HomeMy WebLinkAboutResolution - 5115 - Services Agreement-Comprehensive Reuse Plan-Reese AFB - 02/22/1996Resolution No. 5115
February 22, 1996
Item 432
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute a Services Agreement by and between the City of Lubbock and The Pathfinders,
attached herewith, with regard to creation of a Comprehensive Reuse Plan for Reese AFB and
all associated documents, which Agreement shall be spread upon the minutes of the Council
and as spread upon the minutes of this Council shall constitute and be a part of this Resolution
as if fully copied herein in detail. However, the Mayor shall not execute this Resolution
unless and until such time as the City of Lubbock's request for a grant amendment to increase
funding under the City's grant from the Federal Office of Economic Adjustment is approved
by the OEA.
Passed by the City Council this 22nd day of February , 1996.
ATTEST:
Betty ivy 7ohnso#/, City Secretary
APPROVED AS TO CONTENT:
J in rtram, Director of Strategic
n
APPROVED AS TO FORM:
Donald G. Vandiver, First Assistant
City Attorney
DGV:vllccdocsla-Pathfr, res
February 15, 1996
RESOLUTION NO.5115
STATE OF TEXAS
SERVICES AGREEMENT:
COUNTY OF LUBBOCK
WHEREAS, the City of Lubbock, Texas, has heretofore solicited proposals for the performance
of the following described services:
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE
and;
WHEREAS, the proposal submitted by The Pathfinders, has been selected as the best proposal,
and,
WHEREAS, the City of Lubbock and The Pathfinders, desire to enter into an agreement with
regard to the proposal to perform the services solicited by Request for Proposals No. 13405;
NOW THEREFORE:
WITNESSETH
This Agreement is made and entered into this 9th day of May, 1996, by and between the City of
Lubbock, "City", and The Pathfinders, "Proposer".
The parties to this Agreement hereby agree as follows:
1) The Proposer shall perform such duties as are provided for in RFP NO. 13405 and any
addendums thereto and by its Proposal submitted in response thereto. The RFP and the Proposal are
hereby incorporated in this document by reference and are made a part hereof for all intents and
purposes in Attachment A.
2) In the event of a conflict between the RFP and the Proposal, and this Agreement, then
this Agreement and its Pricing Schedule shall be controlling.
3) The City reserves the right to renegotiate any and all terms of this contract not already
completed by the Proposer upon the completion of Phase I of the Proposal.
4) The Proposer and City hereby agree to the Cost Schedule attached hereto as Attachment
B attached hereto and incorporated in this document by reference and made as part hereof for all intents
and purposes. The Cost Schedule includes the transfer of Task 1.1.13 "Zoning, Parcelization, and
Platting" from Phase I to Phase R and such task is to be performed as part of Phase H.
4.1) Lump Sum Payment Schedule and Contract: This is a lump sum payment
schedule and contract for Phase I and Phase II of this project. The fee for Phase I is
$233,727.00. The fee for Phase H is $158,797.00, payable according to the "Payment
Schedule" as described in Attachment C which is attached hereto and incorporated in this
document by reference and made a part hereof for all intents and purposes.
42) Expenses: Project expenses shall be billed on a monthly basis as described in
Attachment C. All invoices for project expenses will be in a format acceptable to the City.
Expenses for Phase I will not exceed $21,500.00, and expenses for Phase II will not exceed
$13,600.00. The City, at its discretion, may approve the allocation of expenses from one Phase
to the other as such reallocation is deemed to be of benefit to the project. Nevertheless, total
expenses for both phases shall not exceed $35,100.00 unless authorized in writing by the City.
4.3) This project is to be conducted in two phases. Phase I and Phase II are described
separately in the Attachments. Phase I work is authorized by the execution of this Agreement,
and Phase II will be authorized by a letter to the Proposer from the City if the City elects at its
sole option to proceed with Phase II.
4.4) Commencement Date and Completion Date: Performance of the Phase I services
may begin on May 9, 1996 (hereinafter referred to as the "Phase I Commencement Date"), and
all Phase I services shall be completed in their entirety by September 9, 1996 (hereinafter
referred to as the "Phase I Completion Date"), unless it is mutually agreed by the City and
Proposer that extending the completion date will benefit the project. Phase H services shall
commence following Phase I if and when authorized in writing by the City and shall be
completed within 120 days of such authorization.
4.5) The City and the Proposer agree that payments will be made to the Proposer as
specified in the "Payment Schedule", Attachment C.
5) The Proposer hereby agrees to keep and maintain in force such insurance and/or bonds
as are required by the RFP.
6) This Agreement shall be governed by the laws of the State of Texas effective and in
force at the date of execution of this Agreement.
7) If during the term of this contract, the City requires additional services from the
Proposer, the Proposer shall submit necessary documentation and rate schedules appropriate to
accomplish such additional services. Upon approval of such documentation and rate schedules, the City
may require the Proposer to perform such additional services.
8) The Proposer shall clearly mark all materials which it provides the City that it considers
to be a trade secret or commercial or financial information that is privileged or confidential by statute or
judicial decision. The City will honor such designation and will decline to release such information
initially. However, please note that the final determination of whether such information is in fact a trade
secret or commercial or financial information that may be withheld from public inspection will be
determined by the Texas Attorney General or a court of competent jurisdiction. In the event a public
information request is received for matters that you have marked as confidential, you will be notified of
such request and you will be required to justify your legal position in writing to the Texas Attorney
General pursuant to Section 552.305 of the Government Code. In the event that it is determined by
opinion or order of the Texas Attorney General or a court of competent jurisdiction that the information
is in fact not privileged and confidential, then such information will be made available to the requester.
9) This Agreement may be terminated unilaterally by the City upon ten (10) days notice or
by either party for default of the other party. However, in the event of such termination, the Proposer
shall be entitled to payment for all services rendered to the satisfaction of the City up to the time of
receipt of the notification of termination.
10) Proposer shall be an independent contractor and shall have the sole right and authority to
direct the time, place and manner in which employees perform duties for which they have been hired and
the Proposer shall be solely responsible for all income tax withholding, benefits, unemployment
compensation, workers compensation and other expenses associated with such employees. Proposer"s
officers, agents and employees shall not be deemed to be City employees for any purpose.
11) Neither party shall be deemed to be in default under the terms of this agreement unless
and until it has received written notice from the other party describing the failure and has been given not
less than ten (10) days to cure such failure. If an event of default shall occur under this agreement, the
MAY 06 '96 08:56 CITY OF LUBBOCK, Tx 806-762-3629 F•3
non-defaWtins party may terminate this agreement and may pursue such other rcmcdics as are provided
by law.
12) This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. Any modification or amendment of this Agreement shall be in writing and
executed by both parties.
13) Thi Asreement may be execrated in any number of counterparts and each such
counterpart shall for all purposes be deemed to be an original and all such counterparts shall together
constitute one and the same agreement.
14) u auy pruviaion of this Agreement shall be determined by any court of competent
jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall not be affected thereby
and shall remain in full force and effect.
15) Time is of the essence to this Agreement and the obligations of the parties hereunder;
provided, however that if any date specified herein for the performance of any duty, obligRtion or
responsibility shall fall on a Saturday, Sunday or legal holiday for stational banks.
E)MCUTED this 9th day of May, 1996.
PROPOSER-.
BY:
M. 'White
X
DAVID R LANGSTON,
TITLE: ,
ATTEST; &tt�,- �t
Betty.M., Johnso City Secretary
Secretary
APPROVED AS TO CONTENT:
% C) -4-
- , 171 Q,,,kbVV �
J` Dani, Director of Strdegic
Plannhi
APPROVED AS TO FORM:
1
d G Vaifi-6er, First Assistant
City Attorney
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
ATTACHMENT A
COMPREHENSIVE REUSE PLAN FOR REUSE AIR FORCE BASE - WORK PLAN
Overview and Task Comparison Matrix
The following discussion includes brief descriptions of how Proposer will approach each of the
tasks listed in the LRRC request for proposals. Proposer divided the scope into two phases,
corresponding to the two phases delineated in the RFP.
TASK DESCRIPTIONS - PHASE 1
1.1 - Analysis of Existing Conditions
1.1.1 - Inventory and 1.1.2 - Condition Assessment
Approach:
MWM Architects (MWM) and Hugo Reed will lead the Reese AFB inventory and condition
assessment efforts. They will begin by reviewing the inventory supplied by the Air Force and will
consult with Woolpert as they review the base comprehensive plan they prepared in 1988.
Proposer will then visit the lands encompassing Reese along with each building to confirm the Air
Force inventory. Proposer will review the existing Real Property Inventory (RPI) for accuracy
and completeness and compile a list of land, building and infrastructure assets based on the
Category Codes (CAT Codes) identified for each facility on the RPI. The Installation s RPI
listing will provide a quick, cost-effective approach to developing an initial inventory which may
then be verified through the Condition Assessment Survey of the existing facilities and
infrastructure. Per Air Force standards, the RPI listing will be broken down to include each asset
(facility, land and infrastructure), its size, location and type of use (Category Code). Proposer
will review each building as to its adaptability, assessing structural, mechanical, and utility
integrity and needs. Proposer will also investigate compliance with applicable codes and the
potential for reuse for each structure. Carter & Burgess will analyze the existing facility
information to determine the condition of each facility and provide a break (one page) report as to
the general components and conditions associated with each facility based on the information
identified below.
In addition, Proposer will perform a visual non -intrusive inspection to provide additional detail for
facilities deemed to have a strong reuse potential.
Information to be provided to the Proposer:
Existing Master Plan
Real Property Inventory for the entire installation
Real Property records from the Base Civil Engineer for each facility
Asbestos and other hazardous material inspection information for the facilities
Access to drawings, as-builts and related documents pertaining to the original construction
of the facilities
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Any other real property records, surveys, inspection or other related data which might
assist in determining the condition of the facilities
The scope of each inspection will depend on the maintenance level into which the facility is
placed, its planned reuse, and the length of time since it was last inspected. Generally, the higher
the maintenance level, the more detailed the inspection, The inspection process will identify those
critical deficiencies which, if left alone, would lead to worse, accelerated, or additional facility
degradation and deterioration.
Proposer's assessment process will provide a cost effective analysis of assets through a
component level inspection for each system. Each component is rated based on the standardized
inspection process to determine its current condition and remaining life. [e.g., Components of a
roof (Field, Deck, Drains/Gutters, Soffit/Facia and Penetrations) are each inspected and scored by
the inspector. The component level scores are then aggregated based on a weighting algorithm,
which takes into consideration the type of roof, to produce an overall roof score for the facility
and in turn an overall score for the asset.]
The asset scores will be used to generate an Asset Condition Index (ACI) based on the ratio of
the cost of deficiencies to the assets current value.
ACI = Cost of Deficiencies
Current Asset Value
The strength of the index is that it provides a simple, valid and quantifiable indication of the
relative condition of an asset or group of assets for comparison with other Assets, groups of
assets or between organizations. Component scores also generate a estimated repair cost for each
component which is then summarized at the system and facility level.
Proposer will provide Capital Improvement/Resource Budgeting data and allows the client to
identify high cost facilities due to pending maintenance and repair requirements. Based on the
assessment information, facility managers can plan, schedule, prioritize and budget long range
maintenance and repair and system replacement. The assessment is based on a
visual/non-intrusive inspection of each assets major components, the identification of a type for
each inspected component (e.g, road surface type or roof field type) and the quantification of the
total size of the component (square feet, linear feet, miles, etc.).
1.1.3 - Utility Connections and Capacities
Approach:
C&B, with the assistance of Hugo Reed, will evaluate the existing electrical, gas, water and
sanitary sewer distribution systems at the City and at Reese AFB (RAFB) for three reasons:
Determine the extent to which the systems at RAFB require upgrades and/or modifications
to bring them into compliance with local codes and requirements
Determine the prospective marketability of these utilities, except for those utilities that the
City operates.
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
_ Determine if the base utility systems can be connected to the existing municipal utility
systems - can they accommodate the increased load
Proposer assessment effort will include these steps.-
On-site
teps:On-site investigation of base utility distribution systems
Review of distribution system as -built plans
Determination of market value of distribution systems
Determination of upgrade and repair costs
Determination of system peak, off-peak and average loads and capacities
Comparison of these demands with municipal system capacities
Final recommendations
In addition, Proposer will meet with local utility providers to determine the capabilities, costs and
capacities of existing utility systems. Based on the information from local utilities, reuse plans for
specific facilities and general capabilities and condition of the identified facilities, a determination
will be made with respect to the need to connect on -base utilities with municipal suppliers.
1.1.4 - Important or Unique Natural Resources and
I. t.5 - Unique Cultural Resources and Historic Buildings and Architectural Resources
Approach:
Proposer will identify important, unique and historical natural and cultural resources at the base
that require protection; determine the impacts that such resources may have on reuse; and,
recommend appropriate means to manage or dispose of those resources and impacts.
1.1.6 - Identification of Environmental Issues (Reserved)
1.1.7 - Socio -Economic Profile
Approach:
The Pathfinders, MWM, and Hugo Reed will collaborate to provide a detailed socio-economic
profile for the base, City, and region. This team of experts will identify the impact area and its
socioeconomic setting as a part of data collection. Proposer will then prepare a socio-economic
profile of the Lubbock area which will include:
Demographics
Labor force analysis
Economic base analysis, indicators, and trends
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Proposer will assemble the profile information and present it in a format designed to inform
policymakers, program managers, and prospective re -users of Reese. Special attention will be
paid to the labor force characteristics because of their importance to employers. Proposer will
document characteristics of the region including labor availability, costs, typical benefits,
productivity, education, training, and skills (particularly of those currently and previously
employed at Reese). Proposer will also prepare an assessment of the areas comparative
relationship to a number of competitive locations which it will identify later.
Proposer will detail the implications of the findings of the profile, including the types of industrial
and other potential users attracted by the characteristics of the labor force and other
socio-economic factors. Strengths and weaknesses in the labor force and economy relative to
marketing the reuse of Reese will be noted by Proposer as will recommendations on steps needed
to remedy the weaknesses.
1.1.8 - Land Use Suitability Analysis
Approach:
Based on information generated in Tasks 1.4 through 1.6, Proposer will prepare a land use
opportunities and constraints analysis. Proposer will classify areas of the base as:
Suitable for future development
Available for development with limitations
Undevelopable based on natural resource feature evaluation
During this analysis, Proposer will also begin to identify specific uses, or categories of uses, which
may be most appropriate for certain portions of the base such as:
Large scale public and private sector projects
Design and development of industrial parks
Greenfield (undeveloped) sites that are to be used for production, distribution, or
office facilities
Proposer will prepare an analysis that is market driven and reflective of the potential users
perspective. Proposer will also take into account acceptable planning standards for highest and
best use.
1.1.9 - Reuse Constraints and Opportunities
Approach:
Proposer will catalogue the constraints and opportunities of base facilities and resources for
various types and levels of reuse. Proposer will employ a structured decision making process that
recognizes and assesses unique site conditions as opportunities for reuse of military facilities for
non-military uses. Proposer will employ this process to evaluate the significant site factors and to
help guide the decision making so that reuse options are developed which best utilize the
opportunities and that work within the site constraints.
Sample issues include:
COMPREHENSIVE REUSE PLAN FOR REUSE AIR FORCE BASE - WORK PLAN
Environmental clean-up - including what areas will be available and when.
Organization of the base - considering the location of recreation, manufacturing,
residential, and other areas.
Circulation and access - maximizing existing roadways and minimizing the need
for new access points and roadways.
Grading, drainage, erosion control so that flood control requirements can be
met with minimal regrading and so that erosion and sedimentation control
measures are minimized.
Creativity - a key challenge is to create opportunities where others might see
none. Proposer will use thoughtful design approaches and decision making to
yield such hidden opportunities
Water Conservation - in an and climate, some thought is required for defining
reuse opportunities that do not require tremendous levels of irrigation or potable
and non -potable water.
Utility service - Proposer must define the utility requirements for each reuse
option and whether a constraint exists in certain areas for adequate utilities.
_ Permitting - aside from the clean-up and permitting effort that the Air Force,
TNRCC and others will undertake, reuse opportunities can be constrained by the
permits they require. Such permitting constraints could include NPDES (from
EPA), a 404 Permit for fill, bridge crossing permits, and others.
Maintenance Programming - Proposer will define general development criteria
for reuse options that will facilitate this development as well as future maintenance.
Access for the Disabled - certain reuse options require that the facilities meet
ADA requirements. Proposer will address that issue in this effort.
This assessment will play an important role in establishing the opportunities and constraints as
perceived by the end user serving as the foundation for Proposer's assessment.
1.1.10 - Annexation - Pros and Cons
Approach:
An important argument for annexation exists, even at this early stage of analysis, that the City of
Lubbock must realize. Under the provisions of the Federal Property Management Regulations
(FPMRs), the Department of the Air Force is required to identify the existing land use zoning in
any appraisal instructions issued for the property. Under the provisions of Para. 101-47.303-2a.
of the FPMRs, communities have the opportunity to include specific information on the present
local zoning for the property as follows:
(b) Information [i. e, the current zoning] which is furnished by the unit
of general local government pursuant to the action taken in
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
paragraph (a) of this section shall be included in Invitations for
Bid in advertised sales. In negotiated sales, this information shall
(underscoring added).
By annexing the base and zoning the Federal property now as a Federal enclave, normally with
minimum density, the City can influence the future reuse of the property even if the City elects not
to acquire the property itself. The significance of local land use zoning on annexation issues is
described further in a document that John Lynch prepared entitled Acquiring Base Closure
Property, which is available under separate cover.
There is another important issue that the City must address that is closely related to annexation.
Most DoD bases are subject to exclusive federal jurisdiction, and all legal issues must be taken to
the US District Court. In assuming responsibility for the base, even under an interim use
agreement, it will be important to investigate whether the Air Force deed calls for the property to
automatically transfer to concurrent State jurisdiction when it is no longer used for military
purposes. Many military deeds still require the military to formally relinquish exclusive
jurisdiction.
Based on these and other issues, the annexation decision will constitute a balancing process of
benefits and liabilities to the City, County, region, and State. Proposer will examine the impact of
annexation on the Lubbock comprehensive master plan which already addresses development,
growth, and expansion of existing infrastructure, economic development initiatives, and the
provision of business, jobs, parks, and the like. Proposer will determine if annexation is in the
public s best interest, necessity, and convenience.
Proposer legal and property transfer experts will prepare a report that documents the liabilities
that the City will assume under annexation, including a safety analysis of each structure,
improvement, and fixture on the base; results of previous soil analysis and testing; groundwater
and surface water tests results; and other similar environmental evaluations. Proposer will also
define the impacts of the annexation on adjoining property owners and other property owners
within 300 feet of the outer border of the base. Proposer will include investigations of rights of
way, easements, underground pipes, drainage facilities, cut and fill proposals, survey of fence
lines, underground mineral ownership, and the impact of annexation on property values.
1.1.11 - Aircraft Load Limitations
Approach:
Proposer engineers at C&B and Hugo Reed will conduct a review assessment of the load bearing
capacity of all the pavements on the base and for the hangar floors. Proposer will define the
maximum wheel load, for various civilian and military landing gear configurations. Proposer will
provide written documentation as to the allowable weight bearing capacity for single, dual, dual
tandem and double dual tandem gear configurations.
Experts at Hugo Reed will coordinate with the Base Civil Engineer (BCE) to obtain pavement
section design as-builts which Proposer will the use to determine the base and sub -base structure
and the strength they provide to the entire pavement section.
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
1.1.1.2 - Assessment of Homeless and Native Americans within Lubbock Area (Reserved)
1.1.13 - Parcelization and Platting.
Approach:
oach:
Proposer will design a flexible parcelization scheme to minimize confusion and maximize
opportunities for large and small scale developers or end user groups. Proposer will evaluate City
policies regarding platting and identify opportunities to streamline and enhance the efficiency of
the platting process for potential users. Proposer will then initiate the platting process to blend
the project into the City s system.
1.2 - ECONOMIC IMPACT OF BASE CLOSURE
Overview
The LRRC request for proposals listed four sub -tasks within this major task heading (Tasks
3.3.2.1 through 3.3.2.4). Proposer will approach this task as a single effort and arrange proposed
work approach accordingly.
Approach
In analyzing the degree of economic reliance by adjacent communities on the base as well as the
secondary or multiplier effect of the closure, special attention will be given to the commuting
patterns for the affected work force and, most especially, to the short-term impact on local
revenues.
Proposer will consider impacts on:
_ Retail Sales
_ Real Estate Values
_ Local Tax Base
_ Schools
Unemployment Rates
_ Bank Deposits
Other Factors
Proposer will give careful attention to the status of the U.S. Department of Education
Authorization Bill, which currently provides for a one-year hold -harmless for affected school
systems. Short-term strategies will be recommended to deal with these impacts, in order to
produce a long-term economic recovery strategy.
1.3 - COMMUNITY DESIRES
Approach
Proposer will gain an initial understanding of the reuse potential for Reese through a series of
interviews and a minimum of three public forums. Proposer°s past experience indicates a great
deal of information will be gathered through one-on-one interviews. These interviews provide
Proposer with essential background knowledge prior to community input forums. Through these
interviews, Proposer will gain a more in-depth understanding of the:
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Business -development factors influencing reuse and recovery
Land -use relationships
Impacts on the surrounding community
Perceptions of local government
Community opinion on reuse
Technical details that will frame reuse opportunities
Proposer will meet individually with key representatives of Reese and begin to:
Establish the reuse potential of the installation s facilities
_ Review facility and infrastructure issues
Discuss the potential for reuse of the installation with the people who are most
knowledgeable of the situation on the installation
Throughout this process, Proposer will also interview key elected and appointed officials,
Chamber of Commerce representatives and neighborhood representatives. During this interview
process, Proposer will begin to assess the potential impact of the facility s reuse on the
surrounding community.
In addition to the interviews anticipated with community, public and elected officials, Proposer
will schedule interviews with private sector individuals knowledgeable about large scale real
estate development to generate reuse ideas for further exploration; to seek responses to potential
uses identified; and, to explore the perception of the market for these uses. Proposer will recruit
participants to provide as broad a spectrum of viewpoints as possible.
The result will be both a broad input on the goals and needs from those individuals in the
community who have a vested interest in the outcome of the plan. Proposer will use this input to
guide and shape the development of the reuse alternatives.
1.4 - POTENTIAL USE OF LAND & FACILITIES/ECONOMIC MARKET ANALYSIS
Overview
The work discussion for this task contains a number of modifications proposed by Proposer. An
economic market analysis element has been added to this task. Proposer strongly feels that these
efforts must begin at this time to provide a focus for the potential land uses. This constitutes
Proposer's marketing while planning approach defined in the Executive Summary of this
proposal. Second, Proposer as a separate discussion for Task 3.3.4.1 as presented in the RFP,
combined discussions for Tasks 3.3.4.2 through 3.3.4.4 into a single discussion.
1.4.1 - Potential Future Uses of Base Facilities
Approach:
Most critical to the production of a market-driven reuse plan and the identification of potential
users for base facilities is the assessment of the positions which Reese AFB and the area hold in
the business recruitment marketplace. Considering the perspective of the potential user is
fundamental when developing a reuse strategy that will enjoy the highest success rate. Proposer
COMPREHENSI`JE REUSE PLAN FOR REUSE AIR FORCE BASE - WORK PLAN
will provide an in-depth assessment of the area's attributes as a business location, considering all
factors which affect a company s decision to relocate.
Those factors include, but are not limited to.-
Work
o:
Work force issues, including costs, productivity and availability
Utilities, including costs, reliability and sufficiency
Taxation, including real and personal property, income and others
Transportation and access, including air, rail, and highway
Regulatory issues
_ Markets and raw materials
Quality of life issues
Available facilities
At the outset of this project, Proposer will conduct extensive on-site assessments utilizing the
methodology which it employs in site searches for corporate clients. Proposer will conduct
interviews with:
Economic Development Representatives
Area Employers
_ Utilities Providers and Users
_ Base Commander
Base Environmental Coordinator
Base Transition Officer
_ Chambers of Commerce and other Economic Development Corporations
City Officials
Business/Industry Real Estate Brokers
While Proposer will conduct assessments of potential sites on the base and other physical assets
during Task 1. 1, Analysis of Existing Conditions, Proposer will refine those assessments here.
The result will provide an objective evaluation of the area s economic development infrastructure
as it will be perceived by companies considering Reese as a location for business operations.
FACTORS PROPOSER WILL ASSESS
Labor Building Sites
Availability Availability
Costs Suitability
Productivity Land Costs
Workers Compensation Development Costs
Depot Employee Skills
Taxation
Real/Personal Property
Income/Franchise
Employee -Related
Impact Fees/Assessments
Fees/Permits
Transportation
Products and Personnel
Air
Rail
Trucking
Electrical Power Quality of Life Issues
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Costs
Availability
Reliability
Natural Gas
Costs
Availability
Reliability
Water and Sewerage Treatment
Costs
Capacities/Availability
Quality
Existing Buildings
Availability
Suitability
Costs
Local Attitudes Toward Regulatory Issues
Housing
Education K-12
Higher Education
Crime
Medical Care
Recreation
Cost of Living
Shopping
Dining Facilities
Climate
Cultural Offerings
Community Appearance
Hotels/Motels
Training
Capital Financing
The assessment will provide a definition of the product -- Reese and Lubbock. It will provide
this assessment in a much broader and more detailed fashion than a corporate site selection team
would typically compile for their company when considering relocation or a location for new
business facilities. It also will define the position which the area holds in the economic
development marketplace. This is the foundation upon which the LRRC must build a realistic
economic development and reuse strategy.
The information generated from the assessment provides an overview of Reese s most marketable
attributes that can be immediately communicated to corporate investors. Simultaneously, it
furnishes an appraisal of Reese s most significant obstacles to future growth which need to be
resolved and/or improved. This is important so they too may someday appear as marketable
attributes or, at least, neutral in their influence on the area s competitive position.
Proposer will recommend a set of alternative actions (e.g., costs and funding strategies) which the
LRRC can take to remove obstacles to development and improve the area s development
potential. Proposer will provide recommendations for methods to protect and nurture existing
assets for development. This is a critical element in ensuring that potential use of the Reese
facilities is grounded in the reality of the market.
1.4.2 - Economic Feasibility,
1.4.3 - New Markets, and
1.4.4 - Comparative Analysis
Approach:
The assessment of the product described in 1.4.1 will determine the economic feasibility of
various potential operations which might locate at Reese or in the region. Proposer's analysis will
provide cost factors to be considered in the same fashion that they would be identified by a
candidate tenant s site selection team.
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Proposer will identify realistic reuse options which the LRRC can achieve. To some extent,
recent free trade agreements have altered the location decision process of some companies for
some operations. Proposer experience in assisting corporate clients to determine optimum
locations shows that these agreements have given locales close to Mexico a new advantage in
siting businesses for particular types of operations. Opportunities do exist for Reese and Lubbock
for attracting U.S., Mexican, and Canadian companies.
Proposer will fully explore these opportunities and define a strategy to exploit them.
Proposer will conduct an analysis to determine the financial feasibility and implication of those
options. Proposer will also provide a comparative analysis of each option which includes:
Cost/Benefits
Tax Revenues
_ Job Creation
Impacts on Quality of Life
Economic Feasibility
Short and Long -Term Sustainability
_ Free Trade / NAFTA Opportunities
1.5 - GENERATION OF REUSE ALTERNATIVES, RECOMMENDATION OF
PREFERRED ALTERNATIVE AND STRATEGIC DEVELOPMENT CONVERSION
RECOMMENDATION
1.5.1 - Map & Narrative Describing Reuse Options
Overview:
The following discussions combine the three tasks listed in the RFP (Tasks 3.3.5.1 through
3.3.5.3) into a discussion on the preferred reuse options narrative and one for the maps that will
illustrate these options.
Approach - Preferred Reuse Options:
On the basis of interviews with local stakeholders, Proposer will identify general reuse concepts
for discussion within the community forums and the LRRC, which will include an option to not
accept the base for redevelopment.
Proposer will develop three alternatives for each portion of the base for consideration and
evaluation by Proposer and the LRRC. Proposer will create alternatives that test contrasting
approaches to maximizing the reuse potential of the base. The alternatives will consist of
scenarios which examine various levels of density or intensity, tenant mix, circulation alternatives,
and facility reuse/demolition options. Proposer will evaluate these alternatives in terms of their
ability to meet the established goals of the LRRC. Proposer shall establish the preferred reuse
options and a recommendation as to whether it is in Lubbock's best interest to pursue ownership
and conversion of the base..
Proposer will establish the preferred reuse options for each portion of the base, as well as
alternative reuse options. At a minimum, the plan will include the following elements:
A map and narrative describing the preferred reuse options for each portion of the base
COMPREHENSIVE REUSE PLAN FOR REUSE AIR FORCE BASE - WORD PLAN
A map(s) and narrative describing alternative reuse options for each portion of the base
Designation of the preferred option with supporting justification
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
TASK DESCRIPTIONS - PHASE 2
2.1 - REFINEMENT OF LAND -USE ALTERNATIVES
2.1.1 - Liaison with LRRC and Sub -Committees
Approach:
Proposer experts at C&B and Hugo Reed will arrange meetings with the LRRC and its sub-
committees to review the preferred land use and reuse alternatives. The reuse options will be
market-driven, i.e., they will reflect the results of Proposer's discussions with these candidate
companies, versus a vision of a potential aviation reuse that has no basis in the marketplace.
2.1.2 - Detailed Market Penetration Testing and Fiscal Impact Analysis
Approach:
Based on input from the LRRC on the proposed reuse alternatives, Proposer will establish the
preferred reuse option and refine the plans for each area of the base. This input will enable us to
refine the market analyses Proposer prepared under Task 1. 1, Analysis of Existing Conditions to
better relate to the typical industries and operations that would locate to Reese under the
preferred reuse alternatives. Proposer's analysis of the attributes of Lubbock and Reese as a
location for business and industry will employ the perspective of potential recruitment prospects.
It will identify those operations that are most attracted by strengths and most tolerant of
weaknesses. That process will provide a realistic assessment of the depth and breadth of the
market which Reese can penetrate in generating civilian reuse of its facilities.
Proposer will develop a comprehensive financial analysis for the preferred alternative which
includes:
Estimates of capital outlays which might be required for necessary improvements
Projections of costs associated with operating the complex, including maintenance,
_ staffing, insurance, utilities services, tenant improvements, amortization, and other
operating cost factors
Lease rates and absorption projections
Revenue projections
Cash flow analyses at various levels of occupancy
A return -on -investment analysis
This component allows the LRRC to assess fully the fiscal impacts, in both the near-term and over
time, of the acquisition and operations of this complex. It also provides the groundwork
necessary for possible future economic development conveyance.
Proposer will provide recommendations on optional mechanisms for transactions, such as leases
and interim leasing documents and concepts, financing sources and funding methods to reduce
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
local fiscal impacts; and, other matters such as state and federal programs and private sources..
Recommendations for phased implementation strategies Proposer will provide include:
Organizational Structuring
Staffing
Operations Guidelines
Equipment Needs
Budgeting
Proposer's strategy will identify the on-going maintenance and operations needs for Reese and
land -use control mechanisms as appropriate for managing the overall base property in the
preferred base reuse plan. Proposer will separately identify the Reese maintenance costs within
the overall financial proforma supporting the preferred base reuse plan.
2,1.3 - Maps & Narrative
Approach:
Proposer will prepare final maps and narratives for the preferred reuse options identified in Phase
1, incorporating all input from Proposer's meetings with the LRRC, its committees, and the
general public through Proposer's community forums. As stated in Task 1.5.1 in Phase 1,
Proposer will prepare these maps in full color, on CARD. Proposer will prepare and refine the
reuse options narrative to fully document the rationale for recommendations and to describe the
reuse alternatives clearly and concisely.
2.2 - CAPITAL IMPROVEMENTS STRATEGY
Overview
Proposer's approach to the development of the Capital Improvements Strategy incorporates the
information gained from previous tasks to identify specific capital expenditures necessary to
repair, upgrade or enhance the existing Real Property Assets.
A key component of Proposer's capital improvements strategy is the inclusion of both a First
Cost and a Life Cycle Cost analysis for each proposed capital expenditure. The development of
both pieces of information provides a much more complete and robust evaluation since the LRRC
can more clearly identify the up -front and ongoing costs associated with various alternatives.
2.2.1 - Identification of needs for improvements in roads, utilities and structures
Proposer will utilize the Real Property Inventory and condition assessment data developed under
Phase I to identify the capital improvements necessary to support the reuse alternatives selected
by the LRRC. Proposer will prioritize that data and develop specific projects in the form of a
multi-year capital improvement program (CIP) which is synchronized to coincide with the
preferred reuse alternatives. Proposer will then determine the functional requirements of each
facility s planned reuse, evaluate the requirements against the existing condition of the structure,
and then determine the total capital improvement requirements. The parking, utilities and other
infrastructure requirements are then evaluated for each utility network to determine the total
requirements versus capacities of available electrical, gas, sewer, parking and related systems.
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
2.2.2 - Structures recommended for removal or demolition and related costs
Proposer will identify Structures recommended for removal or demolition based on their lack of
suitability to support the preferred reuse alternatives. Proposer will evaluate the likelihood of
removal/sale/transfer of the existing structures in an attempt to minimize the demolition
requirements and associated costs. When removal proves unfeasible, Proposer will develop an
estimated cost for demolition for each structure as well as a time -table which prioritizes the
structures for demolition.
2.2.3 - Map Displaying Recommendations
Proposer will develop a map which displays the recommended improvements in conjunction with
the functional model referenced previously. The map provides a visual understanding of both the
structures and supporting networks (gas, electrical, water, waste water, storm water, parking and
traffic) and serves as a valuable during the decision process and as a historical record following
the decision process.
The map will utilize both color and symbology to identify recommended improvements, timing of
various improvements and the relationships between the different improvements. It provides a
visual understanding of time and space relationships such as the upgrade of a structure and its
corresponding utility and infrastructure support systems.
The final maps Proposer will provide to the LRRC will serve as a record of the decision process
2.2.4 - Schedule
Proposer will develop a project schedule which identifies all of the major tasks, sub tasks and
milestones for the effort as part of the capital improvement strategy. It provides a valuable tool
by identifying critical milestones, key relationships and resourcing requirements allowing the
LRRC to understand the relationships between various improvements as well as the potential
impacts from delay.
Proposer will use Primavera P3, an extremely powerful windows based scheduling system which
has consistently been rated as the best scheduling application. In addition, Proposer personnel
have utilized Suretrack, MS Project Manager and TimeLine when requested to do so by
individual clients.
2.2.5 - Estimated Costs
Proposer will evaluate both the first time and Life Cycle Costs to provide the LRRC with a
clear understanding of the full economic impact. Generally, improvements with a lower first cost
or acquisition cost also require a higher operating expense through the life of the improvement. A
Life Cycle cost analysis allows the LRRC to identify and understand the total cost of each
improvement.
2.2.6 - Capital Improvements Financing Plan, Priorities, and
2.2.7 - Implementation Steps
Approach:
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
Proposer will prepare a financing strategy and implementation schedule for proposed
improvements at Reese considering a combination of funding sources. Proposer will outline a set
of specific steps to implement these improvements and an improvement schedule. C&B will
provide especially critical expertise for these task elements.
2.3 - MARKETING STRATEGY
2.3.1 - Sales and Marketing Tactics and Strategies
Approach:
In projecting space absorption and revenues, consideration will be given to the marketing
conducted to attract users to the base. That campaign design considers local, regional, and State
markets as well as national and international markets. Proposer will produce a comprehensive
marketing strategy reaching companies within the identified target sectors with compelling
reasons to consider Reese as a base for operations. The marketing strategy will include:
Recommendations for marketing materials and the development of a marketing
theme
_ Recommendations for specific marketing tactics, including direct mil,
telemarketing, trade shows and conferences, sales missions, and networking
Staffing, budgeting, and equipment recommendations for the marketing function
Mechanisms for measuring the success of the marketing program
2.3.2 - Financial Incentive and Free Port Assessment
Approach:
Proposer will combine the networks and databases of The Pathfinders and C&B for Proposer"s
efforts in Lubbock and at Reese to determine and recommend effective, affordable incentives with
acceptable payback periods and which add value to the transaction. Further, Proposer will assess
the market effectiveness, at Reese and in the Lubbock area, of "free trade" tactics designed to
position the area for increased "NAFTA" activities and investments.
COMPREHENSIVE REUSE PLAN FOR REUSE AIR FORCE BASE - WORK PLAN
Incentive areas to be examined include:
Labor Force Assistance
_ Infrastructure
Debt and Equity Financing
_ Taxation
Regulation
_ Real Estate Write Downs
Housing
Personal Property
Security
Others
2.3.3 - Target Market Segments and Contacts
Approach:
Proposer will base efforts for this task upon the assessment of location factors described in Task
1.4, Potential Use of Land & Facilities/Economic Market Analysis. Using this as a base,
Proposer will draw upon its expertise in site selections for corporate clients and its database of
site selection factors for various business and industrial sectors. Proposer will identify those
operations which will be most attracted by strengths and most tolerant of weaknesses as targets
for the marketing campaign. Proposer will provide specific contacts for companies within those
target sectors.
2.3.4 - Short & Long Term Objectives, and
2.3.5 - Time Schedules & Costs
Approach:
Proposer will recommend specific goals and objectives for the marketing campaign, as well as
mechanisms for measuring success of the campaign. The goals and objectives and success
measures will each depend on various levels of resources that Proposer will also identify. Finally,
Proposer will define a time frame for the implementation of the marketing campaign.
Proposer will divide the time frame and budgets into two discreet elements:
_ Zero to Two Years - Start -Up Marketing Campaign
Three to Five Years - Ongoing Marketing Campaign
Proposer will propose distinct strategies, schedules, and budgets for these two elements because
the focus and effort for them differ dramatically.
2.4 - ACQUISITION STRATEGY (Reserved)
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WOR
2.5 - LAND/FACILITIES MAINTENANCE STRATEGY
2.5.1 - Ongoing Operation and Maintenance Needs (Reserved)
2.5.2 - Necessary Maintenance for Base Facilities
Approach:_
Proposer will develop an assessment of maintenance conditions, priorities and options which will
consider Air Force status determinations (below) as measured against LRRC requirements for
reuse.
_ Level 1 - Operational - Maintain facilities, systems and equipment at fully
operational levels. Includes all services such as installed utilities, mechanical
systems, grounds maintenance, and interior and exterior structural finishes.
_ Level 2 - Preserved, Heat & Air Conditioning - Maintain the structural
integrity, weather tightness, and utilities to limit deterioration. Periodically turn on
faucets, toilets, etc., to keep drain traps wet. Winterize appliances, de -energize
unnecessary electrical circuits. Limited grounds maintenance is required. Maintain
heating and cooling systems at 50-55 degrees (heating) and 80-85 degrees
(cooling).
Level 3 - Preserved, No Air Conditioning - Same as Level 2 without a/c. Heat
is provided to prevent damage to pipes.
Level 4 - Preserved, No Heat or Air - Same as Level 3 with no heat. Turn off all
utilities, drain water lines, treat sewer traps with anti -freeze. Schedule inspections
for interior damage from mold or mildew.
_ Level 5 - Leased - All utilities to be provided on a fee basis. Provide no other
maintenance or repair services.
_ Level 6 - Abandoned Facilities - Disconnect all utilities. Permanently close all
facilities, systems, and equipment. No Caretaker actions other than correction of
conditions adversely affecting public health and safety.
The local firms, MWM and Hugo Reed, will assist Proposer by focusing on existing facilities, and
on land and natural resources. Proposer will recommend sound and cost-effective maintenance
strategies. Proposer will define a maintenance strategy, schedule, and estimated budget.
2.5.3 - Zoning / Land -Use Control Mechanisms
Approach:
Proposer will examine local land development control regulations to determine the appropriate
controls for the reuse of the installation and to provide general guidelines. Proposer will focus
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE - WORK PLAN
these land use controls on minimizing the impacts on the surrounding communities and on
promoting continuity with the existing fabric of the surrounding area.
2.6 - MANAGEMENT STRATEGY
Overview
Proposer will group together discussion of several sub -tasks in this task, including those tasks
listed in the RFP as 3.4.6.1 through 3.4.6.7. Such grouping will produce the reuse management
strategy as set forth below.
2.6.1 through 2.6.7 - Management Requirements and Financing & Legal Issues (Reserved)
2.6.8 - Caretaker Agreement / Negotiation Assistance
Approach:
Proposer will provide recommendations on the timing and process required for making a decision
on resource protection and on-going maintenance issues at Reese. Such attention will enable the
LRRC to determine whether a third -party caretaker contract or a community -driven cooperative
agreement, between the LRRC and AFBCA, provides superior support for reuse and conversion
efforts.
In addition, Proposer will deliver recommendations on:
_ Maintenance needs
Repair requirements
_ Maintenance priorities
Management and organization
Funding requirements and annual budgets
Negotiations with AFBCA
Relationships between maintenance and reuse activities
Appropriate maintenance levels and standards
Attention to housing, industrial, distribution, aviation, utilities, administrative,
service, and other facilities and infrastructure
Other
2.6.9 Other Considerations
Pursuant to the RFP attached hereto and the language set forth in this Attachment A, Proposer
will:
establish a partnership relationship with the LRRC and its Sub -committees;
educate and receive information from the public through a series of forums and
private and group interviews;
_ conduct monthly status meetings with the LRRC and other meetings as necessary
with Sub -committees and related bodies,
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE EASE - WORK PLAN
_ establish, in concert with the LRRC, a project schedule which sets forth critical
timing issues; and,
conduct other such public involvement and media relations activities as are deemed
mutually appropriate and productive.
3,1 Deliverables
Proposer will provide the types of and number of deliverables as specified in the RFP.
3.1.1 Interim submissions of the Preliminary Reuse Plan (Phase One of the Scope of Services),
Capital Improvements Strategy, Marketing Strategy, Acquisition Strategy, Land/Facilities
Maintenance Strategy, and Management Strategy in 8 1/2" by 11" format, for review by
the LRRC.
3.1.2 Thirty (30) copies of the Draft Preliminary Reuse Plan that shall include an executive
summary, in 8 1/2" by I V format (not including maps), with cover. One original,
unbound copy shall be provided as well, to allow additional copies to be produced if
necessary.
3.1.3 Thirty (3 0) copies of the Final Comprehensive Reuse Plan, in 8 1/2" by 11" format (not
including maps), provided in punched, loose-leaf, 3 -ring binders. The final plan report
shall be arranged to include the following items, unless an alternative arrangement is
mutually agreed on between the LRRC and the consultant. Executive Summary,
Introduction, Goals and Objectives, Assessment of Existing Conditions, Land -Use
Feasibility Analysis, Recommended Reuse Alternatives, Capital Improvements Strategy,
Marketing Strategy, Acquisition Strategy, Land/Facilities Maintenance Strategy,
Management Strategy. Final submission shall also include camera-ready originals of the
entire report, suitable for reproduction by the client, plus 3.5''' floppy disks of all text,
tables, charts, etc. (Word format). Final drawing submissions shall include one full-size
and one reduced mylar copy of each drawing presented in report.
3.1.4 One Thousand (1000) copies of a promotional document which shall depict the
Comprehensive Reuse Plan proposals focusing on the reuse alternatives, and
implementation strategies. This document shall be prepared in a glossy, color medium that
will illustrate, at a glance, the proposals contained within the Comprehensive Reuse Plan.
Proposer will provide an estimate of the cost for production of additional copies beyond
the 1,000.
ATTACHMENT B
THE PATHFINDERS TEAM
COST PROPOSAL SUMMARY
COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE
PHASE
HOURS
FEE
EXPENSES
1
2,639
$233,727
$21 500
II
1,834
$ 158,797
$ 13,600
TOTALS
4,473
$ 392,524
1$35,100
THE PATHFINDERS TEAM - COST PROPOSAL
PHASE I OF THE COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE
TASK
HOURS
FEE
EXPENSES
1.1 Analysis of Existing Conditions
$ 8,688
.1 &.2 Inventory and Condition Assessment of Lands, Buildings, and
Infrastructure
513
$ 48,825
.3 Utility Connections and Capacities
234
$ 19,368
.4 &.5 Unique Resources
60
$ 4,968
.6 Identification of Environmental Issues (Reserved)
0
$ 0
.7 Socio -Economic Profile (included in Task 1.4.2)
0
0
.8 & .9 Land -Use Suitability, Constraints and Opportunities
198
$ 19,850
.10 Annexation - Pro's and Con's
42
$ 5,050
.11 Aircraft Load Limitations
24
$ 2,232
TASK HOURS FEE EXPENSES
1.1 Analysis of Existing Conditions (continued)
.12 Homeless/ Native Americans Assessment (Reserved)
0
$ 0
.13 Zoning, Parcelization, and Platting (Shifted to Phase II)
0
0
1.2 Economic Impact of Base Closure (included in Task 1.4.2)
0
0
1.3 Community Desires
303
$ 25,932
$ 2,490
1.4 Potential Use of Land and Facilities/Economic Market Analysis
$ 7,726
.1 Potential Future Uses of Base Land and Facilities
462
$ 39,110
.2, .3, & .4 Economic Feasibility, New Markets, and Comparative Analysis
505
$ 41,354
1.5 Generation of Reuse Alternatives, Preferred Alternative and
Strategic Development Conversion Recommendation
$ 2,596
.1 Map and Narrative Describing Reuse Options
298
$ 27,038
PHASE I TOTALS
2,639
$ 233,727
Phase I Direct Expense
1
1 $ 21,500
EXPENSES - PHASE I
Travel
ESTIMATED, ITEMIZED EXPENSES
Washington National - Lubbock
4 Trips @ $500 $ 2,000
Dayton, Ohio - Lubbock
4 trips @ $500 $ 2,000
DFW - Lubbock
25 trips *a $200 $ 5,000
Total Travel $ 9,000
On -Site Expenses: $150/day
(includes lodging, meals, auto,
other related, customary business expenses)
83 days *, $150 $ 12,450
TOTAL EXPENSES $ 21,450
THE PATHFINDERS TEAM - COST PROPOSAL
PHASE H OF THE COMPREHENSIVE REUSE PLAN FOR REESE AIR FORCE BASE
TASK
HOURS
FEE
EXPENSES
2.1 Refinement of Land -Use Alternatives
$ 2,900
.1 Liaison with LRRC and Sub -Committees
66
$ 8,138
.2 Detailed Market Penetration Testing and and Fiscal Impact
Analysis
256
$ 21,600
3 Maps and Narrative
124
$ 11,000
2.2 Capital Improvements
$ 4,200
.1 Needs Identification
87
$ 7,280
.2 Structures / Removal or Demolition
88
$ 7,180
.3 Map - Recommendations
160
$ 12,375
.4 Schedule
80
$ 6,720
.5 Estimated Cost
144
$ 12,110
.6 &.7 Capital Improvements Financing Plan/Priorities
120
$ 11,500
TASK
FOURS
FEE
EXPENSES
2.3 Marketing Strategy
$ 2,300
.1 Sales and Marketing Tactics
215
$ 19,375
.2 Financial Incentives and Free Trade Port Analysis
116
$ 9,480
.3 Target Markets
80
$ 6,480
.4 & .5 Objectives, Schedules, and Costs
40
$ 3,200
2.4 Acquisition Strategy (Reserved)
0
$ 0
$ 0
2.5 Land / Facilities Maintenance Strategy
$ 2,300
.1 & .2 Operations and Facilities Maintenance Needs (Reserved)
0
$ 0
.3 Zoning / Land -Use Control Mechanisms
60
$ 4,800
1.1.13 Parcelization and Platting
110
$ 9,275
TASK
HOURS
FEE
EXPENSES
2.6 Management Strategy
$ 1,900
.1 - .7 Management Requirements (Reserved)
0
$ 0
.8 Caretaker Agreement / Negotiation
88
$ 8,284
PHASE H TOTALS
1,834
$ 158,797
Phase H Direct Expense
$ 13,600
ESTIMATED, ITEMIZED EXPENSES
EXPENSES - PHASE II
Travel
Washington National - Lubbock
4 Trips @ $500 $ 2,000
Dayton, Ohio - Lubbock
1 trips @ $850 $ 850
DFW - Lubbock
18 trips @ $200 $ 3,600
Total Travel $ 6,450
On -Site Expenses: $150/day
(includes lodging, meals, auto,
other related, customary business expenses)
48 days @ $150 $ 7,150
TOTAL EXPENSES $ 13,600
0
ATTACHMENT C
PAYMENT SCHEDULE
The project fee shall be paid in the following manner:
PHASE I
$20,000.00 Initial payment following authorization to proceed
$47,051.08 30 days following authorization to proceed
$47,051.08 30 days following first payment
$47,051.07 30 days following second payment
$47,051.07 Completion of all Phase I tasks and acceptance of the Phase I work products by
the City
$25,522.70 Final Payment -10% Grantor (OEA) Withholding Requirement
$233,727.00 TOTAL PHASE I FEES
PRASE H
$35,389.33 30 days following authorization to proceed
$35,389.33 30 days following first payment
$35,389.32 30 days following second payment
$35,389.32 Completion of all Phase II tasks and acceptance of the Phase II work products by
the City
$17,239.70 Final Payment - 10% Grantor (OEA) Withholding Requirement
5158,797.00 TOTAL PHASE H FEES
Expenses: The City will be billed monthly for project expenses. Invoices for the Proposer's
expenses shall be mailed to the City. All such invoices shall be payable within thirty (30)
days after the date they are received. Expenses for Phase I will not exceed $21,500.00,
and expenses for Phase II will not exceed $13,600.00.
0