HomeMy WebLinkAboutResolution - 5243 - Contract Amendments - TSLAC - WTLS & ILL Support - 08/22/1996RESOLUTION NO.5243
August 22, 1996
Item #14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute the necessary SFY 1996 contract amendments with the Texas State Library and Archives
Commission to support the West Texas Library System (WTLS) and Interlibrary Loan Grant
Program (ILL), for and on behalf of the City of Lubbock. Said Contract Amendments are
attached hereto and incorporated in s es n as if fully set forth herein and shall be
included in the minutes of the Co il. 7
Passed by the City Council this 22nd
o Mlri HR
azold Willaz , ternn City Sec tary
APPROVED AS TO CONTENT:
t
tFRippcUj&ibrary Director
APPROVED AS
ALW:dpccdocs\wtls -a.res
August 12, 1996
Lorenzo de Zavala
State Archives and
Library Building
1201 Brazos Street
P.O. Box 12927
Austin, Texas
78711-2927
Chairman
Carolyn Palmer Armstrong
Commissioners
Patrick Heath
Sandy Melton
Sandra Pickett
Marvin Rich
Barbara Silberberg
Director and Librarian
Robert S. Martin
July 1, 1996
Mr. Jeffrey A. Rippel, Director
Lubbock City -County Library
1306 Ninth Street
Lubbock, Texas 79401-2708
Dear Mr. Rippel:
RESOLUTION NO.5243
August 22, 1996
Item #14
Contract # 545.9
Amendment # 1
We are amending your System Operation Contract #545.9 per Nancy Hill's request of
June 19, 1996. Prior approval is granted and Paragraph L. is now amended to read as
follows:
L. The Performing Agency agrees to conform to bid specifications as submitted to
the Receiving Agency. The Performing Agency agrees to secure the specific
written approval of the Receiving Agency before obligating or expending grant
funds for costs requiring grantor agency approval. The Receiving Agency
authorizes the Performing Agency to. expend grant funds for the following prior
approval costs, based on bid specifications as submitted with the Plan of Service
or Contract Amendment:
Automatic Data Processing Costs
Data Processing Fees $ 4,500
Union Database 15,000
IBM Capatible PC, 5100 M 1200/CDS 4,839
IBM Capatible PC, 5100 M 1200/CDS,
CD-ROM drive, SCSI Adapter 5,326
Mitinet MARC software 400
Building and Related Costs
None
Eguipmen
None
Insurance and Indemnification
None
Professional Services
Audit 2,000
Photocopy Machine Lease 3,600
Workshop Presenters 1,750
Jeffrey A. Rippel
July 1, 1996
Page 2
Budget revisions to System Operation Contract #545.9 have also been approved. Having made the
requested revisions to the budget, Paragraph VII. `Bases for Calculating Reimbursable Costs" will now
read as per the attached document.
Please note that the total amount of Contract # 545.9 shall remain $285,140. This contract amendment
should be signed and returned to the Texas State Library to indicate your agreement with its terms. The
amendment must be returned by August 31, 1996 or it will be considered void.
If you have any questions regarding this letter, or if our office may be of assistance to you in any way,
please do not hesitate to contact me.
Sincerely,
vv*�- A,4A
Mark L. Smith
Library Systems Administrator
Library Development Division
MLS:sc
pc: Nancy Hill, Coordinator
CONCURRENCE:
Texas State Library
By:
Raymond tt
Assistant State Librarian
Date: July 1. 1996
Lubbock
Library
Authorized Official of City Davj1d R. Langston, Mayor
Government V
Date: August 22, 1996
ATTEST:
azold Willard, Interim City Secretary
Contract #545.9
Amendment #I
July 1, 19.96
APPROVED AS TO CONTENT:
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June 28, 1996
Jeffrey Rippel, Director
Lubbock City -County Library
1306 Ninth Street
Lubbock, Texas 79401-2708
Dear Mr. Rippel:
RESOLUTION NO. 5243
August 22, 1996
Item #14
Contract # 548.8
Amendment # 1
We are amending your ILL grant contract # 548.8 per Nancy Hill's request of June 5,
1996. Having made the requested revisions to the budget, Paragraph V. `Bases for
Calculating Reimbursable Costs" will now read as follows:
Other _ 11.320
Chairman Total Direct Charges $ 45,507
Carolyn Palmer Armstrong Indirect Charges 4.109
(9.03% of direct costs)
Commissioners TOTAL CONTRACT AMOUNT
$ 49,616
Patrick Heath
Sandy Melton Please note that the total amount of contract # 548.8 is decreased by $5,487 to
Sandra Pickett $49,616. This contract amendment should be signed and returned to the Texas State
Marvin Rtch Library to indicate your agreement with its terms. This amendment must be
Barbara Silberberg
received in this office by August 30, 1996 or it will be considered void.
Director and Librarian
Robert S. Martin Paragraph VI. is amended to read as follows:
VI. CONTRACT AMOUNT:
The total amount of this contract shall not exceed: $49,616
Forty -Nine Thousand Six Hundred Sixteen Dollars
V. BASES FOR CALCULATING REIMBURSABLE COSTS:
Lorenzo do Zavala
State Archives and
Cate ory
g--
Amount
Library Building
Personnel
$ 26,091
1201 Brazos Street
Fringe Benefits
6,854
Travel
400
P.O. Box 12927
Austin, Texas
Supplies
700
78711-2927
Contractual
142
Other _ 11.320
Chairman Total Direct Charges $ 45,507
Carolyn Palmer Armstrong Indirect Charges 4.109
(9.03% of direct costs)
Commissioners TOTAL CONTRACT AMOUNT
$ 49,616
Patrick Heath
Sandy Melton Please note that the total amount of contract # 548.8 is decreased by $5,487 to
Sandra Pickett $49,616. This contract amendment should be signed and returned to the Texas State
Marvin Rtch Library to indicate your agreement with its terms. This amendment must be
Barbara Silberberg
received in this office by August 30, 1996 or it will be considered void.
Director and Librarian
Robert S. Martin Paragraph VI. is amended to read as follows:
VI. CONTRACT AMOUNT:
The total amount of this contract shall not exceed: $49,616
Forty -Nine Thousand Six Hundred Sixteen Dollars
N
Jeffrey Rippel
June 28, 1996
Page 2
If you have any questions regarding this letter, or if our office may be of assistance to you in any way,
please do not hesitate to contact me.
Sincerely,
Rebecca Linton
Resource Sharing Network Consultant
Library Development Division
RL:sc
cc: Nancy Hill
CONCURRENCE:
Texas State Library
By: AL=::�Mz 4k��
Raymond Edtt
Assistant State Librarian
Date:June 28. 1996
Approved:
WE_ W.NO M
Catherine W. Lee
Texas State Library Fiscal Officer
Of
Authorized Official OTCity David R. Langston, Mayor
Government V
Date: August 22, 1996
ATTEST:
4aalrold Willard, Interim City Secretary
APPROVED AS TO CONTENT:
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Jeodbple,g Director Library
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