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HomeMy WebLinkAboutResolution - 4838 - Grant Application - DOT, FTA - Captial Projects - 05/25/1995i Resolution No. 4838 May 25, 1995 Item #9 f RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an application for a grant, under the Department of Transportation, Federal Transit Act, as amended, to provide for capital projects for the period from October 1, 1995, through September 30, 1997, and operating assistance for the period October 1, 1995, through December 31, 1996, and technical studies for the period October 1, 1995, through September 30, 1996, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 25th ATTEST: &-'t'—o- M Betty M. Johnson, City Secretary APPROVED AS TO CONTENT: �V' h '-.-�— Larry 2offman, i ector of Transption APPROVED AS TO FORM: 10�! Harold Willard Assistant City Attorney Resolution No. 4838 May 25, 1995 Item #9 AUTHORIZING RESOLUTION Resolution No. 4838 Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Federal Transit Act, as amended: WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; WHEREAS, it is required by the U.S. Department of Transportation in accord with the provision of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U. S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprises be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority businesses shall have the maximum opportunity to bid upon construction contracts, supplies, equipment contracts, or consultant or other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LUBBOCK, TEXAS, ON THIS 25th DAY OF MAY , 1995) AS FOLLOWS: That the MAYOR is authorized to execute and file an application on behalf of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation to provide aid in the financing of capital projects for the period of October 1, 1995, through September 30, 1997, and operating assistance for the period of October 1, 1995, through December 31, 1996, and technical studies for the period of October 1, 1995, through September 30, 1996, pursuant to Section 9 of the Federal Transit Act, as amended. 2. That the MAYOR is authorized to execute and file with such application an assurance of any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964.. That the GENERAL MANAGER of CITY TRANSIT MANAGEMENT COMPANY, INC., is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects. 4. That the MAYOR is authorized to set forth and execute affirmative minority business policies in connection with the program of project's procurement needs. 5. That the MAYOR is authorized to set forth and execute grant agreements on behalf of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation for aid in the financing of the planning, capital, and/or operating assistance program of projects. 6. That the RESOLUTION shall take effect immediately upon its adoption, PASSED BY THE CITY COUNCIL THIS 25th DAY OF MAY , 1995. ATTEST: Ltt'- ar-�O� etty . . Johnson City Secretary APPROVED AS TO CONTENT: -A�'AAXNWvW )/ /2 � 47ez'7 0 1 L Larry V.off Director f Transp rtation APPROVED AS TO FORM: k�i�a V4�&Z arold Willard Assistant City Attorney THE STATE OF TEXAS COUNTY OF LUBBOCK CITY OF LUBBOCK I, Betty M. Johnson, City Secretary for the City of Lubbock, Texas, hereby certify that the attached document is a true and correct copy of Resolution No. 4$38 as it appears in Volume No. 54A of the Minutes record and as remains on file in the Office of the City Secretary. The Resolution was authorized on May 25, 1995 If I were called upon to testify, I would testify as to my position as City Secretary and that these records accurately reflect the records on file in this office. TO CERTIFY WHICH, witness my hand and seal of the City of Lubbock, Texas, this 25th day of May r 1995. A � C��L Bett M. Joh son City Secretary Resolution No. May 25, 1995 Item #9 CITY OF LUBBOCK FY96 FTA. SECTION 9 OPERATING, CAPITAL, AND PLANNING ASSISTANCE GRANT APPLICATION FOR FEDERAL ASSISTANCE AODW-ant IGenttrrer t. r"m OF SUSURSaaottc. T. OAR tdCitYRn EY VATS Slate Aooacan= 40MOM Acoomamm on"D p"DoM ❑Cr4aruegmn A. OAR MGCRtlrm EY PROM" AgQGCY Fedora kmwudw ❑ ❑ �+ S. MWK JCAMT tKPORMAMN Lego Nerne: 0fgmmrsa =%m urtrl: City of Lubbock T Add raa (amo C+tY. COHnrY, slate. and 210 coda!' rtertte and te+eortorta nurnam of tna Orlon f0 ON a n'taCted 0n nla/tr7 m%Civtrt0 tnIS aoatcallon rprw area OWGJ P.O. Box 2000 Lubbock, Lubbock County John L. Wilson Texas 79457 (806) 767-2380 L RMPLt2Yva Iausrr vXA1%W HUMMIN 41Kt 7. rfos tv APPLlCAw,. Jarmrr aoomorram Aetaar to Eva! �{���c A. Stile M trrdeoendem Svlaol OWL j 0 0 5 & Ca my L Stall Camued d rrt bomal d Law—V G ULOWCX el J. Pnrata urevrsty L TYPR OF APPuCAT1OMk c. 1'awna++ro K rrafiert 1n0e r. New Cartttnuitton ❑ Aetnsdon E Interstate L 4v*vidual F IntMnxu'+ cco M Pmht Orgar"zvo n It Revtsmm. audit acoramate leffmos) 'n ow(os. 11 0 G. Soec:at Qisurt:t N. cum JSomcft A Inereale Award 3 Oecraase Aaam C 'Mersa" Ouratlon 0 3etseasa Qutatton Cderr (ro+d':1Yr f. %Mlle Of MOCRAL AOEnGr. 1e, CATALOO OF XWORRAL DOMEST'tC tt_ oescmnlva TM -9 OF APPUCAMM POKWaCr: "Umm i Capital Assistance for the period of TTrL,. 9 Capital Projects Operating 10/01/95-09/30/97, Operating assistance for & Technical Studies Assistance the period of 10/01/95-12/31/96 and Technical Studies Assistance for the period 12. ARIAS AFFICMSYPRMICTroues, cduntrIG& stitaR #W- of 10/01/95-09/30/96. Lubbock, Lubbock County, Texas I& PROPOSED "Oiec"' 9 14. CCNGAMIOKAL 7137711C'.3OP Start Oaca E-ang Zags a. A00W.3rtt : o �rolec 10/01/95 09/30/97 fs. ti37fMATED Ft1MG4ftG: 16..3 APPUCAflOK SUE,:EC'.' TO IVRYIRM BY STATR CENC MN 0=01 12372 PITO S7 SES �•FS PaEaP-_CA`TCMAPa�riGr� WAS DACE AVA�J= TO -+E j-.1-41Sa A Federal9i 3376,800 S'AT� �cEi:lTtvE ::RCF r 23T2 PROC- -OR REVIEW ON OA7E b AOprrCant S D9 G Stat! ! .DO C "ltd PCIOG,-L4M IS lVQT =VEREO BY SO. T2372 OR ;2QCrAAM r+AS 40T!3E=-.14 SR'-.EC7M 3Y STATE P -IR REVIEW d :.ales I S 1,719,200 a Ctner 2 .00 r ?+Qgram +nCOm• : OD i?. IS THE APPf.ICAKr 21K m UEW OK ANY FEDERAL 3EWM 3tfaen an a=tatgn L4 .40 we$ If "feA an � TOTAL� s 4,096,000 .30� 12. rO TTHE 3EST OF ar KNawLEJGE ANG SEL;EF ALL 3ATA ;N rml AP*LI"nom POEAPOUCAMN ARE rftE AKO CORRECT. THE 'OOCJMRM tr•S !E!N OULY A nII£'J ® `;OVEANING scov of -me aPP:;CxNr ANG rM£ APat (CANT +NILS ''JfrPir wml fl+E ATYACt+EC ASSURANCES of r1rE ASS,STAr10E ',S AWAPOEM a,Goo Varve Jr r rl[ec --eCresenra• '.C�a rataO�Ondt nun+rkr avid .m ston 806-76'-_'009 Q Srq>tas re at urn Tatra May 25, 1995 A TEST `L-"- v APV S �TQ �O,N�ENT: APPROVED AS TO FORM: CITIBUS PROPOSED CAPITAL PROJECTS PROJECT DESCRIPTION FY 1996 Replacement -VA: In order to meet the demand and come into compliance with ADA, additional hours of service and additional vehicles are necessary. The paratransit vans are being maintained for longer periods of time to meet the demand. In the summer of 1995, Citibus will receive 5 replacement vans when 8 out of 9 will be placed into service. With this order of 5, Citibus will use 9 out of 11 vans replacing 3 DRS vans and 2 fixed route vans used in DRS service. Proposed Schedule: Project Bid Jan. 1996 Award Project Feb. 1996 Delivery Jul. 1996 Replacement Operations Suneort Vehicle• It is necessary to replace the current operations support vehicle that has exceeded the 100,000 mile and 10 year minimums. The vehicle, a sedan, will be replaced with a minivan for supervisors to transport passengers missing their transfers. Proposed Schedule: Project Bid Jan. 1996 Award Project Feb. 1996 Delivery Jul. 1996 Maintenance Equipment and Parts: This would include engine, transmissions,tires, and other main components needed in the maintenance area. These items will be eligible for capital funding since their cost is at least one-half of one percent of the current fair market value of the rolling stock on which the items are to be used. Proposed Schedule: Project Bid Oct. 1995 on going thru Sept. 1996 Air-conditioning System: The current system is in need of replacement. It will be 15 years old this year and is obsolete. Proposed Schedule: Project Sid Jan. 1996 Award Project Feb. 1996 Completion Apr. 1997 Operations Equipment: This would include computer equipment installation, and Proposed Schedule: Project Bid Award Project Delivery the purchase of a coin sorter, copier, both software and hardware plus maintenance tools. Jan. 1996 Feb. 1996 Jul. 1996 CITIBUS PROPOSED TECHNICAL STUDIES PROJECT DESCRIPTION The objectives of this task are as follows: to examine the transit system operated by the subsidized private operator, City Transit Management Company, Inc.; to prepare recommendations for action which could improve service and/or reduce deficits; and to update and review previous work with an ongoing process as may be required by the Federal Transit Administration (FTA) for capital and operating assistance programs. 1WEN M-54 .. I. Administration/Management A. This program will allow Citibus' management staff and operations and maintenance personnel to attend seminars, schools, training sessions, computer training, and conference to further their education and professional development. B. Funding Total $6,000 II. Data Development and Maintenance A. This program will allow Citibus to prepare and/or coordinate ongoing activities in the areas of Title VI Certification, EEOC Certification, Minority Business enterprise Participation; collection of operating and financial data for Section 15 reporting; collection of ridership and route data with Semi -Annual Route Analysis (SARA); and the annual update of the ADA compliance plan. B. Funding Total III. Short Range Planning $10,000 A. This program will allow Citibus to conduct short range planning activities in the areas of FY1996 Unified Work Program; Transportation Improvement Program; Stormwater Pollution Prevention; and planning necessary for the implementation of ADA. This program will also aide in the development of a ridership enhancement program which will identify route adjustments in an effort to increase passenger usage and satisfaction. This will consist of a boarding and alighting study to be conducted, which will show where the Citibus passengers are originating and what their destinations are. The study will also include the identification of the major ridership generators such as schools, malls, and neighborhoods. The data collected will allow Citibus to make route and schedule modifications to increase performance and passenger usage. B. Funding Total $45,800 IV. Purchase of Computer Associated Equipment A. Upgrade of present computer software and hardware for planning purposes. This will include a minimum of 2 computers. B. Funding Total Funding Sources FTA Section 9 Funds $8,000 $55,800 City of Lubbock (Local Sources) $14,200 CITIBUS PROGRAM OF PROJECTS AND BUDGETS FY95-96 FEDERAL TOTAL AMOUNT AMOUNT SCOPE III BUS -ROLLING STOCK ...................................... $656,000 $820,000 ACTIVITY 11.12.15 5 REPLACEMENT VAN ...................... $336,000 $420,000 11.12.40 SPARE PARTS/ASSOC CAP MAINT ITEMS ..... $320,000 $400,000 SCOPE 114 SUPPORT EQUIP & FACILITIES .............................. $164,000 $205,000 ACTIVITY 11.42.03 ADMIN/MAINT FACILITY ..................... $68,000 $85,000 11.42.11 SUPPORT VEHICLE .......................... $16,000 $20,000 11.42.20 MISC EQUIPMENT ........................... $80,000 $100,000 TOTAL CAPITAL ............................................ $820,000 $1,025,000 SCOPE ESTIMATED NET PROJECT COST ..................... $ 4,096,000 300 OPERATING ASSISTANCE ................................ $1,500,000 $3,000,000 ACTIVITY LOCAL SHARE ...................................... 30.09.00 OPERATING ASSISTANCE FOR THE: PERIOD 10101/95 TO 12/31/96 .......... . .... $1,500,000 $3,000,000 411 PLANNING -TECH CLASSIFICATIONS ......................... $56,800 $71,000 ACTIVITY 41.11.00 PROGRAM SUP PORTIADMINISTRATION ....... $16,800 $21,000 41.12.00 GEN DEV & COMPREHENSIVE PLG ............ $33,600 $42,000 41.13.00 MIS EQUIPMENT .............................. $6,400 $8,000 TOTAL. .......................................... $2,376,800 $4,096,000 ESTIMATED NET PROJECT COST ..................... $ 4,096,000 FEDERAL SHARE ............................ . ...... $ 2,376,800 LOCAL SHARE ...................................... $ 1,719,200 NOTICE OF THE OPPORTUNITY FOR A PUBLIC HEARING RE: City of Lubbock/Citibus Section 9 Capital, Technical Studies, and Operating Assistance Grant Application Notice is hereby given that an opportunity for a public hearing will be afforded, in the Citibus Conference Room, 801 Texas Avenue, on April 25, 1995, at 12:00 noon for the purpose of considering projects for which financial assistance is being sought form the Federal Transit Act of 1964, as amended. The financial assistance requested is as follows: CAPITAL ASSISTANCE GRANT Program of Projects: This project will consist of the following: the purchase of five replacement vans for the Demand Response Service as required by the Americans with Disabilities Act; spare parts and associated capital maintenance items which includes engine, transmissions, tires, and other main components; a replacement Operations Support Vehicle; various pieces of maintenance, administration, and operations equipment which includes tools, computers, and coin sorter; and the replacement of the building air conditioning system. This project is estimated at $1,025,000. Of this amount $820,000 will be provided by the Federal Transit Administration (FTA) Section 9 funds, $205,000 will be provided by the City of Lubbock. This project is proposed to begin October 1, 1995, and be completed by March 31, 1997. TECHNICAL STUDY GRANT Program of Projects: This project will consist of the fallowing: training and travel for professional development; conducting a comprehensive operational analysis; conducting short range planning; and the purchase of office equipment including computers. This grant is estimated at $71,000. Of this amount, $56,800 will be provided by FTA Section 9 Rinds and $13,200 will be provided by the City of Lubbock. This project is proposed to begin October 1, 1995, OPERATING ASSISTANCE GRANT Program of Projects: This project will consist of providing the transportation services in the Lubbock urbanized area provided by the City Transit Management Company, Inc., d/b/a Citibus and includes the following: 1) Providing the transportation services from October 1, 1995 through September 30, 1996. This portion of the grant is estimated at $3,160,000 of which $1,500,000 will be provided by FTA Section 9 funds, $760,000 by the City of Lubbock, $400,000 by TxDot, and $500,000 by non- farebox revenues. 2) Providing the transportation services from October 1, 1996, through December 31, 1996. This portion of the grant is estimated at $800,000 of which $400,000 will be provided by FTA Section 9 funds, $200,000 by the City of Lubbock, and $200,000 by non-farebox revenues. Interested persons or agencies may submit, orally or in writing evidence and recommendations with respect to said projects on or before April 21, 1995. The preliminary program of projects is available to the public at the Citibus offices at 801 Texas Avenue. The final program of projects will also be available to the public at the Citibus offices. General Manager Citibus P.O. Box 2000 Lubbock, TX 79457 INTERGOVERNMENTAL REVIEW CERTIFICATION Certification is given by the recipient named herein - the CitY of Lubbock - with respect to its application for assistance pursuant to Section 9 of the Federal Transit Act, as amended (49 U.S.C., Section 1601, et seq.) filed with the Federal Transit Administration that the recipient has complied with the provisions of 49 CFR 17, Intergovernmental Review of Department of Transportation Programs and Activities. John L. Wilson General Manager 77/�5'- Dat STATEMENT OF CONTINUED VALIDITY OF ONE-TIME SUBMISSIONS The following documents (and dates submitted to/acknowledged by FTA) have been submitted to FTA previously, continue to remain valid and accurate, and do not require revisions or updating: • Standard Assurances - August 19, 1985 • Transportation Planning Certification - March 30, 1988 • Opinion of Counsel - May 6, 1988 • Charter Bus Agreement - April 14, 1994 (see Attachment A) • Primary Nonprocurement Debarment and Suspension Certification - June 22, 1989 • DOT Title VI Assurance - December 27, 1993 • Self -Certification May 8, 1986 • Private Enterprise Description - May 8, 1986 • Intergovernmental Cooperation Certification - June 12,1986 • Dispute Resolution Process - March 20, 1987 • Section 504 Plan Approval - September 28, 1987 • MPO Certification - August 5, 1986 • DBE Certification - August 1, 1994 • Section 9 Certification - August 26, 1994 • Civil Right Assurance - August 26, 1994 • Drug Testing Certification - August 26, 1994 • Coordination of Transit Services - August 26, 1994 • Bus Testing Certification - August 26, 1994 • Pre -Award & Post -Delivery Audit Cert. - August 26, 1994 • Drug -Free Work Place Act Certification - August 30, 1994 • Certification of Restrictions on Lobbying - August 26, 1994 The applicant understands and agrees that the use of FTA funds approved for this project shall be consistent with the applicable sections of the Federal Transit Act, as amended, Sections 3, 3 (a) (1) (C) , 4 (i) , 6, 8, 9, 9B, 10, 16 (b) (2) , 18, or 20, or 2.3 U.S.C. Sections 103(3)(4) and 142; pertinent Federal laws; and pertinent Federal rules, regulations, or circulars; and that the use of FTA funds is subject to audit and review. Such funds shall be returned to FTA if, after audit, it is found that they have been used improperly. Further, the applicant certifies or affirms the truthfulness and accuracy of this contents of the statements submitted on or with this statement and understands that the provisions of 31 U.S.C. Sec. 3801 et seq. are applicable thereto. The applicant's eligibility to receive FTA grants, as originally certified in the Opinion of Counsel, remains in effect. Further signature of the attorney is certification that there is no pending or threatened litigation or other action which might adversely affect the ability of the grantee to carry out the project/program. 0 - John John L. Wilson Citibus General Manager 4/o'5 7/q s, Date arold Willard Assistant City Attorney Date ATTENTI©N: Whoever, in any manner within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies or conceals a material fact, or makes any false, fictitious, or fraudulent statements or representations, or makes or uses any false writing or document, knowing the same to contain any false, fictitious, or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not more than 5 years, or both. 18 U.S.C., Section 1001 (1982). GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Capital, Planning and Operating Assistance Grant GRANT AGENCY: Federal Transit Administration GRANT FISCAL PERIOD: Capital and Planning: 10/l/95-09/30/97 Operating : 10/1/95 - 12/31/96 CITY DEPARTMENT / INDIVIDUAL PREPARING GRANT: Citibus / John L. Wilson APPROVALS: DEPARTMENT HEAD DIVISIO ET AND RESECH DIRECTOR F - CITY MANAGER Upon completion of approvals, return to: h ATE DATE DATE `,! D A Anhn L- wolann C *tihjvS I TrnSit by f15131/" I-NDIVIDUAL CITY DEPARTMENT OR SECTION DEADLINE DATE CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. To provide Lubbock citizens with dependable and economical public transportation, while maintaining the lowest feasible fares and minimizing the need for local taxpayer support. To provide the planning funds to justify the need for capital and operating assistance. Specific goals are as follows: to meet the needs of the disabled community as well as the general population by obtaining grant funding for the replacement of five (5) demand response vans with larger capacity low floor vans, an operations van, and various minor maintenance and administrative equipment; to minimize the need for local taxpayer subsidy by capitalizing the purchase of vehicle spare parts which reduces the local funding required. A. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. The purchase of five (5) replacement demand response vans will provide transportation service to persons with disabilities. This transportation is needed to allow persons with disabilities the ability to be active members of the community. The purchase of the supervisor van will allow the operations supervisors to better assist the Citibus passengers should there be a missed or interrupted trip. This grant will also provide operating assistance to Citibus which will allow for the continuation of transportation services to the citizens of Lubbock. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. Passengers per hour (fixed route and demand response service); numbers of passenger trips per year on fixed route; number of passenger trips per year on demand response service. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. Yes. The primary users of the Citibus transportation system are: low income individuals without other means of transportation, disabled individuals (both physical and mental), the elderly who are unable to drive, school and college students. The demand response service is provided for those passengers that can not utilize the fixed route service due to a disability. 4. Are other agencies (other than the City of Lubbock) available to administer this program? If so, list the agencies: There are no other agencies in the City of Lubbock currently available to administer this program. 5. Are other agencies administering similar programs? If son, list the other agencies. If not, why not? There are no other agencies currently providing public mass transportation services to the citizens of Lubbock. This is because the City of Lubbock has been designated the recipient of the Federal funds and has designated Citibus as the provider of the services. 6. Is the program or activity provided by this grant required by state of federal law or required as a condition of other ongoing state or federal programs? Please explain: The state and federal governments do not require that cities operate public transportation services. This decision was made by the City of Lubbock. Since the service is provided, there are state and federal regulations that must be met to continue to qualify for assistance. To come into compliance into compliance with the Americans with Disabilities Act (ADA), a transportation plan was developed with public input. The plan was required to identify the demand for the service and the time frame within which the demand would be met. The replacement of five (5) vans will greatly assist Citibus in meeting the demand and is a part of the ADA plan. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in-kind contribution? Yes, a cash match is required. (1) Capital projects - A match of 20% is required on all of the projects. The City share will be $205,000 which is: $84,000 for the five (5) replacement vans; $80,000 for capital maintenance items; and $41,000 for the miscellaneous maintenance and administration capital items. (2) Operating assistance - A match of 50% of the net expenditures is required. The local funding is as follows: $630,000 form the City of Lubbock; $470,000 from Texas Tech University; $40,000 from route guarantee, and $360,000 from the State. (3) Planning - A match of 20% is required for all planning and technical studies. The City share will be $14,200. 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital projects, etc.). The grant contains capital, operating and planning items. Capital: 5 replacement demand response vans Vehicle spare parts and capital maintenance items Air conditioning system for Citibus administrative building Replacement of Citibus supervisor van Miscellaneous maintenance and administrative equipment Operating: To maintain the current level of service to the citizens of Lubbock through the operation of the Citibus public mass transportation system. Planning: Technical study to allow Citibus to operate the maximum amount of service at the lowest possible fare. The study will identify areas where service should be modified to better serve the citizens. The study will continue the on-going fare analysis and review to minimize the requirements for local taxpayer support of public mass transportation services. A. If the grant is for capital outlay or capital project, will it result in ongoing City operational costs:' If so, explain in detail. The replacement vehicles will require fuel and maintenance parts on a continuous basis thereby creating operational costs. These costs should be no more that Citibus previously expended. B. If the grant is for operating program or programs, is it a one-time grant which will result in ongoing City expenses, if the program is to be continued in the future? The operating program is applied for annually thereby creating. ongoing City expenses. C. Does the grant require continuation of the program, at City expense, after the grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. The grant does not require the continuation of the program at City expense after the grant funding has expired. However, the City would be required to sell all assets purchased with the assistance of the Federal Transit Administration and return their portion of the proceeds, if the service was discontinued. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on-going grant? If the grant is ongoing, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). if the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. The grant is a one-time grant, the capital and planning portions may extend over a two (2) year period. The operating portion of the grant is for the period October 1, 1995 through December 31, 1996. 10. Are indirect costs reimbursed by the grant? Indirect costs associated with the operation are reimbursed at 50%. Indirect costs associated with the planning aspects of the grant are reimbursed at 80%. 11. Are grant audit costs reimburse by the grant? Yes, audit costs are reimbursed at 50%. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? Citibus is managed by a private firm and has no City employees. Some City services will be utilized by the activities in this grant. These are: City Manager; Division Director; and Purchasing. It is not anticipated that the activities in this grant will adversely affect these departments. 13. What is the long-term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? The City of Lubbock will receive 52,376,800 in Fiscal Year 1996 from the Federal Transit Administration to assist in the operation, capitalization, and planning activities associated with the operation of public mass transportation services. It is likely that similar funding will be received in future years. The City employees will not be adversely affected by this grant, but approximately 100 Citibus employees would be affected by the discontinuation of the program. The community would greatly suffer by the discontinuation of the program. Citibus provides in excess of 3 million passenger trips per year to the citizens of Lubbock. Many of these individuals would be required to forgo medical, work, and school trips if the Citibus service was reduced or eliminated. 14. Provide, in as much detail as possible, a 5 -year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any on-going costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). Be sure to fully explain the source and types of revenues (in-kind contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. CITIBUS GRANTS BY FISCAL YEAR 1996 1997 1998 1999 2000 Revenues Federal Grant $2,376,800 $1,980,000 $1,900,000 $2,100,000 $1,900,000 State Grant $414,000 $400,000 $500,000 $600,000 $650,000 Fares $670,000 $696,800 $724,672 $753,659 $783,805 Local Match $3,670,000 $3,816,800 $3,969,472 $4,128,251 $4,293,381 City -Operating $630,000 $700,400 $703,984 $711,711 $773,748 City -Capital 205,000 95,000 75,000 125,000 75,000 City -Planning 14,200 14,200 14,200 14,200 14,200 TTU-Operating 470,000 488,800 508,352 528,686 549,834 TTU-Capital 0 0 0 0 0 Route Guar, 40,000 41.600 43,264 44,995 46,794 Total Revenue $4,820,000 $4,416,800 $4,469,472 $4,878,251 $4,793,381 Expenditures Other Charges $3,670,000 $3,816,800 $3,969,472 $4,128,251 $4,293,381 Capital 1,025,000 475,000 375,000 625,000 375,000 Planning 125,000 125,000 125,000 125,000 125,000 Total Exp. $4,820,000 $4,416,800 $4,469,472 $4,878,251 $4,793,381 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (Form FTA G-2, October 1, 1995) Upon execution by the Grantee named below, the U.S. Department of Transportation, Federal Transit Administration (Federal Government or FTA) and the Grantee have entered into this Grant Agreement. This Grant Agreement covers the Project described below. In addition, the following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," Form FTA MA(2), October 1, 1995; and (2) Any Award notification containing special conditions or requirements, if issued. THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FINANCIAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS AFTER AWARD. FTA HEREBY AWARDS A FEDERAL GRANT AS FOLLOWS: Project Number: TX -90-X345 Grantee: City of Lubbock Designated Recipient: City of Lubbock Citation of Statute(s) Authorizing Project: 49 USC § 5307 Estimated Project Cost: $3,987,000 Maximum Federal Funds Approved [Including All Amendments]: $2,289,600 Amount of This Federal Assistance Award: $2,289,600 Maximum Percentage(s) of Federal Participation: 80% capital, 80% planning, and 50% operating. Date of Department of Labor Certification(s) of Transit Employee Protective Arrangements: Original Project or Certification Date (Amendment Number) 0 TX -90-X345 7/13195 2 Project Description: See Attached Budget. Conditions of Award: JAV 18 ;� OBLIGATION DATE 72L M-%'� FTA AUTHORIZED OFFICIAL EXECUTION OF GRANT AGREEMENT This Grant Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. After the FTA Authorized Official has signed this Grant Agreement, the Grantee should then execute this Grant Agreement. The Grantee, by executing this Grant Agreement, ratifies and adopts all statements, representations, warranties, covenants, and materials submitted by it; accepts the Federal Government's grant award; and agrees to all terms and conditions of this Grant Agreement. Executed this 26th day of Janua ATTEST; Betty M. Johns City Secretary City of Lubbock Gavino Sotelo 1st Assistant City Manage,- City anageCity of Lubbock r , � City of Lubbock Approved as to Form: oL t1a �V'4k'o TITLE AND RGANIZATION Harold Willard Assistant City Attorney City of Lubbock APPROVAL DATE APPROVED PROJECT BUDGET PAGE 1 01/18/96 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT.' NO.: TY -90-X345-00 BUDGET NO.: 01 SOURCES OF FEDERAL FINANCIAL ASSISTANCE FUNDING UZA: 481350 FUNDING UZA NAME: LUBBOCK, TX ACCOUNTING PREVIOUSLY AMENDMENT CLASSIFICATION FPC DESCRIPTION APPROVED AMOUNT TOTAL 95.21.90.91.1 00 FTC 1995, SEC 9 $ 0 $ 732,800 $ 732,800 CAPITAL FEDERAL AMOUNT TOTAL AMOUNT SCOPE 111-01 BUS - ROLLING STOCK ......................$ 568,800 $ 711,000 QUANTITY: 4 ACTIVITY 11.12.15 BUY REPLACEMENT VAN $ 248,800 $ 311,000 QUANTITY: 4 11.12.40 BUY ASSOC CAP MAINT ITEMS $ 320,000 $ 400,000 SCOPE 114-01 BUS SUPPORT EQUIP/FACILITIES.............$ 164,000 $ 205,000 ACTIVITY 11.42.03 AIR CONDITIONER REPLACEMENT $ 68,000 $ 85,000 FOR ADMIN/MAINT FACILITY 11.42.11 PURCHASE SUPPORT VEHICLES $ 16,000 $ 20,000 11.42.20 PURCH MISC SUPPORT EQUIPMENT $ 80,000 $ 100,000 TOTAL CAPITAL ...................................$ 732,800 $ 916,000 SCOPE 300-01 OPERATING ASSISTANCE .....................$ 1,500,000 $ 3,000,000 ACTIVITY 30.09.00 OPERATING ASSISTANCE FOR THE $ 1,500,000 $ 3,000,000 PERIOD 10/1/95 TO 12/31/96 SCOPE 411-01 PLANNING -TECH CLASSIFICATIONS ............ $ 56,800 $ 71,000 ACTIVITY 41.11.00 PROGRAM SUPPORT/ADMINISTRATION $ 16,800 $ 21,000 41.12.00 GEN DEV & COMPREHENSIVE PLNG $ 33,600 $ 42,000 41.13.02 LONG RANGE PLNG-PROJECT LEVEL $ 6,400 $ 8,000 TOTAL ..........................................$ 2,289,600 $ 3,987,000 ESTIMATED NET PROJECT COST $ 3,987,000 FEDERAL SHARE $ 2,289,600 LOCAL SHARE $ 1,697,400 SOURCES OF FEDERAL FINANCIAL ASSISTANCE FUNDING UZA: 481350 FUNDING UZA NAME: LUBBOCK, TX ACCOUNTING PREVIOUSLY AMENDMENT CLASSIFICATION FPC DESCRIPTION APPROVED AMOUNT TOTAL 95.21.90.91.1 00 FTC 1995, SEC 9 $ 0 $ 732,800 $ 732,800 CAPITAL APPROVAL DATE APPROVED PROJECT BUDGET 01/18/96 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT NO.: TX -90-$345-00 BUDGET NO.: 01 ACCOUNTING PREVIOUSLY CLASSIFICATION FPC DESCRIPTION APPROVED 95.21.90.91.1 02 FY 1995, SEC 9 $ 0 $ PLANNING 95.21.90.91.1 04 FY 1995, SEC 9 $ 0 $ OPERATING SUB TOTAL: $ 0 $ AMENDMENT AMOUNT 56,800 $ 1,500,000 $ PAGE 2 TOTAL 56,800 1,500,000 2,289,600 $ 2,289,600 CI'TIBJS MEMO TO: Bob Cass, City Manager FROM: John L. Wilson, General Manager DATE: August 16, 1995 SUBJECT: FTA Electronic Transfers RECEIVED AUG 17 1995 CITY MANADERS OFFICE Bob, the Federal Transit Administration (FTA.) has asked us to sign the attached Signatory Authorization and Certification. The FTA electronically wires money directly to the City of Lubbock on behalf of Citibus, but Citibus handles all of the paperwork. The signed certification will authorize this procedure. I am just wondering if you want to sign as Recipient Organization Official. If so, please sign where indicated on both forms and return them to us. Please let me know if you do not believe this is appropriate. I -f�C', rr AoeSl �OES G. o � i etec� o —1"'�elz�-ej IV 5c � ' ' -fi�xcvt f L � 2 P2�.. in�r�3omN Yl U n 1 • V � f a CITY ATTORNEY'S OFFICE Signatory Authorization and Certification (Signature of Authorizing Official) This is to certify that the above is the signature of Jian W. Chao (Typed Name) City of Lubbock, Texas (Name of Recipient Organization) Comptroller Citi_bus (Title) and that they are authorized to certify the signature appearing on the UMTA ECHO Payment Request Form. This sdhcrsedes-�signatory authorization for this ECHO Control Number. of Recipient Organiz�t�pn Official David R. Langston. Mayor Typed Name and Title Date Signature of Witness Seal Signatory Authorization and Certification (Signature of Authorizing Official) This is to certify that the above is the signature of John L. Wilson (Typed Name) City of Lubbock. Texas (Name of Recipient Organization) General Mangier(Citibus) (Title) and that they are authorized to certify the signature appearing on the UMTA ECHO Payment Request Form. This dq�not su ious signatory authorization for this ECHO Control Number. of Recipient OrVanization David R. Langston. Ma or Typed Name and Title Date 6k�- a �� J, 1)6-� Signat re of Wit ss Seal