HomeMy WebLinkAboutResolution - 2017-R0087 - HDR Engineering - 02/23/2017Resolution No.2017-R0087
Item No.6.13
February 23,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock,a Professional Service Contract for
Improvements related to the Strategic Water Supply Plan,by and between the City of
Lubbock and HDR Engineering,Inc., and related documents.Said Contract is attached
hereto and incorporated in this resolution as if fully set forth herein and shall be included
in the minutes of the City Council.
Passed by the City Council on February 23,2017 .
DANIEL M.POPE,MAYOR
ATTEST:
lLll /^
Rebecca Garza,City Secretary
APPROVED AS TO CONTENT:
Aubrey A.SpeaiyP.E.,Director of Water Utilities
u
APPROVED AS TO FORM:
RES.PS Contract-HDR Engineering,Inc
1.10.17
Resolution No. 2017-R0087
PROFESSIONAL SERVICES CONTRACT
STATE OF TEXAS §
COUNTY OF LUBBOCK §
This contract (the "Contract" or "Agreement") #13240, effective as of the 23rdday of
February, 2017 (the "Effective Date"), is by and between the City of Lubbock, (the "City"), a Texas
home rule municipal corporation, and HDR Engineering, Inc. ("ENGINEER"), a Nebraska
corporation authorized to conduct business in Texas.
WITNESSETH
WHEREAS, the City desires to obtain professional engineering services related to planning,
evaluating, permitting, designing, and construction of strategic water supplies and management
strategies (the "Activities" or "Project"); and
WHEREAS, ENGINEER has a professional staff experienced in, and is qualified to
provide, professional engineering services related to the Activities, and will provide the services, as
defined below, for the price provided herein, said price stipulated by City and ENGINEER to be a
fair and reasonable price; and
WHEREAS, the City desires to contract with ENGINEER to provide professional
engineering services related to the Activities and ENGINEER desires to provide the Services related
to same.
NOW THEREFORE, for and in consideration of the terms, covenants and conditions set
forth in this Contract, the City and ENGINEER hereby agree as follows:
ARTICLE I. TERM
The term of this Contract commences on the Effective Date and continues without
interruption for a term of 365 days, as set forth in Exhibit "A", attached to and made a part of this
Agreement for all purposes. If the ENGINEER determines that additional time is required to
complete the Services, the Director of Water Utilities may, but is not obligated to, in his discretion,
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execute an agreement to grant up to an additional six (6) months of time so long as the amount of
the consideration does not increase. An amendment to this Agreement resulting in an increase in the
amount of the consideration must be approved by the City acting through its governing body.
ARTICLE II. SERVICES AND COMPENSATION
A. ENGINEER shall conduct all activities and within such timeframes as set forth on
Exhibit "A", attached hereto (the "Services").
B. ENGINEER shall receive as consideration to be paid for the performance of the Services
set forth in Exhibit "B", for a not -to -exceed price of One hundred ninety-five thousand seven
hundred dollars ($195,700).
ARTICLE III. TERMINATION
A. General. City may terminate this Contract, for any reason or convenience, upon thirty
(30) days written notice to ENGINEER. In the event this Agreement is so terminated, the City shall
only pay ENGINEER for services actually performed by ENGINEER up to the date ENGINEER is
deemed to have received notice of termination as provided herein.
B. Termination and Remedies. In the event ENGINEER materially breaches any term and/or
provision of this Contract and fails to cure within 10 days after notice of same, the City shall be
entitled to exercise any right or remedy available to it by this Contract, at law, equity, or otherwise,
including without limitation, termination of this Contract and assertion of an action for damages
and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or
subsequent exercise of any right or remedy and all rights and all remedies shall be cumulative.
ARTICLE IV. NON - ARBITRATION
The City reserves the right to exercise any right or remedy available to it by law, contract,
equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a
court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior
to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are
cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict
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between this provision and another provision in, or related to, this Contract, this provision shall
control.
ARTICLE V. REPRESENTATIONS AND WARRANTIES
A. Existence. ENGINEER is a corporation duly organized, validly existing, and in good
standing under the laws of the State of Texas and is qualified to carry on its business in the State of
Texas.
B. Corporate Power. ENGINEER has the corporate power to enter into and perform this
Contract and all other activities contemplated hereby.
C. Authorization. Execution, delivery, and performance of this Contract and the activities
contemplated hereby have been duly and validly authorized by all the requisite corporate action on
the part of ENGINEER. This Contract constitutes legal, valid, and binding obligations of the
ENGINEER and is enforceable in accordance with the terms hereof.
D. Engineer. ENGINEER maintains a professional staff and employs, as needed, other
qualified specialists experienced in providing the Services, and are familiar with all laws, rules, and
regulations, both state and federal, including without limitation, the applicable laws, regarding the
Activities contemplated hereby.
E. Performance. ENGINEER will and shall conduct all activities contemplated by this
Contract in accordance with the standard of care, skill and diligence normally provided by a
professional person in performance of similar professional engineering services in Texas, and
comply with all applicable laws, rules, and regulations, both state and federal, relating to
professional engineering services, as contemplated hereby.
F. Use of Copyrighted Material. ENGINEER warrants that any materials provided by
ENGINEER for use by City pursuant to this Contract shall not contain any proprietary material
owned by any other party that is protected under the Copyright Act or any other law, statute, rule,
order, regulation, ordinance or contractual obligation relating to the use or reproduction of
materials. ENGINEER shall be solely responsible for ensuring that any materials provided by
ENGINEER pursuant to this Contract satisfy this requirement and ENGINEER agrees to indemnify
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and hold City harmless from all liability or loss caused to City or to which City is exposed on
account of ENGINEER's failure to perform this duty.
ARTICLE VI. SCOPE OF SERVICES
ENGINEER, shall accomplish the following:
Professional Engineering Services related to the Project, as defined and provided in Exhibit "A,"
"Scope of Services".
ARTICLE VII. INDEPENDENT CONTRACTOR STATUS
ENGINEER and City agree that ENGINEER shall perform the duties under this Contract as
an independent contractor and shall be considered as independent contractor under this Agreement
and/or in its activities hereunder for all purposes. ENGINEER has the sole discretion to determine
the manner in which the services are to be performed. During the performance of the Services under
this Agreement, Engineer and Engineer's employees and/or subconsultants, will not be considered,
for any purpose, employees or agents of the City within the meaning or the application of any
federal, state or local law or regulation, including without limitation, laws, rules or regulations
regarding or related to unemployment insurance, old age benefits, workers compensation, labor,
personal injury or taxes of any kind.
ARTICLE VIII. INSURANCE
Engineer shall procure and carry, at its sole cost and expense through the life of this
Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in
form and substance satisfactory to City, carried with an insurance company authorized to transact
business in the state of Texas, covering all aspects and risks of loss of all operations in connection
with this Agreement, including without limitation, the indemnity obligations set forth herein.
Engineer shall obtain and maintain in full force and effect during the term of this Agreement, and
shall cause each approved subcontractor or subconsultant of Engineer to obtain and maintain in full
force and effect during the term of this Agreement, commercial general liability, professional
liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers
admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating
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of A-VII or better. All policies will be written on per occurrence basis except Professional Liability,
subject to the following minimum limits of liability:
Commercial General Liability:
Per Occurrence Single Limit:
General Aggregate Limit:
Professional Liability:
Per Claim:
Automobile Liability:
Combined Single Limit for any auto:
$1,000,000
$2,000,000
$1,000,000
$1,000,000 Per Occurrence
Engineer shall further cause any approved subcontractor or subconsultant to procure and
carry, during the term of this Agreement, Professional Liability coverage, as specified above for
Engineer, protecting City against direct losses caused by the professional negligence of the
approved subcontractor or subconsultant. The City shall be listed as a primary and noncontributory
additional insured with respect to the Automobile Liability and Commercial General Liability and
shall be granted a waiver of subrogation under those policies. Engineer shall provide a Certificate of
Insurance to the City as evidence of coverage.
The certificate shall provide 30 days notice of cancellation. A copy of the additional insured
endorsement and waiver of subrogation attached to the policy will be included in the Certificate.
Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the
Texas Labor Code. Further, Engineer shall maintain said coverage throughout the term of this
Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that
the Engineer maintains said coverage. The Engineer may maintain Occupational Accident and
Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed
to include a waiver of subrogation in favor of the City. If at any time during the life of the
Agreement or any extension hereof, Engineer fails to maintain the required insurance in full force
and effect, Engineer shall be in breach hereof and all work under the Agreement shall be
discontinued immediately.
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Notwithstanding anything contained herein to the contrary, the professional liability policy
shall be maintained at Engineer's sole cost and expense. The retroactive date shall be no later than
the commencement of the performance of this Contract and the discovery period (possibly through
tail coverage) shall be no less than ten (10) years after the completion of work specified in the
Contract. The provisions of this Article VIII shall survive the termination or expiration of this
Agreement.
ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS
ENGINEER may employ or retain consultants, contractors, or third parties (any of which are
referred to herein as "Subconsultant"), to perform certain duties of ENGINEER, as set forth on
Exhibit "A", attached hereto, under this Contract, provided that City approves the retaining of
Subconsultants. The City hereby approves the retention of the "HDR Team" as described in Exhibit
"A," attached hereto. ENGINEER is at all times responsible to City to perform the Services as
provided in this Agreement and ENGINEER is in no event relieved of any obligation under this
Contract upon retainage of any approved Subconsultant. Any agent and/or Subconsultant retained
and/or employed by ENGINEER shall be required by ENGINEER to carry, for the protection and
benefit of the City and ENGINEER and naming said third parties as additional insureds, insurance
as described above in this Contract.
ENGINEER represents that such services are either under applicable value thresholds or are
otherwise exempt from notice and/or bid requirements under Texas Law.
ARTICLE X. CONFIDENTIALITY
ENGINEER shall retain all information received from or concerning the City and the City's
business in confidence and shall not reveal such information to third parties without prior written
consent of the City, unless otherwise required by law. It is hereby agreed that the following
information is not considered to be confidential under this Agreement:
a) Information already in the public domain;
b) Information disclosed to ENGINEER by a third party who is not under a
confidentiality obligation;
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c) Information developed by or in the custody of ENGINEER related to work with
clients before entering into this Agreement; and
d) Information developed by ENGINEER through its work with other clients
ARTICLE XI. INDEMNITY
ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK
AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL
SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND,
CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE
GENERALITY OF THE FOREGOING, ALL EXPENSES OF LITIGATION, COURT COSTS,
AND REASONABLE ATTORNEY'S FEES, FOR INJURY OR DEATH TO ANY PERSON, OR
INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR
PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR
OCCASIONED BY, THE NEGLIGENT ACTS OF ENGINEER, ITS AGENTS, EMPLOYEES,
AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR
OMISSIONS UNDER THIS CONTRACT AND/OR THE USE OR OCCUPATION OF CITY
OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL
SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT.
ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS
ENGINEER shall comply with all applicable federal, state and local laws, statutes,
ordinances, rules and regulations relating, in any way, manner or form, to the activities under this
Contract, and any amendments thereto.
ARTICLE XIII. NOTICE
A. General. Whenever notice from ENGINEER to City or City to ENGINEER is required or
permitted by this Contract and no other method of notice is provided, such notice shall be given by
(1) actual delivery of the written notice to the other party by hand (in which case such notice shall
be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon
delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the
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other party at the address provided in this article, registered or certified mail, return receipt
requested, in which case such notice shall be effective on the third business day after such notice is
so deposited.
are:
B. ENGINEER's Address. ENGINEER's address and numbers for the purposes of notice
HDR Engineering, Inc.
Attn: David D. Dunn, P.E.
4401 West Gate Blvd., Suite 400
Austin, Texas 78745
Telephone: (512) 912-5136
Facsimile: (512) 912-5158
C. City's Address. The City's address and numbers for the purposes of notice are:
City of Lubbock
Attn: Aubrey A. Spear, P.E.
P. O. Box 2000
1625 13th Street
Lubbock, Texas 79457
Telephone: (806) 775-2585
Facsimile: (806) 775-3027
D. Change of Address. Either party may change its address or numbers for purposes of
notice by giving written notice to the other party as provided herein, referring specifically to this
Contract, and setting forth such new address or numbers. The address or numbers shall become
effective on the 15th day after such notice is effective.
ARTICLE XIV. CITY -PROVIDED DATA
City shall furnish ENGINEER non -confidential studies, reports and other available data in
the possession of the City pertinent to ENGINEER's Services, so long as City is entitled to rely on
such studies, reports and other data for the performance of ENGINEER's Services under this
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Contract (the "Provided Data"). ENGINEER shall be entitled to use and rely, so long as such
reliance is reasonable, upon all such Provided Data.
ARTICLE XV. MISCELLANEOUS
A. Captions. The captions for the articles and sections in this Contract are inserted in this
Contract strictly for the parties' convenience in identifying the provisions to this Contract and shall
not be given any effect in construing this Contract.
B. Audit. ENGINEER shall provide access to its books and records for time -based and
reimbursable expenses to the City. The City may audit, at its expense and during normal business
hours, ENGINEER's books and records with respect to this Contract between ENGINEER and City.
C. Records. ENGINEER shall maintain records that are necessary to substantiate the
services provided by ENGINEER.
D. Assignability. Neither party may assign this Contract without the prior written approval
of the other party.
E. Successor and Assigns. This Contract binds and inures to the benefit of the City and
ENGINEER, their permitted successors and assigns.
F. Construction and Venue.
THIS CONTRACT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE
WITH THE LAWS OF THE STATE OF TEXAS. THIS CONTRACT IS PERFORMABLE IN
LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY
CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE
COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF
LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR
RELATING TO THIS CONTRACT OR THE ACTIONS THAT ARE CONTEMPLATED
HEREBY.
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G. Severability. If any provision of this Contract is ever held to be invalid or ineffective by
any court of competent jurisdiction with respect to any person or circumstances, the remainder of
this Contract and the application of such provision to persons and/or circumstances other than those
with respect to which it is held invalid or ineffective shall not be affected thereby.
H. Amendment. No amendment, modification, or alteration of the terms of this Contract
shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent
to this Contract, and duly authorized and executed by ENGINEER and City.
I. Entire Agreement. This Contract, including Exhibits "A" and `B," attached hereto,
contains the entire agreement between the City and ENGINEER, and there are no other written or
oral promises, conditions, warranties, or representations relating to or affecting the matters
contemplated herein.
J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture,
joint enterprise, partnership or principal — agent relationship between ENGINEER and the City.
K. Documents Owned by City. Any and all documents, drawings and specifications
prepared by ENGINEER as part of the Services hereunder, with the exception of those standard
details and specifications regularly used by the ENGINEER in its normal course of business, shall
become the property of the City when ENGINEER has been compensated as set forth in Article II,
above. The ENGINEER shall make copies of any and all work products for its files. Any reuse or
modification of such Documents for purposes other than those intended by ENGINEER herein shall
be at City's sole risk and without liability to the ENGINEER.
L. Notice of Waiver. A waiver by either City or ENGINEER of a breach of this Agreement
must be in writing and duly authorized to be effective. In the event either party shall execute and
deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other
or subsequent breach.
M. Third Party Activities. Nothing in this Agreement shall be construed to provide any
rights or benefits whatsoever to any party other than City and ENGINEER.
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N. Non- Appropriation. All funds for payment by the City under this Contract are subject to
the availability of an annual appropriation for this purpose by the City. In the event of non -
appropriation of funds by the City Council of the City of Lubbock for the services provided under
this Contract, the City will terminate this Contract, without termination charge or other liability, on
the last day of the then -current fiscal year or when the appropriation made for the then -current year
for the goods or services covered by this Contract is spent, whichever event occurs first (the "Non -
Appropriation Date"). If at any time funds are not appropriated for the continuance of this Contract,
cancellation shall be accepted by the ENGINEER on thirty (30) days prior written notice, but failure
to give such notice shall be of no effect and the City shall not be obligated under this Contract
beyond the Non -Appropriation Date.
EXECUTED as of the Effective Date hereof.
ATTEST:
Reb cca Garza, City Secret ry
APPROVED AS TO CONTEN
Aubrey A. Speer, P.E., Director of Water Utilities
APPROVED AS TO FORM:
CITY OF LUBBOCK
4n=,A�
Daniel M. Pope, Mayor
HDR Engineering, Inc.
e ly J. Oa jiil ce President
Strategic Water Supply Planning Page 11 of 24
EXHIBIT A
2018 STRATEGIC WATER SUPPLY PLAN
SCOPE OF SERVICES
Background
The City of Lubbock (the "City") prepared a 100-year Strategic Water Supply Plan ("SWSP" or
the "Plan") in 2013, and intends to update the Plan every five years. The Plan provides a
framework for evaluation and implementation of water supply sources at appropriate times and
in a cost efficient manner. Since development of the 2013 SWSP, the City has continued to
update and refine evaluations of water supply strategies and has pursued the necessary permitting
and coordination with the regional and state water planning process to facilitate the City's
initiatives. This scope of services will develop the 2018 SWSP, incorporating new information
that has been developed since the 2013 SWSP was completed.
Scope of Services
HDR will perform the following tasks for the City, generally organized to follow the chapter -by -
chapter outline of the 2013 SWSP. The City intends for this update to be accomplished in a
collaborative fashion between City staff and HDR.
Task 1. Update Introduction
The City will be responsible for updating Chapter I Introduction and will provide draft text and
figures to HDR to incorporate into the document.
HDR will provide editorial review to the text and figures, and will format and incorporate the
information provided by the City into the final Plan.
Task 2. Water Demand Proiections
HDR will update water demand projections based on information updated since the 2013 SWSP.
Task 2.1. Population Projections
HDR will acquire the annual population estimates (2011 — 2016) for the City and its customers
from the U.S. Census Bureau and will acquire the population projections for the City and its
customers from the 2016 Llano Estacado (Region O) Regional Water Plan. If the population
projections for the 2021 Region O Plan are available, those will be obtained as well.
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Using those data and historical census data, HDR will develop projections of future population
for the City and its customers through year 2118. HDR anticipates developing two separate
projections — Probable Growth and Accelerated Growth, consistent with those developed for the
2013 SWSP. Based upon recent experience, growth rates for these projections may be different
from those used in the 2013 SWSP, and will be decided upon jointly by HDR and the City.
Task 2.2. Per Capita Consumption
HDR will utilize data provided by the City to estimate per capita consumption for years 2010 —
2016. These data will then be utilized to project per capita consumption through year 2113. In
the 2013 SWSP, two projections were developed, Probable and Conservation. Recent City use
appears to more closely follow the Conservation consumption pattern, which may have become
the "new probable." HDR will coordinate with the City to develop updated Probable and
Conservation consumption projections that are consistent with recent experience and long-term
City goals.
Task 2.3. Annual Water Demand Projections
HDR will utilize the information from Tasks 2.1 and 2.2 to develop alternative annual water
demand projections. These projections will be consistent with the Probable, Accelerated and
Conservation demand projections from the 2013 SWSP, which will be reviewed by HDR and the
City and revised as appropriate to be consistent with recent experience and long-term City goals.
Task 2.4. Peak Day Water Demands
HDR will utilize the Annual Water Demand Projections (as average day), and apply the same
peak day demand factors used in the 2013 SWSP to develop projections of peak day water
demands.
Task 2.5. Update Appendix A
HDR will update Appendix A to incorporate the new information developed during Task 2.
Task 3. Decommissioned Water Supplies
This chapter of the 2013 SWSP requires little or no update. The City will provide the text and
figures to HDR for inclusion in the 2018 SWSP.
Task 4. Current Water Supplies
Much of the information concerning the City's current water supplies is unchanged since the
2013 SWSP.
Task 4.1. Supplies
The City will update the information in this chapter regarding supplies allocated from CRMWA
and supplies from the Bailey County Well Field. HDR will update the information in the chapter
regarding the available supply from Lake Alan Henry to account for the updated safe yield
supply determined since the 2013 SWSP.
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Task 4.2. System Capacity
The City will provide updated information regarding the capacity of the current system, and
HDR will incorporate this updated information into the text of the chapter.
Task 4.3. Comparison of Demands and Supplies
HDR will utilize the information developed in Tasks 2, 4.1 and 4.2 to update the chapter section
comparing current supplies with projected water demands.
Task 4.4. Update Appendix B
HDR will update Appendix B to reflect the information developed in Tasks 2 and 4.
Task 5. Water Conservation Stratep-ies
HDR will update Chapter 5 Water Conservation Strategies and Appendix C as necessary to
reflect current practices by the City, recent data, and the City's most current Water Conservation
Plan and Ordinance. The City will assist by providing necessary data for the Plan update and
confirming that specific City strategies are still applicable. Much of this update will be based on
information contained in the "City of Lubbock Water Conservation Program Development"
technical memorandum recently prepared by Alan Plummer and Associates, Inc.
Task 6. Reclaimed Water Strategies
Task 6.1. Update Reclaimed Water Availability
HDR will update Chapter 6 Reclaimed Water Strategies to reflect information concerning the
Northwest Water Reclamation Plant (NWWRP). HDR will review more recent wastewater
influent demands and update per capita wastewater usage, as necessary, and update projected
reclaimed water availability. The City will provide to HDR wastewater plant inflows not
included in the 2013 SWSP for this purpose. The City will also provide to HDR estimates of
reclaimed water to be sold for power generation and other purposes in order for HDR to update
that information in Chapter 6. HDR will update Appendix D to reflect the new information.
Task 6.2. Update Reclaimed Water Strategies
HDR will update the following reclaimed water strategies to reflect current information available
concerning planned configurations, supplies developed and costs. Costs will be updated to 2017
dollars using the TWDB costing model approach, modified to account for recent pump station
costs Lubbock has experienced. Costs utilized in the Direct Potable Reuse study are not always
compatible with other cost bases because they reflect several Bureau of Reclamation
requirements for specific contingency factors, etc. Other updated information will reflect more
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detailed evaluations of these strategies that have been completed subsequent to the publication of
the 2013 SWSP.
• North Fork Diversion at CR 7300 — An updated evaluation was performed in 2015 and
additional information concerning treatment options has been made available from the
City's ongoing Direct Potable Reuse Study. An updated evaluation will include this new
information.
• Direct Potable Reuse to NWTP — The evaluation will be updated to reflect the Direct
Potable Reuse Study.
• Direct Potable Reuse to SWTP — The evaluation will be updated to reflect the Direct
Potable Reuse Study.
• South Fork Discharge — Costs will be updated to 2017 dollars.
• North Fork Diversion to LAH Pump Station — Costs will be updated to 2017 dollars.
• Reclaimed Water ASR1 — This evaluation will be updated to reflect analyses completed
for the Aquifer Storage and Recovery Evaluation completed in 2015. Additional
information will be included to reflect recent legislation regarding regulation of ASR
projects enacted since publication of the 2013 SWSP.
• Other strategies — Other strategies identified in the Direct Potable Reuse Study will be
incorporated into this section as appropriate.
Task 7. Groundwater Strategies
Task 7.1. Update Groundwater Supplies
HDR will update Chapter 7, Section 7.1 regarding the City's groundwater supplies to include
more recent information regarding the City's groundwater supplies from the CRMWA and from
the City -owned Baily County Well Field. HDR will also update Section 7.2 to reflect current
issues regarding groundwater regulation in the area.
Task 7.2. Update Groundwater Strategies
HDR will update the Chapter 7 sections describing the various groundwater strategies available
to the City. Costs will be updated to 2017 dollars. Other updated information will reflect more
detailed evaluations of the following strategies completed subsequent to the publication of the
2013 SWSP.
• Roberts County Well Field Capacity Maintenance — This strategy will be updated to
include the CRMWA's most recent plans for well field maintenance.
1 Note that following confirmation by the City, all ASR projects will likely be combined into a
new, separate ASR chapter.
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• Bailey County Well Field Capacity Maintenance — This strategy will be updated to reflect
the City's efforts to maintain capacity from the well field since publication of the 2013
SWSP, including reflecting any new regulatory and legal constraints instituted since 2013.
• Roberts County Well Field — New Transmission Line to Aqueduct — This strategy will be
updated to include CRMWA's most recent plans for the transmission line and costs
updated to 2017 dollars.
• CRMWA to ASR — This strategy will be updated to reflect analyses completed for the
Aquifer Storage and Recovery Evaluation completed in 2015. Additional information will
be included to reflect legislation regarding regulation of ASR projects enacted since
publication of the 2013 SWSP.
• South Lubbock Well Field — Costs for this strategy will be updated to 2017 dollars.
• Brackish Well Field —Costs for this strategy will be updated to 2017 dollars. Treatment
options will be updated to reflect data obtained from the Dockum Brackish Test Well
completed in December 2016. Supply availability and well yields and overall project
configuration also will be updated as necessary to reflect data from the test well.
Task 8. Surface Water Strategies
Task 8.1. Update Developed Water Supplies
HDR will update Chapter 8, Section 8.1 regarding the City's developed water supplies, which
consist of reclaimed water and playa lake stormwater. HDR will update the amount of playa
lake stormwater potentially available to reflect the North Lubbock Drainage Improvement
Project. Information regarding TCEQ actions and other related legal or regulatory issues
regarding currently pending water right permit applications will be reflected in the update.
Task 8.2. Update Surface Water Strategies
HDR will update the Chapter 8 sections describing the various surface water strategies being
considered by the City.
• Lake Alan Henry Phase 2 — This strategy will be updated to reflect 2017 dollars and any
additional engineering evaluations completed since publication of the 2013 SWSP.
• Jim Bertram Lake 7 — This strategy will be updated to reflect 2017 dollars. Other
information to be incorporated include information from the groundwater interactions
study completed by HDR in 2014, additional supply made available through the North
Lubbock Drainage Improvement Project, refined estimates of supply available from
reclaimed water sources, and an alternative transmission and treatment system to the
North Water Treatment Plant as identified in the Direct Potable Reuse Study. The
potential regulatory impacts of the listing of the Sharpnose and Smalleye Shiners will also
be addressed.
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• Post Reservoir — This strategy will be updated to reflect 2017 dollars. The potential
regulatory impacts of the listing of the Sharpnose and Smalleye Shiners will also be
addressed.
• North Fork Scalping Operation — This strategy will be updated to reflect 2017 dollars.
Task 9.Other Strategies Considered
In addition to the above -referenced strategies, updated information (as available) will be used to
update the following potential strategies that were identified, but not evaluated fully for the 2013
SWSP. These strategies will not be evaluated fully, but will be identified and any updated
information added to the existing evaluations in the 2018 SWSP.
• Jim Bertram Lake 8
• Linear Well Field — CRMWA Aqueduct
• Additional CRMWA Aqueduct
• Jim Bertram Lake System Well Field
• Other strategies that may have been identified since publication of the 2013 SWSP
Task 10. Strategy Scoring and Identification of Water Supply Packages
Task 10.1. Evaluate and Update Scoring Methodology
HDR will review the scoring methodology and evaluation criteria used in the 2013 SWSP and
recommend modifications that will further highlight differences between the various alternatives
considered, and reflect the City's current goals. HDR will implement those recommended
modifications that are approved by the City.
Task 10.2. Evaluate, Score and Rank Strategies
Using the updated methodology and criteria, HDR will evaluate and score each of the strategies
identified in the preceding tasks. HDR will provide these updated evaluations and scores to the
City for review and comment, and will lead a workshop with City staff to obtain City staff input
and refinement of the scores assigned initially by HDR. HDR will provide final evaluations and
scoring to the City for final approval prior to developing a ranking of the alternatives and
combining strategies into water supply packages.
Task 10.3. Combine Strategies into Water Supply Packages
HDR will combine the various water supply strategies into up to seven (7) alternative water
supply packages, each designed to meet the City's future water supply needs through 2118. At
least one package will be designed to address water supply needs under a conservation set of
demands and another to address water supply needs under an accelerated growth set of demands.
The packages will be assembled with strong coordination of City staff so that the various
Strategic Water Supply Planning Page 17 of 24
packages accurately reflect the City's vision for its future water supplies. The schedules
necessary to implement each package will be reviewed in detail.
10.4. Financial Impact
HDR will estimate the financial impacts each package will have, considering the timing and
costs of the packages. This analysis will be intended to assist the City in prioritizing the next
phases of implementation for specific projects and in developing a capital improvements plan
(CIP) for water supply improvements.
10.5 Present Value Analysis
HDR will develop a net present value analysis for each package. Assumptions regarding
inflation, discount and interest rates will be coordinated with the City before proceeding.
10.6 Water Rate Impacts
The City will provide to HDR the financial spreadsheet model of the City's Water Fund that was
used to determine near -term rate impacts in the 2013 SWSP. HDR will review assumptions
utilized in the model, and will recommend modifications of those assumptions for use in
developing the 2018 SWSP. After receiving concurrence from the City regarding the
assumptions to be used, HDR will update the financial water rate model and use the updated
model to determine the impacts on City water rates of each of the proposed water supply
packages from 2018 — 2030. HDR will estimate future average monthly water bills for an
"average" customer (7,000 gals/mo).
*Task 11. Proiect Report
The City will provide to HDR the GIS data used to develop maps in the 2013 SWSP and the
spreadsheets and other files used to develop the demand projections and other information
contained in the 2013 SWSP.
HDR will provide to the City a report outline for the 2018 SWSP for City review and
concurrence.
HDR will develop and propose a standard report format that will differentiate the 2018 SWSP
from the 2013 SWSP.
HDR will develop a draft 2018 SWSP report. HDR anticipates developing specific report
sections in parallel with the tasks enumerated in Tasks 1 — 10 of the Scope of Services. As
individual report sections become available, HDR will provide those to the City for review and
comment. HDR will provide draft report sections in Portable Document Format (PDF) file
format.
Strategic Water Supply Planning Page 18 of 24
The City will distribute draft report sections amongst City staff as appropriate, and will provide
to HDR a compiled, coordinated set of comments regarding the draft report or report sections.
HDR will accommodate the City's comments into a final report. HDR will provide five (5) hard
copies of the draft report and one electronic (PDF) copy.
HDR will provide to the City all native documents and graphics used to develop the final report
and will provide to the City the GIS databased used to develop the maps contained in the report.
•Task 12. Project Administration. OA/OC and Communication
HDR will lead a Project kickoff conference call during the two -week period following notice to
proceed from the City. During the kickoff call, HDR and the City will:
• Review assumptions regarding growth and per capita consumption scenarios to be
evaluated,
• Confirm the City's conservation goals to be reflected in the 2018 SWSP,
• Discuss the City's plans for selling or otherwise utilizing reclaimed effluent, particularly
sales anticipated for power generation,
• Review and establish milestone dates for completion of portions of this scope of services,
• Establish target date to hold workshop to review project scoring criteria,
• Review invoicing requirements and timing,
• Establish project communication protocols,
• Identify data needs from the City and coordinate transfer of information, and
• Review HDR's suggested report format.
Project administration and quality assurance/quality control (QA/QC) activities will be
performed under this task.
Coordination with the Llano Estacado Regional Water Planning Group regarding the City's
water supply plans is not included in this Scope of Services.
Task 13. Present Findings to the LWAC
The draft 2018 SWSP will be presented to the Lubbock Water Advisory Commission (LWAC)
when requested by the City. A PowerPoint presentation of the findings and conclusions of the
work effort will be prepared. This presentation will be reviewed with City staff prior to
presentation to the LWAC. This scope of services anticipates that one member of the HDR Team
will attend the presentation in Lubbock and be available to answer questions. Deliverables
include a PowerPoint presentation and any associated boards and visual aids, including handout
packages for the LWAC members.
Strategic Water Supply Planning Page 19 of 24
Project Schedule
The proposed timeline for completion of the major tasks of the Scope of Services is as follows:
Task
Description
Schedule
Task 12
Project kickoff conference call
2 weeks from Notice to Proceed
Task 10
Scoring workshop
6 months from Notice to Proceed
Task 11
All draft report sections provided
to City for review
9 months from Notice to Proceed
Task 11
Final report submitted to City
12 months from Notice to Proceed
Task 13
Present Findings to the LWAC
When requested by the City
Strategic Water Supply Planning Page 20 of 24
EXHIBIT B
2018 STRATEGIC WATER SUPPLY PLAN
BUDGET
CITY and ENGINEER have established a not -to -exceed fee of $195,700 to complete all services
under this Contract, as shown below by major task. This amount will not be exceeded without a
contract amendment. As estimated fees for each task are estimates only, CITY and ENGINEER
agree to allow redistribution of funds between tasks as appropriate to allow flexibility in
providing the needed services within the total not -to -exceed fee. Fees will be billed as total
salary costs times a multiplier of 2.191 plus direct expenses. Salary costs are defined as direct
labor rates plus fringe benefits.
ENGINEER agrees to complete these services as delineated above. Should a change in Scope of
Services or Time of Performance be necessary, an amendment to this contract shall be negotiated
at that time.
The following table summarizes the fee estimated to be required to complete the above scope of
services.
Task
Task Description
Fee
1, 3, 4
Update Introduction, Decommissioned and Current Water
Supplies
$6,800
2
Water Demand Projections
$8,600
5
Water Conservation Strategies
$15,700
6-8
Reclaimed, Groundwater and Surface Water Strategies
$58,600
9
Other Strategies
$2,300
10
Strategy Scoring and Identification of Supply Packages
$37,300
11
Project Report
$42,600
12
Project Administration, QA/QC and Communication
$19,500
13
LWAC Presentation
$4,300
Total Fee
$195,700
Strategic Water Supply Planning Page 21 of 24
2018 STRATEGIC WATER SUPPLY PLAN
BREAKDOWN OF LABOR HOURS
Task
Ro.
--- Task Descripdon
--
_
Env.
Scientist
Project
Manager
_ _QAIQC _
-
Resources
Engineer -
Resources
En ig near
GIS
5 ecialis[
Resources
En ineer
-
Resources
En meeteer
Resources
EIT
Accounting
_-- __--
Admint
Steno
Travel
O
Total
Fee
1.1
Introduction
Review and incorporate into final report
Total Task 1�
2
2
2
'
$0
$1.000
-
2
2
_ _
2
6
$0
$0
$1,000
Water Demand Projections
2 1
Population Projections
2
8
2
2
$0
52.600
2.2
Per Capita Consumption
2
8
2
$0
$2.300
2.3
Annual Water Demand Projections
�i,
2
6
2
$o
S1.900
2.4
Peak Water Demands
1
2
$0
$600
2.5
Update Appendix A
Total Task 2
1
8
2
4
$0
S1,200
_
2
24
6
-
2 - 4 -
-
46
$0
$0
$8,600
Decommissioned Water Supplies
3.1
Review and incorporate into final report
2
4
s0
$900
Total Task 3
2
4
6
$o
$0
$900
Current Water Supplies
4.1
Supplies
2
2
12
2
$0
$3.100
42
System Capacity
2
2
$0
5700
4.3
Compare Demands and Supplies
j
2
8
2
2
4.4
Update Appeudix El
Total Task 41
1
7
2
2
10
2
4
'
s0
$1, 100
Water Conservation Strategies
12 4
6
43
$0
$0
$4,900
5.1
Adapt Lubbock Conservation Program (APAI report)
6
32
4
a
$0
S8.600
5.2
Update Appendix C
4
32
4
$0
$7.100
Total Task 6
1D
64
4
_
_ _ _
12 ' s0
$0
$D
$15. T00
Reclaimed Water Strategies
6.1
Update Reclaimed Water Availability
8
8
2
$0
53,600
6.2
Update Reclaimed Water Strategies
12
24 50
4
5o
S13.200
6.3
Update Appendix D
1
24
Total Task 6
21
32 74
6 ' 133
$0
SO
$19,1900
Groundwater Strategies
7 1
Update Groundwater Supplies
4
16
2
$0
$3.900
7.2
Update Groundwater Strategies
8
20
24
80
4
Total Task 71
12
36
24
80
6 ' 156
$o
$0
$27-6600
Surface Water Strategies
8.1
Developed Water Supplies
8
12
2
$0
54,300
8.2
Surface Water Strategies
4
8
4
24
8
12
6
$0
S11.800
Total Task 6
4
16
4
-
36
8
- 12 - -
8
Be
s0
s0
$16,100
Other Strategies Considered
9.1
Update Other Strategies Considered
8
2
$0
52.300
Total Task 91
$
_ _
2
10
$o
$0
$2,300
Strategic Water Supply Planning Page 22 of 24
Thomas, J
Dunn
ShorJde , C
Reed, G
I Lemonds, PJ
I Gonsalvez, NJ
Newell, P
I Stein, Z
I Sampson, L
I Coley, C
I Admin
Water
Water
Water
Water
Water
Task
Env.
Project
Resources
Resources
GIS
Resources
Resources
Resources
JACC
Admiol
Total
No.
Task Description
Scientist
Marta er
QA7QC
En Ineer
E (near
S Kish
En sneer
E ineer
EIT
ountin
Steno
Total Hou
Travel
Omer
Fee
10 Strategy Storing and Supply Packages
10.1 Update Scoring Matrix
4
4
8
0
$6,
10-2 Score and Rank Strategies
8
4
8
24
$
10.3 Develop Water Supply Packages
P4
4
4
$"0
7.800
10 Financial Impact
4
24
$6,-4
5.400
10-5 Present Value Analysis
4
24
2
2
$6,000
10-6 Water Rate Impacts
4
40
Total Task 10
48
88
14
22
24
196
s0
$0
$37
tt Project Report
,300
11-1 Update GIS information
2
8
$0
$1.o
11.2 Outline
4
2
S
$1400
00
11.3 Report Format
4
6
SO
$1,600
11.4 Draft Report
40
12
40
16
16
16
so
$26,300
11.5 Final Report
24
16
6
16
S260
$11,600
Task 11
74
12
58
30
16
38
228
s0
$250
S42,600
12 ProjeaAdmin, OAIaC & CommunicationTotal
12.1 Ki ko6Carference Call
4
2
2
2
so
$2, 300
122 PM Setup
6
6
Slj
$2,600
12-3 Onqoinq PM
40
24
S14,600
Total Task 12
50
-
2
2
-
2
2
30
-
86
so
$0
319,500
13 LWAC Presentations
13-1 Demands and Supplies
so
so
132 Scoring and Rankinq of Strategies
50
$0
13.3 Water Supply Packages
So
$0
13-4 Financial Impacts
$0
$0
13-5 Final Overview and Adoption
1'
_1
$650
50
54,300
Total lask 13,
12
.1
16
$650
$0
$4,300
Total 4
270
20
178
166
66
74
24
168
30
88
1,108
$250
$195,7G0
Strategic Water Supply Planning Page 23 of 24
2018 STRATEGIC WATER SUPPLY PLAN
HOURLY RATE SCHEDULE
Rates for January 1, 2017 through December 31, 2017
Specific Rates for Water Resources Engineering Support
HDR Engineering, Inc.
Job Titles & Classifications
Rate Range
Principal
$ 220.00
$ 300.00
Engineers
Sr. Water Resources Engineer / Project Manager
$ 150.00
$ 275.00
Water Resources Engineer
$ 135.00
$ 230.00
Hydrologist
$ 110.00
$ 190.00
Technical / Support Staff
GIS Analyst
$ 100.00
$ 180.00
GIS Technician II
$ 75.00
$ 160.00
Administrative II / Accountant
$ 63.00
$ 170.00
Administrative I / Clerical
$ 47.25
$ 100.00
Rate Calculation
Fees will be billed as total salary costs times a multiplier of 2.191 plus direct expenses. Salary costs
are defined as direct labor rates plus fringe benefits.
Other reimbursable expenses will be passed through directly to the City of Lubbock with no
multiplier and include mileage (standard IRS reimbursable rate), lodging, Per Diem expenses,
incidentals, and copier/plotting costs.
*Note:
The rates are for January 1, 2017 through December 31, 2017. Proposed new rates, in subsequent
years, will be negotiated on an annual basis and will include cost -of -living escalation and other
factors relevant at that time.
Strategic Water Supply Planning Page 24 of 24