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HomeMy WebLinkAboutResolution - 2017-R0192 - Hi-Lite Airfield Services - 05/25/2017Resolution No.2017-R0192 Item No.6.20 May 25,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Contract No.13352 for services in connection with paint removal and re-painting of concrete pavement at the Lubbock Preston Smith International Airport, by and between the City of Lubbock and Hi-Lite Airfield Services,LLC,of Adams Center,New York,and related documents.Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 25,2017 DANIEL M.POPE,MAYOR ATTEST: *Jl~e^^ Rebdcca Garza, City Secretar APPROVED AS TO CONTENT: ssistant City Attorney RES-Hi-Lite Airfield Service,LLC-Service Contract 05.1.17 Resolution No. 2017-RO 192 Contract 13352 City of Lubbock, TX Contract for Services to Remove and Re -Paint Concrete Airfield Pavements at Lubbock Preston Smith International Airport (LPSIA) THIS CONTRACT made and entered into this 25th day of May, 2017, by and between the City of Lubbock ("City"), and Hi-Lite Airfield Services, LLC, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Remove and Re -Paint Concrete Airfield Pavements at LPSIA and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Remove and Re -Paint Concrete Airfield Pavements at LPSIA. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Remove and Re -Paint Concrete Airfield Pavements at LPSIA and more specifically referred to as Item One through Three on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The contract shall be for a term of one year, with the option of two, one year extensionsl, said date of term beginning upon formal approval. The City does not guarantee any specific amount of compensation, volume, minimum or maximum amount of services under this contract. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. 4. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT General Liability Commercial General Liability General Aggregate/Per Occurrence $1,000,000 Products-Comp/Op AGG Personal & Adv. Injury Contractual Liability Automotive Liability Combined Single Limit — Per Occurrence $1,000,000 Any Auto Excess Liability — Umbrella Form, Per Occurrence $4,000,000 Workers Compensation Or Occupational Medical and Disability Employer's Liability $1,000,000 The City of Lubbock shall be named as additional insured on a primary and Non -Contributory basis on Auto/General Liability, with a waiver of subrogation in favor of the City of Lubbock on all coverages. Copies of all endorsements are required. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and ``but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. 7. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 8. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 9. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 10. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 11. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropiaied for the continuance of this contract, cancellation shall be accepted by the Seller on 3C days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 12. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 13. This Contract consists of the following documents set forth herein; Invitation to Bid No. 17- 13352-TF. Specifications, and the Bid Form. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUB �OC'1<._ Daniel M. r opz-, ✓i a :y ATTEST: Reb eca Garza, City Secr:;ta v APPROVED AS O_ �J Kelly Campbell, Directo_ of Aviation VF.D AS ite, Fya'st Assistant City Attorney CONTRACTO Hi-Lite Airfield Services, LLC BY Authorized Repre entati__g_.- Theodore Misiewicz, Chief Financial Officer Print Name 18249 Hi-Lite Drive Address Adams Center, NY 13606 City, State, Zip Code City of Lubbock, TX ITB 17-13352-TF Remove and Re -Paint Concrete Airfield Pavements at LPSIA Specifications Project Description Taxiway centerline paint markings at Lubbock Preston Smith International Airport have been over - painted and require obliteration now to minimize the hazard of loose, flaking paint. This project consists of the obliteration, preparation, and painting of markings on the surface of concrete taxiways and aprons. Scope of Work 1. High-pressure water blasting will be used for obliterating existing paint markings. 2. Waterborne paint (yellow and black colors) shall meet the requirements of Federal Specification TT-P-1952E. 1 3. The taxiway centerline paint marking shall consist of a 12-inch wide continuous yellow stripe with glass beads, outlined on both sides by a 6-inch wide continuous stripe of black paint without glass beads. 4. Reflective glass beads shall meet the requirements for TT-B-1325D Type III. Glass beads shall be treated with all compatible coupling agents recommended by the manufacturers of the paint and reflective media to ensure adhesion and embedment. 5. The painting shall be performed only when the surface is dry and when the surface temperature is at least 45 degrees F and rising. Markings shall not be applied when the pavement temperature is greater than 130 degrees F, or when the wind speed exceeds 15 knots unless windscreens are used to shroud the paint guns. 6. The selected contractor shall supply the apparatus necessary to properly clean the existing surface, a mechanical marking machine, a glass bead dispensing device, and such auxiliary hand -painting equipment as may be necessary to satisfactorily complete the job. 7. The mechanical marker shall be suitable for application of traffic paint. It shall produce an even and uniform film thickness at the required coverage and shall apply markings of uniform cross sections and clear-cut edges without running or spattering and without over spray. 8. Immediately before application of the paint, the surface shall be dry and free from dirt, grease, oil, or other foreign material that would reduce the bond between the paint and the pavement. The area to be painted shall be cleaned by water blasting as required to remove all contaminants without damage to the pavement surface. After the cleaning operations, sweeping, blowing, or rinsing with pressurized water shall be performed to ensure the surface is clean and free of grit or other debris left from the cleaning process. 9. The new paint markings shall follow the layout of the existing paint markings. Glass beads shall be used in the yellow taxiway centerline marking. 10. The edges of the new markings shall not vary from a straight line more than '/z-inch in 50-feet. 11. Glass beads shall be distributed upon the yellow centerline immediately after application of the paint. A dispenser shall be furnished which is properly designed for attachment to marking machine and suitable for dispensing glass beads. Glass beads shall adhere to the cured paint or all marking operations shall cease until corrections are made. 12. The contractor shall remove from the site all debris, waste, loose, or unadhered reflective media, and by-products generated by the obliteration, surface preparation, and application operations to the satisfaction of the Airfield Maintenance Supervisor. 13. Payment shall be made at the respective contract price per square foot for runway and taxiway painting to include the cost for reflective media; and for obliteration and surface preparation performed; and for mobilization charges. This price shall be full compensation for furnishing all materials and for all labor, equipment, tools, and incidentals necessary to complete the work item. 14. All work will be coordinated in advance with the Airfield Maintenance Supervisor. Appropriate NOTAMs must be issued by the airport in advance of any work. The airport reserves the right to cancel NOTAMs and halt the contractor's work effort as operational needs of the airport may require. 15. Since the contractor will require airport escort while operating on movement areas, the airport prefers that work be performed during daylight hours. Weekend work is allowed, but no holiday work. 16. The scope of work will not include enhanced taxiway centerline paint markings or thermoplastic markings. 17. Taxiways to receive new striping are; Golf, Juliet, Kilo, Papa, Romeo; and the corresponding taxiway centerline arcs associated with Juliet and it's connecting taxiways; the arcs from Romeo onto the Terminal ramp. BID FORM Remove and Re -Paint Concrete Airfield Pavements at LPSIA City of Lubbock, TX ITB No. 17-13352-TF in compliance with the invitation to Bid 17-13352-TF, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, laborand everything necessary for providing the items listed below and agrees to deliversaid items at die locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 17-13352-TF is by reference incorporated in this contract. The laid Form must be completed in blue or black ink or by typewriter. ITEM DESCRIPTION UO1Li QTY UNiT COST EXTENDED COST 1. Mobilization, as specified. EA 1 $ 5,000.00 $5,000.00 -' Paint concrete airfield pavements, as SF 30,006 $ 0.65 $19,500.00 specified. 3 Remove paint on concrete airfield SF 30,000 $ 1.00 $30.000.00 pavements, as specified. TOTAL (ITEMS 1-3) 5 54,500.00 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed Unless otherwise specified herein, the City may award on an sill -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for services to Remove and Re -Paint Concrete Airfield Pavements sit LPSIA with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %. net —calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay tite successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, tlse supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. S t'urtUssc'Btd Dm Arn t7-1313? AT, Ru. ove x,d Re- I'ami (-V c,tic ' ITI'le'd Payments al LPf IA 4 INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO X • If you (the bidder; checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as aresultof this solicitation. All purchases b3 goy ernmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBNIITTL�D BYHAite Airfield Services. LLCa corporation organized under the laws of the State of Texas , ur a partnership consisting of or individual trading as of the City of Firm: Hi-Lite Airfield Services, LLC_- __ Address: 18249 Hi-Lite Drive City: Adams Center State: New York Zip 13606 Bidder acknowledge receipt of the following addenda: Addenda No. Addenda No. Addenda No. Addenda No. Date Date Date Date M/WBE Firm:1 I Woman I Black American Native American Hispanic American I Asian Pacific American Other (SDecifv) Authorised Represert�must sikn Officer Name and Title. r eodore h Please Print Business Telephone Number (315) 583-6111 FAX: (315) 583-5807 E-mail Address: denrlishra hi-lite.com FOR CITY USE ONLY Bid Form Item Numbers) awarded to Above Named Firm/individual: Date of Award by City Council (for bide over S50, 000): Date P.O.'Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. STurchasc/Bid DoeslrrB I7-13352-1-4 , Remove and Re -Paint Concrete Airfield f'avementsat LPS1A 5