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Home My WebLink AboutResolution - 2020-R0282 - FTA Section 5307 Grant, CARES Act - Project TX-2020-165-00Resolution No. 2020-RO282 Item No. 7.15 August 25, 2020 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock, or his designee, is hereby authorized to execute a FY 2020 Federal Transit Administration Section 5307 CARES ACT Grant, Project ID TX- 2020-165-00, to provide general operating assistance to the City of Lubbock, by and through Citibus, Said Grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on August 25, 2020 DANIEL M. POPE, MAYOR ATTEST: Rebe ca Garza, City Secr tary APPROVED AS TO CONTENT: APPROVED AS TO FORM: Ryan B oke, A. sip ant City Attorney RES. Cilibus FrA 5307 CARES ACT Grant FY 2020 8.1020 DOT U.S. Department of Transportation Federal Award Identification Number (FAIN) Temporary Application Number Award Name Award Status Award Budget Number FTA Federal Transit Administration Award TX-2020-165-00 1993-2020-2 Lubbock-Citibus FY 2020 Section 5307 CARES ACT Operating & equipment Obligated / Ready for Execution 0 Period of Performance Start Date 8/4/2020 Original Period of Performance End Date 12/30/2023 Current Period of Performance End Date 12/30/2023 Revision #: 0 Part 1: Recipient Information Name: Lubbock, City of Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1993 City CITY OF LUBBOCK 058213893 Location Type Address City State Zip Headquarters 1625 13TH St Lubbock TX 79401 Physical Address 162513th Street Lubbock TX 79401 Mailing Address P.O. BOX 2000 LUBBOCK TX 79457 Union Information Union Name NONE Address 1 Address 2 City State Zipcode 00000 Contact Name Telephone Fax 00000 E-mail Website Part 2: Award Information Title: Lubbock-Citibus FY 2020 Section 5307 CARES ACT operating & equipment FAIN Award Status Award Date Last Updated From Type Created Date TEAM? TX-2020-165- Obligated / Ready for Grant 6/25/2020 6/25/2020 No 00 Execution Award Executive Summary 7/27/2020 - NB - This is an application for FY 2020 Section 5307 Federal Funds from the CARES ACT in the amount of $9,604,633. These funds will be used for general operations, fare box system upgrade that includes a touchless payment option, driver barriers and to acquire miscellaneous support equipment to prevent, prepare for and respond to COVID-19. General operations includes employee salaries, benefits, fuel, cleaning and disinfecting supplies, personal protective equipment, and other materials and supplies. The grant breakdown will be as follows: Category - Federal - Total Operating - $8,000,000 - $8,000,000 Fare Box Upgrade - $600,000 - $600,000 Misc Capital - $1,004,633 - $1,004,633 Total - $9,604,633 - $9,604,633 Per the CARES Act, this grant is 100% federal funding and therefore, does not require local match. The Recipient agrees that if it receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass -through entity through the Robert T. Stafford Disaster Relief and Emergency Assistance Act, a different Federal agency, or insurance proceeds for any portion of a project activity approved for FTA funding under this Grant Agreement, it will provide written notification to FTA, and reimburse FTA for any Federal share that duplicates funding provided by FEMA, another Federal agency, or an insurance company. Per the CARES Act, the project(s) in this application is not required to be programmed in the Long -Range Transportation Plan or Statewide Transportation Improvement Program. 1% of the FY 2020 CARES Act funds will be used on security and surveillance. These funds will be used to purchase miscellaneous capital items used for safety and security for drivers and passengers. The total FTA amount is $96,046 with no local match required. This grant request is within acceptable limits of the fleet ratio. Frequency of Milestone Progress Reports (MPR) Quarterly Frequency of Federal Financial Reports (FFR) Quarterly Does this application Include funds for research and/or development activities? This award does not include research and development activities. Pre -Award Authority This award is using Pre -Award Authority. Does this application Include suballocation funds? Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Will this Grant be using Lapsing Funds? No, this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: NIA Requires E.O.12372 Review No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Award Point of Contact Information First Last Name Title E-mail Address Phone Name chevonne.madison@dot.gov Transportation Program Specialist Nitra Bames Acctg Mgr nbarnes@citibus.com 3��) 775- sharon.coats@dot.gov Transportation Program Specialist AWara tsuciaet Control I otaiS Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/in-Kind State State/In-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Section of Statute CFDA Number Amount 5307-6 20507 $9.604,633 $0 $0 $0 $0 $0 $0 $0 $9,604,633 Awara tsiva Non- Total Eligible Project Number Budget Item FTA Amount FTA Amount Quantity Amount TX-2020-165-01- 114-00 BUS: SUPPORT EQUIP 00 �) AND FACILITIES ACQUIRE - TX-2020-165-01- 11.42.10 MOBILE 00 FARE COLL EQUIP ACQUIRE - TX-2020-165-01- 11.42.20 MISC 00 SUPPORT EQUIPMENT $1,604,633.00 $0.00 $1,604,633.00 $600,000.00 $0.00 $600,000.00 $1,004,633.00 $0.00 $1,004,633.00 a a FIN j TX-2020-165-01- 300-00 00 (300- OPERATING ASSISTANCE $8,000,000.00 $0.00 $8,000,000.00 0 Al) EMER RELIEF - TX-2020-165-01- 30.09.08 OPERATING $8,000,000.00 $0.00 $8,000,000.00 0 00 ASSIST - 100% Fed Share Discretionary Allocations This application does not contain discretionary allocations. Sources of Federal Financial Assistance PO Proje ct Scope Scop a Sco pe UZA Area Amendm Cumulat Account FP Descripti Numb Numb Name Numb Suffi Code Name ent ire Class Code C on er Amount Amount er er x BUS: Urbanize TX- TX- SUPPORT _ d Area 90- 2020- EQUIP 00 4813 Lubbo 2020.29.90. Formula 00 $1,604.63 $1,604.6 Y398 165- AND (1 4) 50 ck, TX CV.1 Grants 3 33 01-00 FACILITIE (CARES S Act) Urbanize _ TX- OPERATI d Area 90 2020- NG 00 Al 4813 Lubbo 2020.29.90. 04 Formula $8,000.00 $8,000,0 Y398 165- ASSISTAN (300) 50 ck, TX CV.1 Grants 0 00 01-00 CE (CARES Act) Part 3: Proiect Information Project Title: FY 2020 5307 CARES ACT (Ops, Capital) I Project Number Temporary Project Number Date Created Start Date End Date TX-2020-165-01-00 1993-2020-2-P1 6/25/2020 1/20/2020 6/23/2023 Project Description 6/25/2020 - NB - This is an application for FY 2020 Federal Funds from the CARES ACT in the amount of $9,604,633. These funds will be used for general operations and to acquire miscellaneous support equipment to prevent, prepare for and respond to COVID-19. The grant breakdown will be as follows: Category - Federal Operating - $8.000,000 Misc Capital - $1,604,633 Total - $9,604,633 This grant is 100% federal funding and therefore, does not require local match. 1% of the FY 2020 CARES Act funds will be used on security and surveillance. These funds will be used to purchase miscellaneous capital items used for safety and security for drivers and passengers. The total FTA amount is $96,046 with no local match required. This grant request is within acceptable limits of the fleet ratio. Project Benefits These funds will be used to prevent, prepare for and respond to COVID-19 for the City of Lubbock and Citibus. Additional Information None provided. Location Description All of these funds will be used in the city of Lubbock, TX. Security Yes -- our organization will expend at least 1% of the 5307 funds in this application for security -related projects Project Location (Urbanized Areas) UZA Code Area Name 480000 Texas 481350 Lubbock, TX Congressional District Information State District Representative Texas 19 Randy Neugebauer Program Plan Information STIPITIP Date: 6/18/2018 Description: Not Provided UPWP Date: 6/19/2020 Description: Not Provided Long Range Plan Date: 6/18/2020 Description: Not Provided Project Control Totals Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/In-Kind State State/In-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Project Budget Section of Statute CFDA Number Amount 5307-6 20507 $9,604,633 $0 $0 $0 $0 $0 $0 $0 $9,604,633 Non- Total Eligible Project Number Budget Item FTA Amount FTA Amount Quantity Amount TX-2020-165-01- 114-00 BUS: SUPPORT EQUIP (11 00 AND FACILITIES ACQUIRE - TX-2020-165-01- 11 4210 MOBILE 00 FARE COLL EQUIP ACQUIRE - TX-2020-165-01- 11 42 20 MISC 00 SUPPORT EQUIPMENT TX-2020-165-01- 300-00 OPERATING 00 A) - ASSISTANCE $1,604,633.00 $0.00 $1,604,633.00 01 $600,000.00 $0.00 $600,000.00 0 1 $1,004,633.00 $0.00 $1,004,633.00 0 1 $8,000,000.00 $0.00 $8,000,000.00 01 EMER RELIEF - TX-2020-165-01- 30.09.08 OPERATING $8 000,000.00 $0.00 $8,000,000.00 0 00 ASSIST - 100% Fed Share Project Budget Activity Line Items Budget Activity Line Item: 11.42.10 - ACQUIRE - MOBILE FARE COLL EQUIP Scope Name I Code Line Item Line Item Name Activity Quantity BUS: SUPPORT EQUIP ACQUIRE - MOBILE ACQUISITION OF BUS AND FACILITIES (114-00) 11.42.10 FARE COLL EQUIP SUPPORT EQUIPIFACILITIES 0 Extended Budget Description This funding will be used to upgrade our fare collection system including fare boxes, validators, tap cards, mobile ticketing, and touchless payment options to respond to prepare for, prevent and respond to COVID- 19. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/In-Kind State State/In-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Section of Statute CFDA Number Amount 5307-6 20507 $600,000 $0 $0 $0 $0 $0 $0 $0 $600,000 Milestone Name Est. Completion Description Date Start Date 1/20/2020 Start Date Contract Award Date 11/1/2020 Contract Award Date End Date 6/23/2023 Final Expenditure Budget Activity Line Item: 11.42.20 - ACQUIRE - MISC SUPPORT EQUIPMENT Scope Name 1 Code Line Line Item Name Activity Quantity Item # BUS: SUPPORT EQUIP ACQUIRE - MISC ACQUISITION OF BUS AND FACILITIES (114- 11.42.20 SUPPORT SUPPORT EQUIP/FACILITIES 0 00) EQUIPMENT Extended Budget Description Purchase miscellaneous support equipment to prepare for, prevent and respond to COVID-19. This equipment will include miscellaneous equipment and capital including driver barriers to prepare for, prevent and respond to COVID-19. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/In-Kind State State/In-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Section of Statute CFDA Number Amount 5307-6 20507 $1,004,633 $0 $0 $0 $0 $0 $0 $0 $1,004,633 Milestone Name Est. Completion Description Date Start Date 1/20/2020 Start Date Contract Award 9/1/2020 Contract Award End Date 6/23/2023 Final expenditure Budget Activity Line Item: 30.09.08 - EMER RELIEF - OPERATING ASSIST -100% Fed Share Scope Name 1 Code Line Item Line Item Name Activity Quantity OPERATING EMER RELIEF - OPERATING OPERATING ASSISTANCE (300-00) 30A9.08 ASSIST -100% Fed Share ASSISTANCE 0 Extended Budget Description These funds will be used for general operating expenses including but not limited to salaries/wages, benefits, materials, fuel, cleaning and disinfecting supplies, personal protective equipment, and other materials and supplies to prepare for, prevent and respond to COVID-19. Will 3rd Party contractors be used to fulfill this activity line item? No, 3rd Party Contractors will not be used for this line item. Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/In-Kind State State/in-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Section of Statute CFDA Number Amount 5307-6 20507 $8,000,000 $0 $0 $0 $0 $0 $0 $0 $8,000,000 Milestone Name Est. Completion Description Date Start Date 1/20/2020 Start Date End Date 6/23/2023 Project Completion Project Environmental Findings I Finding: Class II(c) - Categorical Exclusions (C-List) I Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 04: Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Date Description Date Class Ilc CE Approved Scope Name 1 Code Line Item Line Item Name Quantity FTA Amount Total Eligible Number Cost OPERATING EMER RELIEF - ASSISTANCE (300- 30.09.08 OPERATING ASSIST - 0 $8,000,000.00 $8,000,000.00 00) 100% Fed Share Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name 1 Code Line Item Line Item Name Quantity FTA Amount Total Eligible Number Cost BUS: SUPPORT EQUIP ACQUIRE - MISC AND FACILITIES (114- 11,42.20 SUPPORT 0 $1,004,633.00 $1,004,633.00 00) EQUIPMENT Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class 11(c) does not require documentation. Categorical Exclusion Description Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off -site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. Date Description Date Class Ilc CE Approved Scope Name 1 Code Line item Line Item Name Quantity FTA Total Eligible Number Amount Cost BUS: SUPPORT EQUIP 11.42.10 ACQUIRE - MOBILE 0 $600,000.00 $600,000.00 AND FACILITIES (114-00) FARE COLL EQUIP Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments Application Conditions Entered By Eldridge Onco Condition Type Special Conditions Date 8/4/2020 This award of Federal financial assistance is subject to the terms and conditions set forth in Condition the U.S. Department of Labors certification letter dated August 4, 2020, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Part 6: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-26, October 1, 2019) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(26), October 1, 2019, http://www.transit-dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient information Recipient Name: Lubbock, City of Recipient ID: 1993 DUNS No: 058213893 Award Information Federal Award Identification Number: TX-2020-165-00 Award Name: Lubbock-Citibus FY 2020 Section 5307 CARES ACT Operating & equipment Award Start Date: 8/4/2020 Original Award End Date: 12/30/2023 Current Award End Date: 12/30/2023 Award Executive Summary: 7/27/2020 - NB - This is an application for FY 2020 Section 5307 Federal Funds from the CARES ACT in the amount of $9,604,633. These funds will be used for general operations, fare box system upgrade that includes a touchless payment option, driver barriers and to acquire miscellaneous support equipment to prevent, prepare for and respond to COVID-19. General operations includes employee salaries, benefits, fuel, cleaning and disinfecting supplies, personal protective equipment, and other materials and supplies. The grant breakdown will be as follows: Category - Federal - Total Operating - $8,000,000 - $8,000,000 Fare Box Upgrade - $600,000 - $600,000 Misc Capital - $1,004,633 - $1,004,633 Total - $9,604,633 - $9,604,633 Per the CARES Act, this grant is 100% federal funding and therefore, does not require local match. The Recipient agrees that if it receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass -through entity through the Robert T. Stafford Disaster Relief and Emergency Assistance Act, a different Federal agency, or insurance proceeds for any portion of a project activity approved for FTA funding under this Grant Agreement, it will provide written notification to FTA, and reimburse FTA for any Federal share that duplicates funding provided by FEMA, another Federal agency, or an insurance company. Per the CARES Act, the project(s) in this application is not required to be programmed in the Long - Range Transportation Plan or Statewide Transportation Improvement Program. 1 % of the FY 2020 CARES Act funds will be used on security and surveillance. These funds will be used to purchase miscellaneous capital items used for safety and security for drivers and passengers. The total FTA amount is $96,046 with no local match required. This grant request is within acceptable limits of the fleet ratio. Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Pre -Award Authority: This award is using Pre -Award Authority. Award Budget Total Award Budget: $9,604,633.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $9,604,633.00 Amount of Non -Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $9,604,633.00 Total Non -Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Award Budget Control Totals The Budoet includes the individual Proiect Budgets (Scones and Activitv Line Items) or as attached Funding Source 5307 - Urbanized Area Formula Grants (CARES Act) Local Local/In-Kind State State/In-Kind Other Federal Transportation Development Credit Adjustment Total Eligible Cost Section of Statute CFDA Number Amount 5307-6 20507 $9,604,633 $0 $0 $0 $0 $0 $0 $0 $9,604,633 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs - Certified Original Certification Date: 8/4/2020 Special Conditions Comment By Eldridge Onco Comment Type Special Conditions Date 8/4/2020 This award of Federal financial assistance is subject to the terms and conditions set forth in Comment the U.S. Department of Labor's certification letter dated August 4, 2020, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. 1911I5ILCCI-71MIBID] Zkt:W111l1:rAire] ZM By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: Gail Lyssy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: gall.lyssy@dot.gov Award Date: 8/4/2020 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Lubbock, City of