HomeMy WebLinkAboutResolution - 2017-R0148 - Change Order 1 With Airgas Specialty Products - 04/27/2017Resolution No.2017-R0148
Item No.6.10
April 27,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Change Order No. 1 to the Agreement for anhydrous
ammonia annual pricing, by and between the City of Lubbock and Airgas Specialty Products,
Inc., and related documents. Said Change Order No. 1 is attached hereto and incorporated in this
Resolution as if fully set forth herein and shall be included in the minutes of the CityCouncil.
Passed by the City Council on April 27 ,2017.
DANIEL M.POPE,MAYOR
ATTEST:
Wood F/ranklih,P.E., Director of Public Works
APPROVED AS TO FORM:
RES.Agreement No.1-Change Order-Airgas Specialty Products, Inc.
4-19-17
City of Lubbock
Purchasing and Contract Management
Change Order
Contract No: 11766 Contractor: Airgas Specialty Products
Change Order No. 1 Contract Title: Anhydrous Ammonia Annual Pricing
BID/RFP No.14-11766-TS Project Number:
1. "Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an
addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the
compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a
combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective.
Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters
the nature of the thing to be constructed or that is not an integral part of the nroiect obiective must be let out for public bid.
Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction
not covered by the specifications and drawings of the project (attach additional pages ijnecessary):
Fees are associated with the complete removal of anhydrous ammonia from existing pressurized tanks
previously used for chemical storage at the Sudan Pump Station and the North Water Treatment Plant in
Lubbock, Tx, to complete the project. The gas ammonia is no longer used at any of our facilities, only
liquid now.
2. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material
quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices
are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION
A. ORIGINAL CONTRACT VALUE:
B. AMOUNT OF THIS CHANGE ORDER: Council approval required rfover,S25,000
COST CENTER: ACCOUNT:
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A):
D. AMOUNT OF PREVIOUS CHANGE ORDERS:
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D):
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 25% increase
or decrease
G. NEW CONTRACT AMOUNT (A+E):
AMOUNT
$ 179,712
15.72 %
$0
28,249.38
15.72 %
$ 207,961.38
3. It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise,
in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
under this Change Order.
This Change Order is not valid without the following signatures (please sign in order and return 3 originals with Contract Cover Sheet to
Purch and Contract Mana ement Department):
3� 17
(1) CON`hUCTOR ate (2) PROJECT ARCHITECT/ENGINEER Date
Appro d to Content: Approved to
0
C, A01.1-7
(3) ER'S REP SENT E hat(4"7C? ate
(5) CAPITAL PROJECTS MANAGER Date
ange Orde ver S25,000 require a Contract C Sheet and the following signatures:
CITYkxum�ATTE
4/27/1 C7
(7) MAYOR Date (8) C SEC�16ETARY D to
Council Date: April 27, 2017 Agenda Item #: 6.10 Resolution #: 2017
PUR-45 (Rev 12/2012)
Airgag
an Air Liqulde company
Airgas Specialty Products
2530 Sever Road, 300
Lawrenceville, GA 30043
(800) 295-2225
Liquid Ammonia Pump -Out Service Agreement
Upon execution of this Agreement by each of the Customer and Airgas Specialty Products, Inc. ("Airgas"), in consideration of the mutual premises and covenants set
forth herein and intending to be legally bound hereby, each of the respective parties agrees as follows:
Customer Name
CITY OF LUBBOCK WATER TREATMENT P
Customer Address
6001 N GUAVA AVE
city
LUBBOCK
State
TX
I Zip 79403
Contact
GARY ZEIDERS
Phone
806.775.2989
P.O.#
PENDING
Date
Thursday, December 08, 2016
Customer#
184MD
email
Gzeiders
mail.ci.lubbockAx.us
JOB SITE INFORMATION
Customer Name
Same as above
Customer Address
2380 Hwy 84 / 6001 N Guava ave
city
Muleshoe I Lubbock
State
TX
Zip 79347
Contact
Phone
Date
PENDING
Time
Liquid Volume
37,080 Ibs
Vapor YIN
Yes
Product Code
Description
Unit Price
Qty.
Extended Price
DRV-PUMPSYS
Liquid Ammonia Pump -Out Base Fee: Distance in Miles 429
$5,975.00 2
$11,950.00
DRV-PUMPVS
Degas Tanker -Vapor Removal Base Fee: Distance in Miles 429
$5,975.00 1
$5,975.00
Total Base Fees
$17,925.00
BASE FEE
DISCOUNT (enter as % or lump amount) PE CENTAGE1 0%
$0.00 1
$0.00
DRV-MISC
Weekend and Holiday Travel Fee- Per equipment
$896.25
$0.00
SRC-FSC
Fuel Surcharge - Per Equipment Utilized One way mileage I 1287
$0.58 3
$2,239.38
DRV-LABOR
Weekday On -Site Hourly Rate: Primary Service Unit Charged @ Hourly Rate
$285.00 16
$4,560.00
DRV-LABOR
Weekday On -Site Hourly Rate: Additional Service Units Charged @ Hourly Rate Each
$285.00 12
$3,420.00
DRV-LABOR
Weekday On -Site Hourly Rate: Additional techs required
$185.00
$0.00
DRV-LABOR
Weekend/Holiday On -Site Hourly Rate: Primary Service Unit
$425.00
$0.00
DRV-LABOR
Weekend/Holiday On -Site Hourly Rate: Additional techs required
$425.00
$0.00
Sub Total
$28,144.38
DISCOUNT
ON TOTAL enter as % or lump amount PERCENTAGE1 0%
$0.00 1
$0.00
Hazmat Fee - Per Piece of Equipment Utilized
HAZ-HAZ1
$35.00 3
$105.00
Payment Terms: Net 30 days upon Invoice
TOTAL
$28,249.38
Ammonia Delivery Charge Perpound
$0.00
$0.00
(Optional - may be Delivery Fuel Surcharge One way mileagel
$0.00 1
$0.00
quoted separately) Weekend/Holiday Delivery Charges Per hour surcharge
$0.00
$0.00
Ammonia
Delivery Charge Total
$0.00
a) Airgas will remove liquid ammonia from the Customer's ammonia storage tank or system (the "System")
NOTE: These are estimated hours. Customer
that is specified by the Customer (the "Services").
will be charged for actual hours on site.
b) Airgas will provide all tools, equipment (including pump -out vehicles) and labor (except as set forth in
NOTES
paragraph "e" below) with respect to the performance of the Services.
Remove NH3 from both the 40,000 gal and
c) Customer agrees that during regular business hours (or at any other times as specified by the Customer
4,000 gal tanks. Pull both tanks to a
and agreed to by Airgas), Airgas and its agents may enter the relevant premises of the Customer
3"vacuum. Tanks are
at different sites.
with any necessary equipment, tools or vehicles in order to perform the Services.
Work to be done during the week.Plants
d) Customer will provide adequate on -site technical personnel if requested by Airgas to assist in the
Lubbock and Muleshoe
performance of the Services.
e) The Services do not include: (i) the re -introduction back into the System of previously removed ammonia;
(ii) the replacement of any ammonia; or (iii) the repair or replacement of valves or other components of the
System that are defective and/or must be repaired or replaced prior to the execution and/or completion of
the Services.
f)The On -Site Hourly Rate final amount will depend upon the actual time required by Airgas to complete the
Services.
City of Lubbock Pump out Quotel2-8-16 (003) Page 1 of 2
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 0f 1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2017-199175
Date Filed:
04/27/2017
Date Acknowledged:
05/01/2017
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Airgas Specialty Products, Inc.
Lawrenceville, GA United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
11766
Furnishing bulk ammonia & related field service work
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business,
2017-199175
Airgas Specialty Products, Inc.
Lawrenceville, GA United States
Date Filed:
04/27/2017
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
11766
Furnishing bulk ammonia & related field service work
4 Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
signatunc,ot authorized agent of contracting business entity
e`,11111111f/'���'
AFFIX NOTARY STAMP 1 SEAL ABOVE .��CR SHANK ®
Sworn to and subscribed before me, by the said .1/ /l �� �' `^ S f ie ti Ly✓i A !
20_J_, to certify which, witness my hand and seal f office. GT+�? O
•, Y ) Cl
: y t "r
✓tn 0•v �-tdGv i •.• T At �c r✓
Signature of officer a itimistering oath Printed name of officer administering o5 •••• l�itlb ��tlministering oath
'00UNT%(
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version vl.u.tsus