HomeMy WebLinkAboutResolution - 2017-R0206 - Project Grant Agreement With Txdot - 06/08/2017Resolution No.2017-R0206
Item No.5.13
June 8,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the act of the Mayor of the City of Lubbock in executing,on behalf of the City of
Lubbock,the Project Grant Agreement for Texas Department of Transportation Project No.
51309010517 to provide Citibus operations assistance,byand between the City of Lubbock
and the Texas Department of Transportation,and all related documents is hereby ratified in
full.Said Contract is attached hereto and incorporated in this resolution as if fully set forth
hereinand shall be includedin the minutesofthe CityCouncil
Passed by the City Council on June 8. 2017 .
ATTEST:
jJLgjUL*
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
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Bill Hep/erton,AssistaHjXJity Manager
APPROVED AS/TO FORM:
Justin Pruitu Assistant City Attorney
DANIEL M.POPE,MAYOR
ccdocs/RES.Ratify-Citibus Project Grant Agreement -51309010517
May 23,2017
Resolution No. 2017-RO206
PGA PUBLIC TRANSPORTATION - URBAN STATE FUNDS
SUBRECIPIENT. Lubbock, City of
FAIN N/A
CFDA #
TXDOT PROJECT # URB 1701 (05)
PROJECT ID # 51309010517
MASTER GRANT AGREEMENT #. MGA-2017-2021-LUBBOCK-074
NOT RESEARCH AND DEVELOPMENT
URBANIZED AREA. Lubbock
STATE OF TEXAS §
COUNTY OF TRAVIS §
URBAN STATE PROGRAM
FISCAL YEAR 2017
PROJECT GRANT AGREEMENT
THIS PROJECT GRANT AGREEMENT (PGA) is made by and between the State of Texas, acting
through the Texas Department of Transportation, called the "State" and Lubbock, City of, called the
"Transit Provider".
WITNESSETH
WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider
in procuring aid for the purpose of establishing and maintaining public and mass transportation projects
and to administer funds appropriated for public transportation under Transportation Code Chapter 456;
and
WHEREAS, the Governor of the State of Texas has designated the Texas Department of Transportation
to provide state funds for public transportation purposes; and
WHEREAS, the Transit Provider submitted a Fiscal Year 2017 Grant Application (if applicable) for state
financial assistance, and the Texas Transportation Commission approved the application by Minute
Order Number(s) 114611; and,
WHEREAS, the Transit Provider must execute a Grant Application (if applicable) and Fiscal Year
Certifications and Assurances each fiscal year grant period for consideration for new state and federal
grants; and
WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been
adopted and states the general terms and conditions for grant projects developed through this PGA;
NOW THEREFORE, the State and Transit Provider agree as follows;
AGREEMENT
Lubbock, City of Project ID # 51309010517
State Funds Page 1 of 5 Revised 08/26/2013
ARTICLE 1. GRANT TIME PERIOD
This PGA becomes effective when fully executed by both parties or on 09/01/2016, whichever is later.
This PGA shall remain in effect until 08/31/2017, unless terminated or otherwise modified in an
Amendment. This PGA will not be considered fully executed until both parties have executed a MGA,
and the Transit Provider has submitted the Grant Application (if applicable) and Certification and
Assurances to the State. The time period of this PGA cannot be extended past the MGA, without
exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement.
ARTICLE 2. PROJECT DESCRIPTION
A. The Transit Provider shall complete the public transportation project described in the Grant
Application, the Attachment A - Approved Project Description, and the Attachment B - Project
Budget. Attachments A and B are attached to and made a part of this agreement. The Transit
Provider shall complete the project in accordance with all of the documents associated with the MGA
and with all applicable federal and state laws and regulations.
B. If applicable, the Transit Provider shall begin competitive procurement procedures by issuing an
invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this
grant agreement for the purchase of the approved line items referenced in Attachment A. No later
than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all
bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a
supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit
Provider shall notify the department in writing when it is necessary to exceed these deadlines.
ARTICLE 3. COMPENSATION
The maximum amount payable under this PGA without modification is $620,972 and 0 Transportation
Development Credits, provided that expenditures are made in accordance with the amounts and for the
purposes authorized in the Grant Application, the Attachment A, and the Attachment B.
Invoices are to be submitted electronically through the eGrants system.
ARTICLE 4. AMENDMENTS
Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized
in this agreement shall be enacted by written amendment approved by the parties before additional work
may be performed or additional costs incurred. Any amendment must be executed by both parties within
the grant period specified in Article 1, Grant Time Period.
ARTICLE 6. INCORPORATION OF MGA PROVISIONS
This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution
of this PGA, unless an exception has been made in this agreement.
ARTICLE 6. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of
the entity represented.
ARTICLE 7. ACCESS TO INFORMATION
The Transit Provider is required to make any information created or exchanged with the state pursuant to
this contract, and not otherwise excepted from disclosure under the Texas Public Information Act,
available in a format that is accessible by the public at no additional charge to the state.
Lubbock, City of Project ID # 51309010517
State Funds Page 2 of 5 Revised 08/26/2013
THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate.
THE TRANSIT PROVIDER
Daniel Pope
Signature
Mayor
Title
10/06/2016
Date
THE STATE OF TEXAS
Eric Garcia
Signature
Public Transportation Coordinator
Title
10/06/2016
Date
List of Attachments
A — Approved Project Description
B — Project Budget
Lubbock City of Project ID # 51309010517
State Funds Page 3 of 5 Revised 08/26/2013
ATTACHMENT A
APPROVED PROJECT DESCRIPTION
As presented in the City of Lubbock's FY16 Grant Application, the City will provide public transportation
within the urban transit district service area. The City will provide fixed route public transportation with
ADA complementary paratransit service and demand response services within the urbanized area of
Lubbock.
Lubbock, City of Project ID # 51309010517
State Funds Page 4 of 5 Revised 08/26/2013
ATTACHMENT B
PROJECT BUDGET
#
Description
Fuel Type
Costl
Unit
# of
Units
Total Cost
Award
Amount
State
Match
Local
Match
in -Kind
Match
Total
Funds
TDC
Match
Ratio
TDC
Amount
1
Operating - 30.09 01
$1
620972
$620.972
$620.972
$620,972
0
Totals:
$620.972
1 $620,972
$0
s0
$0
$620,972
0
Lubbock, City of Project 10 #•51309010517
State Funds Page 5 of 5 Revised 08/26/2013