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Home My WebLink AboutResolution - 5259 - Grant Application - DOT, Federal Transit Act - Capital Projects - 09/10/1996RESOLUTION NO. 5259 September 10, 1996 Item #19 IESOLMON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an application for a grant, under the Department of Transportation, Federal Transit Act, as amended, to provide for capital projects for the period October 1, 1996 through September 30, 1998 and operating assistance for the period beginning October 1, 1996, and technical studies for the period October 1, 1996 through September 30, 1997, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 10th day of September 1996. Alex "Ty" Cooke, Mayor Pro Tem ATTEST: &40a old V*rlard, Interim City Secretary APPROVED AS TO CONTENT: Mildred Cox, Director of Transportation APPROVED AS TO FORAM: fEioid Willard, Assistant City Attorney AUTHORIZING RESOLUTION Resolution No. 5259 Resolution authorizing the filing of an application with the Department of Transportation, United States of America, for a grant under the Federal Transit Act, as amended: WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the project costs in the program; WHEREAS, it is required by the U.S. Department of Transportation in accord with the provision of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprises be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority businesses shall have the maximum opportunity to bid upon construction contracts, supplies, equipment contracts, or consultant or other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LUBBOM TEXAS, ON THIS 10th DAY OF SeRtember , 1996, AS FOLLOWS: 1. That the MAYOR is authorized to execute and file an application on behalf of the CITY OF LUBBOCY, TEXAS, with the U.S. Department of Transportation to provide aid in the financing of capital projects for the period of October 1, 1996 through September 30, 1998, and operating assistance for the period beginning October 1, 1996, and technical studies for the period of October 1, 1996 through September 30, 1997, pursuant to Section 5307 of the Federal Transit Act, as amended. 2. That the MAYOR is authorized to execute and file with such application an assurance of any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the GENERAL MANAGER of CITY TRANSIT MANAGEMENT COMPANY, INC., is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects. N w 4. That the MAYOR is authorized to set forth and execute affirmative minority business policies in connection with the program of project's procurement needs. 5. That the MAYOR is authorized to set forth and execute grant agreements on behalf of the CITY OF LUBBOCY, TEXAS, with the U.S. Department of Transportation for aid in the financing and planning, capital, and/or operating assistance program of projects. 6. That the RESOLUTION shall take effect immediately upon its adoption. PASSED BY THE CITY COUNCIL THIS 10th DAY OF September 311996. ATTEST: A4e& r Harold Willard Interim City Secretary APPROVED AS TO CONTENT: Mildred Cox Director of Transportation APPROVED AS TO FORM: Iftirold Willard Assistant City Attorney I3t�k�t� ;Q�YflR Alex "Ty" Cooke, Mayor Pro Tem ria THE STATE OF TEXAS COUNTY OF LUBBOCK CITY OF LUBBOCK I, Harold Willard, Interim City Secretary for the City of Lubbock, Texas, hereby certify that the attached document is a true and correct copy of Resolution No. 5"25q as it appears in Volume No. of the Minutes record and as remains on file in the Office of the City Secretary. The Resolution was authorized on If I were called upon to testify, I would testify as to my position as City Secretary and that these records accurately reflect the records on file in this office. TO CERTIFY WHICH; witness my hQd and seal of th City of Lubbock, Texas, this f 3"4- day of 1996. old Willard Interim City Secretary RESOLUTION NO. 5259 September 10, 1996 Item #19 CITY OF LUBBOCK FY97 FTA SECTION 5307 OPERATING, CAPITAL, AND PLANNING ASSISTANCE GRANT FTA C 9300.1 09/29/95 RESOLUTION NO. 5259 September0, 19� 6 Item #19 rage IX -1 OMB Approval No. OJIU41 31 APPLICATION FOR >L CATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE — 1. TYPE of BUBMIssaN 2. DATE RECEIVED BY STATE State Application Identifier Application Pnapplication ❑ Construction ❑ Construction a. GATE RECEIVED BY FEDERAL AGENCY Federal IOMtitw ❑ Non -Construction ❑ Non -Construction S. APPLICANTINFORMATION Legal Name: City of Lubbock aann:.t�n.lU,nit: Transit Department Address (gift wry. county. state. end zip code)' Name snd taNOhonr number of the Person to be contacted on Ratters InvOlving this application (give ane code) P.O. Box 2000 Wils on John L. Wilson Lubbock, Lubbock County, (806) Texas 79457 Z EMPLOYER ID wnw-A=N NUMBER (21.11: 7. TYLE OF APPLICANT. (enter appropriate Ietfer in fox) A State N. Independent School Dist. 7 5 —6 0 0 0 5 9 0 . County I. State Contioned Institution of ►cher Leaning C. Municipal J. Private University D. Township ' K Indian Tribe L TYPE Of APPLICATION: [g New ❑ Continuation ❑ Revision E. interstate L. Individual F. Intermu niciol M Profit Organization N Revision. enter appropriate latter(s) in box(es). ❑ ❑ G. Special District N. Other (Spacial) A Increase Award B. Decrease Award C. Incresse Duration 1. NAME OF FEDERAL AGENCY: D. Decrease Duration Other (vocibf tt CATALOG OF FEDERAL DOMESTIC ASSISTANCENUMSER: 'e 1/. DESCRIPTIVE TITLE OF APPUCAKM PROJECT: Capital Assistance for the period Section 5307 Capri a rojec s, Sec. TrTLE: 10/01/96 - 09/30/98; Operating Assistanc Operating, & Technical Studies 'for the period beginning 10/01/96; and Technical Studies Assistance for the 12. AREASAFFE , OS. COulU,ei.111203:elOa: period 10/01/96 - 09/30/97. Lubbock, Lubbock County, Texas 12, PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date s. Applicant b Project 10/01/96 09/30/98 11. ESTIMATED FUNDING: 1S. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESSI a. YES. THIS PREAPPLCATV&APPLICATION WAS MADE AVAILABLE TO THE .. Federal s 2,396,800 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON pATE b NO. ❑ PROGRAM IS NOT COVERED BY E.O. 12172 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW It. Applicant S '00 e. Sate ! .00 d. Local = 1,874,200 00 e Other S .00 1. Program Income $ .00 17. M THE APPLICANT OELINOUENT ON ANY FEDERAL DEBIT ❑ Yas N 'Yes.' attach an explanation. ❑ NO g TOTAL S 4,271,000 � it. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICATICNIPREAPPLIGITION ARE TRUE AND CORRECT. THE DOCUMENT NAS BEEN OULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHEO ASSURANCES IF THE ASSISTANCE IS AWARDED a. Typed Name of Authorized Repress Istrve��X*-� b Title PI X c Telephone number Alex "T 806 767-2009 d Slgneture of live It Date Signed 9/10/96 Vrevvus W111unw"W14.04OLM ATTEST: APPROVED 0..TQ CON-TW Harold_Wil`fard ildred Cox - - Interim City Secretary Director of Transportation APPRb dAt0r `''M&A':of Harold Willard Assistant City Attorney CITIBUS PROPOSED CAPITAL PROJECTS PROJECT DESCRIPTION FY 1997 Replacement Vans In order to maintain our compliance with ADA, additional vehicles are necessary. Citibus intends to purchase 3 replacement vans. These vehicles will be used to replace equipment which has exceeded its FTA recommended life schedule. Proposed Schedule: Project Bid: October 1996 Award Project: November 1996 Delivery: July 1997 Replacement of Operations Support and Maintenance Vehicles It is necessary to replace the current operations support vehicle that has exceeded its current useful life. This vehicle, a sedan, will be replaced with a minivan for supervisors to transport passengers missing their transfers. The maintenance vehicle has also exceeded its current useful life. This vehicle will be used in servicing revenue vehicle roadcalls. Proposed Schedule: Project Bid: October 1996 Award Project: November 1996 Delivery: July 1997 Associated Capital Maintenance Equipment and Parts and Vehicle Overhaul Funds This would include the replacement and overhaul of engines, transmissions, tires, and other main components needed in the maintenance area. These items will be available for capital funding since their cost is at least 1/2 of 1% of the current fair market value of the rolling stock on which the items are to be used and also capital assistance in an amount up to 20% of Citibus annual vehicle maintenance costs after removing any associated capital maintenance items. Proposed Schedule: Project Bid: October 1996 - ongoing through September 1997 Renovations of Facilities The current administrative/maintenance facility was refurbished in 1980. It is now necessary to repaint the exterior and interior of the building, and replace the carpets, due to the age of the facility. Proposed Schedule: Project Bid: October 1996 Award Project: December 1996 Completion: July 1997 Operations Equipment This would include the purchase of computer technology, both software and hardware, plus installation and maintenance tools, due to the arrival of our new bus fleet. Proposed Schedule: Project Bid: October 1996 Award Project: December 1996 Delivery: July 1997 CITIBUS PROPOSED TECHNICAL STUDIES PROJECT DESCRIPTION TRANSIT STATISTICAL STUDIES - SECTION 5307 Obiectives The objectives of this task are as follows: to examine the transit system operated by the subsidized private operator, City Transit Management Company, Inc.; to prepare recommendations for action which could improve service and/or reduce deficits; and to update and review previous work with an ongoing process as may be required by the Federal Transit Administration (FTA) for capital and operating assistance programs. Proposed Work 1996-1997 I. Administration/Management A This program will allow Citibus' management staff and operations and maintenance personnel to attend seminars, schools, training sessions, computer training, and conferences to further their education and professional development. B. Funding Total: $ 6,000 II. Data Development and Maintenance A. This program will allow Citibus to prepare and/or coordinate ongoing activities in the areas of. Title VI Certification, EEOC Certification, Minority Business Enterprise Participation; collection of ridership and route data associated with the Semi -Annual Route Analysis (SARA); and the annual update of the ADA compliance plan. This program will allow Citibus to conduct short-range planning activities in the areas of. FY 1997 Unified Work Planning Program; Transportation Improvement Program, and Stormwater Pollution Prevention. This program will also allow for the planning and implementation of several recommendations made by the Federal Transit Administration during the last triennial review and the ongoing drug and alcohol regulations. B. Funding Total: $25,000 W M. Short -Range Planning A. This program will encompass all planning requirements necessary for the ongoing technical study. The program will maintain the quality of service, with the anticipated decline in federal operating assistance, and ensure the continuation of ridership amid the recent increase in fares. The study will continue to look for new and innovative marketing strategies and revenue options. The end result will be recommendations for improvement in all areas of the transit operations. B. Funding Total: $30,000 N. Purchase of Computer Associated Equipment A Upgrade of present computer software and hardware for planning purposes. This will include a minimum of 2 computers. B. Funding Funding Sources FTA Section 5307 Funds Total: $10,000 $56,800 City of Lubbock (Local Sources) 314,200 M CITIBUS PROGRAM OF PROJECTS AND BUDGETS FY 96-97 SCOPE 300 OPERATING ASSISTANCE BEGINNING 10/01/96 $ 1,700,000 $ 3,400,000 SCOPE 411 PLANNING -TECH CLASSIFICATIONS $ 56,800 $ 71,000 ACTIVITY 41.11.00 PROGRAM SUPPORT/ADMINISTRATION $ 16,800 $ 21,000 41.12.00 GEN DEV & COMPREHENSIVE PLNG $ 40,000 $ 50,000 TOTAL $ 2,396,800 $ 4,271,000 ESTIMATED NET PROJECT COST $ 4,271,000 FEDERAL SHARE $ 2,396,800 LOCAL SHARE $ 1,874,200 FEDERAL TOTAL AMOUNT AMOUNT SCOPE 111 BUS - ROLLING STOCK $ 410,000 $ 512,500 ACTIVITY 11.12.15 3 REPLACEMENT VANS $ 210,000 $ 262,500 11.12.40 SPARE PARTS/ASSOC CAP MAINT ITEMS $ 200,000 $ 250,000 SCOPE 114 SUPPORT EQUIP & FACILITIES $ 230,000 $ 287,500 ACTIVITY 11.42.03 ADMIN/MAINT FACILITY $ 80,000 $ 100,000 11.42.11 SUPPORT VEHICLES $ 48,000 $ 60,000 11.42.20 MISC EQUIPMENT $ 102,000 $ 127,500 TOTAL CAPITAL $ 640,000 $ 800,000 SCOPE 300 OPERATING ASSISTANCE BEGINNING 10/01/96 $ 1,700,000 $ 3,400,000 SCOPE 411 PLANNING -TECH CLASSIFICATIONS $ 56,800 $ 71,000 ACTIVITY 41.11.00 PROGRAM SUPPORT/ADMINISTRATION $ 16,800 $ 21,000 41.12.00 GEN DEV & COMPREHENSIVE PLNG $ 40,000 $ 50,000 TOTAL $ 2,396,800 $ 4,271,000 ESTIMATED NET PROJECT COST $ 4,271,000 FEDERAL SHARE $ 2,396,800 LOCAL SHARE $ 1,874,200 PROJECT BUDGET For the Period: October 1, 1996 to September 30, 1997 Transit Operator. City Transit Management Company, Inc. Designated Recipient: City of Lubbock, Texas (1) Contract Costs Labor $2,029,250 Fringe Benefits 731,000 Services 225,000 Materials & Supplies 905,000 Utilities 105,000 Casualty & Liability 275,000 Taxes . 75,000 Miscellaneous 125,000 Interest Expense 4,750 Total Operating & Capital Maintenance Cost $4,475,000 $4,475,000 (2) Less Eliminations Non -Mass Transportation Expenses Capital Maintenance $250,000 Technical Studies $125,000 Total Eliminations $375,000 $375,000 (3) Eligible Operating Expenses $4,475,000 (4) Less Farebox Revenue $700,000 (5) Net Project Costs $3,400,000 (6) Local Share City of Lubbock $705,000 University Student Funds 502,000 Route Guarantee 62,183 State Public Transportation Funds 430,817 Total Local Share $1,700,000 $1,700,000 (7) Net Expenses Advance on Operations Before Applying FTA Funds $1,700,000 (8) Federal Transit Administration Funds Requested $1,700,000 NOTICE OF THE OPPORTUNITY FOR A PUBLIC HEARING RE: City of Lubbock/Citibus Section 9 Capital, Technical Studies, and Operating Assistance Grant Application Notice is hereby given that an opportunity for a public hearing will be afforded, in the Citibus Conference Room, 801 Texas Avenue, on May 28, 1996, at 12:00 noon for the purpose of considering projects for which financial assistance is being sought from the Federal Transit Act of 1964, as amended. The financial assistance is as follows: CAPITAL ASSISTANCE GRANT Program of Projects: This project will consist of the following: The purchase of 3 replacement vans for the Demand Response Service as required by the Americans with Disabilities Act; spare parts and associated capital maintenance items which include engines, transmissions, tires, and other main components; two replacement Operations Support Vehicles; various pieces of maintenance, administration, and operations equipment which includes tools and computers; and the renovation of the Administration/Maintenance building. This project is estimated at $800,000. Of this, $640,000 will be provided by the Federal Transit Administration (FTA) Section 9 funds, $160,000 will be provided by the City of Lubbock. This project is proposed to begin October 1, 1996, and be completed by March 31, 1998. TECHNICAL STUDY GRANT Program of Projects: This project will consist of the following: training and travel for professional development; develop a five-year capital plan and five-year marketing plan; conducting short-range planning; and the purchase of office equipment, including computers. This grant is estimated at $71,000. Of this amount, $56,800 will be provided by FTA Section 9 funds and $14,200 will be provided by the City of Lubbock. This project is. proposed to begin October 1, 1996. OPERATING ASSISTANCE GRANT Program of Projects: This project will consist of providing the transportation services in the Lubbock urbanized area provided by the City Transit Management Company, Inc., d/b/a Citibus and includes the following: 1) Providing the transportation services beginning October 1, 1996. This portion of the grant is estimated at $3,400,000, of which $1,700,000 will be provided by FTA Section 9 funds, $705,000 by the City of Lubbock, $430,817 by the Texas Department of Transportation, and $564,183 by non-farebox revenues. Interested persons or agencies may submit, orally or in writing, evidence and recommendations with respect before 11:00 a.m. May 28, 1996. The preliminary Program of Projects is available to the public at the Citt'bus offices at 801 Texas Avenue. The final projects will also be available to the public at the Citibus offices. General Manager Citibus P.O. Box 2000 Lubbock, Texas 79457 INTERGOVERNMENTAL REVIEW CERTIFICATION Certification is given by the recipient named herein - the City of Lubbock - with respect to its application for assistance pursuant to Section 9 (rev. Section 5307) of the Federal Transit Act, as amended (49 U.S.C., Section 1601, et seq.) filed with the Federal Transit Administration that the recipient has complied with the provisions of 49 CFR 17, Intergovernmental Review of Department of Transportation Programs and Activities. John L. Wilson, General Manager g) Ii q(.p Date STATEMENT OF CONTINUED VALIDITY OF ONE-TIME SUBMISSIONS The following documents (and dates submitted to/acknowledged by FTA) have been submitted to FTA previously, continue to remain valid and accurate, and do not require revisions or updating: • Standard Assurances - August 19, 1985 • Transportation Planning Certification - March 30, 1988 • Opinion of Counsel - May 6, 1988 • Charter Bus Agreement - April 14, 1994 (See Attachment A) • Primary Nonprocurement Debarment and Suspension Certification - June 22, 1989 • DOT Title VI Assurance - September 30, 1993 • Self -Certification - May 8, 1986 • Private Enterprise Description - May 8, 1986 • Intergovernmental Cooperation Certification - June 12, 1986 • Dispute Resolution Process - March 20, 1987 • Section 504 Plan Approval - September 28, 1987 • MPO Certification - August 5, 1986 • DBE Certification - August 1, 1994 • Section 9 Certification - August 26, 1994 • Civil Right Assurance - August 26, 1994 • Drug Testing Certification - August 26, 1994 • Coordination of Transit Services - August 26, 1994 • Bus Testing Certification - August 26, 1994 • Pre -Award & post -Delivery Audit Certification - August 26, 1994 • Drug -Free Work Place Act Certification - August 30,1994 • Certification of Restrictions on Lobbying - August 26, 1994 • Equal Employment Opportunity Program Approval - December 27, 1993 The applicant understands and agrees that the use of FTA funds approved for this project shall be consistent with the applicable sections of the Federal Transit Act, as amended, Sections 3, 3 (a) (1) (C), 4 (I), 6, 8, 9, 9B, 10, 16 (b) (2), 18, or 20, or 23; U.S.C. Sections 103 (3) (4) and 142; pertinent Federal laws; and pertinent Federal rules, regulations, or circulars; and that the use of FTA funds is subject to audit and review. Such funds shall be returned to FTA if, after audit, it is found that they have been used improperly. Further, the applicant certifies or affirms the truthfulness and accuracy of the contents of the statements submitted on or with this statement and understands that the provisions of 31 U.S.C. Sec. 3801 et sea. are applicable thereto. The applicant's eligibility to receive FTA grants, as originally certified in the Opinion of Counsel, remains in effect. Further signature of the attorney is certification that there is no pending or threatened litigation or other action which might adversely affect the ability of the grantee to carry out the project/program. John L. Wilson Cifibus General Manager sh 7,J 9Dad I Mirold Willard Assistant City Attorney ATTENTION: Whoever, in any manner within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies or conceals a material fact, or makes ' any false, ficitious, or fraudulent statements or representations, or makes or uses any false writing or document, knowing the same to contain any false, ficitous, or fraudulent statement or entry, shall be fined not more than $10,000 or imprisoned not mroe than five (5) years, or both. 18 U.S.C., Section 1001(1982). GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Capital, Planning, and Operating Assistance Grant GRANT AGENCY: Federal Transit Administration GRANT FISCAL PERIOD:Capital and Planning: 10/01/96 - 09/30/97 Operating: 10/01/96 - 09/30/97 CITY DEPARTMENTANDIVIDUAL PREPARING GRANT: Citibus/John L. Wilson APPROVALS: DEPARTMENT HEAD DATE Q-777 DIVISION DIRECTOR DATE B ET AND RESEARCH DIRECTOR DATE y& ca� CITY MANAGER Upon completion of approvals, return to: John L. Wilson Citibus/Transit by _ August 30, 1996 INDIVIDUAL CITY DEPARTWNT/SECTION DEADLINE DATE CI'T'Y OF LUBBOCK GRANT PROPOSAL EVALUATION FORM 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. To provide Lubbock citizens with dependable and economical public transportation, while maintaining the lowest feasible fares and minimizing the need for local taxpayer support. To provide the planning funds to justify the need for capital and operating assistance. Specific goals are as follows: to meet the needs of the disabled community as well as the general population by obtaining grant funding for the replacement of three (3) demand response vans with larger capacity low -floor vans, an operations van, a maintenance vehicle, and various minor maintenance and administrative equipment; to minimize the need for local taxpayer subsidy by capitalizing the purchase of vehicle spare parts, which reduces the local funding required. A. Is this the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. The purchase of three (3) replacement demand response vans will provide transportation service to persons with disabilities. This transportation is needed to allow person with disabilities the ability to be active members of the community. f �" The purchase of the supervisor van will allow the operations supervisors to better assist the Citibus passengers, should there be a missed or interrupted trip. This grant will also provide operating assistance to Citibus which will allow for the continuation of transportation services to the citizens of Lubbock. 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. Passengers per hour (fixed route and demand response service); numbers of passenger trips per year on fixed route; number of passenger trips per year on demand response service. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. Yes; the primary users of the Citibus transportation system are: low income individuals without any other means of transportation, disabled individuals (both physical and mental), the elderly who are unable to drive, and school and college students. The demand response service is provided for those passengers that can not utilize the fixed route service due to a disability. 4. Are other agencies (other than the City of Lubbock) available to administer this program? If so, list the agencies: There are no other agencies in the City of Lubbock currently available to administer this program. 5. Are other agencies administering similar programs? If so, list the other agencies. If not, why not? There are no other agencies currently providing public mass transportation services to the citizens of Lubbock. This is because the City of Lubbock has been designated the recipient of the Federal funds and has designated Citibus as the provider of the services. 6. Is the program or activity provided by this grant required by state or federal law, or required as a condition of other ongoing state or federal programs? Please explain: The state and federal governments do not require that cities operate public transportation services; this decision was made by the City of Lubbock. Since the service is provided, there are state and federal regulations that must be met to continue to qualify for assistance. To come into compliance with the Americans with Disabilities Act (ADA), a transportation plan was developed with public input. The plan was required to identify the �,.., demand for the service and the time frame within which the demand. would be met. The replacement of three (3) vans will greatly assist Citibus in meeting the demand and is a part of the ADA plan. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in-kind contribution? YES -- a cash match is required. (1) Capital projects - A match of 20% is required on all of the projects. The City share will be $160,000 which is: $52,500 for the three (3) replacement vans; $50,000 for capital maintenance items; $12,000 for the replacement of two (2) support vehicles; and $45,500 for the miscellaneous maintenance and administration capital items. (2) Operating assistance - A match of 50% of the net expenditures is required. The local funding is as follows: $705,000 from the City of Lubbock; $502,000 from Texas Tech University; $62,183 from route guarantee; and $430,817 from the State. (3) Planning - A match of 20% is required for all planning and technical studies. The City share will be $14,200. 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital projects, etc.). The grant contains capital, operating and planning items. Capital.- Three apital.Three (3) replacement demand response vans Vehicle spare parts and capital maintenance items Painting and carpeting for Citibus administrative building Replacement of a Citibus supervisor van and maintenance vehicle Miscellaneous maintenance and administrative equipment Operating: To maintain the current quality of service to the citizens of Lubbock through the operation of the Citibus public mass transportation system. Planning: Technical study to allow Citibus to operate the maximum amount of service at the lowest possible fare. The study will identify areas where service should be modified to better serve the citizens. The study will continue the ongoing fare analysis and review to minimize the requirements for local taxpayer support of public mass transportation services. A. If the grant is for capital outlay or capital project, will it result in ongoing City operational costs? If so, explain in detail. The replacement vehicles will require fuel and maintenance parts on a continual basis, thereby creating operational costs. These costs should be no more that Citibus previously expended. B. If the grant is for operating program or programs, is it a one-time grant which will result in ongoing City expenses, if the program is to be continued in the future? The operating program is applied for on an annual basis, thereby creating ongoing City expenses. C. Does the grant require continuation of the program, at City expense, after the grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. The grant does not require the continuation of the program at city expense after the grant funding has expired. However, the City would be required to sell all assets purchased with the assistance o f the Federal Transit Administration and return their portion of the proceeds, if the service were to be discontinued. 9. Is the grant a one-time grant with an option to renew the grant, or an ongoing grant? If the grant is ongoing, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.)? .If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. The grant is a one-time grant, the capital and planning portions may extend over a three (3) year period. The operating portion of the grant begins October 1, 1996 and continues until all funds are utilized. This is different from in the past so as to take advantage of the last Federal Operating Assistance funds. 10. Are indirect costs reimbursed by the grant? Indirect costs associated with the operation are reimbursed at 50%. Indirect costs associated with the planning aspects of the grant reimbursed at 80%. 11. Are grant audit costs reimbursed by the grant? Yes, audit costs are reimbursed at 50%. 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc., on City programs and activities. Citibus is managed by a private firm and has no City employees. Some City services will be utilized by the activities in this grant; these are: City Manager, Division Director, Legal Department, and Purchasing. It is not anticipated that the activities in this grant will adversely affect these departments. 13. What is the long-term (rive year) financial and manpower impact of the grant program both on the community and on the City organization? The city of Lubbock will receive $2,396,800 in Fiscal Year 1997 from the Federal Transit Administration to assist in the operation, capitalization, and planning activities associated with the operation of public mass transportation services. It is unlikely that similar funding will be received in future years. The City employees will not be adversely affected by this grant, but approximately 100 Citibus employees would be affected by the discontinuation of the program. The community would greatly suffer by the discontinuation of this program. Citibus provides an excess of 3.4 million passenger trips per year to the citizens of Lubbock. Many of these individuals would be required to forego medical, work, and school trips if the Citibus service was reduced or eliminated. 14. Provide, in as much detail as possible, a 5 -year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any ongoing costs to the City, even if the grant is only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years). Be sure to fully explain the source and types of revenues (in-kind contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. W REVENUES Federal Grant State Grant Fares LOCAL MATCH City- Operating City - Capital City - Planning TTU - Operating TTU - Capital Route Guarantee Total Revenue ,XPENDITURES Other Charges Capital Planning TOTAL EXPENDITURES CITIBUS GRANTS BY FISCAL YEAR 1997 1998 1999 2000 2001 $ 2,396,800 $ 2,827,360 $ 2,201,960 $ 3,493,660 $ 3,088,128 $ 484,817 $ 500,000 $ 600,000 $ 1,300,000 $ 1,259,756 $ 700,000 $ 850,000 $ 860,000 $ 875,000 $ 900,000 $ 705,000 $ 720,000 $ 735,000 $ 750,000 $ 780,000 $ 160,000 $ 299,140 $ 152,900 $ 626,480 $ 303,916 $ 14,200 $ 14,200 $ 14,200 $ 14,200 $ 14,200 $ 502,000 $ 530,000 $ 560,000 $ 600,000 $ 650,000 $ 62,183 $ 144,000 $ 200,000 $ 210,000 $ 225,000 $ 5,025,000 $ 5,884,700 $ 5,324,060 $ 7,869,340 $ 6,441,000 $ 4,100,000 $ 4,264,000 $ 4,434,560 $ 4,611,940 $ 4,796,420 $ 800,000 $ 1,495,700 $ 764,500 $ 3,132,400 $ 1,519,580 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 5,025,000 $ 5,884,700 $ 5,324,060 $ 7,869,340 $ 6,441,000 R Resolution No. 5259 Item # 19 September 10, 1996 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (Form FTA G-2, October 1, 1995) Upon execution by the Grantee named below, the U.S. Department of Transportation, Federal Transit Administration (Federal Government or FTA) and the Grantee have entered into this Grant Agreement. This Grant Agreement covers the Project described below. In addition, the following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," Form FTA MA(2), October 1, 1995; and (2) Any Award notification containing special conditions or requirements, if issued. THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FINANCIAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS AFTER AWARD., FTA HEREBY AWARDS A FEDERAL GRANT AS FOLLOWS: Project Number: TX -90-X391 Grantee: City of Lubbock Designated Recipient: City Of Lubbock Citation of Statute(s) Authorizing Project: 49 USC § 5307 Estimated Project Cost's $3,159,210 Maximum Federal Funds Approved [Including All Amendmentsl: $1,857,105 Amount of This Federal Assistance Award: $1,857,105 Maximum Percentage(s) of Federal Participation: 80% capital/planning, 50% operating. Date of Department of Labor Certification(s) of Transit Employee Protective Arrangements Original al Project or Certification Date (Amendment Number) 0 1 October 1, 1996 2 3 Project Description: See Attached Budget. Conditions of Award: JAN 17 1991 f � OBLIGATION DATE FTA AUTHORIZED OFFICIAL EXECUTION OF GRANT AGREEMENT This Grant Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. After the FTA Authorized Official his signed this Grant Agreement, the Grantee should then execute this Grant Agreement. The Grantee, by executing this Grant Agreement, ratifies and adopts all statements, representations, warranties, covenants, and materials submitted by it; accepts the Federal Government's grant award; and agrees to all terms and conditions of this Grant Agreement. Executed this 28th day of January , 19_x. &L ATTEST: Kat ie Darnell City Secretary City of Lubbock .pproved as to Content: AND ORGANIZATION Mildred Cox Director of Transportation City of Lubbock Alex J'Ty" Cooke Mayolvro Tem City of Lubbock Approved as to Form: .a I LE AND ORGANIZATIO Harold Willard Assistant City Attorney City of Lubbock SOURCES OF FEDERAL FINANCIAL ASSISTANCE FUNDING UZA: 481350 FUNDING UZA NAME: LUBBOCK, TX ACCOUNTING PREVIOUSLY AMENDMENT CLASSIFICATION FPC DESCRIPTION APPROVED AMOUNT TOTAL 97.21.90.91.1 04 FY 1997, SEC 9 $ 0 $ 1,117,105 $ 1,'117,105 OPERATING APPROVAL DATE APPROVED PROJECT BUDGET PAGE 1 01/17/97 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT NO.: TX -90-8391-00 BUDGET NO.: 01 FEDERAL AMOUNT TOTAL AMOUNT SCOPE 111-01 BUS - ROLLING STOCK ......................$ 360,000 $ 450,000 QUANTITY: 2 ACTIVITY 11.12.15 BUY REPLACEMENT VAN $ 176,000 $ 220,000 QUANTITY: 2 11.12.40 BUY ASSOC CAP MAINT ITEMS $ 112,000 $ 140,000 11.17.00 VEH OVER (UP TO 20W VEH MAINT) $ 72,000 $ 90,000 SCOPE 114-01 BUS SUPPORT EQUIP/FACILITIES.............$ 323,200 $ 404,000 ACTIVITY 11.42.03 PURCHASE ADMIN/MAINT FACILITY $ 141,200 $ 176,500 11.42.11 PURCHASE SUPPORT VEHICLES $ 64,000 $ 80,000 11.42.20 PURCH MISC SUPPORT EQUIPMENT $ 86,000 $ 107,500 11.79.00 PROJECT ADMINISTRATION $ 32,000 $ 40,000 TOTAL CAPITAL ...................................$ 683,200 $ 854,000 COPE 300-01 OPERATING ASSISTANCE .....................$ 1,117,105 $ 2,234,210 ACTIVITY 30.09.00 OPERATING ASSISTANCE $ 1,117,105 $ 2,234,210 SCOPE 411-01 PLANNING -TECH CLASSIFICATIONS ............ $ 56,800 $ 71,000 ,ACTIVITY 41.11.00 PROGRAM SUPPORT/ADMINISTRATION $ 8,800 $ 11,000 41.12.00 GEN DEV & COMPREHENSIVE PING $ 48,000 $ 60,000 TOTAL ..........................................$ 1,857,105 $ 3,159,210 ESTIMATED NET PROJECT COST $ 3,159,210 FEDERAL SHARE $ 1,857,105 LOCAL SHARE $ 1,302,105 SOURCES OF FEDERAL FINANCIAL ASSISTANCE FUNDING UZA: 481350 FUNDING UZA NAME: LUBBOCK, TX ACCOUNTING PREVIOUSLY AMENDMENT CLASSIFICATION FPC DESCRIPTION APPROVED AMOUNT TOTAL 97.21.90.91.1 04 FY 1997, SEC 9 $ 0 $ 1,117,105 $ 1,'117,105 OPERATING APPROVAL DATE APPROVED PROJECT BUDGET PAGE 2 01/17/97 GRANTEE: CITY OF LUBBOCK LUBBOCK, TEXAS GRANT NO.: TX -90-8391-00 BUDGET NO.: 01 ACCOUNTING PREVIOUSLY AMENDMENT CLASSIFICATION FPC DESCRIPTION APPROVED AMOUNT TOTAL 96.21.90.91.1 00 FY 1996, SEC 9 $ 0 $ 683,200 $ 683,200 CAPITAL 96.21.90.91.1 02 FY 1996, SEC 9 $ 0 $ 56,800 $ 56,800 PLANNING SUB TOTAL: $ 0 $ 1,857,105 $ 1,857,105