HomeMy WebLinkAboutResolution - 5615 - Contract - Parkhill Smith & Cooper - Kingspark Site Investigation - 08/28/1997Resolution No. 5675
Item #44A
August 28, 1997
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a Professional Services Contract for Kingspark
Site Investigation and all associated documents with Parkhill, Smith & Cooper, attached hereto,
which shall be spread upon the minutes of the Council and as spread upon the minutes of this
Council shall constitute and be a part of this Resolution as if fully copied herein detail.
Passed by the City Council this
ATTEST:
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Ka a Darnell, City Secretary
APPROVED AS TO CONTENT:
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Bob Cass, City Manager
APPROVED AS TO FORM:
andiver
First Assistant City Attorney
DV Ak/PSC-King.res
August 29, 1997
28th
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Mr. Richard Burdine
Assistant City Manager
City of Lubbock
P.O. Box 2000
Lubbock, Texas
Re: Kings Park Site Investigation - Phase III
Letter of Agreement
Scope of Services
Dear Mr. Burdine:
Resolution No. 5615
Item #44A
August 28, 1997
August 27, 1997
Parkhill, Smith & Cooper, Inc. (PSC) has developed an engineering scope of services for Phase III investigation of the
recent methane discovery on property located north of 781h Street and east of Quaker Avenue in southwest Lubbock.
Our engineering scope of services presented with this letter is structured to develop potential solutions to the problem.
We understand that this issue addresses only methane and non -methane organic compound (NMOC) gas concentration
migration. There may be other issues that develop during the course of this investigation that may require additional
scope. We will immediately inform you of any findings that may impact the overall project.
Five phases were originally proposed with this scope. Phase I, which began on July 30, 1997 is now complete. Phase Il
which began on August 14, 1997 is now complete. Phases III, IV and V included with this letter agreement, involve
design, bid, and construction phase services for initial construction. The phases are as follows:
Phase I - Site Assessment - Complete
Phase 11- Site Recommendations - Complete
Phase IN - Design
This phase includes preparation of engineering documents necessary for competitive bidding. Construction
plans and technical specifications will be prepared in accordance with the recommendations of Phase I1 and
submitted to the city for review. We understand that this includes the Passive Venting System only. Following
incorporation of city's comments, plans will be ready for bidding.
Fee for Phase III including reimbursables $4,500.00
Phase IV - Bidding
We will assist the City of Lubbock by providing services as needed to support the Purchasing Department. We
would attend the pre-bid meeting, and bid opening. We will review the submitted bids, prepare a bid tabulation
of the bids and make a recommendation to the Purchasing Department on the lowest responsive bidder. We
will be available to meet with staff on the recommendation and assist with preparation of any data necessary
before contract award by Council.
Fee for Phase IV including reimbursables $1,500.00
Parkhill, Smith & Cooper, Inc.
Engineers ■ Architects ■ Planners
4010 Avenue R, Lubbock, Texas 79412 (806) 747-0161
FAX (806) 747-7146
Lubbock EI Paso Midland
Amarillo
Mr. Rizhard Burdine Page 2 August 27, 1997
Phase V - Construction
We will assist the city with all phases of construction. We will attend and prepare minutes of the pre -
construction meeting with the successful bidder. We will provide the services of a Resident Project
Representative on an as needed basis during construction to monitor construction work and progress. We will
provide monthly progress reports of work to date along with completed pay request documentation to support
or deny contractor's request for payments. We will visit the site periodically with a licensed professional
engineer of construction operations. We will provide a certificate of construction completion document that
accepts the work of the contractor and starts the clock for the one-year warranty period. We will provide
construction record drawings on hard copy and electronic copy in a format compatible with owner's software.
Fee for Phase V including reimbursables $2,500.00
Two copies of this letter are provided. You may indicate your acceptance of this agreement by returning one signed
copy of this letter to our office. Unless another date is specified, we will consider reccipt of the signed letter as our
authorization to proceed.
This Agreement may be canceled by written notice by either party at any time with fees payable to PSC up to the
cancellation date.
If you have any questions, please call me at 747-0161. Thank you for the opportunity to provide this service to you and
the City of Lubbock.
Sincerely,
PARKHILL, SMITH & COOPER, INC.
By e
Robert H. y) Holder, P.E.
Corporate sociate / Project Manager
IN DUPLICATE
Accepted by:
PARKHILL, SMITH & COOPER, INC.
By (1 oftek
C. ClayVh Yeager, P.E.
President
Date _ 6 " -Z-7 47
Accepted by:
OF i::OC'
B 4%
Date August 28, 1997
Ap oved as to form:
City Attorney
ATTEST:
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KayttKAe Darnell
Cit ecretary