I
423,121 1
I
I
69,867 1
I
I
37,707 1
1
1
132,803 1
1
59,249 1
30,832 1
725 1
300 1
0 1
3,325 1
625 1
200 1
1,230 !
200 1
540 1
229,602 1
0 1
0 1
7,342' 1
3,200 1
450 1
43,769 1
5,618 1
585 k
0 1
0 1
4,900 1
4,325 1
675 1
200 1
0 1
0 1
0 1
1
0 1
I
0 1
I
0 I.
I
i
0 1
0 1
0 1
l
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON AGING
1996
Proposed Original Budget
CITY OF LUBBOCK
DATE OF REPORT:
11/02/95
SERVICES ---)^ SUMMARY
ICONG MEALS
IRECREATION
ITRAN D/R I
TOTAL SERVICERESOURCES530,695
1 423,121
I
1 69,867
I
1 37,707 1
I I
Program Income
70,960
1 68,250
1 500
1 21210 1
USDA
63,000
1 E,3,000
1 0
1 0 1
Title XIX
0
1 0
1 0
1 0 1
Title XX
0
1 0
1 0
1 0 1
UMTA
0
1 0
1 0
1 0 1
Title V
0
1 0
1 0
1 0 I
Other Fed 1
0
1 0
1 0
l 0 1
Other Fed 2
0
1 0
1 0
1 0 1
Title VII
0
1 0
1 0
1 0 1
State Home
0
1 0
1 0
1 0 1
State Options
8,843
1 8,843
1 0
1 0 1
State Rev 3
0
1 0
1 0
1 0 1
Local Cash
336,703
1 2401861
1 61,597
1 34,245 1
Local Inkind
19,254
1 15,669
1 3,000
1 585 1
Volunteers
231339
1 18,902
1 4,437
1 0 l
Fares
0
1 0
1 0
1 0 1
Misc. Rev.
0
1 0
1 0
1 0 1
Title II1
85596
1 7,596
1 333
1 667 1
TOTALCAPITALEQUIP RESOURCES
0
1 0
1
1 0
1
1 0 1
1 1
Program Income
0
1 0
1 0
1 0 1
Fed Rev 1
0
1 0
1 0
1 0 1
TITLE VII
0
1 0
1 0
1 0 1
State Rev 1
0
1 0
1 0
1 0 1
State Options
0
1 0
1 0
1 0 1
Local Rev 1
0
1 0
1 0
1 0 1
Local Rev 2
0
1 0
1 0
1 0 1
Title III
0
1 0
1 0
1 0 1
TOT. ^DIR. PURCHASED RESOURCES
0
1 0
1 0
1
1 0 1
1 1
Program Income
0
l
1 0
1 0
1 0 1
Fed Rev 1
0
1 0
1 0
1 0 1
Fed Rev 2
0
1 0
1 0
1 0 1
State Rev 1
0
1 0
1 0
1 0 1
State Options
0
1 0
l 0
1 0 1
Local Rev 1
0
1 0
1 0
1 0 l
Local Rev 2
0
1 0
1 0
1 0 1
Title III
0
1 0
1 0
1 0 1
Title VII
0
1 0
1 0
1 0 1
TOTAL CAPITAL EQUIP RESOURCES
0
1
1
1 1
(For Contracted Administration)
I
I
I I
Program Income
0
1
1
1 1
Fed Rev 1
0
1
1
1 1
TITLE VII
0
1
1
1 1
State Rev 1
0
1
1
1 1
State Options
0
1
1
1 1
Local Rev 1
0
1
1
1 1
Local Rev 2
0
1
1
1 1
Title I11
0
1
1
1 1
Texas Department on Aging
SOUTH PLAINS AREA AGENCY ON AGING
199E
Proposed Original
Budget
CITY OF LUBBOCK
DATE
OF REPORT: 11/02/95
SERVICES ---}
SUMMARY
ICONG MEALS
(RECREATION ITRAN
D/R I
SUMMARY STATISTICS
k
6
I I
I I
f
I
1. Percent Resources Budgeted
100.00
1 100.00
I
1 100.00 1
k I
100.00 1
!
. Title III K of Resources
1.62
1 1.80
I
1 0.48 1
! I
1.77 1
I
3. Avg Unit Cost (Svc Only)
N/A
I
1 4.79
1
I I
1 0.71 1
1 !
I
3.28 1
1
4. Svc. Cost Per Person
115
1 132
1 14 1
314 1
5. Svc Cost by Impairment
I
I I
I
LOW Impairment
N/A
I N/A
I N/A I
N/A I
MOD Impairment
N/A
I N/A
I N/A I
N/A
SEV Impairment
N/A
I N/A
I N/A I
I 1
N/A 1
1
6. Svc Cost for Low Income
295,343
I
1 124,29a
1 55,823 1
32,994 1
Non—Minority
218,162
k 99,169
1 41,567 1
23,567 1
Minority
77,182
1 25,123
I
1 14,a56 1
l k
9,40 I
I
7. Avg Units by Impairment
!
I 1
I
Low IMP Units
N/A
I N/A
k N/A 1
N/A I
Mod IMP Units
N/A
I NIA
I N/A I
N/A
Sev IMP Units
N/A
1 N/A
I
I N/A I
I I
N/A I
I
S. Administration Stats.
k
I I
I
Dollars allocated
0
1 0
1 0 1
0 1
Percent of Admin Total
0.00
1 0.00
1 0.00 1
0.00 I
Percent of Service Total
0.00
1 0.00
I
1 0.00 1
I I
0.00 1
I
PAGE 3
Resolution No. 5084
Area Agency
))o�n Aging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
April 25, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity as
the Area Agency on Aging, contracted $65,333.00 of Older
Americans Act and State monies to provide services to the elderly
in the City of Lubbock. This contract is numbered A100 and
extends from October 1, 1995 through September 30, 1996.
This letter constitutes the authority to amend the total FY96
budget as follows:
Recreation $4,441.00, Transportation $6,000.00 and
Congregate $62,874.00.
This amendment will purchase a maximum of 6,255 recreation units
if a total of 58,449 units are served, a maximum of 1,829
transportation units if a total of 7,667 units are served and a
maximum of 13,126 congregate units if a total of 54,429 units are
served. The unit rates will remain the same.
The total consideration of this contract is $73,315.00. The
provisions regarding termination will remain unchanged and the
original contract remains in effect.
These agreements, as specified above, will become effective upon
being duly authorized and executed by the CITY OF LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM / em
1323 58th St. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 • 806-762-8721 • 1,800-858-1869 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
CITY OF LUBBOCK
MEMO
TO: Betty Johnson, City Secretary
FROM: Susan Bailey, Supervisor of Senior Programs
DATE: May 3, 1995
RE: Mayor's Signature
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return, SPAG provides funding for the program. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached, the
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget amendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated that this is a related document of the approved
contract and needs only the Mayor's signature, not another resolution. Would you please
have the Mayor sign all three originals and return two copies to me or to Todd Steelman
to return to SPAG. Please call me if you have any questions in this matter.
Thank you.
Area Agency
on ging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
February 22, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity
as the Area Agency on Aging, contracted $46,665.00 of Older
Americans Act and State monies to provide services to the
elderly in the City of Lubbock. This contract is numbered
A100 and extends from October 1, 1995 through September 30,
1996.
This letter constitutes the authority to amend the total
FY96 budget as follows:
Recreation $2,000.00, Transportation $4,000.00 and
Congregate $49,999.00.
This amendment will purchase a maximum of 2,817 recreation
units if a total of 49,350 units are served, a maximum of
1,220 transportation units if a total of 5,750 units are
served and a maximum of 10,438 congregate units if a total
of 44,150 units are served. The unit rates will remain the
same.
The total consideration of this contract is $55,999.00. The
provisions regarding termination will remain unchanged and
the original contract remains in effect.
These agreements, as specified above, will become effective
upon being duly authorized and executed by the CITY OF
LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM/em
For( 7-T OF
"Autnorized Signatur�
1323 58th St. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 • 806-762-8721 • 1-800-858-18 Fax 806-765-9544
Partially Funded by the Texas Department on Aging
CITY OF LUBBOCK
MEMO
TO: BETTY JOHNSON, CITY SECRETARY
]FROM: TODD STEELMAN, INDOOR SUPERVISOR
DATE: MARCH S, 1996
SUBJECT: MAYOR'S SIGNATURE
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return SPAG provides funding for the programs. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached, that
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget amendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated this is a related document of the approved contract,
and needs only the Mayors signature not another resolution. Could you please have the
Mayor sign all three originals and return two copies to me to return to SPAG. Please call
me if you have any questions in this matter.
AreaAgency
an ging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
January 31, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity
as the Area Agency on Aging, contracted. $37,333.00 of Older
Americans Act and State monies to provide services to the
elderly in the City of Lubbock. This contract is numbered
A100 and extends from October 1, 1995 through September 30,
1996.
This letter constitutes the authority to amend the total
FY96 budget as follows:
Recreation $1,667.00, Transportation $3,333.00 and
Congregate $41,665.00.
This amendment will purchase a maximum of 2,347 recreation
units if a total of 41,125 units are served, a maximum of
1,016 transportation units if a total of 4,792 units are
served and a maximum of 8,698 congregate units if a total of
36,792 units are served. The unit rates will remain the
same.
The total consideration of this contract is $46,665.00. The
provisions regarding termination will remain unchanged and
the original contract remains in effect.
These agreements, as specified above, will become effective
upon being duly authorized and executed by the CITY OF
LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM/em
1323 58th St. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 + 806-762-8721 • 1-800-858-1809 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
CITY OF LUBBOCK
MEMO
TO: Betty Johnson, City Secretary
FROM: Susan Bailey, Supervisor of Senior Program
DATE: April 19, 1996
RE: Mayor's Signature
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return, SPAG provides funding for the program. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached, the
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget amendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated that this is a related document of the approved
contract and needs only the Mayor's signature, not another resolution. Would you please
have the Mayor sign all three originals and return two copies to me to return to SPAG.
Please call me if you have any questions in this matter.
Thank you.
RECEIVED
APR 1 9 1996 `
LCL
CpSCCK. TEXAS
i
' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
i
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Contract and Amendment for senior citizen
services (A100), attached herewith, by and between the City of Lubbock and South Plains
Association of Governments, and any associated documents, which Contract shall be spread
upon the minutes of the Council and as spread upon the minutes of this Council shall constitute
and be a part of this Resolution as if fully copied herein in detail.
t
Passed by the City Council this day of i996
I
IFAM
f
i
I
ATTEST:
k
Betty M. Johnson, City Secretary
APPROVED AS TO CONTENT:
II
1 Todd Steelman, Supervisor of Indoor i
Recreation
APPROVED AS TO FORM:
aald . Vandiver, First Assistant
City Attorney
i
f
iDGV d1k/cc+d0cs4md3m,res
JamAry 16, 1996
I
AreaAgency
on
Aging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
March 28,
1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity as
the Area Agency on Aging, contracted $55,999.00 of Older
Americans Act and State monies to provide services to the elderly
in the City of Lubbock. This contract is numbered A100 and
extends from October 1, 1995 through September 30, 1996.
This letter constitutes the authority to amend the total FY96
budget as follows:
Recreation $2,333.00, Transportation $4,667,00 and
Congregate $58,333.00.
This amendment will purchase a maximum of 3,286 recreation units
if a total of 57,567 units are served, a maximum of 1,423
transportation units if a total of 6,709 units are served and a
maximum of 12,178 congregate units if a total of 51,510 units are
served. The unit rates will remain the same.
The total consideration of this contract is $65,333.00. The
provisions regarding termination will remain unchanged and the
original contract remains in effect.
These agreements, as specified above, will become effective upon
being duly authorized and executed by the CITY OF LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM/em
Fc
1323 58th St. • P.O. Box 3734 Freedom Station • Lubbock, Texas 79452-3730 • 806-762.8721 • 1-800-858-1809 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
Resolution No. 5084
Area Agency
on Aging
A PROGRAM OF THE SOU'T'H PLAINS
ASSOCIATION OF GOVERNMENTS
June 5, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity as
the Area Agency on Aging, contracted $73,315.00 of Older
Americans Act and State monies to provide services to the elderly
in the City of Lubbock. This contract is numbered A100 and
extends from October 1, 1995 through September 30, 1996.
This letter constitutes the authority to amend the total FY96
budget as follows:
Recreation $4,997.00, Transportation $6,750.00 and
Congregate $70,733.00.
This amendment will purchase a maximum of 7,037 recreation units
if a total of 65,755 units are served, a maximum of 2,058
transportation units if a total of 8,625 units are served and a
maximum of 14,767 congregate units if a total of 61,233 units are
served. The unit rates will remain the same.
The total consideration of this contract is $82,480.00. The
provisions regarding termination will remain unchanged and the
original contract remains in effect.
These agreements, as specified above, will become effective upon
being duly authorized and executed by the CITY OF LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM/em
Fc
1323 58th St. • P.O. Box 3730 Freedom Station + Lubbock, Texas 79452-3730 • 806-762-8721 • 1-800-858-1809 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
CITY OF LUBBOCK
MEMO
TO: Betty Johnson, City Secretary
FROM: Susan Bailey, Supervisor of Senior Programs
DATE: June 12, 1996
RE: Mayor's Signature
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return, SPAG provides funding for the program. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached, the
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget amendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated that this is a related document of the approved
contract and needs only the Mayor's signature, not another resolution. Would you please
have the Mayor sign all three originals and return two copies to me or to Todd Steelman
to return to SPAG. Please call me if you have any questions in this matter.
Thank you.
RECEIVED
J u N 13 1996
CIT SECRETE PY
LUBBOCK, TE.XM
Area Ageney
on Aging
A PROGRAM OF THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS
July 12, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity as
the Area Agency on Aging, contracted $82,480.00 of Older
Americans Act and State monies to provide services to the elderly
in the City of Lubbock. This contract is numbered A100 and
extends from October 1, 1995 through September 30, 1996.
This letter constitutes the authority to amend the total FY96
budget as follows:
Recreation $7,720.00, Transportation $10,235.00 and
Congregate $92,342.00.
This amendment will purchase a maximum of 10,874 recreation units
if a total of 83,453 units are served, a maximum of 3,120
transportation units if a total of 11,500 units are served and a
maximum of 19,278 congregate units if a total of 77,581 units are
served. The unit rates will remain the same.
The total consideration of this contract is $110,297.00. The
provisions regarding termination will remain unchanged and the
original contract remains in effect.
These agreements, as specified above, will become effective upon
being duly authorized and executed by the CITY OF LUBBOCK.
Sincerely,
Robert V. Marshall
Director of Aging Programs
RVM/em I
For,0Autho
%OF BO
rized Signat
1323 58th St. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 • 806-762-8721 • 1-800-858-1809 • Fax 806-765-9544
Partially Funded by the Texas Department on Aging
CITY OF LUBBOCK
MEMO
TO: City Secretary's Office
FROM: Susan Bailey, Supervisor of Senior Programs
HATE: July 23, 1996
RE: Mayor's Signature
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return, SPAG provides funding for the program. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached. The
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget amendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated that this is a related document of the approved
contract and needs only the Mayor's signature, not another resolution. Would you please
have the Mayor sign all three originals and return two copies to me or to Todd Steelman
to return to SPAG. Please call me if you have any questions in this matter.
Thank you.
RE
�i2urh X0$4
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zN4.1 it 19
South Plains Association of Governments
1323 58th SI. • P.O. Box 3730 Freedom Station • Lubbock, Texas 79452-3730 0 806/762-8721 • Fax 8061765-9544 • 11800-858-1809
Mayor Don Kendrick, City of Slaton Jerry D. Casstevens
PRESIDENT EXECUTIVE DIRECTOR
September 12, 1996
Susan Bailey, Supervisor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Dear Ms. Bailey:
The South Plains Association of Governments, in its capacity as
the Area Agency on Aging, contracted $110,297.00 of Older
Americans Act and State monies to provide services to the elderly
in the City of Lubbock. This contract is numbered A100 and
extends from October 1, 1995 through September 30, 1996.
This letter constitutes the authority to amend the total FY96
budget as follows:
Recreation $7,647.00, Transportation $10,235.00 and
Congregate $92,183.00.
This amendment will purchase a maximum of 10,771 recreation units
if a total of 82,660 units are served, a maximum of 3,120
transportation units if a total of 11,500 units are served and a
maximum of 19,245 congregate units if a total of 77,447 units are
served. The unit rates will remain the same.
The total consideration of this contract is $110,€165.00. The
provisions regarding termination will remain unchanged and the
original contract .remains in effect_
These agreements, as specified above, will become effective upon
being duly authorized and executed by the CITY OF LUBBOCK.
Sincerely,
'-� L"+ V
Robert V. Marshall
Director of Aging Programs
RVM/em
For: CITY 0
Authori2�d Signature
ALEX "TY"" OOKE, MAYOR PRO TEM
CITY OF LUBBOCK
MEMO
TO: City Secretary's Office
FROM: Susan Bailey, Supervisor of Senior Programs
DATE. 'September 17, 1996
RE: Mayor's Signature
The City of Lubbock and the South Plains Association of Governments (SPAG) entered
into an agreement for the City to provide services for the senior population in Lubbock.
In return, SPAG provides funding for the program. The City Council passed the
resolution in the January 25th meeting. A copy of the resolution is attached. The
resolution states that the Mayor is allowed to execute all documents related to the
agreement.
SPAG has issued a budget arriendment increasing the funding allotted to the City of
Lubbock. Don Vandiver indicated that this is a related document of the approved
contract and needs only the Mayor's signature, not another resolution. Would you please
have the Mayor sign all three originals and return two copies to me to return to SPAG.
Please call me, if you have any questions in this matter.
Thank you.
September I Z, 1994
TO, All Service Providers
FRONt Erma Manzay, Program Speciaii�
SUBJECT FY96 Budget Amendment
Enclosed are three (J) copies of your FY96 Budget Amendment.
PLEASE HAVE YOUR AUTHORIZEDSAY S PTE�SIGN
2H19ELETTERS. AND
M, AU TWO COPIES TO SPAG BY,
Should you have any questions feel free to contact your program specialist
enclosures