HomeMy WebLinkAboutResolution - 2017-R0072 - Lutheran Social Services - 02/09/2017Resolution No.2017-R0072
Item No.5.45
February 9,2017
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock,Amendment No. 2 to Contract No. 12726 and all related
documents by and between the City of Lubbock and Lutheran Social Services of the South, to
provide utility assistance to qualified low-income individuals and families through funding
from the Comprehensive Energy Assistance Program and the Community Services Block
Grant.Said Amendment is attached hereto and incorporated in this resolution as if fully set
forthhereinand shall be includedin the minutesofthe CityCouncil.
Passed by the City Council on February 9, 2017
ATTEST:
^Jj^cu^.
Rebejpca Garza,City Secretary
APPROVED AS TO CONTENT:
frw^
Bill Howefton,Assistant City/Manager
APPROVED AS TO FORM:
)
Justit/PrViitr,Assistant City Attorney
DANIEL M.POPE,'MAYOR
ccdocs/RES.Amendment 2-Contract 12726 -Lutheran Social Services of the South -Utility Assistance Through the CEAP and CSBG
January 18,2017
Resolution No. 2017-R0072
SECOND AMENDMENT TO COMPREHENSIVE ENERGY ASSISTANCEPROGRAM
AND COMMUNITY SERVICES BLOCK GRANT AGREEMENT BETWEEN THE CITY
OF LUBBOCK AND LUTHERAN SOCIAL SERVICES OF THESOUTH
This Second Amendment (the "Amendment") to the Comprehensive Energy Assistance Program
and Community Services Block Grant Agreement (the "Agreement") is by and between the City
of Lubbock, a Texas municipal corporation (the "City"), and Lutheran Social Services of the
South, a non-profit organization (the "Contractor").
RECITALS
WHEREAS, the Contractor and the City executed the Agreement on February 25, 2016; and
WHEREAS, the City and the Contractor hereby desire to amend the Agreement; and
NOW THEREFORE, the City and the Contractor hereby amend the Agreement as follows:
AMENDMENT
1. The language in Paragraph II. A. 1. of the Agreement, entitled "General Overview of
Program," shall be replaced with the following language:
"Contractor will use the Comprehensive Energy Assistance Program (CEAP) and
Community Services Block Grant (CSBG) funds awarded to administer the Utility
Assistance and Household Crisis Components in the following manner:
CEAP Utility Assistance $734,238
CEAP Household Crisis Utility Assistance 125,000
CEAP Program Administration 42,549
CEAP Program Services Cost 70,208
Assurance 16 67,854
CSBG CEAP Operations 25,000
$1,064,849"
2. The language in Paragraph II. B. 1. of the Agreement, entitled "City Responsibilities," shall
be replaced with the following language:
"City agrees to provide Contractor assistance from the Comprehensive Energy Assistance
Program (CEAP) and Community Services Block Grant (CSBG) in an amount not to
exceed $1,064,849 for the Utility Assistance and CSBG operations components of the
program. In return for Contractor will perform the activities set forth in this Contract for
consideration of said funds."
3. The language in Paragraph III of the Agreement, entitled "Time of Performance," shall be
replaced with the following language:
Second Amendment to CEAP & CSBG Agreement — COL & LSSS— January 2017 Page 1
This Amendment shall become effective on this 9th of February , 2016.
CITY OF LUBBOCK:
"V
DANIEL M. POP , MAYOR
ATTEST:
Re ecca Garza, City Secret
t)
APPROVED AS TO CONTENT:
Kaa4,�,�
Karen Murfee, Community 66velopmentDirector
APPROVED AS TO FORM:
r
Ju tP itt, As stant City Attorney
LUTHERAN SOCIAL SERVICES
OF THE SOUTH:
IZ6)�- �-�
A THORIZEDREPRESENTATIVE
FED.I.D#
"This Contract shall commence January 1, 2016 and shall terminate March 31, 2017. The
term of this Contract and the provisions herein may be extended on a year to year basis
during the five year roll-over cycle ending December 2018 provided funds are received
from TDHCA and providing the Contractor meets its contractual obligations during the
current funding year, subject to board approval and Mayor's signature."
4. The table in Paragraph III of the Agreement, entitled "Budget," shall be replaced with the
following table:
BUDGET
CEAP/CSBG Funds
Administration
Personnel
42,549
Program
Utility Assistance
741508
Household Crisis
125,000
Program Services Cost
65,396
Assurance 16
65,396
CSBG CEAP PSC
25,000
OTAL
$1 064 849
5. The language in Paragraph IV. of the Agreement, entitled "Payment," shall be replaced with the
following language:
"City will pay up to $1,064,849 to Contractor based upon the receipt of request for funds
and project expense summary for the above -described project. Contractor shall submit to
City invoices for items purchased. City shall determine the reasonableness of each
purchase. If need is shown to exist, City staff can release up to 10% of the funds to be used
as start-up funding. Contractor will then bill City monthly for expenses accrued during the
month. By March 31, 2017, Contractor will have provided City with proper documentation
to show how all funds were expended, including start-up costs."
6. The language in Paragraph V. of the Agreement, entitled "Notices," shall be replaced with the
following language:
"Communication and details concerning this Contract shall be directed to the following
Contract representatives:
City of Lubbock Lutheran Social Services of the South
Attn: Piata Bryant Attn: Joy Loper
P.O. Box 2000 1212 13th Street
Lubbock, TX 79457 Lubbock, TX 79401"
7. This Amendment shall become effective upon execution by the parties. The remainder of the
Agreement shall remain in full force and affect except as changed herein.
Second Amendment to CEAP & CSBG Agreement — COL & LSSS — January 2017 Page 2
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-92187
Date Filed:
07/29/2016
Date Acknowledged:
08/10/2016
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Lutheran Social Services of the South, Inc.
Austin, TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
The City of Lubbock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12726
Utility Assistance
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
runny piuviueu uy i exas 1=trucs t-ommission www.etnics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-92187
Lutheran Social Services of the South, Inc.
Austin, TX United States
Date Filed:
07/29/2016
2 Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
The City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
12726
Utility Assistance
4
Nature of interest
Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
CYNTHIA HEATH
ID 544xpimC
Es
Mr Con�nMfs<ion Eltpkts
y Co" s
DecMmbN 28, 2019
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Swornn to and subscribed before me, by the said /! / /��/� this the
�n day
J
20 / t 7 , to certify which, witness my hand and seal of office.
1A111 )447� �t,
Signature of offi er administering oath P!!q&d name of officer administering oath
Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277