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Home My WebLink AboutResolution - 2017-R0171 - Amendment 3 To Lutheran Social Services - 05/11/2017Resolution No.2017-R0171 Item No.6.13 May 11,2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock,Amendment No. 3 to Contract No. 12726 and all related documents by and between the City of Lubbock and LutheranSocial Servicesof the South,to provide utility assistance to qualified low-income individuals and families through funding from the Comprehensive Energy Assistance Program and the Community Services Block Grant.Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 11,7.017 ATTEST: )tAttu^ Rebecca Garza, City Secretary APPROVED AS TO CONTENT: BillHowerton,AssistanfCity Manager APPROVED AS TO FORM: Justin Pruitt,Assistant City Attorney DANIEL M.POPE,MAYOR ccdocs/RES.Amendment3 - Contract 12726 - LutheranSocialServicesof the South -UtilityAssistance byCEAP -4.24.17 April 24, 2017 Resolution No. 2017-RO 171 THIRD AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCEPROGRAM AND COMMUNITY SERVICES BLOCK GRANT AGREEMENT BETWEEN THE CITY OF LUBBOCK AND LUTHERAN SOCIAL SERVICES OF THESOUTH This Third Amendment (the "Amendment") to the Comprehensive Energy Assistance Program and Community Services Block Grant Agreement (the "Agreement") is by and between the City of Lubbock, a Texas municipal corporation (the "City"), and Lutheran Social Services of the South, a non-profit organization (the "Contractor"). WHEREAS, the Contractor and the City executed the Agreement on February 25, 2016; and WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows: AMENDMENT 1. The language in Paragraph 11. A. 1. of the Agreement, entitled "General Overview of Program," shall be replaced with the following language: "Contractor will use the Comprehensive Energy Assistance Program (CEAP) and Community Services Block Grant (CSBG) funds awarded to administer the Utility Assistance and Household Crisis Components in the following manner: CEAP Utility Assistance $754,189 CEAP Household Crisis Utility Assistance 125,000 CEAP Program Administration 42,549 CEAP Program Services Cost 70,208 Assurance 16 67,854 CSBG CEAP Operations 25,000 $1,084,800" 2. The language in Paragraph II. B. 1. of the Agreement, entitled "City Responsibilities," shall be replaced with the following language: "City agrees to provide Contractor assistance from the Comprehensive Energy Assistance Program (CEAP) and Community Services Block Grant (CSBG) in an amount not to exceed $1,084,800 for the Utility Assistance and CSBG operations components of the program. In return for Contractor will perform the activities set forth in this Contract for consideration of said funds." 3. The language in Paragraph III of the Agreement, entitled "Time of Performance," shall be replaced with the following language: Third Amendment to CEAP & CSBG Agreement — COL & LSSS — May 2017 Page 1 "This Contract shall commence January 1, 2016 and shall terminate June 30, 2017. The term of this Contract and the provisions herein may be extended on a year to year basis during the five year roll-over cycle ending December 31, 2018 provided funds are received from TDHCA and providing the Contractor meets its contractual obligations during the current funding year, subject to board approval and Mayor's signature." 4. The table in Paragraph III of the Agreement, entitled "Budget," shall be replaced with the following table: BUDGET CEAP/CSBG Funds Administration Personnel 42,549 Program Utility Assistance 754189 Household Crisis 125,000 Program Services Cost 70,208 Assurance 16 67,854 CSBG CEAP PSC 25,000 r1rOTAL $1 084 800 5. The language in Paragraph IV. of the Agreement, entitled "Payment," shall be replaced with the following language: "City will pay up to $1,084,800 to Contractor based upon the receipt of request for funds and project expense summary for the above -described project. Contractor shall submit to City invoices for items purchased. City shall determine the reasonableness of each purchase. If need is shown to exist, City staff can release up to ten percent (10%) of the funds to be used as start-up funding. Contractor will then bill City monthly for expenses accrued during the month. By June 30, 2017, Contractor will have provided City with proper documentation to show how all funds were expended, including start-up costs." 6. This Amendment shall become effective upon execution by the parties. The remainder of the Agreement shall remain in full force and affect except as changed herein. THIS THIRD AMENDMENT IS EFFECTIVE ON THIS [Signature Page to Follow] I I th DAY OF May2017. Third Amendment to CEAP & CSBG Agreement — COL & LSSS — May 2017 Page 2 SIGNATURES CITY OF LUBBOCK: " I,--- DANIEL M. POPEf MAYOR ATTEST: Rebe ca Garza, City Secretar APPROVED AS TO CONTENT: Karen Murfee, Community evelopment Director APPROVED AS TO FORM: �a Justin P itt, ssistkit City Attorney LUTHERAN SOCIAL SERVICES OF THE SOUTH: C� Aut1fonized Representative (Signature) Nr, l{Uri 5tn.5ke_ Authorized Representative (Printed Name) FED.I.D# Third Amendment to CEAP & CSBG Agreement — COL & LSSS — May 2017 Page 3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-200986 Date Filed: 05/02/2017 Date Acknowledged: 05/03/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Lutheran Social Services of the South Austin, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12726 Assist with the CEAP and CSBG grants. 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Norms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos. 1- A and 6 if there are Interested parties. OFFICE USE ONLY Complete Nos.1, 2, 3. 5, and 6 it there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity tiling form, and the city, state and country of the business entity's place of business. 2017-200986 Lutheran Social Services of the South Austen, TX United States Date Filed: 05102/2017 Z Name of governmental entity or state agency that Is a party to the contract for which the forms being filed. City of Lubbock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identity the contract, and provide a description of the services, goods, or other property to be provided under the contract. 12726 Assist with the CEAP and CSBG grants. Nature of interest 4 Name of interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. .�"""r�� DANA LYNN HEINE ` y r� �i, 3x;' fir_Notary Public, State of Taxes i a�a:"': Comm. Expires 02-06-2021 'i;; o��;.` Notary ID bH40319 Signat tie of authorized agent of contracting business entity AFFIX NOTARY STAMP ISEAL ABOVE Sworn to and subscribed before me, by the said _ this the a o'k day of 20 J.___ , to certify which, witness my hand and seal of office. Signature of officer adn6histering oath Printed name of officer admi lstedng oath Tide of officer administeri ath Forms provided by Texas Ethics Commission www.etnics.state.vc.us vciaiv"